Supplier Guide for Smartsheet Family (Softlines)

Product Information Manager PIM

How To Create Sales Item Family - Smartsheet

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Supplier Login Page: http://pim.aafes.com

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A. Homepage consist of the Vendor Workflow widget

B. The single person icon allows you to see items assigned to you and the multiple person icon allows you to see items assigned to you and any group you are a member of.

C. Welcome Widget displays your username A. This is were the supplier user can change their password by clicking on the

D. Upload Assets such as Image thumbnails and product information

sheets only up to 4 mg

E. Clicking on the Exchange logo will bring you back to the homepage

How To Create Sales Item Family - Smartsheet

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Home Page:

How To Create Sales Item Family - Smartsheet

B E

C

D

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A. Smart Sheet Export Family&Item Widget (Softlines) A. Used to create and upload many Sales Item families at once.

B. Smart Sheet Export Item Widget A. Used to create and upload many items at once.

C. Search Item/ Item Family A. Allows the user to search using GTIN, Item Name, or ID for items created in PIM

D. Smart Sheet Ecom Family&Item Widget for On-Line (Softlines) A. Used to create and upload many Sales Item families at one time, that are intended

to be shown on the Exchange web site. B. Included Ecom mandatory attributes.

A. Asset Location – Image Location of the item B. Advertised Origin – 3 options – 1. Imported 2. Made in US or 3. Made in US with imported material

E. Smart Sheet Ecom Item Widget for On-Line A. Used to create and upload many Sales Items at one time, that are intended to be

shown on the Exchange web site. B. Includes Ecom mandatory attributes.

A. Asset Location – Image Location of the item B. Advertised Origin – 3 options – 1. Imported 2. Made in US or 3. Made in US with imported material

How To Create Sales Item Family - Smartsheet

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Home Page:

How To Create Sales Item Family - Smartsheet

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C

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A B

Family items that are not online (Softlines)

Use for Item that are not family and not on-line (Consumables and Hardlines)

Family items for ON-LINE items (Softlines) or item is Online and store

Use for on-line Single items or if they are both Online and Store

Smartsheet/Item Family

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Create Smartsheet items Homepage, click on SS Export Items widget located on your right. Click on Products (GPC Products), Drop down to the product category for your item. Click on the Arrows selecting down to the lowest level to select brick, the brick will have a red line on the folder Highlight item, then click okay, leading you back to the homepage

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Create An Smartsheet Product Item category visible in Search box Click on Export

Smartsheet/Family&Item

Smartsheet/Family&Item Status Log

Once file is exported, Status will show Succeeded Click on Downloaded link. File name will pop-up at the bottom of log page click on file to open

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Smartsheet/Family&Item Click enable Content Tab at bottom Click on tab that contains your category

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Smartsheet Family&Item Note: Validate Sheet, Next Error, Duplicate Row, Delete Row

Validate Sheet – Once smartsheet completed click validate sheet, It will ask you for user and password (which is what you signed into PIM with) this will indicate errors in red and or show product OK Next Error - Allows you to see each error without having to scroll to locate each error on the smartsheet Duplicate row – if all data is the same just the UPC, color and child item name is different you can highlight the completed row then click duplicate row. Delete Row – simply highlight the row and click delete row

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Smartsheet Family&Item Name your Item Family in the Item Family column (Example: Crowley Jacket add style number)

Example: Crowley Jacket 123456JKT Complete all attributes that pertain to your item (Example: Slv length, etc) even if is not highlighted

Child items must have unique name (including size or color) to identify your item Example: Crowley Jacket Navy Small

GTIN Type and GTIN number are mandatory (GTIN is the UPC Number) Buyer Name is mandatory even though it is not highlighted in blue Color Name will start with Capital letter (Example: Red…if more than one color Red/White

using all caps or other characters will cause the item to fail when processing data.

Ship Point is the 8 digit vendor code, if more than one, enter in the QE Shippoint column, add number comma NO space then the next number. Once complete Click Validate Sheet

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Add VPN # or Style number next to the Item Family Name in column B

Add color and size next to the Name in the Item column

Ship point is the 8 Digit Vendor Code number NOT the City and State

Smartsheet/Family&Item Click Validate Sheet Validate Smartsheet Contents pop-up will appear Enter username and password that you log in with, must be logged into PIM when validating your spreadsheet. If information is missing, You will receive Validate Smartsheet Content with error message. Return to Smartsheet And enter missing information or error data in red Validate again then save again

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Smartsheet/Family&Item Example of Error on Smartsheet

Item Family column will be hi-lighted in Red, meaning there is an error in the data, does not mean the Item Family name is incorrect.

Errors will be highlighted in red Click on Next Error tab, this will take you to the column that has the error. Example: this error is the Primary Ship point…should be the 8 digit number also the child item description is missing. Once corrected, click Validate Sheet and SAVE file again

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Smartsheet/Family&Item Example of Good Smartsheet

Pop up will appear stating Examined product OK Notice the “Item Family” for each style has the same name, adding style # at the end of the name is better…Example: Crowley Jacket 12345JKT

Click Done, Save Smartsheet again Navigate back to PIM homepage

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Add VPN # or Style number next to the item Item Family Name

Smartsheet/Family&Item Import Smartsheet

Click on Import Smartsheet under Quicklinks widget. Quicklinks may be on the second page, click on circle at the bottom of the screen to get to next page.

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Smartsheet/Family&Item Choose File Find the Smartsheet file within your device, highlight/open and ok Click on the BGP_### link

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Smartsheet/Family&Item File will upload Click Exchange logo or Arrow (house) to the right to go back to the homepage

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Smartsheet/Family&Item (A) Under Vendor Workflow, item review, Normal column click on the number (B) Check on select all or (C) check the items in dark grey that you want to submit (D) The icon “Submit to next state in workflow” will appear, click the icon to submit to the next workflow for the pod review (E) Click okay, no need to enter a message

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D

A

Smartsheet/Family&Item Example of Error to Submit Warning message Cannot be submitted will pop-up, Error message will indicate what’s missing Click on the x on the Warning pop up to return to Item Review Do not go back to Smartsheet and correct data and import again, this will cause duplicate items in your PIM workflow You will need to go in and correct item in the workflow, see next page

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Smartsheet Family&Item Go to homepage under Vendor Workflow, Item review and click on the number

(A) Check the Box under assign to me, click on file name (B) Complete the attribute with errors. Click Save, arrow back to Homepage or click on Exchange Logo

Vendor Workflow, Item review, click on number again. (C) Make sure Box under assign to me is checked, Check gray box to the right to bring up the “submit to next state in workflow” click on icon, click ok on pop up If all data is good, you will see the number of items submitted to buyer for approval.

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A

B C

PIM email address pimadmin@aafes.com

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Thank You!