Sullivan Free LibraryStrategic Planning

January 29, 2011

Strategic Planning

• Where are we today?• Where do we want to go?• How do we get there?

Where are we today?• Community Profile

• Two libraries serving the Town of Sullivan, chartered population: 14,991

• Mission • The mission of the Sullivan Library is to serve the members of the Town of Sullivan

community by providing materials and services for their recreational, educational, informational, cultural and civic needs. Special emphasis is placed on providing popular and reference materials. To achieve this, the Library strives to meet community members’ needs by providing access to information through library services and programming. The library provides the alternatives; the user makes the choices.

• Locations• 101 Falls Boulevard• 8979 North Road

Sullivan Free Library Staff

Karen Fauls-Traynor, Director*@

BridgeportDella Detore, Library Manager*Ramsay Adams, Childrens Program CoordinatorMarg Stevens, Senior AideBetsy Shupe, ClerkKitty Bullock, ClerkJudy Barrett, ClerkTony Rudy, Clerk

* Full-Time@ works at both libraries1 new since last year

Patti Newell, Asst Director*@

ChittenangoMarie Deegan, Children’s Program Coordinator*Deb Rose, Senior AideGeorgian Stevens, Senior Clerk

Marilyn Vecchio, ClerkJackie Lawnizak, ClerkJeanne Healy, Book SalesMary Bishop, Clerk@Collette Kramer, Clerk@Mary Batdorf, ClerkJudy Waite, ClerkBill Batdorf, MaintenanceMichelle Schmania, CleanerGary Lamphear, Shoveling and MowingLinda Holava, ClerkPatti Turk, clerk 1

Contracted Services

Bridgeport• Snow plowing• Lawn maintenance• Cleaning• Rug cleaning• Accounting• Repairs• Furnace maintenance

Chittenango• Snow plowing done by village in

exchange for history room & Oz collection storage.

• Rug cleaning• Accounting

Library Services• Adult Programs Book discussions (popular & classic), special interest programs• Art Displays of work by local artists• Bulk Loans of Materials To schools and adult care facilities• Children’s Programs Story hour and Lapsit programs for pre-school children, reading and• craft activities for older children and teens, parent-child book discuss-• ion group, Summer Reading Program, library orientation for schools

and pre-schools• Computerized Catalog Connects through the Mid-York Library System, creating access to the

holdings of 43 member libraries• Computers for public useInternet access, word processing and spread sheet programs, color and

B&W printing.• Community Room Capacity of 75, presentation ready with screen, projector and sound

(CH only) system, small kitchenette. Free of charge to civic and non-profit • organizations.• Copier $.20 per page• Downloadable audio books MYaudio2go database of books in digital format, free to library users• Electronic Resources Medical, business, educational and literary databases• Fax Machine Nominal fee

Library Services cont’d• Fax Machine Nominal fee• History Room (CH only) Local history resources, village historian available designated hours• Income Tax Forms Federal and State forms available• Interlibrary Loan For materials not available through the Mid-York system• Library Store Sales of used books, library merchandise• Loans and Reserves Books, audio books, music, periodicals, VHS and DVD, read-along

and story hour kits• Movies Free to the public• Online Requests May request items from your home computer• Notary Public Call ahead for availability• Public Bulletin Board For notices for cultural, educational & non-profit organizations• Reference Questions answered by telephone, fax and email• Small Meeting Room May be reserved by groups • Tutoring Areas May be reserved

• Wireless Internet Use your own laptop to connect to the internet

Collections

• Bridgeport– 22,941 items

• 9,528 Juvenile• 1,660 DVD/Video• 870 Audio

*

• Chittenango– 32,039 items

• 8,825 Juvenile• 1,810 DVD/Video• 828 Audio

Figures from 2008 Annual Report

Circulation & Attendance

• Bridgeport

– 37,452 items circulated– 4,755 borrowers– 33,868 visits– 2,409 internet sessions– 2,171 reference

transactions

• Chittenango

– 67, 919 circulated– 9,371 borrowers– 62,898 visits– 8,834 internet sessions– 4,588 reference

transactions

Figures from 2008 Annual Report

Facilities Overview

• Bridgeport– 2400 sq feet– 1 bathroom (staff and public)– 1 furnace (forced air)– 1 hot water heater– 1 handicapped access door opener– Key entry system– Roof replaced in 2005– 12 space parking area (additional

parking across the street @ church)– 1 outside book drop

• Chittenango– 12, 250 square feet (40 year

mortgage– 4 public bathrooms– 1 staff bathroom– 4 rooftop HVAC units (1 new)– 1 hot water heater– 1 handicapped access door opener– Key and electronic card entry system– Fire alarm system, monitored by

Simplex– Security cameras & monitor– Flat roof, front portion redone in ‘06– 65 space parking area– 2 outside book drops (1 drive-up)

Technology Infrastructure

• Automation services and computer support through MidYork Library System (MYLS)

• Public access computer connections free through Time-Warner Cable

• Telephone services through Verizon (BP) and TWC (CH)• Phone System • SImplex

Equipment Overview• Bridgeport

– 1 copier (for public & staff)– 1 fax machine– 2 networked printers/scanner– 1 individual printer– 4 staff computers– 1 OPAC (catalog computer)– 3 public use computers– 2 vacuum cleaners– 1 laptop*– 1 slide projector*– 1 projection screen (installed)– 1 television– 1 VCR player – 1 laminating machine– 2 receipt printers– Two bar code scanners

– * for use at both libraries

• Chittenango– 2 copiers (1 public, 1 staff)– 1 fax machine– 1 networked printer/scanner– 3 individual printers– 7 staff computers (1 laptop)– 2 OPAC– 11 public computers– 2 vacuum cleaners– 1 label machine– 1 LCD projector (built in)– 1 portable projector *– 1 projection screen (installed)– 1 television– 1 DVD/VCR player– 3 receipt printers– 4 bar code scanners

Where do we want to go?• Facilities

– 1 year Plan• Program study for Bridgeport expansion

– Underway, due 2/11

• Establish Bridgeport building fund account– Done 5/10 Current balance: $50,239.48

• Security Camera expansion for CH (2) – In process

• 2011– Explore Grant possibilities for BP building & CH projects HVAC

& roof – Install shelving for book donation sorting in tutoring area_ Explore parking issues at BP

Facilities cont’d

– 3 year Plan • Bridgeport expansion• HVAC Replacement for CH ( 3 units, 75k)

– 5 year Plan• Roof for CH

Where do we want to go?• Services

– 1 year Plan• Collection weeding (BP)

– In process

• Notary (BP) – In process

• Volunteer training job descriptions / teen focus– In process

Services con’td

• Adult and Children’s program plan, library operations, book store etc.

– Develop schedule for board meetings– Current plan, desires / needs

• E-book reader investigation / plan– Purchased Kindle, Nook– Staff training—in process– Publicity– Public training

• 2011 Goals– Explore circulating ebook readers– Continue staff training– Allocate more funds if possible

Where do we want to go?

• Services cont’d– 3 year Plan

• Future collection development– Explore new formats, ebooks, downloadable movies, etc

» Ebooks now available– Print vs electronic resources

– 5 year Plan• Expand BP programming plans

How do we get there?

– Public Relations• Committee Members -Karen, Linda, Edie, Vicki, Marie, Della• 2010 Results

• Door to Door – Poolsbrook• Business Expo--DONE• Post Standard Neighbors Section – nomination • Event advertising plan –review outlets used—DONE

• 2011 Goals– Door to Door—Poolsbrook– Business Expo—March– Bicentennial Plans?

How do we get there?– Fundraising

• Committee Members - Karen, Linda, Edie, Mary, Marie, Della, Lorenda

How do we get there?

• Fundraising con’td• 2010 Results

• Reactivate committee – Continue Silent Auction (BP), decide on one major fundraiser for CH.

• Play—raised $2570• Silent Auction--$2000• Total fundraising for year: $12,655

• Canvas Bags, mugs for sale• Canvas bags, SFL stickers

Fundraising cont’d

• 2011 Goals:– Have committee meet to set plans for the year

• Silent Auction• Book sale• Bulk Mailing• Another CH event???• Explore Oz possibilities—photo ops? Food?• Cookie jar sale?

How do we get there?– Finance

• Committee Members - Mary, Jean, Ellie, Karen, + JoAnne

• 2009 Results• Budget• Audit• Monthly treasures report• Quarterly internal review

Finance con’td

• 2010 Goals• All of above Results

• Grants • Calendar of Events--??• Added forms to wiki

2011 Goals• Quarterly internal reviews• Evaluate reserve funds—acceptable amount, % for BP

How do we get there?

– Personnel (Library Staff issues)• Committee Members - Nettie, Ellie, Toni,

Melody, JoAnne, Deb, Della, Karen• 2009 Results

• Reviewed and updated Personnel Policy• Director Annual Review

• 2010 Goals• All of above Results

• Policy reviewed and updated

Personnel cont’d

• 2011 Goals:– Review policy—esp vacation/holiday/sick/PL

How do we get there?

– Nominating (Board Members – 9 to 11 members max)

• Committee Members - Nettie, Vicki, Ellie• 2009 Results

• Reviewed applications of new board members (7 new)

• Proposed officers for annual meeting (June)• 2010 Goals

• 1 new member from BP--DONE• Prepare for Annual Meeting--DONE

Nominating

• 2011 Goals– Review Planning meeting notes/goals before

annual meeting

Other Items

• Board of Trustees – 2011 Meeting Dates– Maintenance of “Notebook”

• See http://sflboard.wikispaces.com