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Student Information System (SIS)/Portal Progress Report. Presentation to the UTFAB Monday, October 30, 2006 4:10-5 PM, LSC 220 Bill Haid, Enrollment and Access, [email protected] , 1-3466 Don Hesser, Information Systems, [email protected] , 1-5491. Outline. - PowerPoint PPT Presentation
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Student Information System (SIS)/Portal
Progress Report
Presentation to the UTFABMonday, October 30, 2006
4:10-5 PM, LSC 220Bill Haid, Enrollment and Access, [email protected], 1-
3466Don Hesser, Information Systems, [email protected], 1-
5491
Oct. 30, 2006 SIS/Portal Report to UTFAB 2
Outline Fall 2006 start up Progress to date 3-year project plan Demo of DARS Project issues Budgets Summary
1. Fall 2006 Start Up
Oct. 30, 2006 SIS/Portal Report to UTFAB 4
Start of the Semester This fall, we were able to keep all
systems up for the start of the fall semester, through a period of very heavy load A first since initial “melt down” in
Aug. 03! Thanks to hardware and staff from
the project
Oct. 30, 2006 SIS/Portal Report to UTFAB 5
RamPoint Portal Cumulative Users
Oct. 30, 2006 SIS/Portal Report to UTFAB 6
RamPoint Portal Concurrent Users
RamPoint Concurrent Users
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
August 7 - October 17, 2006
Oct. 30, 2006 SIS/Portal Report to UTFAB 7
RAMweb Logins 1st Month/Term
20,200 24,640 28,912 34,994
62,118
93,992
115,878
164,989
191,134
217,081 213,190
263,569244,473
293,084301,362
449,867
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
Jan '99 Aug '99 Jan '00 Aug '00 Jan '01 Aug '01 Jan '02 Aug '02 Jan '03 Aug '03 Jan '04 Aug '04 Jan '05 Aug '05 Jan '06 Aug '06
Month
Num
ber
of Login
s
2. Progress to Date
Oct. 30, 2006 SIS/Portal Report to UTFAB 9
Project Progress – Live Now
Rampoint Portal – August 2004 Fall 2007 Catalog - June 2005 General Person Module - CSUID July 2005 Operational Data Store – July 2005 Campus Loan Manager - July 2005 eID for all applicants - July 2005 RAMweb access via RamPoint - October 2005 Financial Aid - Oct 2005 for Fall 2006 / Spring 2007
terms Accounts Receivable - May 2006 ARIESweb - July 2006 Admissions - July 2006 for Fall 2007 applicants Housing – August 2006 for Fall 2007 applicants SCAIT – October 2006 Class Schedule draft and training – October 2006 DARS for Transfer Evaluation – October 2006
Oct. 30, 2006 SIS/Portal Report to UTFAB 10
Project Impact to Date COF processing (on current system)
$38 million processed last academic year $20 million processed for this fall semester
Implemented the CSUID Replacement for SSN to enhance security and privacy CSUID exists for ~600,000 users ID re-carding completed
Major conversion efforts underway: General Student, Academic History, Accounting Details, and more
Populating massive amounts of student information Must ensure 100% accuracy for tens of millions of records
Bridging key data between current SIS and Banner Full “go live” in Fall 2007
3. DARS (Degree Audit and Reporting System)
DEMO
4. Project Plans Ahead
Oct. 30, 2006 SIS/Portal Report to UTFAB 13
Project Plans – Coming (Very) Soon
Admissions Status Information – November 2006 Fall 2007 class schedule in RAMweb – March 2007 Gen Student and Acad History Data Conversion – March
2007 Course Applicability System – April 2007 Fall 2007 Registration – April 2007 Advisor / Advisee in ARIESweb – April 2007 Degree Audit New Students for Fall 2007 – April 2007 Continuing Education Registration – June 2007 Tuition / Fee Assessment – July 2007 Graduate School Degree Audit - July 2007 Graduate School Self Service Program of Study – Sept 2007
Oct. 30, 2006 SIS/Portal Report to UTFAB 15
Project Plans; 3-Year View FY 07 (this fiscal year through June 30, 2007)
Class Schedule and Registration for Fall 2007 live in ARIES Address “gaps” Implement Degree Audit and Reporting System (DARS) Implement COF in Banner Implement Banner updates Ensure integration with the portal and WebCT
WebCT CE6 upgrade in progress FY 08 (July 1, 2007 – June 30, 2008)
Perform hardware upgrades, as necessary Continue to address “gaps” Implement Banner and DARS updates Add functionality: workflow
FY 09 (July 1, 2008 – June 30, 2009) Complete hardware upgrades, if needed Implement Banner and DARS updates Add functionality: workflow and document imaging
5. Project Issues
Oct. 30, 2006 SIS/Portal Report to UTFAB 17
5. Project Issues Post implementation “fixes”
Staffing required to address “gaps” Inflation
Software inflation (in the contract) 4% annual inflation on SIS software 10% annual inflation on portal software
3 years of salary inflation mandated by the State
Inflationary cost increases anticipated in spring budget request
Hardware and software upgrades
Oct. 30, 2006 SIS/Portal Report to UTFAB 18
The Project Hype Cycle – We Have Gaps to Overcome
Source: Mike Zastrocky,The Gartner Group
Positive
Hype
Technology Trigger
Peak of Inflated
Expectations
Trough of Disillusionme
nt
Slope of Enlightenment
Plateau of Productivit
y
Maturity
Negative Hype
Time
ISISFunctionality
6. Budgets
Oct. 30, 2006 SIS/Portal Report to UTFAB 20
The “Split” of Costs 1-time costs – the University covers 100%
$5.9 million!!! Annual recurring costs – 50% split
1st year costs University: $392,050/yr. UTF: $392,050/yr. – constant for 3 years!
Staffing approved annually by the UTFAB Total cost “proportions” over 5 years
University: ~80% UTF: ~20%
Oct. 30, 2006 SIS/Portal Report to UTFAB 21
UTFAB Prior Commitments ASCSU UTF commitment in Fall 2003:
Recurring contractual costs plus inflation 5 years for the SIS upgrade 3 years for the portal (Spring 06 approval to
continue)
UTFAB considers staffing on an annual basis
Project budget has been constant for 3 years No increases in budget have been requested
Oct. 30, 2006 SIS/Portal Report to UTFAB 22
UTFAB Approved Expenses In FY05,
we “hit” the target within 1%.
$392,050 budget, constant over 3 years
FY 05 Expenses Expenses = $389,597
Approved Budget = $392,050
1. Soft. maint. - 25%
2. Hardware/OS - 10%
3. Proposed Staff - 48%
4. Non-SCT soft. - 17%
5. Gaps - 0%
6. Contingency - 0%
Oct. 30, 2006 SIS/Portal Report to UTFAB 23
Anticipated Increase in Expenses We can no longer sustain the project with a
fixed budget Annual recurring cost increases due to inflation
of software and mandated staff salary increases Hardware upgrades being assessed
Periodic hardware upgrades necessary to maintain currency with software and operating systems, and to meet increasing system load
May be spread over two years Planning a “load test” in spring semester
2007 We will provide cost details in the spring
7. Summary
Oct. 30, 2006 SIS/Portal Report to UTFAB 25
UTFAB Funding Criteria1. Benefit as many students as possible All students at CSU will
benefit.
2. Ability to effectively utilize the fee Your decision.
3. Not funded by CFT Check.
4. Adherence to budget and accountability
Your decision.
5. Potential for direct student use Absolutely.
6. Effort and thought reflected in the plan
Your decision.
7. Justification, incl. quantitative usage data
Your decision.
8. Level of sponsorship by the University
80% over 5 years.
9. Balance between central and distributed technology
Central IT infrastructure, accessed locally.
10. Costs and potential benefit Your decision.
Oct. 30, 2006 SIS/Portal Report to UTFAB 26
Thank You The UTF and student
support provided the catalyst for the project
The need for a system upgrade is great
Thank you for your support!
Oct. 30, 2006 SIS/Portal Report to UTFAB 27
Discussion and Questions
Are most welcome