Substitute UpdatesSubstitute Updates

Office Manager’s MeetingJuly 26, 2012

2011-2012 Year in Review

1,700 substitutes

55,000 jobs filled

309 average jobs daily

6,700 students served daily by a substitute

1,366 returning substitutes

924 attended returning substitute meetings in June 527 non-certified teachers 395 certified teachers

81 substitutes hired into full time positions

400 returning substitutes will attend meetings in August

Substitute Shortages

Mondays and Fridays

Special Education Teacher assignments

Paraprofessional assignments

Jobs unfilled using the calling system

“The System”

TroubleshootingReturning Substitute Meetings in June

Updated all profiles Verified certification Interest in long term assignments Subject/Grade level preference

Retrained on the online substitute management system

“No calls”

Requested substitutes mark themselves unavailable Locations Dates

Spoke about shortages

Increased compensation

Substitute Requests Utilize special instructions requests

Parking instructions for senior high campuses

Packet/Folder of information Daily schedule Bell schedule Emergency phone numbers Emergency procedures Class list Seating chart

Classrooms unlocked

Online announcement access

Notification of cancelled assignments

Early Release Days

Compensation

Professionals No cumulative/consecutive days Any Assignment ($96/day) Single Assignment: 21 days or longer ($228/day)

Must be approved prior to first day of assignment No retro pay adjustment

Paraprofessionals No cumulative/consecutive days Any Assignment ($9/hour) Single Assignment: 21 days or longer ($10/hour)

Must be approved prior to first day of assignment No retro pay adjustment

Early Release Days

If entered as a half-day, must be released after 4 hours

Full day, may require to stay and work

Nurses

Must be entered into online management system prior to assignment

Ensures access to computer systems

Eliminates last minute phone calls to CTA or Human Resources

Long Term Assignments

Enter only days when campuses are open

Paying substitutes for days no teachers are working

Technology Tips

Utilize both the teacher/campus favorites list

Special Instructions (online and call) Type of Special Education Assignment Coaching Assignment Grade/Subject Details Miscellaneous (Field Day, Field Trips, Finals, Etc.)

Notification Does not notify if there is a cancellation Please have staff member call substitute to cancel

Questions?