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Subject To Change automatic catalog enrichment with subject headings and codes
10th IGeLU conferenceBudapest, 3.9.2015
Marcus Zerbst Zentralbibliothek Zürich, Systems Librarian
Overview
Background
→Desire to align legacy data with GND and LCSH and DDC data
→The Digital Assistant
Automatic catalog enrichment with subject headings and
codes
→Parameters, technical workflow, numbers and statistics
Prospect
→Plan to use more subject cataloging data from external
sourcesSubject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 2
Excuse me, what is GND?
3Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
What‘s GND?
GND
→ The Integrated Authority File (GND) is an authority file for Persons, Corporate bodies, Conferences and Events, Geographic Information, Topics and Works. It is used above all for the cataloguing of literature by libraries […] It is operated cooperatively by the German National Library, all German-speaking library networks […]
→In April 2012 the GND replaced [various] previously separate authority files.
(from http://www.dnb.de/EN/Standardisierung/GND/gnd_node.html)
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 4
Background
5Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
6
Desire: Subject Indexing of older records with GND/LCSH data
→Since Autumn 2012: Cease homegrown system for subject indexing in favour of GND
→Standards in German speaking market instead of local peculiarities
→Desire for better searchability of all titles by consistent indexing per GND data
→ Idea: Enrich old records with GND data – manual cataloging not an option
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
The Digital Assistant
→ In production in the parameters of computer-aided subject indexing since October 2013
→ Helps subject librarians with indexing by suggesting subject entries according GND
→ Generates suggestions based on external database entries, translation and statistical analysis of table of contents
→ Is used in an intuitive web client
→ Daily import of fields for processed titles to Aleph
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 7
DA – Flow Chart
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 8
ILS Aleph
Import in DA• Load TOC• Load metadata (Z39.50)
Enrichment• Subject heading from
WorldCat,… and Autocat
Editing in DA• Choice / addition of
headings• Suggestions, headings lists
Export from DA• Daily in Aleph seq format• GND/S headings, scope 072, loc.
fields
Import • Daily by FTP• Info eMail
ToC
Technology Components DA
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 9
Project Rekatautomatic catalog enrichment with subject headings and codes
10Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Project Rekat Parameters
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 11
→Enrichment of all our records from publication years 1960-2012
• From Autumn 2012 on: subject indexing with GND
→Around 1.8 million titles
→Matching records against WorldCat
→Enrichment with GND, LCSH and DDC
Retrospektive Erschliessung– Ablaufschema
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 12
Aleph / EBI01
Export• One-time• marcXML
Match WorldCat• GND,
LCSH, DDC
Import • Consortium
cataloging rules
• Avoid duplicates
Technical Workflow
13Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Find match in WorldCat
Order of precedence:
ISBN
Author & title• all terms from 245$$a/$$b and 100$$a• Both to exist mandatory
As 2., but no stop words
Author a & title a/b/c in full record, no stop words. Same no of terms Search=Find
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 14
Import of Data: Adaption I
→Transfer of records found in WorldCat
→Received:
• All subjects of all matches
• All DDC codes
→Avoid duplicates: →Check against data in NEBIS catalog→On text level, no Aleph routine
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 15
Import of Data: Adaption II
→Local routine adjusts MARC21 to KIDS (Swiss MARC rules)
→Avoid duplicates
Received: • 000085853 0820_ $$a501
• 000085853 08204 $$a501
Adapted and deduplicated: • 000085853 0820_ $$a501
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 16
Import of data: Adaption III
Technical difference after adaption• In 082 all 2nd indicators are stripped during import, afterwards
identical fields are purged. But if 1st, valid indicator differs, then fields with identical content are technically different, and will be imported.
Received: • 000077241 082_4 $$a709.493
• 000077241 08204 $$a709.493
• 000077241 08214 $$a709.493
Adapted: • 000077241 082__ $$a709.493
• 000077241 0820_ $$a709.493
• 000077241 0821_ $$a709.493
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 17
Testing
18Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Testing
→Every 5th year is checked by a subject cataloger (12 years).
• Inspection of correct attribution of subject terms to title
• Inspection of correct and complete import to Aleph
→By these measures several problems could be detected and eliminated.
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 19
20
→ Form/type heading «Online Publication» might be wrong and so was eliminated in general
→ LCSH: 650_0 not identical to 65000: Import of non LCSH subjects in various languages – not intended
→ Music material (notes etc.) without ISBN tend to bring bad results, so were eliminated.
Problems identified
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
21
→ 000080919 650 0 L $$aPhysics$$xEarly works to 1800
→ 000080919 650 0 L $$aPhysics$$yEarly works to 1800
→ 000196066 651 0 L $$aSwitzerland$$vBibliography
→ 000196066 651 0 L $$aSwitzerland$$xBibliography
→ 000229817 650 0 L $$aAdministrative law$$vCases$$zSwitzerland
→ 000229817 650 0 L $$aAdministrative law$$zSwitzerland$$vCases
→ 000229817 650 0 L $$aAdministrative law$$zSwitzerland$$xCases
Assumed issues
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
22
→ 000080919 650 0 L $$aPhysics$$xEarly works to 1800
→ 000080919 650 0 L $$aPhysics$$yEarly works to 1800
→ 000196066 651 0 L $$aSwitzerland$$vBibliography
→ 000196066 651 0 L $$aSwitzerland$$xBibliography
→ 000229817 650 0 L $$aAdministrative law$$vCases$$zSwitzerland
→ 000229817 650 0 L $$aAdministrative law$$zSwitzerland$$vCases
→ 000229817 650 0 L $$aAdministrative law$$zSwitzerland$$xCases
Assumed issues
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Numbers and Statistics
23Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Statistics
→Records sent: 2.5 million
→Records enriched: 1.8 m
• Matches by ISBN: 1.45 m
→Enrichment:
• GND: 1.12 m
• DDC: 1.33 m
• LCSH: 1.21 m
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 24
Processed / Enriched Titles
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 25
Match Types from Total Match
Subject Types from Success
Prospect
28Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015
Project FRED – automatic daily enrichment→Trigger
• On item creation or
• On item arrival
→Continuous search for external data
• until final edit by subject specialist or
• item status is «loanable»
→Stop flag
• by subject specialists or
• during final item handling
→Subjects are imported to Aleph, CAT field
→Different start and stop flags for ebooks
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 29
Conclusion
→ Just started to load enrichment
→Success and acceptance yet to be discovered
→High demand of automatic processes
→Changes in tasks and function of subject specialists
→Reduced demand in larger community environment expected
Subject To Change, Marcus Zerbst, IGeLU conference, 3. Sept 2015 30