State Development Program V1.1 1 - Queensland...State Development Program V1.1 6 Applications Eligible organisations with existing Grant Deeds with the department will be provided

State Development Program V1.1 1


Contents 1. What is the State Development Program? .............................................................. 3 2. Funding available ..................................................................................................... 3 3. Who can apply? ........................................................................................................ 3 4. Funding categories .................................................................................................. 5 5. Applications .............................................................................................................. 6 6. Assessment .............................................................................................................. 6 7. Approvals .................................................................................................................. 6 8. Program delivery ...................................................................................................... 7 9. Financial accountability ........................................................................................... 8 10. Goods and Services Tax (GST) ............................................................................... 8 11. Privacy ...................................................................................................................... 9 12. Contact details .......................................................................................................... 9 Guide 1 – Organisational Support ................................................................................... 10 1. Objectives ............................................................................................................... 10 2. Funding available ................................................................................................... 10 3. Application process ............................................................................................... 11 4. Assessment ............................................................................................................ 12 5. Negotiation of Grant Deed including deliverables ............................................... 12 Guide 2 – Strategic Projects ............................................................................................. 13 1. Objectives ............................................................................................................... 13 2. Funding available ................................................................................................... 13 3. Funding process .................................................................................................... 13 Guide 3 – Indigenous Sport Grants ................................................................................. 15 1. Objectives ............................................................................................................... 15 2. Funding available ................................................................................................... 15 3. Funding process .................................................................................................... 16 4. Negotiation of Grant Deed including deliverables ............................................... 17 5. Program management ............................................................................................ 17 Guide 4 – Championship Events ...................................................................................... 18 1. Objectives ............................................................................................................... 18 2. Funding available ................................................................................................... 18 3. Funding process .................................................................................................... 19 APPENDIX 1: Definitions .................................................................................................. 20 APPENDIX 2: Sport and Recreation Services regions map ........................................... 21

Updates to the guidelines (as at 27/7/2016)

The program guidelines have had the following updates since first publication:

Appendix 1-update definition of South East Queensland to include the Local Government Area of Logan.


Interpreting services

The department will provide and pay for qualified interpreting services for customers who are hearing impaired or have difficulties communicating in English. Please contact the department if you require interpreting services.

What is the State Development Program?

The State Development Program (the program) for 2017-2019 provides funding to Queensland based state level sport and active recreation organisations. The program aims to support a robust, innovative sport and recreation sector to deliver state-wide initiatives, services and events to maximise participation and governance in sport and active recreation.

1.1 Objectives

The objectives of the program are to:

ensure state level organisations implement strong governance standards

support state-wide initiatives to maximise participation in sport and active recreation

invest in innovative activities and targeted services across Queensland.

Funding available

The total funding committed for the program over three years is:

$27.6 million for Organisational Support (Category 1)

$3.03 million for Special Initiatives (Category 2).

Who can apply?

Organisations eligible to apply must:

operate as a state level not-for-profit organisation and be incorporated under the: - Associations Incorporation Act 1981 (Queensland) - Corporations Act 2001 (Commonwealth) - Cooperatives Act 2002 (Commonwealth)

have a primary objective of sport and/or active recreation in their constitution

conduct activities throughout Queensland on a state-wide basis

have local and/or regional affiliated not-for-profit organisations as members in Queensland

be the recognised state affiliated member of the national organisation recognised by the Australian Sports Commission (ASC) (where relevant)

be incorporated for at least the last three years

have policies and practices that encourage participation regardless of gender, age, race, ability or location.

Where there is more than one organisation operating at a state level for a sport and/or recreation activity, then only one organisation for that activity will be eligible for funding (exceptional circumstances may apply). Organisations that are non-compliant with previous funding conditions under all programs to the department’s satisfaction may not be eligible for funding. Definitions for the program are provided at Appendix 1, and apply to all references in these guidelines and the application forms.

http://www.ausport.gov.au/__data/assets/pdf_file/0006/649734/NSO_and_NSOD_Recognition_List_-_current_at_27_03_2016.pdf


1.1 State-wide focus

All organisations are required to provide recurrent services on a state-wide basis to at least four Sport and Recreation Services (SRS) regional areas, as appropriate to its activity. Refer to Appendix 2 for a map of SRS regions.

1.2 New organisations

New organisations are those organisations that were not funded under the Queensland

Sport and Recreation Industry Development Program 20142016 and meet the eligibility criteria. These new organisations will only be considered where it can be demonstrated that the organisation:

has at least 200 full active members in Queensland

delivers activities across at least four SRS regional areas.

New organisations must contact the department for advice and assistance.

1.3 Small organisations

Organisations that are funded under the Queensland Sport and Recreation Industry

Development Program 20142016 that have less than 200 full active members and deliver activities across at least three SRS regional areas (refer to Appendix 2 for the map) can apply for funding of $10,000 (GST exclusive) under the Organisational Support category per annum for the funding period. Further details are provided in Guide 1. Organisations classed as small organisations should aim to increase membership above 200 full active members and deliver services across at least four SRS regional areas by the end of the funding period, in terms of eligibility for future funding.

1.4 Amalgamation

Where an amalgamation of sport or active recreation activity occurs at the national level, it is expected that a similar process will be adopted at the state level. The department may impose amalgamation conditions as part of the funding process.

1.5 Unitary organisations

Organisations operating under a unitary or similar unified model will need to meet additional conditions to demonstrate service delivery and financial accountability in Queensland, as determined by the department. This will include:

an organisational location and contact person in Queensland, reportable to the unitary organisation

maintaining a separate record of all financial transactions incurred in carrying out the services related to the funding in Queensland in the organisation’s books of account

evidence that all funding has been spent on delivery of services in Queensland.


Funding categories

Eligible organisations will be able to apply under two categories—Organisational Support and Special Initiatives.

4.1 Organisational Support category

Organisations can apply for funding from the Organisational Support category for up to $300,000. Further details on the eligible activities and criteria are available in Guide 1. Organisation type Funding amount*

Small organisations $10,000

Organisations with substantial revenue streams (in excess of $10 million per annum)

Up to $200,000

Organisations servicing Queenslanders with a disability Organisations with at least 200 full active members

Up to $300,000

*Funding amounts are per annum for the three-year funding period (GST exclusive)

4.2 Special Initiatives category

Organisations can also apply for one project in up to two sub-categories below (i.e. maximum of two applications across the sub-categories).

Sub-category Eligible projects Funding amount*

Further details

Strategic Projects Innovative projects (co-contribution of

20% or greater of total project cost required)

Up to $40,000

Guide 2

Indigenous Sport Grants

Participation and/or training and development activities in rural and remote communities

Development of competition pathways

Up to $150,000

Guide 3

Championship Events Assistance to host State, National or

International championships outside of South East Queensland

Up to $40,000

Guide 4


4.3 Ineligible projects/components

Refer to the relevant Guides for specific information on ineligible projects and components. The department reserves the right to determine whether a project or item should be deemed ineligible.


Applications

Eligible organisations with existing Grant Deeds with the department will be provided with the application forms. In addition, the department will run information workshops that outline the program requirements and application process.

Applications should be emailed to [email protected] by the dates outlined above. This should include any supporting documentation for these applications.

Assessment

Refer to the relevant Guides of each category for specific information on the criteria and assessment process.

Approvals

Organisations will be advised in writing on the outcome of their applications.

Successful Applicants are advised

Performance measures are agreed and Grant Deed executed

October - December 2016

Organisational Support Part B and Special Initiative applications close

Applications for all categories close 15 September 2016

Organisation Capacity Analysis

Organisations are advised on eligibility and funding range available

29 August 2016

Organisational Support Part A applications close

Part A with organisation details and self-analysis on governance submitted

15 August 2016

State Development Program opens

Organisational Support and Special Initiative application forms available from department

21 July 2016

mailto:[email protected]


Program delivery

Successful organisations are required to:

enter into a Grant Deed commensurate with the value of the grant and comply with the requirements and conditions within the relevant deed or schedule

acknowledge the funding from the Queensland Government in accordance with the specifications of the department’s acknowledgment guidelines (available at: www.qld.gov.au/recreation/sports/funding/acknowledgements/)

implement and maintain policies including (but not limited to): o Integrity in Sport o Child/member protection o Sun safety (if relevant) o Access/inclusion o Risk management o Dispute resolution o Anti-doping o Code of behaviour – participants, officials, coaches, administrators and

spectators o Social media

Organisations are required to meet the governance principles outlined in the Part A application form by the end of the three year funding period

organisations will need to ensure a current strategic plan is in place throughout the funding period

organisations may also be subject to an audit of compliance with the grant deed conducted by a contractor appointed by the department.

8.1 Support provided by the department

The department will allocate a client manager to successful organisations. The client manager will assist the organisation with developing achievable performance measures, act as a liaison point and provide access to other departmental resources, where appropriate.

8.2 Payment arrangements

Organisations classed as a small organisation will receive one payment per annum for their Organisational Support funding amount, upon execution of a Grant Deed. The department will retain 10 per cent of the year three payment, and will release these retained funds upon compliance with all reporting requirements. All other organisations and Special Initiative funding will be paid under the following structure:

an initial payment of 50 per cent of the approved yearly funding amount will be provided upon execution of a Grant Deed

the remaining year one funding will be provided upon compliance with mid-year reporting

payment of year two and three funding will be provided at 50 per cent on compliance with annual reporting of the prior year and mid-year reporting of the funding year.

8.3 Monitoring and reporting

Organisations classed as a small organisation will need to acquit Organisational Support funding annually using a template provided by the department.

https://www.qld.gov.au/recreation/sports/funding/acknowledgements/


All other organisations and funding for Special Initiative projects will be required to provide performance reports and acquit spent funds twice annually during the funding period, using a template provided by the department. The client manager will provide guidance and support on the management and reporting requirements for the funding. Any unspent funds at the end of a funding year may affect further payments over the funding period. Using a template provided by the department, all organisations will also be required to submit participation and human resources data annually for the following categories:

Full active members

Program participants

Event participants

School managed competitions

School delivered programs

Accredited coaches/instructors

Accredited umpires/referees/officials

Committee/board members/administrators

Other team/participant support roles

Paid positions.

Financial accountability

All financial transactions relating to this funding must be recorded in the organisation’s books of account. Successful organisations are to ensure that they comply with the following:

legislation and incorporation requirements associated with retaining invoices and proof of payment

submission of the organisation’s annual audited financial statements to the department detailing the department’s grant in a separate line item.

Goods and Services Tax (GST)

Organisations with current or projected annual turnover for all revenue activities of $150,000 or more (including this funding), must be registered for GST. Compliance with the legislation is a requirement of federal taxation legislation. The Australian Taxation Office can provide more information. Refer to the website www.ato.gov.au or telephone 13 24 78. Organisations that are registered for GST will be issued with a Recipient Created Tax Invoice (RCTI) for the funding payment. For more information about GST and how this is applied, refer to the fact sheet at www.npsr.qld.gov.au/assets/documents/sports/funding/getinthegame/gst-fact-sheet-gitg.pdf.

http://www.ato.gov.au/

http://www.npsr.qld.gov.au/assets/documents/sports/funding/getinthegame/gst-fact-sheet-gitg.pdf


Privacy

The department is collecting the information in your application and throughout the administration of funding, if successful, to assess your application for funding and support the administration of funding under the program. The information collected will be also used to help the department monitor and evaluate programs and resources. This information will be accessed and used by authorised employees within the department and approved contractors appointed by the department to conduct a program evaluation. Information collected during the application or administration of funding for Special Initiatives - Commonwealth Games funding may be shared with the Department of Tourism, Major Events, Small Business and the Commonwealth Games and other affiliated Commonwealth Games bodies. Information collected from strategic plans, data provided on affiliated local and regional organisations, full active members and program participants may be provided to other State and Federal government departments, local members of Parliament, local governments and relevant not-for-profit sport and recreation organisations for purposes including but not limited to planning, research and promotion. Other participation data may be used for trend analysis purposes only and organisations/sports will not be identified. The information collected will not be given to any other person or agency other than as provided for in this Privacy notice, unless you have given us permission or we are authorised or required by law. If you have any questions regarding your privacy, please contact [email protected].

Contact details

Enquiries can be directed to: Industry Capacity and Support Sport and Recreation Services Department of National Parks, Sport and Racing Email [email protected] Telephone: (07) 3338 9259




Guide 1 – Organisational Support

1. Objectives

The Organisational Support category will:

ensure state level organisations implement strong governance standards

support services to the industry

support initiatives to maximise participation state-wide in sport and active recreation.

2. Funding available

The maximum amount available is outlined below.

Organisation type Funding amount*

Small organisations $10,000

Organisations with substantial revenue streams (in excess of $10 million per annum)

Up to $200,000

Organisations servicing Queenslanders with a disability Organisations with at least 200 full active members

Up to $300,000


2.1 Eligible activities

The following table outlines key activity areas where organisations may deliver services to support the sport and recreation industry and grassroots participation. This list is not exhaustive and other eligible activities may be considered.

Activity area Eligible activities

Governance

Governance improvement

Member protection

Policies and/or procedures

Integrity in sport initiatives

Marketing and sponsorship (state level)

Grassroots support

Member services

Member benefits and resources

Engagement strategies and resources

Education and training—Accredited

Education and training—Non-accredited

Communication, marketing and sponsorship

Participation

Participation programs, activities or events

Talent identification and participant pathways

Regional program development and delivery

2.2 Ineligible activities/items

The following are not eligible for funding under this category:

capital expenditure

funding for staff wages only

general administration costs not related to funded activities*


delivery outside of Queensland

initiatives funded through the Australian Sports Commission

activities funded by the Queensland Government, including the department, authorities and the Queensland Academy of Sport.

*Organisations classed as small organisations will be eligible to claim for general administration costs to support operations.

3. Application process

3.1 Organisational Support—Part A

All organisations are to submit Part A of the application form, including organisation’s details, current policies, state-wide delivery profile and a self-analysis of the organisation against the minimum governance principles. Part A is to be submitted to the department by 5pm, 15 August 2016. Organisations will need to provide the following at either stage of the application process:

the names and locations of local and/or regional affiliated organisations in an excel spreadsheet provided by the department

a strategic plan that covers all or part of the funding period (2017-2019).

3.2 Organisation Capacity Analysis

The department will undertake an Organisation Capacity Analysis of each organisation, taking into consideration:

activity participation levels

geographical/facility limitations

Olympic/Commonwealth Games significance

delivery of services for people with a disability

financial position

performance against agreed measures and compliance under the Queensland Sport and Recreation Industry Development Program 2014-16 (if funded)

Organisational Support Part A application form.

The Organisation Capacity Analysis will assist with allocating the funding range available to each organisation. Written advice on the funding range available to the organisation will be provided by the department on 29 August 2016.

3.3 Appeals process An organisation that does not agree with the funding range determined by the department can appeal by written correspondence, received no later than 5 September 2016. 3.4 Organisational Support—Part B

Organisations will be invited to apply for funding within the specified funding range (as advised by the department). The organisation’s Part B application will need to outline the funded activities, associated indicative costs, and alignment of these activities with the organisation’s strategic plan and the Organisational Support category objectives. Organisations classed as small organisations will need to complete a modified application form. A separate Part B—small organisations application form will be provided to these organisations by the department.

All Part B forms are to be submitted to the department by 5pm, 15 September 2016.


3.5 Presentation

Organisations that are placed in the highest funding levels or have revenue in excess of $10 million per annum will be required to deliver a presentation to the department to support the organisation’s application. This presentation will form part of the assessment. The department will provide a template and dates for the presentation to these organisations on 29 August 2016.

4. Assessment

The department will make a determination on the funding allocation based on the application submitted (and, where relevant, the presentations delivered to the department). Considerations may include: Strategic alignment

activities align with the organisation’s strategic plan and the program objectives

appropriate development, consultation, and monitoring of the organisation’s strategic plan

activities are supported by industry based evidence. Suitability of funded activities

activities are eligible

activities represent value for money for the department. Sports House tenancy may also be taken into consideration.

5. Negotiation of Grant Deed including deliverables

Successful organisations will be notified in October/November 2016. The client managers will work with successful organisations to develop agreed performance measures for year one and execute a Grant Deed. Performance measures will be reported upon every six months and renegotiated on a yearly basis. Expectations for successful applicants are outlined in the Program Delivery section.


Guide 2 – Strategic Projects

Objectives

The objective of the Strategic Projects special initiative is to support innovative approaches to enhance sport or active recreation activities.

Funding available

Eligible organisations can apply for up to $40,000 (GST exclusive) per annum over a three-year funding period. Organisations must commit a financial contribution of 20 per cent or greater towards the total eligible project costs. In-kind support (e.g. staff wages) will not be considered an eligible contribution cost. 2.1 Eligible projects

Eligible projects may include, but are not limited to, the following:

delivery of activities that address an emerging trend, or using a modified form of the activity to attract new members/participants

innovation to improve performance of an organisation

new service delivery options

system improvements within an organisation

new technology to improve the delivery of an activity

new targeted areas

sharing innovation within an activity or between stakeholders

research.


The following will not be funded:

projects that have been funded previously by the department*

activities that are ‘core’ business of the organisation

projects that are already implemented

capital costs


delivery outside of Queensland

initiatives funded through the Australian Sports Commission

activities funded in whole, or in part, by the Queensland Government, including the department, authorities and the Queensland Academy of Sport.

*The department will only consider the expansion of a previously successful project where the organisation can demonstrate that the support will be for a different use, location or activity than previously completed.

Funding process

3.1 Application Eligible organisations will need to complete a Strategic Projects application form. The application will need to:

demonstrate need for the project

demonstrate how the project aligns with the objective

outline the outcomes expected

detail a project plan including a budget over the three year period.


3.2 Assessment process The department will assess the application based on the information supplied. The project should clearly evidence an innovative approach. Considerations will include the eligibility of the project and how it aligns with the criteria: Need

evidence of need for the project

consultation and project partners

expected outcomes and alignment to the program objectives. Ability to deliver

organisation’s financial contribution

project plan (tasks, timeframes, resources)

project budget.

3.3 Negotiation of Grant Deed including deliverables Successful organisations will be notified in October/November 2016. The client managers will work with successful organisations to develop agreed performance measures for year one and execute a Grant Deed. Performance measures will be reported upon every six months and renegotiated on a yearly basis. Expectations for successful applicants are outlined in the Program Delivery section.


Guide 3 – Indigenous Sport Grants Guide The Indigenous Sport Grants (ISG) is open to organisations that have identified, within their current strategic plan, engagement with and delivery within rural and remote Aboriginal and Torres Strait Islander communities. Specifically, the ISG supports activities that increase participation and build community capacity to sustain activities beyond the life of the grant.

Objectives

The objectives of this special initiative are to:

increase active participation of Aboriginal and Torres Strait Islander people in rural and remote communities in sport activities

increase community capacity to plan and deliver sustainable sport through training and development of volunteers (i.e. capacity building)

establish pathways to regional and state competition and events.

Funding available

Eligible organisations can apply for up to $150,000 (GST exclusive) per annum over a three year funding period 2.1 Eligible projects

Funding will be provided for:

establishing a partnership with a regional organisation to support project delivery

costs incurred within the funding period

projects addressing the identified need of Aboriginal and Torres Strait Islander people

projects that foster and strengthen partnerships/pathways within communities

projects that build and increase community capacity and participation to manage the program and ensure sustainability beyond the life of the funding round

projects which target Indigenous training opportunities.

Funding provided to a successful organisation can only be used for eligible costs, which includes (but not limited to) the items below. Activity area Eligible costs

Sport delivery

Engagement of coaches, officials and/or program coordinator(s)

Facility hire for either program/event/initiative delivery and/or training of coaches and officials involved in delivery

Purchase of essential equipment to support program/event/initiative delivery (e.g. non-capital—portable/supplementary equipment such as balls, bats, cones)

A maximum of $5,000 per year can be expended on team shirts if expanding competition structure e.g. establishment of a new women and girls team.

Capacity building (education and training of volunteers)

Presenter fees, including travel/accommodation for delivery of Coach/Official/Sports First Aid accreditation courses

Facility hire for education and training delivery

Education and training resources for participants (i.e. course manuals, program manuals, lesson plan materials).

Competition pathways and events

Entry fees

Bus/car hire

Fuel

Accommodation


Meals

Flights

Team shirts if expanding competition structure e.g. establishment of a new women and girls team

A maximum of $5,000 per year can be expended on team shirts for representative competition

Applications which demonstrate that the funding will be used to subsidise travel and accommodation costs are preferred.


The following items will not be eligible for funding:

capital costs


initiatives that do not create/provide participation opportunities

initiatives that do not clearly target Aboriginal and Torres Strait Islander Queenslanders

sport delivery outside of rural/remote Indigenous communities, with the exception of participation in regional/state events and competitions

initiatives previously funded by the department or existing/core activities reliant on 100 per cent funding of eligible project costs


Funding process

3.1 Eligibility Eligibility to receive project funding will be assessed on the extent to which community need(s) and program objectives are met. Eligible organisations must form a partnership with a local and/or regional organisation(s) (e.g. an affiliated regional level sport and recreation organisation or regional Indigenous organisation) with established community links to support delivery.

3.2 Criteria assessment Organisations must clearly outline the need for the project and link(s) to the sport’s strategic objectives and demonstrate ability to deliver in the communities identified. The organisation must consider the following when planning the project:

Need

evidence of need (e.g. Australian Bureau of Statistics data, Queensland Health data,

community-specific information and/or research)

evidence that suitable facilities are available/accessible to conduct activities

consultation and/or process used to validate need

expected outcomes and alignment to program objectives.

Ability to deliver

Ability to deliver will be assessed on:

commitment to delivering programs in Aboriginal and Torres Strait Islander communities.

This will be evidenced through documents such as Reconciliation Action Plans, budget

statements and identified in a strategic plan

previous project delivery experience


whether the project costs are eligible, sufficiently detailed, appear reasonable and

represent value for money

establishment of partnerships with local sport, recreation or community groups, councils,

schools and/or target participants.

3.3 SRS investment framework

The department may also consider, in addition to the ISG objectives:

population and proportion of population to access/benefit from project

targeted age and gender groups

linkages to other department, broader community/government initiatives and/or sport

programs

sustainability beyond the life of funding.

Participation data

Approved organisations will be asked to collect data on targeted (*) participants as part of the grant acquittal using the following categories:

Female children (4-12 years) Male children (4-12 years)

Female youths (13-18 years) Male youths (13-18 years)

Female adults (19-40 years) Male adults (19-40 years)

Female seniors and elders (41+) Male seniors and elders (41+)

* There is no requirement to target all age groups or genders

Negotiation of Grant Deed including deliverables

Successful organisations will be notified in October/November 2016. The client managers will work with successful organisations to develop agreed performance measures for year 1 and execute a Grant Deed. Comprehensive data reporting templates will be provided. Performance measures will be reported upon every six months and renegotiated on a yearly basis. Expectations for successful applicants are outlined in the Program Delivery section.

Program management

The ISG Grant Deeds will be managed by SRS’s Inclusion Unit with a client manager assigned to all successful applications to facilitate ongoing communications. Successful applicants will also be expected to engage regularly with SRS regional advisors regarding engagements with targeted communities to ensure coordinated service delivery occurs in these communities.


Guide 4 – Championship Events

Objectives

The objectives for the Championship Events special initiative funding are to:

increase the number of state, national and international championship events being held

outside of South East Queensland

drive the benefits for hosting these events to regional areas of Queensland.

Funding available

Championship Events will assist with the costs associated with hosting state, national or international championships. Eligible organisations can apply for up to $40,000 (GST exclusive) per annum over a three year funding period. Organisations may apply for funding for two or three years. The championships do not need to be held in the same location for all three years. A list of elite sporting facilities that may be suitable to host championships is found at: https://recreation.npsr.qld.gov.au/sport-facilities/index.php. 1.6 Eligible projects Events must be new to a location, or only hosted within the South East Queensland area since 1 January 2013, to be considered eligible. Championship Events delivered by schools/School Sport Queensland or Australia are ineligible for this funding. Costs include, but are not limited to:

venue costs

transport and accommodation for officials, participants or coaches

subsidised participant registration fees

equipment hire

bump in/bump out costs to ensure facility is at championship grade

promotional costs.

2.2 Ineligible activities/items Any requests for events that are not deemed to be a state, national or international championship, or are already established in a location outside of South East Queensland will not be supported from this category. In addition the following are ineligible project costs:

uniforms or team shirts

transport or accommodation for spectators

permanent infrastructure at the event facility

portable/personal equipment (e.g. balls, bats)

employee wages or consultant fees


Any events that are funded through Tourism and Events Queensland are ineligible for funding.

https://recreation.npsr.qld.gov.au/sport-facilities/index.php


Funding process

3.1 Application Eligible organisations will need to complete a Championship Events application form. The application will need to:

outline the scope of the championship event(s)

provide evidence of appropriate consultation/partnerships with local sporting bodies

and/or local governments

outline the suitability of the venue(s)

provide event management plans for each event

outline the local benefits expected (e.g. local involvement, local opportunities)

outline anticipated numbers (i.e. participants, coaches, officials and spectators)

provide a budget over the funding period.

3.2 Assessment process The department will assess the application based on the information supplied in the application. Considerations will include the eligibility of the event and: Event details

event scope and planning

consultation

expected outcomes and alignment to the program objectives. Ability to deliver

appropriate and eligible project costs

suitable facilities are accessible to conduct championships

previous event management experience in regional areas.

3.3 Negotiation of Grant Deed including deliverables Successful organisations will be notified in October/November 2016. The client managers will work with successful organisations to develop agreed performance measures for year one and execute a Grant Deed. Performance measures will be reported upon every six months and renegotiated on a yearly basis. Expectations for successful applicants are outlined in the Program Delivery section.


APPENDIX 1: Definitions

Active recreation: activities involving physical exertion where the primary focus is individual or group participation and enjoyment over elements of competition where rules and patterns of behaviour govern the activity. Active recreation does not include ‘active work’ or ‘active living’. For the purpose of this program, any reference to ‘recreation’ is defined as ‘active recreation’. Event participants: Participants who pay a fee per event to participate in the activity and receive limited other services (e.g. newsletter) from the organisation. This type of participant pays no formal membership fee and may not have access to programs and service of the state organisation. Full active members: Members who have access to the full range of programs and services offered by the organisation or their affiliated club or association, as a participant, coach or official. This type of member typically pays a full registration fee and participates actively in programs and services. Participant/Participation/Participating: refers to a direct ‘joining-in’ and active engagement by a person with:

a particular sport organisation;

an active recreation organisation; or

other forms of physical activity. Program participants: Members/participants who have access to a limited range of programs and services offered by the organisation or their affiliated club or association as a participant. This type of member/participant typically pays a lesser registration fee and participates in programs and services rather than in regular competitions. School managed competitions: Participants involved in events, competitions or programs organised primarily by schools which are not directly affiliated with state level organisations. School delivered programs: Participants involved in regular competitions, programs and championship events organised by state level organisations which may be at school facilities. In your application you must provide evidence on how you have calculated your participation/membership numbers and you will be required to report on participation levels on an annual basis or as requested. South East Queensland: Local Government Areas of Brisbane, Gold Coast, Ipswich, Logan, Lockyer Valley, Moreton Bay, Noosa, Redlands, Somerset, Scenic Rim, Sunshine Coast and Toowoomba. Sport: Human physical activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally through organisations and is generally recognised as a sport.


APPENDIX 2: Sport and Recreation Services regions map

Documents

State Development Program V1.1 1 - Queensland...State Development Program V1.1 6 Applications Eligible organisations with existing Grant Deeds with the department will be provided