SUNSHINE COAST REGIONAL DISTRICT€¦ · recommendation Nos. 1-38 of November 25, 2010 be received, adopted and acted upon as follows: Recommendation No. 1. THAT the Chair provide

SUNSHINE COAST REGIONAL DISTRICT

December 9, 2010

DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C.

PRESENT: Chair G. Nohr

Directors D. Shugar L. Turnbull B. Janyk K. Thirkell L. Lewis E. Graham J. Louie ALSO PRESENT: Chief Administrative Officer J. France Mgr, Legislative Services/Corporate Officer A. Legault GM, Community Services P. Fenwick GM, Corporate Services J. Merrick GM, Infrastructure Services B. Shoji Manager, Planning and Development M. McMullen Recording Secretary S. Williams Media 1 Public 5

CALL TO ORDER The Corporate Officer assumed the Chair and called the Board meeting to order at 7:30 p.m.

ELECTION OF The Corporate Officer called for nominations for the position of Chair of CHAIR the Regional District Board for 2011.

Director Turnbull nominated Director Shugar. Director Shugar accepted the nomination.

Director Graham nominated Director Nohr. Director Nohr accepted the nomination.

The Corporate Officer called a second time for nominations.

The Corporate Officer called a third time for further nominations.

Regular Board Minutes of December 9, 2010 Page 2

There being no further nominations, nominations were closed and nominees were given an opportunity to speak. The Corporate Officer called for a ballot.

Director Nohr was declared Chair of the Sunshine Coast Regional District Board for 2011.

ELECTION OF Director Nohr assumed the Chair. Chair Nohr called for nominations VICE CHAIR for the position of Vice Chair of the Regional District Board for 2011.

Director Turnbull nominated Director Shugar. Director Shugar accepted the nomination.

Director Louie nominated Director Turnbull. Director Turnbull declined the nomination.

The Chair called a second time for further nominations.

The Chair called a third and final time for further nominations.

There being no further nominations, nominations were closed.

Director Shugar was declared Vice Chair of the Sunshine Coast Regional District Board for 2011.

Ballots It was moved and seconded

495/10 THAT the ballots for the election be destroyed.

AGENDA It was moved and seconded

CARRIED

496/10 THAT the agenda for the meeting be adopted as amended to add the following items:

• Delegation of authority to Community Services Committee; and • Workshop on Strategic Planning Targets for 2011.

MINUTES CARRIED

Minutes It was moved and seconded

497/10 THAT the Regular Board minutes of November 25, 2010 be adopted as presented.

CARRIED


COMMUNICATIONS

Correspondence It was moved and seconded

498/10 THAT the following items of correspondence be received:

• Municipal Finance Authority of British Columbia regarding appointment of members for 2011;

• John Weston, MP, West Vancouver – Sunshine Coast – Sea to Sky Country regarding 2011 Pre-budget Consultations;

• District of Sechelt regarding the appointment of Councillor Thirkell as Director and Councillor Lutes as Alternate Director.

Appointment It was moved and seconded

CARRIED

499/10 THAT the appointment of a representative to the Municipal Finance Authority be deferred to the January 13, 2011 Board meeting.

Pre-Budget It was moved and seconded

CARRIED

500/10 THAT staff write MP, John Weston’s office to request a copy of his voting record on items that have come before the House.

Pre-Budget It was moved and seconded

CARRIED

501/10 THAT the Chair contact MP, John Weston’s office to request that the deadline to provide input into the 2011 Budget be extended to January 2011.

REPORTS

CARRIED

Administrator’s It was moved and seconded

502/10 THAT the Chief Administrative Officer’s report be received.

CARRIED


Director’s Reports

Directors provided a verbal report of their activities.

Corporate It was moved and seconded

503/10 THAT the Corporate and Administrative Services Committee recommendation Nos. 1-38 of November 25, 2010 be received, adopted and acted upon as follows:

Recommendation No. 1

THAT the Chair provide a letter to the Sunshine Coast Museum and Archives in support of the Museum School.

Sunshine Coast Museum & Archives


THAT the Manager of Recreation Services’ report regarding Monthly Variance Reporting for Period Ended October 31, 2010 for Recreational Facilities, Functions 616 to 621, be received.

Recreational Facilities [616-621] Variance


THAT the Manager of Recreation Services’ report regarding Recreational Facilities, Functions 616 to 621, Carry Forward Requests be received;

Recreational Facilities [616-621] Carry Forward Requests

AND THAT the following amounts be included in the 2011 Provisional Budget from Grant Revenue and expensed as follows:

• Line items 01-2-617-272 and 01-2-621-272, cost centre 538, for a total of $1,501.64 for the “Just for Girls” program;

• Line items 01-2-617-387 and 01-2-621-387, cost centre 670-01, for a total of $3,238.66 for the “Everybody Active” program;

• $1,335.34 to Function 621, cost centre 547-07, for the “Seniors Fall Prevention” program;

• $1,742 to Function 621, cost centre 546-07, for the “Move for Health” program;

• Total of $1,185.00 to Functions 617 and 621, cost centre 544, for the “Jump Start” program;

• $4,652.62 to cost centre 615-08 for the Sechelt Indian Band scholarship funds; and

• $25,000 to Machinery and Equipment, Line item 01-6-621-475 for the climbing wall;

AND FURTHER THAT staff proceed with these programs in 2011.


503/10 cont. Recommendation No. 4

THAT the report from the Fire Chief of the Gibsons and District Volunteer Fire Department entitled “Carry Forward Project – Replacement Fire Truck” be received;

Replacement Fire Truck Carry Forward

AND THAT $400,000 be included in the 2011 Provisional Budget under Vehicles, Line item 01-6-210-478, with an offsetting entry to Debt Proceeds, Line item 01-5-210-142;

AND FURTHER THAT staff proceed with the replacement fire truck purchase.


THAT the Manager of Transportation and Facilities’ report regarding Transit, Function 310, Monthly Variance Reporting for the Period Ended October 31, 2010 be received for information.

Transit [310] Variance Reporting


THAT the Manager of Transportation and Facilities’ report entitled “Year-end Budget Forecast” be received.

Year-end Budget Forecast


THAT the Manager of Transportation and Facilities’ report regarding Ports Carry Forward Project Funding be received;

Ports Carry Forward Project

AND THAT capital funding in the amount of $25,000 be carried over to the 2011 Provisional Budget to cover the costs of repairs to the Gambier Harbour dock;

AND FURTHER THAT staff continue with the Gambier Harbour dock project in 2011.


THAT the Manager of Pender Harbour Aquatic and Fitness Centre’s report regarding the Capital Project – Pender Harbour Aquatic and Fitness Centre be received;

Pender Harbour Aquatic & Fitness Centre Capital Project

AND THAT this item be deferred to the December 16th, 2010 Community Services Committee meeting.



THAT the Manager of Parks Services’ report regarding Community Parks Project Carry Forward be received and the following projects be included in the 2011 Provisional Budget:

Community Parks Project Carry Forward

• OBE-Shoreline Mitigation - $15,000 in Other Professional Fees, Line item 01-2-650-387 and funded from surplus;

• Connor Park Washroom Landscaping - $4,506 in Building, Line item 01-6-650-471, cost centre 219-1 and funded by a transfer from Appropriated Surplus, 01-5-650-151, cost centre 219;

• Shirley Macey Park Completion - $3,345 in Land and Improvements, Line item 01-6-650-470 and funded from Donations, Line item 01-5-650-123; and

• Wildfire Mitigation - $86,500 in Contracts Operating, Line item 01-2-650-262, cost centre 650-1, with offsetting revenues in Grants Provincial Government, Line item 01-1-650-016 (grant $66,000 and balance funded by prior year surplus $20,500);

AND FURTHER THAT staff continue with these projects in 2011.


THAT the Accounting Technician and Parks Services Manager’s report regarding Parks Acquisition be received;

Parks Acquisition

AND THAT a separate section for Beach Accesses and other trails that are utilizing undeveloped road allowances be included (where they are and what has been spent for Improvements) in the SCRD Land and Improvements by Area Listing of the report;

AND THAT the issue of developing a plan for future park development be flagged for discussion at a future Electoral Area Directors’ meeting;

AND FURTHER THAT Regional District Parks be updated on the Geographical Information System, maps generated and brought to this meeting.


THAT the Planner’s report regarding the Roberts Creek Pathway Project be received;

Roberts Creek Pathway Project Carry Forward

AND THAT the 2011 Provisional Budget include $87,362 in Land and Improvements, Line item 01-6-665-470, cost centre 927-5, with the offsetting entry to Conditional Grants-UBCM/CWF, Line Item 01-5-665-021;


503/10 cont. AND FURTHER THAT staff continue with the Roberts Creek Pathway project in 2011.


THAT the Manager of Planning and Development’s report regarding Roberts Creek Official Community Plan (OCP) Geotechnical Study Funding Carry Forward Request be received;

Roberts Creek OCP Geotechnical Study Carry Forward

AND THAT the 2011 Provisional Budget include $31,000 in Other Professional Fees, Line item 01-2-504-387 for the Roberts Creek OCP Geotechnical Study project;

AND THAT staff continue with this project in 2011;

AND FURTHER THAT, for the 2011 budget discussions, Planning staff include decision packages for OCP Geotechnical Studies for West Howe Sound, Elphinstone and Halfmoon Bay, in order of priority.


THAT the Manager of Planning and Development’s report regarding the Integrated Transportation Study Carry Forward Request be received;

Integrated Transportation Study Carry Forward

AND THAT the 2011 Provisional Budget include $33,750 in Provisional Grants (Gas Tax), Line item 01-1-500-016 and $18,000 in Other Professional Fees, Line Item 01-2-500-387;

AND FURTHER THAT staff continue with this project in 2011.


THAT the General Manager of Corporate Services’ report regarding Social Justice Programs be received.

Social Justice Programs


THAT the Engineering Technician’s report regarding the Utilities Division - Waterworks Plan Status Report be received.

Waterworks Plan Status Report


THAT the Operations Support Technician’s report regarding Regional Water Service Project Carryover be received;

Regional Water [370] Project Carryover


503/10 cont. AND THAT the associated funding for the following projects be included in the 2011 Provisional Budget:

• Comprehensive Regional Water Plan • Source Assessment Response Plan • Water Treatment Plant Residual Drying Trial • Capital Asset Management Grant Program; • Town of Gibsons System Separation (PRV) • Chapman Lake Control System • Egmont Water System • Reed Road Pump Station;



THAT the Operations Support Technician’s report regarding North Pender Harbour Water Project Carryover be received;

NPH Water [365] Project Carry Forward

AND THAT the associated funding for the carryover of the following projects be included in the 2011 Provisional Budget:

• Toilet Rebate/Fixture Replacement Program • UV Treatment Design and Installation;



THAT the Operations Support Technician’s report regarding South Pender Harbour Water Project Carryover be received;

SPH Water Project Carry Forward

AND THAT the associated funding for the following projects be included in the 2011 Provisional Budget:

• Toilet Rebate/Fixture Replacement Program • McNeil Lake Dam and Lake Line Assessment • Ten-Year Waterworks Plan • South Pender Harbour Water Treatment Plant Design;



THAT the Engineering Technician’s report regarding Waste Water Treatment Facilities Project Carryover be received;

Waste Water Treatment Facilities Project Carryover


503/10 cont. AND THAT the following amounts be included in the 2011 Provisional Budget:

• $8,000 for the Odour Control System, SCADA, All-weather Genset Plug for Jolly Roger

• $6,000 for the SCADA, All-weather Genset Plug for Secret Cove, • $18,000 for the Waste Water Treatment Facility Fence (WWTF),

WWTF Control Panel with SCADA for Lee Bay • $128,000 for SCADA, Truman Road Pump Life Station, All-

weather Genset Plug for Square Bay;



THAT the Manager of Sustainable Services’ report regarding Regional Solid Waste Project Carryover be received;

Regional Solid Waste [350-353]

AND THAT associated funding for the following projects be included in the 2011 Provisional Budget:

• Solid Waste Management Plan • Pender Harbour Resource Recovery Facility Planning • Pender Harbour Landfill Final Closure System Design • Leachate and Stormwater Management Improvements • Sechelt Landfill Gas to Energy Innovation Project • Installation of New Groundwater Monitoring Wells • Recycling Request for Proposal Development;



THAT the Chief Administrative Officer’s report entitled “SCRD Strategic Plan Progress Report” be received;

Strategic Plan

AND THAT, under Key Strategic Direction No. 3 Planning, Proposed Actions, the following be included:

“Prepare the follow-up to the Integrated Drainage Report with consideration to the possible implementation, as well as collaboration with Ministry of Transportation and Infrastructure”.


THAT the Manager of Human Resources’ report regarding Attendance Policy Development Carry Forward Request be received;

Attendance Policy Project


503/10 cont. AND THAT the 2011 Provisional Budget include $6,000 in Professional Fees, Line item 01-2-115-387 with an offsetting entry to Appropriated Surplus;

AND FURTHER THAT staff proceed with the engagement of consulting services to assist in the development of an Attendance Policy.


THAT the Manager of Financial Services’ report regarding the Tangible Capital Asset Project Carry Forward Request be received;

Tangible Capital Asset Project

AND THAT $8,725 be included in the 2011 Provisional Budget under Training, Line Item 01-2-113-235 with an offsetting entry to grant and operational funding;

AND FURTHER THAT staff continue with the Tangible Capital Asset Project in 2011.


THAT the Accounting Technician’s report regarding the Tangible Capital Asset Policy be received.

Tangible Capital Asset Policy


THAT the Manager of Financial Services’ report regarding Recovery Options for Area A Hydrological Monitoring Feasibility Study be received;

Area A Hydrological Monitoring Feasibility Study

AND THAT the issue of recovering costs for the feasibility study be deferred until such time as Area A decides to revisit the establishment of a function for Hydrological Monitoring in Area A;

AND FURTHER THAT the issue of what this study is and how it will be paid be referred to a future Infrastructure Services Committee meeting.


THAT the Purchasing Officer’s report regarding Contracts between $20,000 and $100,000 entered into between October 19, 2010 to November 16, 2010 be received.

Contracts between $20,000 and $100,000



THAT the General Managers of Community Services and Corporate Services’ report regarding Taxation Limits for 9-1-1- and Dakota Ridge functions be received;

Taxation Limits – 911 and Dakota Ridge

AND THAT the bylaw for Dakota Ridge Recreation Area No. 1057 be amended to increase the tax rates to $0.025.


THAT staff bring back the issue of increasing the 9-1-1 Telephone Service tax limit to the January 2011 Corporate and Administrative Services Committee meeting, with alternatives to having no tax limit within the bylaw.

9-1-1- Telephone Service


THAT the Chief Administrative Officer’s report on Tax Deferments and Tax Sales be received.

Tax Deferments and Tax Sales


THAT the Chief Administrator and the Manager of Legislative Services’ report regarding Director Remuneration be received;

Director Remuneration

AND THAT staff schedule a Special Corporate and Administrative Services Committee meeting to discuss this report.


THAT the Manager of Legislative Services’ report regarding Standing Committee Terms of Reference be received;

Standing Committee Terms of Reference

AND THAT this report be deferred to the January 2011 Corporate and Administrative Services Committee meeting.


THAT discussion on Board meeting times be deferred to the January 2011 Corporate and Administrative Services Committee meeting.

Board Meeting Times


THAT the Accounting Technician’s report regarding Regional District Debt to October 31, 2010 be received.

Debt



THAT the Accounting Technician’s report regarding Service Equity Review – Annual Update be received;

Service Equity Review

AND THAT this be deferred to the January 2011 Corporate and Administrative Services Committee meeting.


THAT the following items of correspondence be received:

Communications

• Union of BC Municipalities (UBCM) regarding the 2010/2011 Regional Community to Community Forum funding;

• UBCM regarding the Ministry of Community, Sport and Cultural Development’s website on the implementation of the Elections Task Force recommendations on campaign expense limits;

• Island Coastal Economic Trust regarding information on the Towns for Tomorrow program;

• Federation of Canadian Municipalities regarding the Regional District’s membership renewal;

• Local Government Leadership Academy regarding the 2011 Leadership Forum from February 16 to 18, 2011;

• Real Estate Board of Greater Vancouver regarding their concerns on the effects of the property transfer tax and the harmonized sales tax; and

• Honourable Ben Stewart, Ministry of Community and Rural Development regarding his meeting with SCRD directors at the 2010 UBCM conference.


THAT the issue of the Federation of Canadian Municipalities’ membership renewal be referred to 2011 budget discussions.

Federation of Canadian Municipalities


THAT staff arrange for the registration of participating Directors to the LGLA Leadership Forum on February 16th, 2011;

Local Government Leadership Academy(LGLA)

AND THAT the participating Directors be paid expenses and the daily stipend.


THAT staff write TELUS regarding the following issues:

Payphone Removal on Islands


503/10 cont.

• safety concerns of removing the payphones on the Gambier and Keats Islands;

• inquiry as to which other islands have had pay phones removed; and

• dead zones on the Coast for cell phone usage;

AND THAT letters also be sent to the Union of BC Municipalities and the Association of Vancouver Island and Coastal Communities stating the safety concerns with the removal of pay phones from the small islands.

Infrastructure It was moved and seconded

CARRIED

504/10 THAT the Infrastructure Services Committee recommendation Nos. 1-16 of December 2, 2010 be received, adopted and acted upon as follows:


THAT the Chair write to the Town of Gibsons to request an invitation for the SCRD Directors to attend the Town’s Infrastructure Services Committee meeting of January 25, 2010, to participate in discussions with Howe Sound Pulp and Paper and the Ministry of Environment.

Howe Sound Pulp and Paper


THAT the correspondence from Opus Dayton Knight, dated November 9, 2010, regarding the merger of Opus with Dayton & Knight be received.

Opus Dayton Knight


THAT the correspondence from Art Whistler, dated November 9, 2010, regarding the processing of Bio Solids be received.

Processing Bio Solids


THAT the Transportation Advisory Committee meeting minutes of November 1, 2010 be received;

Transportation Advisory Committee minutes

AND THAT the recommendation contained therein be amended and acted upon as follows:



THAT Planning staff provide an update on drainage issues and Integrated Stormwater Management planning to the Transportation Advisory Committee.

Delcan Report and Drainage


THAT the Public Wharves Advisory Committee (PWAC) minutes of November 15, 2010 be received;

Public Wharves Advisory Committee

AND THAT staff report back, no later than July 2011, with recommendations for Public Wharves divestiture and including results of the completed public consultation process;

AND FURTHER THAT staff consider holding public consultation meetings on the North Shore as well as the Sunshine Coast and islands to enable more property owners to attend.


THAT the matter of requesting information pertaining to the proportion of taxes that the islands residents pay into each individual function be deferred to a future Corporate Services Committee meeting.



THAT the following documents be received;


• Public Wharves Advisory Committee amended agenda of November 15, 2010; and

• Manager of Transportation and Facilities’ report entitled “Dock Divestiture Evaluation, dated July 22, 2010.


THAT the Manager of Transportation and Facilities’ report entitled “Public Wharves Advisory Committee Member Resignation” be received;

PWAC Member Resignation

AND THAT staff advertise for a member to represent the Gambier Island docks and associated communities.


THAT the Section Secretary’s report entitled “Transit Strategic Plan Development” be received;

Transit Strategic Plan Development


504/10 cont. AND THAT the Manager of Transportation and Facilities present, to 2011 Budget, a decision package to include options for increased marketing of Transit services;

AND FURTHER THAT this item be deferred to the January 6, 2011 Infrastructure Services Committee meeting for further discussion.


THAT the Manager of Transportation and Facilities’ report entitled “Transit Family Pass Review” be received;

Transit Family Pass Review

AND THAT the Family Pass program be made a permanent feature of the transit fare structure;

AND FURTHER THAT staff consider ways to advertise services for disabled people and their attendants relevant to transit, recreation and family passes.


THAT the Engineering Technician’s report entitled “Terms of Reference for the Chapman Watershed Technical Working Group” be received;

Chapman Watershed Technical Working Group

AND THAT item 4.4 be amended to include the following:

In carrying out its mandate, the Working Group will work towards conducting operations in a way that:

a. Implements the principles contained in the Joint Watershed Management Agreement with the Sechelt Indian Band

b. ensures water quality c. ensures that fish values are not compromised

AND THAT staff discuss the suggested membership further with the Drinking Water Officer with regards to achieving a higher degree of public participation by having a representative from each electoral area on the Working Group and to ensure that any conflict of interest issues are addressed;

AND FURTHER THAT this item be brought back to the January 6, 2011 Infrastructure Services Committee meeting with an amended Terms of Reference.



THAT the Manager of Sustainable Services’ report entitled “Pender Harbour Resource Recovery Facility Conceptual Plan” be received;

Pender Harbour Resource Recovery Facility Conceptual Plan

AND THAT the Pender Harbour Resource Recovery Facility Conceptual Plan be used to inform the Solid Waste Management Plan Update with regards to future recycling services;

AND FURTHER THAT staff be directed to conduct further analysis of the costs/benefits associated with the proposed service enhancements and report back to the Infrastructure Services Committee in January 2011 to discuss next steps, including funding options.


THAT the General Manager, Infrastructure Services’ report entitled “Proposed Area ‘A’ Hydrologic Monitoring Service Costs” be received;

Proposed Area ‘A’ Hydrologic Monitoring Service Costs

AND THAT the establishment of an Area A drinking watershed hydrological monitoring program be incorporated into the integrated Regional Water Management Plan process that is currently planned for 2015.


THAT the Section Secretary’s report entitled “Monthly Report for November 2010” be received.

Monthly Report for November 2010


THAT the Parks Planning Coordinator’s report entitled “Bicycle/Walking Paths Contract Award Including Area E’s Portion” be received;

Bicycle/Walking Paths Contract Award Including Area E’s Portion

AND THAT the 2010 Budget for 01-6-665-470 be amended to add $54,000 of Area E’s available Gas Tax monies to the budget;

AND FURTHER THAT the Contract be awarded to BA Blacktop for 2010 Bicycle/Walking Path construction in an amount not to exceed $367,000 (of which approved maximum expenditures are $200,000 for Area E, $60,000 for Area F, and $107,000 for Area B).



THAT the Executive Assistant’s report entitled “Joint Watershed Management Advisory and Heritage Protocol Committee meeting dates” be received;

Meeting Schedule

AND THAT the next meeting of the Joint Watershed Management Advisory Committee be scheduled for the morning of January 24, 2011;

AND FURTHER THAT staff invite the Sechelt Indian Band Council to sign the Joint Watershed Management Agreement at this meeting.

Planning It was moved and seconded

CARRIED

505/10 THAT the Planning and Development Committee recommendation Nos. 1-21 of December 9, 2010 be received, adopted and acted upon as amended as follows:


THAT the report dated December 2, 2010, titled “Development Variance Permit Application No. 310.158” be received;

DVP Application No. 310.158 (Tremblay)

AND THAT Development Variance Permit Application No. 310.158 for PID: 009-362-291 (10049B Wescan Rd) to vary Section 611.5 (3) of Bylaw No. 310 by relaxing the minimum required setback to a side parcel line that is contiguous to a highway from 4.5 metres to 3.0 metres be issued, subject to receipt of archaeological assessment confirming no issues and a Setback Relief Permit from the Ministry of Transportation and Infrastructure.


THAT the report dated December 2, 2010, titled “Development Variance Permit Application No. 310.155 (Applicant: Stackhouse)” be received;

DVP Application No. 310.155 (Stackhouse)

AND THAT Development Variance Permit Application No. 310.155 for PID: 003-407-403 (Stackhouse: 1054 Fircrest Rd) to vary Section 1001.6 (1) of Bylaw No. 310 by reducing the required rear parcel setback from 5 metres to 0.003 metres be issued.



THAT the report dated December 2, 2010 titled “OCP Amendment Bylaw 375.11 and Rezoning Bylaw 310.135 (Morrissey for various) to amend subdivision designation – Report of Public Hearing” be received;

OCP / Zoning Amendment Bylaw Nos. 375.11/ 310.135 (Morrissey for various)

AND THAT the report of the Public Hearing be amended to note that the comments from Ed Lands on page 6 of 11 be revised to state his opinion that he expressed at the time of the APC meeting changed to “an objection to the proposed application;” and that the comments from Brett McGillivary on page 8 of 11 be amended to state “that he considers that rezoning applications to allow subdivision should not be a mechanism to develop adequate roads.”

AND THAT Option 4 from this report be pursued with Bylaw 375.11 and 310.135 being placed on hold to allow the Roberts Creek Official Plan Review to receive community input on the draft Official Community Plan and then provide a report to the Board to consider scheduling a second public hearing;

AND FURTHER THAT staff provide a progress report on the subject bylaws for the May 2011 Planning and Development Committee.


THAT the following Communications be received;

– Communications

• Letter dated November 16, 2010 from Ms. Mary Desjardins, Executive Director, TD Green Streets regarding national program for municipal forests with matching grants for local forestry projects;

• Letter dated November 10, 2010 from the Honourable Stephanie Cadieux, Ministry of Community, Sport and Cultural Development regarding waiver for two years from ministerial approval requirement for regional district Official Community Plan (OCP) and land use regulatory bylaws;

• Letter dated December 2, 2010 from Carol Green, Program Administrator, Ministry of Community, Sport and Cultural Development regarding approval of Bylaw 310.130;

• Letter dated October 29, 2010 from Ms. Rosa Johnston, Corporate Administration Coordinator, Cowichan Valley Regional District regarding lakes and river problems;

• Letter from Lynne and Jaime Gonzalez, Langdale, regarding support for proposed bicycle/walking path along Marine Drive, connecting Langdale to Gibsons;


505/10 cont.

• Letter dated November 26, 2010 from Honourable Barry Janyk, Mayor, Town of Gibsons regarding invitation to the 2011 Howe Sound Community Forum;

• News item from the Coast Reporter, Sechelt, regarding Water Extraction Plan and Fire Bylaws; and

• Letter from the Honourable Gail Shea, Minister of Fisheries and Oceans regarding Tyson Creek Independent Power Project Sediment Spill.


THAT the SCRD write to the Minister of Community, Sport and Cultural Development to express support and a desire to participate in the pilot project for exemptions for two years from the ministerial approval requirement for regional district Official Community Plan (OCP) and land use regulatory bylaws.

Minister of Community, Sport and Cultural Development


THAT a letter be sent to the CVRD in support of a concerted effort to deal with problems of enforcement of the Riparian Areas Regulation for lakes and rivers.

Cowichan Valley Regional District (CVRD)


THAT the SCRD respond by December 17, 2010 with an attendance list to advise the Town of Gibsons who will be attending the Howe Sound Community Forum from the SCRD Board.

Barry Janyk, Mayor, Town of Gibsons


THAT the SCRD write to Minister Shea reiterating the previously expressed concerns of the SCRD dated October 14, 2010 concerning the Fisheries and Oceans Canada process of relying upon the consultant reports paid for by proponents of development application such as the Tyson Creek Independent Power Project;

Minister of Fisheries and Oceans

AND THAT a senior representative from Fisheries Oceans Canada be invited to a future SCRD Planning and Development Committee Meeting to explain the improvements they are making to the assessment of development applications;

AND FURTHER THAT this letter to DFO be copied to the MP, John Weston.



THAT the report dated December 1, 2010 titled “November 23, 2010 letter from Ministry of Forests, Range and Lands regarding Timber Supply Review” be received.

Ministry of Forests, Range and Lands


THAT the email dated December 9, 2010 regarding the threat to Sunshine Coast’s deep-green, old-growth forest by the proposed BC Timber Sales (BCTS) Block A84612 be received;

Town of Gibsons

AND THAT in regard to BCTS Block A84612:

1) That staff confirm with BCTS the presence of Culturally Modified Trees (CMT);

2) That staff confirm whether any CMT’s in the block have been assigned a heritage conservation number and what that signifies;

3) That staff ask BCTS to confirm whether the presence of CMT’s requires a modification to their logging plans;

4) That the Regional District request that the cutblock not be sold until they have adequately addressed the presence of CMT’s.

5) That the Sechelt Indian Band and the Squamish Nation be advised of the potential presence of CMT’s in this cutblock.

AND THAT the topic of Culturally Modified Trees be addressed at the next Heritage Protocol meeting;

AND FURTHER THAT another letter be sent to BCTS requesting confirmation if there has been an assessment of endangered species in the proposed cut block.


THAT the report dated December 1, 2010 regarding BC Timber Sales Sunshine Coast Operating Area Forest Stewardship Plan, Amendment #4 be received;

– BC Timber Sales

AND THAT respecting the BCTS Forest Stewardship Plan Amendment #4 2006, the Regional District requests:

1) BCTS provide an opportunity for the Regional District to comment on site plans that are within the Howe, Chapman, Sechelt, Brittain and the Deserted Forest Development Units. And that site plans be provided in a timely manner such that the Regional District has time to comment on them prior to any harvesting.


505/10 cont. 2) BCTS work closely with the First Nations to assure that all values

and concerns are considered prior to issuance of forest land use tenures and permits.

3) BCTS identify on FSP maps those watercourses with water use tenures, particularly domestic water use tenures.

4) BCTS place on FSP maps threatened wildlife habitat areas, significant wildlife movement corridors and any identified endangered biodiversity management areas.

5) BCTS support the establishment of the Coastal Tailed Frog Wildlife Habitat Area (WHA) area for the (CTFmm) Biogeoclimatic zone.

6) BCTS support a connecting greenway corridor amongst the three parts of the Elphinstone Park.

7) BCTS restrict harvesting within the CDFmm. 8) there should be consideration for selective logging in the

community interface area, as opposed to clear cut logging. 9) BCTS describe the consequences of the difference in the Wildlife

Tree Patch objectives between the Sechelt FDU (Objective 2 (3)) and the Chapman FDU (Objective 2 (2)).

AND THAT BCTS address the specific issues for Forest Development Units as follows:

Brittain FDU:

a) Meet visual quality objectives for Jervis Inlet and from Sechelt Indian Band lands located in Vancouver Bay;

b) Assure safeguards for marine water protection and shellfish water quality.

Sechelt FDU:

a) Assure complete protection of the Milne Creek, McNeil Lake and Waugh Lake community watersheds.

b) Assure Visual Quality objectives on Highway 101 and along forest recreation trails.

c) Assure Visual Quality objectives Highway 101, Park Reserve lands, and along forest recreation trails.

d) The SCRD has established a ferry to ferry trail route, part of which passes through this FDU. The SCRD requests that BCTS consult with our Parks and Recreation Department to address access and protect the integrity of the route.

e) There are many informal trails within the FDU. The SCRD requests that these recreation trails be considered a resource and accommodated. Preserving a degree of quality around these trails, possibly by retaining a buffer of trees, should be considered.


505/10 cont. Chapman FDU:

a. Address forest fire management along the community interface area.

b. Do not harvest or construct roads within the Chapman and Gray Creek watersheds.

c. Protect domestic water supply watersheds, particularly where forestry and road construction practices are proposed.

d. Maintain biodiversity and Wildlife Corridor Management. e. Proactive management and support for all the community’s

various forest related uses. f. Consult closely with all concerned Sunshine Coast communities. g. There are many informal trails within the FDU. The Regional

District requests that these recreation trails be considered a resource and accommodated. Preserving a degree of quality around these trails, possibly by retaining a buffer of trees, should be considered.

Howe FDU:

a. Maintain Visual Quality Objectives within the Howe Sound - particularly for blocks adjacent to the ocean.

b. Protect domestic water supply watersheds, particularly where forestry and road construction practices are proposed (e.g. McNair Creek, McNab Creek areas);

c. Assure safeguards for marine water protection and shellfish water quality protection for associated ocean log dump sites, work yards, and crew camps.

AND FURTHER THAT BCTS and the Regional District develop a communication and planning protocol for forestry within the community interface area, particularly as it concerns to the Sechelt, Chapman and Howe FDU’s.


THAT the report dated December 1, 2010 titled “Environmental Protection of Sechelt Inlet” be received;

– Environmental Protection of Sechelt Inlet

AND THAT SCRD staff hold a meeting with the staff from all local governments, Provincial and Federal agencies with jurisdiction in Sechelt Inlet to review all issues that concern the health of the southern part of Sechelt Inlet;

AND THAT a staff report summarizing these issues be brought back to a future Special Planning and Development Committee Meeting to held by March 31, 2011 to review these collective issues in protecting Sechelt Inlet;


505/10 cont. AND FURTHER THAT a letter be sent to the District of Sechelt acknowledging their letter concerning the protection of Sechelt Inlet and inviting them to this future meeting.


THAT the report dated December 2, 2010 titled “Crown Applications for Commercial Water Bottling by the Kwaikah First Nation” be received;

Crown Applications for Commercial Water Bottling by the Kwaikah First Nation

AND THAT Crown Application Files 2410492, 2410494, 2140498, 2410499, 2410529, 2410530, 2410531 and 241-533 by 0879144 BC Ltd on McCannell Creek, Falls Creek and six unnamed creeks that flow into Jervis Inlet, Area A, for the purpose of Commercial Water Bottling are not supported by the SCRD;

AND THAT staff prepare a Board Policy which states “The Sunshine Coast Regional District does not support the extraction of fresh water resources in gas, liquid or solid form for the purpose of commercial bottled water sales.”

AND FURTHER THAT the staff forward this resolution to the Sechelt Indian Band.


THAT the report dated December 2, 2010, titled “Community to Community Forum between Squamish Nation and the Sunshine Coast Regional District” be received;

Community to Community Forum

AND THAT the report of the Community-to-Community Forum document be approved as amended for printing;

AND THAT SCRD staff liaise with the Board and Squamish Nation staff to develop a draft Protocol Agreement and arrange a meeting of elected representatives of both organizations at an appropriate time;

AND THAT the issue of developing and implementing a Protocol Agreement between the SCRD and the Squamish Nation be included in the Work Plan for 2011 which will be considered during the 2011 Budget discussions;

AND FURTHER THAT staff be directed to work with the Town of Gibsons to investigate with the Squamish Nation, ways to improve the salmon migration pattern in Gibson Creek.



THAT the report entitled “Planning and Development Division Monthly Report for November 2010 be received;

– Planning and Development Division Monthly Report


THAT the following Advisory Planning Commission Minutes be received;

– Advisory Planning Commission Minutes

• Halfmoon Bay (Area B) APC minutes of November 23, 2010; • Roberts Creek (Area D) APC minutes of November 29, 2010; • Elphinstone (Area E) APC Minutes of November 23, 2010; • West Howe Sound (Area F) APC Minutes of November 23, 2010.


THAT in regard to Item No. 5 New Business 5.1 of the minutes, those comments be directed to the West Howe Sound Official Committee Plan Committee.

– West Howe Sound APC Minutes


THAT the Agricultural Advisory Committee Minutes of November 2, 2010 be received.

– Agricultural Advisory Committee Minutes


THAT the Natural Resources Advisory Committee meeting minutes of November 24, 2010 be received;

– Natural Resources Advisory Committee Minutes

AND THAT the SCRD request from Fisheries and Oceans Canada their report with respect to this bulk water application.


THAT the report dated December 2, 2010 titled “Zoning Bylaw Amendment Application No. 310.133 (Applicant: Collura)” be received;

– Zoning Amendment Bylaw No. 310.133 (Collura)

AND THAT Bylaw 310.133 (Collura) be forwarded to the SCRD Board for consideration of First Reading;

AND THAT Bylaw No. 310.133 be referred to the Ministry of Transportation and Infrastructure and the Squamish Nation for comment.


505/10 cont. AND FURTHER THAT a restrictive covenant be registered on title that states that should the home be destroyed or removed to an extent greater than 75% above its foundation, any new home would be required to comply with the existing 0.30 floor area ratio.


THAT the report dated November 18, 2010, titled “Zoning Bylaw Amendment Application No. 310.136 (Amendments to Implement the Elphinstone OCP) ” be received;

– Zoning Amendment Bylaw No. 310.136 (SCRD)

THAT Bylaw 310.136 be forwarded to the Board for consideration of Third Reading;

AND FURTHER THAT, after Third Reading Bylaw No. 310.136 forwarded to the Ministry of Transportation and Infrastructure for approval pursuant to Section 52 of the Transportation Act and to the Ministry of Community, Sport and Cultural Development for approval pursuant to Section 882 of the Local Government Act.

Extraordinary It was moved and seconded

CARRIED

506/10 THAT the Deputy Corporate Officer’s report regarding extraordinary meetings be received;

AND THAT the Joint SCRD/Library Board meeting held on November 26th, 2010 and the Economic Development workshop held on December 2, 2010 be considered extraordinary for the purposes of Director Remuneration.

Grant Funding It was moved and seconded

CARRIED

507/10 THAT the Chief Administrative Officers report regarding grant funding opportunities be received;

AND THAT staff submit a grant application for Towns for Tomorrow funding for the Sechelt Aquatic Centre Energy Upgrade project, subject to meeting all application criteria and that financial details be included in the 2011 budget.

CARRIED


MOTIONS

Meeting It was moved and seconded

508/10 THAT a Special Community Services Committee meeting be scheduled for Thursday, January 6, 2011 at 10:30 a.m. to discuss energy efficiency opportunities for Sechelt Aquatic Centre and to review details of the consultant’s facility reports on the Gibsons Pool and Sechelt Arena;

AND THAT the Community Energy Manager, Johan Stroman, be invited to attend this meeting.

Delegation It was moved and seconded

CARRIED

509/10 THAT the Community Services Committee be delegated the authority to act on items that arise at the December 16, 2010 Committee meeting that may be time sensitive.

BYLAWS

CARRIED

Bylaw 1057.2 It was moved and seconded

510/10 THAT Dakota Ridge Recreation Area Service Amendment Bylaw No. 1057.2, 2010” be read a first time.

Director Thirkell and Janyk opposed

CARRIED


511/10 THAT Dakota Ridge Recreation Area Service Amendment Bylaw No. 1057.2, 2010” be read a second time.

Director Thirkell and Janyk opposed

CARRIED


512/10 THAT Dakota Ridge Recreation Area Service Amendment Bylaw No. 1057.2, 2010” be read a third time.

Director Thirkell opposed

CARRIED


Dakota Ridge It was moved and seconded

513/10 THAT the business plan for the Dakota Ridge Recreation Area Service be included on a the January 2011 Community Services Committee meeting Agenda;

AND THAT the business plan address the proposed harvesting cutblocks on the south end of the area.

Bylaw 634 It was moved and seconded

CARRIED

514/10 THAT "Sunshine Coast Regional District 2011 Revenue Anticipation Bylaw No. 634, 2010" be read a first time.


CARRIED

515/10 THAT "Sunshine Coast Regional District 2011 Revenue Anticipation Bylaw No. 634, 2010" be read a second time.


CARRIED

516/10 THAT "Sunshine Coast Regional District 2011 Revenue Anticipation Bylaw No. 634, 2010" be read a third time.


CARRIED

517/10 THAT "Sunshine Coast Regional District 2011 Revenue Anticipation Bylaw No. 634, 2010" be adopted.


CARRIED

518/10 THAT “Sunshine Coast Regional District North Pender Harbour Water Service Amendment Bylaw No. 1070.2, 2010” be read a first time.

CARRIED



519/10 THAT “Sunshine Coast Regional District North Pender Harbour Water Service Amendment Bylaw No. 1070.2, 2010” be read a second time.


CARRIED

520/10 THAT “Sunshine Coast Regional District North Pender Harbour Water Service Amendment Bylaw No. 1070.2, 2010” be read a third time.


CARRIED

521/10 THAT “South Pender Harbour Water Service Amendment Bylaw No. 1074.4, 2010” be read a first time.


CARRIED

522/10 THAT “South Pender Harbour Water Service Amendment Bylaw No. 1074.4, 2010” be read a second time.


CARRIED

523/10 THAT “South Pender Harbour Water Service Amendment Bylaw No. 1074.4, 2010” be read a third time.


CARRIED

524/10 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.130, 2009” be adopted.

Workshop It was moved and seconded

CARRIED

525/10 THAT a Board/Staff workshop be scheduled for Monday, January 10, 2011 following Transportation Committee meeting to define Strategic Planning Targets for 2011.

CARRIED


The Board moved In Camera a 9:36 p.m.

IN CAMERA It was moved and seconded

526/10 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1) (a), (k) and (2)b of the Community Charter as “personal information about an identifiable individual ....;”, negotiations and related discussions respecting the proposed provision of a municipal service....” and “the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;”are to be discussed.

The Board moved out of In Camera at 10:04 p.m.

CARRIED

Award It was moved and seconded

527/10 THAT the Purchasing Officer’s report regarding the draft RFP for Human Resources Legal services be received;

AND THAT the RFP be amended as follows:

• to include a clause that ensures proposals include methods to assist the SCRD in resolution as opposed to litigation or arbitration;

• to include a clause in Section 3.1.1 regarding alternate dispute resolution;

• include a new bullet on Schedule “A” section 3 – Other Services for “appropriate alternative dispute resolution options” ;

• Amend the last sentence in Section 3.0, second paragraph to “As the Regional District desires to obtain best value for money, it is the intent of this RFP to support the Regional District operations with the most appropriate high quality legal services for the appropriate cost.”

• Remove the grid in section 3.0.

AND FURTHER THAT the Purchasing Officer be directed to issue the RFP as amended.

BC Ferries It was moved and seconded

CARRIED

528/10 THAT the Manager of Legislative Services’ report concerning Nominations for Appointment to the B. C. Ferry Authority Board of Directors be received;


AND THAT Mr. David Dick be nominated to the B. C. Ferry Authority Board;

AND FURTHER THAT the Chair write a letter to Metro Vancouver Regional District and Squamish-Lillooet Regional District requesting support for this nomination.

ADJOURNMENT It was moved and seconded

CARRIED

529/10 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 10:05 p.m.

Certified correct __________________________________________ Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________ Chair

Documents

SUNSHINE COAST REGIONAL DISTRICT€¦ · recommendation Nos. 1-38 of November 25, 2010 be received, adopted and acted upon as follows: Recommendation No. 1. THAT the Chair provide