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Supplier Guide for Smartsheet Family (Softlines)
Product Information Manager
PIM
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Create Smartsheet…………………………………………………………….8
Status Log………………………………………………………………………...10
Validate Sheet…………………………………………………………………..12
Example of Smartsheet with Errors……………………………………15
Example of Smartsheet without Errors………………………………17
Import Smartsheet…………………………………………………………….18
Example of Error at Submit…………………………………………….....22
Table of Contents
How To Create Sales Item Family - Smartsheet
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Supplier Login Page: https://pim.aafes.com/webui/SupplierWebUIPassword will expire after 90 days, please change within the 90 days
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A. Homepage consists of the Vendor Workflow widgets
B. Single person icon allows you to see items assigned to you Multiple person icon allows you to see items assigned to you and any group you are a member of
C. Welcome Widget displays your username
a. This is were the supplier user can change their password by clicking on the
D. Upload Assets such as Image thumbnails and product information sheets
E. Click on the Exchange logo to bring you back to the homepage
F. Click on buttons at bottom to move between screens
How To Create Sales Item Family - Smartsheet
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Home Page:
How To Create Sales Item Family - Smartsheet
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A. Smart Sheet Export Family&Item Widget
Used to create and upload many Sales Item families at once
Softlines
B. Smart Sheet Export Items Widget
Used to create and upload many items at once
Hardlines and Consumables
C. Search Item/ Item Family
Allows the user to search using GTIN, Item Name, or ID for items created in PIM
D. Smart Sheet Ecomm Family&Item Widget
Used to create and upload many Sales Item families at one time, that are intended to be shown on the Exchange web site
Includes Ecomm mandatory attributes
E. Smart Sheet Ecomm Item Widget
Used to create and upload many sales items at one time that are intended to be shown on The Exchange website
Includes Ecomm mandatory attributes
How To Create Sales Item Family - Smartsheet
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Home Page:
How To Create Sales Item Family - Smartsheet
Use for Item
that are not
family and not
on-line
(Consumable
s and
Hardlines)
Smartsheet/Item Family
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Create Smartsheet itemsHomepage, click on SS Export Items widget located on your right.
Click on Products (GPC Products), Drop down to the product category for your item.
Click on the Arrows selecting down to the lowest level to select brick, the brick will have a red line on the folder
Highlight item, then click okay, leading you back to the homepage
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Create An Smartsheet
Product Item category visible in Search box
Click on Export
Smartsheet/Family&Item
Smartsheet/Family&ItemStatus Log
Once file is exported, Status will show Succeeded
Click on Downloaded link.
File name will pop-up at the bottom of log page click on file to open
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Smartsheet/Family&Item Click enable Content
Tab at bottom
Click on tab that contains your category
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Smartsheet Family&Item Note: Validate Sheet, Next Error, Duplicate Row, Delete Row
Validate Sheet – Once Smartsheet completed click validate sheet, It will ask you for user and password (which is what you signed into PIM with) this will indicate errors in red and or show product OK
Next Error - Allows you to see each error without having to scroll to locate each error on the Smartsheet
Duplicate row – if all data is the same just the UPC, color and child item name is different you can highlight the completed row then click duplicate row.
Delete Row – simply highlight the row and click delete row
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Smartsheet Family&ItemName your Item Family in the Item Family column
Best practice is to include VPN in each family if it’s the same for all items in the family
Blue Columns are Mandatory
Complete all attributes that pertain to your item
Child items must have unique name (including size or color) to identify your item
GTIN Type and GTIN number are mandatory
The GTIN Type is mandatory if AAFES GTIN required is Yes
Once complete Click Validate Sheet and save
Indicate size in Item column
Best practice is to include size and color
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Smartsheet/Family&ItemClick Validate Sheet
Validate Smartsheet Contents pop-up will appear
Enter username and password.
Either you will receive a product OK and or highlighted errors in red
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Smartsheet/Family&Item
Example of Error with SmartsheetErrors will be highlighted in red
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Hover over column and error message will pop-up
Click onto next error
Once corrected, click Validate Sheet and save
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Smartsheet/Family&ItemExample of Smartsheet without errors
Pop-up will appear stating Examined product Ok
Click done
Save Smartsheet to your device
Navigate back to PIM homepage
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Smartsheet/Family&Item
Import SmartsheetClick on Import Smartsheet under Quicklinks widget.
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Smartsheet/Family&ItemA. Choose File
B. Find the Smartsheet file within your device, highlight/open and ok
C. Click on the BGP_### link
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Smartsheet/Family&Item
File will upload
Click on Arrow to the right or Exchange logo to go back to the homepage
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Smartsheet/Family&ItemA. Under vendor workflow, item review, normal column click on the number
B. Check on select all or check the items in that you want to submit
C. The icon “Submit to next state in workflow” will appear, click the icon to submit to the next workflow for the pod review
D. Click okay, no need to enter a message
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Smartsheet/Family&Item
Example of Error at SubmitWarning message will pop-up,
Click on Click for details
Error message will indicate what’s missing
Click on the x on the Warning pop-up to return to Item Review
Do not go back to Smartsheet and correct data and import again, this will cause duplicate items in your PIM workflow
You will need to go in and correct item in the workflow, see next page
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Smartsheet/Family&Item
Error message will indicate what’s missing
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Smartsheet/Family&ItemGo to homepage under Vendor Workflow, Item Review and click on the number A. Click on the items you want to complete
B. Attributes that are mandatory will have red asterick
C. Click Save, right click mouse to go back or click on Exchange Logo
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Vendor Workflow, Item Review, click on number againCheck box to the left to bring up the “Submit to next state in workflow” click on icon, click OK on pop-up
If all data is correct, you will see the number of items submitted to buyer for approval.
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Smartsheet/Family&Item
Thank You!
