October 23, 2019

State Controller’s OfficeOperational Overview

“Anyone can hold the helm when the sea is calm.”

– Publilius Syrus

2October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

California State ControllerBETTY T. YEE

Chief of StaffKAREN GREENE ROSS

Chief Administrative Officer (CAO)

JAN ROSS

Deputy ControllerLegislative Affairs

VACANT

Chief Counsel

RICK CHIVARO

Deputy Controller Public Affairs

NICOLE WINGER

Deputy ControllerEnvironmental Policy

ANNE BAKER

Deputy Controller

JACQUELINE WONG-HERNANDEZ

Deputy Controller

ANTHONY SERTICH

Deputy Controller Taxation

YVETTE STOWERS

Deputy Controller Investments & Financial

Management

LYNN PAQUIN

Deputy Controller Senior Financial

Advisor

DAVE OPPENHEIM

Chief Operating Officer (COO)

ActingJAN ROSS

Personnel & Payroll

Services Division (PPSD)

MARISSA REVELINO

California State Payroll

Systems (CSPS)

CHRIS MAIO

Information Systems Division

(ISD)

TODD BOLTJES

Administration &

Disbursements Division (ADD)

JENNIFER CHAVEZ

Division of Audits (AUD)

JIM SPANO

Financial Information System for California (FI$Cal)

CATHY LEAL

Local Government Programs &

Services Division (LGPSD)NATALIE

SIDAROUS

State Accounting &

Reporting Division (SARD)

Acting ChiefLIZ CORNELL

Unclaimed Property Division (UPD)

GARY QUALSET

3October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Hot Issues for the CAO

• SCO’s Legacy Payroll System• Moving to the Future: Agile Payroll• Technology Life Cycle and the Tech Evolution• Millions of Payments, Billions of Dollars

Personnel & Payroll Services Division

(PPSD)

MARISSA REVELINO

California State Payroll Systems

(CSPS)

CHRIS MAIO

Information Systems Division

(ISD)

TODD BOLTJES

Administration & Disbursements Division

(ADD)

JENNIFER CHAVEZ

4October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Personnel & Payroll Services Divisionand SCO’s Legacy Payroll System

Core Functionality:• Legacy Payroll ~ 1,250 apps• Benefits Administration• Personnel Administration• Time and Attendance

PPSD Supports:• Approximately 286,000 employees• Over 150 state departments• 23 CSU campuses• 34 civil service and CSU bargaining units

Challenges:• Legacy built before Bargaining in

California • New requirements: OPEB and

Pension Reform (PEPRA), and W4 tax law changes were not envisioned when built.

• Tech & Program expertise needed:Complex retroactive

adjustmentsExtensive Union interactionsIntense media exposure &

PRAs

5October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

The California State Payroll SystemMoving to the Future: Agile Payroll

Pay Frequency

Leave Benefits

Anticipatory Pay

Direct Deposit

21/22 Day Month

6October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Administration & Disbursements DivisionMillions of Payments, Billions of Dollars (FY 2018-19)

Total Payments 54,345,270

Total Amount $ 466,858,557,304

#Warrants 20,002,431

#EFT 34,342,839

7October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Hot Issues for the COO

• FI$Cal Partners & Priorities• Processing Claims in the FI$Cal System• Producing Timely Reports: CAFR, Pension & OPEB 805• Trial Court Employee Pension Reporting• AB 1637

Division of Audits (AUD)

JIM SPANO

Financial Information System for California

(FI$Cal)

CATHY LEAL

Local Government Programs & Services

Division (LGPSD)

NATALIE SIDAROUS

State Accounting & Reporting Division

(SARD)

Acting ChiefLIZ CORNELL

Unclaimed Property Division

(UPD)

GARY QUALSET

8October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

• Partners: SCO, STO, DGS & DOF• State Budget, Chart of Accounts, Vendor Management, Payments and

Reporting• Integrated solution to & from FI$Cal to legacy accounting systems• Reconciliation between disparate systems• Incremental requirements definition, system design, build, test,

deploy

FI$Cal Partners & Priorities

9October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

10October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

11October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

SARD

11

12October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Unclaimed Property Division ProgramFiscal Year 2017-18

Returned:• $308.7M to rightful owners• 577,000 properties • Daily average return of $845,753

over a calendar year

New Law:

• AB 1637 & local agencies

Managed:• A portfolio of $9.3B• 48M property accounts• 121,000 call-center calls• $11M fraudulent claims detected

and prevented

13October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

The Overview

LGPSD

DISBURSE-MENTS

ADMINI-STRATIVE

AUDITSSARD

UPD

PPSD

Betty T. Yee, Controller, & the SCO Protecting tax payer dollars Delivering government transparency &

accountability Holding herself & her staff accountable Serving the needs and concerns of all

Californians

14October 23, 2019 - 74th Annual California State Controller's Conference with County Auditors

Thank you!