Stronger Together · 2020-06-04 · COVID-19 Indicators 21 ¤ The trend of the number of new COVID-19 cases and hospitalizations per day. ¤ The capacity of hospitals and the health

Stronger Together Recovery and Reopening Schools

in Santa Clara County

Co-sponsored bySanta Clara County School Boards Association

June 4, 2020

Welcome

SCCOE: Equity | Diversity | Inclusion | Partnership 2June 4, 2020

Webinar Etiquette

• Choose one audio (telephone or computer), not both.• All lines will be muted.• Use the chat box to inform us of any technical issues.• Use the Q&A box for any questions to the presenters. – We will do our best to address as many questions as time

allots. Questions not addressed will be used to inform the FAQ.• Interactive polling opportunities will require your attention

throughout the presentation.

SCCOE: Equity | Diversity | Inclusion | Partnership 3

Thank you for joining us today. Please note the following:

June 4, 2020

WELCOMEPresident Melissa Baten Caswell, Santa Clara County School Boards Association


WELCOMEPresident Claudia Rossi, Santa Clara County Board of Education


Today’s Presenters• Dr. Monika Roy, Public Health Department• Dr. Mary Ann Dewan, Santa Clara County Office of

Education• Dr. Ayindé Rudolph, Mountain View Whisman School

District • Chris Izor, Santa Clara County Office of Education


OVERVIEWDr. Mary Ann Dewan, County Superintendent of Schools


COVID-19 Outbreak: Santa Clara County Timeline

SCCOE: Equity | Diversity | Inclusion | Partnership 8SF Chronicle

June 4, 2020

https://projects.sfchronicle.com/2020/coronavirus-timeline/


SCCOE: Equity | Diversity | Inclusion | Partnership 9SF Chronicle, Santa Clara County Public Health

June 4, 2020


https://www.sccgov.org/sites/covid19/Pages/public-health-orders.aspx



SF Chronicle, Santa Clara County Public Health

June 4, 2020





SF Chronicle, Santa Clara County Public Health

June 4, 2020





ABC7News

June 4, 2020

https://abc7news.com/timeline-of-coronavirus-us-coronvirus-bay-area-sf/6047519/

SCCOE: Equity | Diversity | Inclusion | Partnership 13Exhibits from “Covid-19 Perspectives for education systems”, April 2020, McKinsey & Company, www.mckinsey.com. Copyright (c) 2020 McKinsey & Company. All rights reserved. Reprinted by permission.

June 4, 2020

https://urldefense.com/v3/__http:/www.mckinsey.com__%3B!!LqsEMg!GX2nsOhOyxtNSLHMGimQFl1_QwZZqKNnsfe4cBnjbIMiv-mmEMvx08PcPdrgrG9A$


Exhibits from “Covid-19 Perspectives for education systems”, April 2020, McKinsey & Company, www.mckinsey.com. Copyright (c) 2020 McKinsey & Company. All rights reserved. Reprinted by permission.


June 4, 2020




June 4, 2020


Risk/Benefit Analysis


Polling


You will see a polling box pop up on the

screen, like the sample to the left

June 4, 2020

PUBLIC HEALTH UPDATEDr. Monika Roy, Santa Clara County Public Health Department


6/4/2020

SANTA CLARA COUNTY PUBLIC HEALTH DEPARTMENT COVID-19

RESPONSE

© 2016 Santa Clara County Public Health Department

Monika Roy, MD MSAssistant Public Health Officer

June 4, 2020

COVID-19 Dashboard20

COVID-19 Indicators21

¤ The trend of the number of new COVID-19 cases and hospitalizations per day.¤ The capacity of hospitals and the health system in the County and region, including

acute care beds and Intensive Care Unit beds, to provide care for COVID-19 patients and other patients, including during a surge in COVID-19 cases.

¤ The supply of personal protective equipment (PPE) available for hospital staff and other healthcare providers and personnel who need PPE to safely respond to and treat COVID-19 patients.

¤ The ability and capacity to quickly and accurately test persons to determine whether they are COVID-19 positive, especially those in vulnerable populations or high-risk settings or occupations.

¤ The ability to conduct case investigation and contact tracing for the volume of cases and associated contacts that will continue to occur, isolating confirmed cases and quarantining persons who have had contact with confirmed cases.

Basis for Modifications to the Health Order22

(1) Progress on the COVID-19 Indicators(2) Developments in epidemiological and diagnostic methods for tracing, diagnosing, treating, or testing for COVID-19(3) Scientific understanding of the transmission dynamics and clinical impact of COVID-19

New Health Order- In effect starting June 5, 202023

¤ Allows several new categories of businesses and activities to reopen, subject to specific conditions and limitations.

¤ It also keeps key restrictions in place, requiring people to stay in their homes except when engaging in certain essential or allowed activities.

24

25

Testing Expansion- More than 30 Sites Across the County26

Facebook Live27

Every Monday, Wednesday, &

FridayAt 10 AM

COVID-19 Briefing

B E T T E R H E A L T H F O R A L L

Polling




June 4, 2020

STRONGER TOGETHER: RECOVERY & REOPENING

June 4, 2020 SCCOE: Equity | Diversity | Inclusion | Partnership 30

Business Facility Modifications• Perform a detailed risk assessment and develop and

implement a site-specific protection plan• Train employees on how to limit the spread of COVID-19,

including how to screen themselves for symptoms and stay home if they have them

• Implement individual control measures and screenings• Implement disinfecting protocols• Implement physical distancing guidelines


https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html%3FCDC_AA_refVal=https%253A%252F%252Fwww.cdc.gov%252Fcoronavirus%252F2019-ncov%252Fsymptoms-testing%252Findex.html



June 4, 2020


SCCOE: Equity | Diversity | Inclusion | Partnership 33Exhibits from “Covid-19 Perspectives for education systems”, April 2020, McKinsey & Company, www.mckinsey.com. Copyright (c) 2020 McKinsey & Company. All rights reserved. Reprinted by permission. June 4, 2020


Keys to Reopening Schools• The ability to do case finding, contact tracing, isolation

and quarantine• Availability of testing • Availability of personal protective equipment • Availability of cleaning supplies and disinfectants• Duration of decline or stability of cases• Surge capacity in local hospitals


Polling




June 4, 2020

Impact of School Funding on Decisions

• Reductions likely as state revenues decline• Impact likely long-term• Development of 2020-21 State Budget: adequate

funding for increased costs, alternative methods for funding


Meals• More students may qualify for

school nutrition programs due to rise in unemployment

• Schools will continue to provide meals to students when they are not on campus


Image Source

June 4, 2020

https://www.wxyz.com/news/federal-waiver-will-allow-michigan-children-to-eat-school-meals-after-statewide-closures

Lower School Attendance /Enrollment

• Public health recommendations for children with chronic health issues (e.g. diabetes and asthma) to continue to shelter in place

• Families may relocate due to unemployment and/or illness or death of one or more family member

• Families may choose to enroll their children in schools that operate via distance learning

• COVID-19 may cause more absences than schools have in a typical year


School Operation Modifications• Development of criteria/plan for closing school again if necessary• Updated/accessible site-specific protection plan• Campus access• School cleaning/disinfecting and other health/safety practices• Protective equipment• Physical distancing• Staff and labor needs and concerns• Mental/emotional support for students/staff• Communications with parents/students, employees and the community



June 4, 2020


Polling




June 4, 2020


June 4, 2020


Polling




June 4, 2020

SCHOOL DISTRICT PERSPECTIVEDr. Ayindé Rudolph, Mountain View Whisman School District Superintendent


Mountain View Whisman School District

Planning for Reopening2020-21


To develop a robust reopening plan that addresses:1. Keeps employees and students safe2. How to reopen schools under various

circumstances3. Adapting our learning environment to various

events4. Create an equitable learning environment for

all students under any circumstance

Goal


How to reopen Under COVID-19


Impact of COVID-19


International perspective


Creating more predictability

• MVWSD, as well as other districts, need to take the lead on developing a plan of action– Our plan should offer best in class approaches to any

guidelines provided Public Health / Governor – Schools provide a daily sense of normalcy; needed even

more now• Schools are mission-critical to salvaging the

economy


What factors should be considered?


Understanding the inherent risks...


Getting to Reopening


• Direction from MVWSD Trustees - 4/18/20– Adapt our learning environment for any scenario.– Use monies from the District’s reserves to ensure

that this plan would work within a moment’s notice

– Work with all stakeholders to vet the viability of any options

Having a plan for any circumstance


The stages of reopening...


How other countries have handled reopening


1. Governance2. Health and Wellness3. Equity4. Curriculum5. Human Capital

a. (working conditions and professional development)

6. Nutrition7. Facilities

list is not ordered by level of importance

MVWSD has determined that there are 14 dimensions to safely reopen

8. Operations9. Instruction

(remediation and differentiation)

10. Resurgence plan of action11. Enrollment12. Communication13. Technology14. Finance


There is only one way to eat an Elephant...


What needs to happen

BOTMay 7th

Discussion with stakeholders around

process, concerns and understand

needs*Cabinet, LT, ROTF,

Focus groups

Development of

conditionsCabinet, LT, ROTF

Exploration of Actions*

Dept assigned to the dimension (3 choices

for actions under each stage)

Vet options, data collection,

presentationBOT, Cabinet, LT,

ROTFTBD end of June

Review options and selection of

action*Dept assigned to the

dimension, Superintendent

Final review*Cabinet, LT, ROTF, Focus

Groups, B.O.T.TBD Aug

Execute a larger

community presentation/

campaignStart of school

COVID-19 Planning - Multiple stakeholders algorithm

* input point

Roles:● Focus group: Hear and

record their concerns● Reopening Task Force

(ROTF): Group of reps for logistics (includes teachers and CSEA)

● Principals/Directors: Responsible for actions in their dimension


Reopening is about safely continuing education


We will have a learning plan for each stage...


• Flexibility is key– We will have best in class options for each situation• i.e., Possible to shut a school down as opposed to the

District• We need to be prepared for any scenario, but we need

to be realistic about our options– $8,000 - $22,000 for one thermal scanner– Money is a finite commodity

• Over the past 2 years, we have begun to execute our recession plan

• This will take time and creativity– Lessons learned from Katrina superintendent

https://www.edweek.org/ew/articles/2020/04/28/when-moving-too-quickly-fails-on-supporting.html– During the making of the movie A Bug’s Life, Pixar reminded their team that they needed to be “Inspired by the Limitations.”

Planning is key

https://www.edweek.org/ew/articles/2020/04/28/when-moving-too-quickly-fails-on-supporting.html


• This is a community crisis; thus we need community feedback– We cannot fall in love with ideas of a small group of

people who believe they know what a school should look like

• We need to develop the plan and make purchases sooner rather than later– Our Central Nerve Team predicted the possibility

of a pandemic and suggested that we create a strategic reserve of supplies (January)

Planning is key (continued)


Focus group feedback


• Over the course of 7 days we met with more than 100 parents through focus groups and advisory committees.

• Distributed a survey to all parents• Utilized ThoughtExchange to gather

information from an additional 117 parents who were not selected for the focus groups

Set up focus groups


What would make you feel comfortable sending your child to school? (Screening process, cleaning etc)If we return to campuses part time, would you feel more comfortable with 1/2 dayschedule or A day, B Day.Knowing there is a cost, what resources would the district be expected to provide for families (ex, facemasks for all students?)Based on experiences from school closure in spring what type of instruction was most effective for your student/family (live, recorded lessons etc.)How can we best support English Language Learners?How can we best support students with Learning DisabilitiesHow do we accommodate our students who are in "high risks" groups? (in relation to attendance)What is needed to support our students who have difficulty with on-line learning?Would you be comfortable with your child rotating for RTI/STEAM and mixing with students from another class? What would make you feel comfortable with this process?

Questions for focus groups


What would it take for you to feel comfortable to have volunteers or be a volunteer in the classroom?We want to keep kids safe and we can’t share all information about positive cases in the district, but what info and what amount can we share that would make you feel comfortable/ or informed enough to send your kids to school?What safety concerns do parents have regarding how meals are served and eaten?How or should we track attendance for remote-learning?What types of materials/supplies do you and your child need to have access to? (ex: workbooks and materials at home helpful?)How do ensure the physical safety of our employees during each stage?How do we accommodate our employees who are in "high risks" groups to work safely?What other ideas or concerns do you have about going back to school admid COVID-19?

Questions continued


Parents are looking for full-day options. Staff will want PPEIf we are in Stage three – then we need to limit student movementWe should have options for essential workers, and for those who cannot workfrom homeFlexible attendance policy for those who would like to keep their children at homeVirtual learning is going to require grading and feedbackTraining and guidelines for students and parents will be requiredEnhanced cleaning protocolsUnder stage three, volunteers should be limited if not completely bannedAdditional resources for parents to support students, especially those at home

Emerging Themes


• Continue to adapt our Distance Learning Plan - Ongoing

• Order supplies - Ongoing

– Chromebooks are already on order– PPE for staff, and possibly students, are being selected– Cleaning supplies

• Create focus groups - May

• Collect feedback and vet possibilities - May

• Create a Reopening Task Force - May

• Create a District Nerve Center Education Team - May

• Define operations under each stage of reopening - July

Making this a reality


Thoughts and Questions?

Polling




June 4, 2020

SANTA CLARA COUNTY PLANNING CONSIDERATIONS



-Stronger Together-Recovery and Reopening Schools in Santa Clara County

Recommendations based on information from varied sources…• Office of Governor Gavin Newsom • CA Public Health Department• Santa Clara County Public Health• Centers for Disease Control• CA Department of Education• Santa Clara County Public Health• County Offices of Education throughout CA• SCCOE Internal Departments• Resources from various Educational

organizations

June 4, 2020

Guiding Principles• Protect the Safety and Health of Students, Staff and Families• Plans Must Work to Ensure Equity, Access and Inclusion• Eliminate Opportunity Gaps, Address Learning Loss, and Accelerate

Achievement• Promote Innovative High-Quality Teaching and Learning Across All

Environments• Ensure Fiscal Stewardship Aligned to Students’ Needs• Engage Stakeholders in Transparent, Collaborative, and Compassionate

Decision Making



-Stronger Together-Recovery and Reopening Schools in Santa Clara County

Recommendations based on information from varied sources…• Office of Governor Gavin Newsom • CA Public Health Department• Santa Clara County Public Health• Centers for Disease Control• CA Department of Education• Santa Clara County Public Health• County Offices of Education throughout CA• SCCOE Internal Departments• Resources from various Educational

organizations

June 4, 2020

Document Organization• Introduction• Background and Context• Guiding Principles• Planning Considerations:

– Health and Wellness– School and District Operations– Teaching and Learning


• Appendix:– An Alternative Consideration– Matrix of Operational

Considerations– FAQs– Resources

June 4, 2020

• COVID-19 has magnified a number of issues related to equity that have lived below the surface.

• Equitable decision making starts by looking at data, listening, and creating ways to hear from ALL stakeholders.

• Equitable decision making will challenge how we allocate resources.

• Equitable decision making may not make everyone happy.

Equity


Health and WellnessKey Elements:• Health Screenings• Face Coverings• Hygiene Strategies• Cleaning and Disinfecting• Mental Health• Response Planning


School and District Operations


Key Elements:• Physical Distancing and Stable Cohorts• Calendaring• Schedules• School Based Meals• Staffing Considerations• Fiscal Impacts and Budgeting

June 4, 2020

Teaching and Learning


Key Elements:• Instructional Models

– Full Distance, Hybrid, Full Reopening

• Evaluation of Distance Learning• Addressing Learning Loss• Supporting Students with Greater Needs• Professional Development• Addressing Behavior• Protecting from Discrimination

June 4, 2020

Appendix


Key Elements:• Considerations for an Alternative Schooling

Option• Matrix of Operational Considerations• Frequently Asked Questions• Links with additional guidance,

considerations, or planning resources.

June 4, 2020

Companion Resources


Stronger Together Webpage

Supplementary Action Planning Template

June 4, 2020

Stronger TogetherRecommendations for Next Steps

q Gather and analyze dataq Take stock of your resourcesq Collaboratively develop equitable actions plans with

stakeholdersq Overcommunicate with your communityq Keep checking back for updates


Benefits of Countywide Coordination


Image Source

June 4, 2020

https://www.peoplematters.in/article/skilling/why-southeast-asian-countries-need-to-have-greater-coordination-in-development-of-local-talent-19804%3Fpage=3

Polling




June 4, 2020


Image source

June 4, 2020

https://www.searchenginejournal.com/google-tests-qa-videos-in-search-results-for-universities/332797/

Santa Clara County Office of Education 2020-21 School Reopening Survey for Parents and Families


Questions?• Emergency Operations Center:

[email protected]• Incident Command Center: (408) 808-7812• Inclusion Collaborative Support Warmline:

408-453-6651• https://www.sccoe.org/covid-19/Pages/default.aspx


http://eoc.sccgov.org

https://www.sccoe.org/covid-19/Pages/default.aspx

Santa Clara County Public Healthhttps://www.sccgov.org/sites/phd/Pages/phd.aspx


https://www.sccgov.org/sites/phd/Pages/phd.aspx

Silicon Valley COVID-19Education Partnership

• Silicon Valley Community Foundation, San Mateo County and Santa Clara County Offices of Education

• Impact: Funding will expand the capacity of local school districts and the County Offices of Education to address immediate challenges and long-term recovery efforts related to COVID-19

• https://www.sccoe.org/covid-19/Pages/SV-Grant.aspx• https://www.siliconvalleycf.org/regional-nonprofit-emergency-

fund


https://www.sccoe.org/covid-19/Pages/SV-Grant.aspx

https://www.siliconvalleycf.org/regional-nonprofit-emergency-fund

Thank you!Mary Ann Dewan, Ph.D.County Superintendent

Santa Clara County Office of [email protected]


Connect with SCCOE

• Social Media

• Ed Bulletin (e-newsletter)

• www.sccoe.org

92SCCOE: Equity | Diversity | Inclusion | Partnership June 4, 2020

http://custapp.marketvolt.com/Form/GRAxkSKbXs/Signup/

http://www.sccoe.org/

APPENDIX



June 4, 2020



June 4, 2020



Country Reopening of Schools

Physical Infrastructure

Transportation & Food Service

Scheduling &Staffing

Health & Behavioral Norms

China Early March - Separateentrances- Well-ventilated classrooms- Tables with separating partitions in cafeteria

- Dine in classroom vs in cafeteria- Canteen tables tagged with serial numbers for each student- Tables with separating partitions

- Classes end at different times to avoid group gatherings- Same-floor bathrooms used in turns by classes- Fewer than 30 students in each classroom

- Students required to keep safe distances in class- Simulation by teachers to show processes like walking in, attending classes, handwashing- Staff carried out drills (taking temperatures, disinfection, mask-wearing)- Identifying, isolating, hospitalizing pupils with high temperatures- Mask-wearing is required- Shelves outside classrooms with disinfection sprayers, cleaning cloths

Japan Late March - Thorough ventilation

- Thorough hand-washing before eating lunch

- Students divided into groups, with different groups going for health checks at different times

- Students and staff avoid conversing with others at close quarters- Physical distancing (2 meters) at all times- Students and staff check their body temperaturesfrequently- Students and staff wear face masks- If an infection is confirmed, individual and those who were in contact are suspended- In case of infection, temporary closure of classes or entire school

Exhibits from “Covid-19 Perspectives for education systems”, April 2020, McKinsey & Company, www.mckinsey.com. Copyright (c) 2020 McKinsey & Company. All rights reserved. Reprinted by permission. June 4, 2020








Denmark Mid April - New classroom setups that include desks spaced six feet apart- Lessons conducted in gymnasiums

- Students have lunch at their individual, spaced out desks

- Class size is reduced- Students attend on alternating days to facilitate physical distancing- Indoor play only allowed between children of pre-defined groups

- Physical distancing (2 meters) at all times- Employees and students with high-risk family members are not expected to attend class- Strict guidelines on frequently sanitizing surfaces and objects across school- Staff required to educate younger pupils on proper hygiene and ensure they observe safety directives- If infection confirmed, individual and those who were in contact are suspended

Norway Late April - Loose carpets removed to facilitate cleaning

- Children and staff wash hands before and after meals- Children should not share food / drink, bring packed lunches- Dine in their cohorts- Dine at different times- Tables and chairs washed after each group

- Cohorts created- Class size is halved and classes attend on alternating days- Fewer meetings and gatherings take place

- Physical distancing (2 meters) at all times- Schools face strict guidelines on frequentlysanitizing surfaces and objects, with some items to be cleaned hourly; failure to comply risks school closure- Wash hands frequently and thoroughly for 20 seconds; wipe with disposable paper towels- Staff required to educate younger pupils on proper hygiene and ensure they observe safety directives; children cannot bring toys from home - If an infection is confirmed, individual and those who were in contact are suspended- In case of infection, temporary closure of classes or entire school


June 4, 2020








South Korea

Late May - New classroom setups that include desks spaced six feet apart, some with desk partitions- Social distancing reminders on pavement- Set up an isolated waiting area for suspected patients and installed thermal cameras and partitions- Keep one-third of windows open when the air conditioner is on

- Staggered lunch hours- Plastic barriers in cafeteria

- Students attend on alternating days and times and will alternate between in-person and online- No extracurricular activities allowed

- Strict disinfection guidelines- Students line up for temperature checks, given sanitizers to wash their hands as they enter school premises while teachers greet with occasional elbow bumps- Name tags, hand sanitizers and masks await students- In case of infection, temporary closure of entire school

Bloomberg, The Washington Post, NPR ,The Jakarta Post

June 4, 2020

https://www.bloomberg.com/news/articles/2020-05-19/south-korea-starts-reopening-schools-after-virus-spread-slows

https://www.washingtonpost.com/education/2020/05/26/pictures-say-it-all-how-south-korean-schools-are-reopening/

https://www.npr.org/sections/coronavirus-live-updates/2020/05/12/854407305/south-korea-delays-reopening-schools-as-coronavirus-cases-resurge

https://www.thejakartapost.com/news/2020/05/20/schools-reopen-in-south-korea-as-virus-fears-ease.html

Documents

Stronger Together · 2020-06-04 · COVID-19 Indicators 21 ¤ The trend of the number of new COVID-19 cases and hospitalizations per day. ¤ The capacity of hospitals and the health