STARS BASICS & TRANSFER CREDIT Presented by: Robert Berman & Colleen McIlwain December 5, 2012

STARS BASICS & TRANSFER CREDIT

Presented by:

Robert Berman & Colleen McIlwain

December 5, 2012

STARS Student Tracking, Advising, and Retention System

I. Preliminaries

1. Website: http://stars.wayne.edu

2. Roles: Student, Faculty and Advisor

II. Advising / Student Profile Module

1. Individual Student Data

2. Advisor Comments: Levels of Privacy

3. Advisor Comments: WAMS and Attachments – Proposed Enhancements

4. Online Help: Click the labels

5. GPA Calculator: Satisfactory Academic Progress

http://stars.wayne.edu/

http://stars.wayne.edu/

Presentation Outline

III. Class List Based Reports

1. Student Profile Module (SM)

2. Faculty Module (FM)

IV. Reporting Module (RM)1. Students in Programs, Majors, …

2. Data relating to courses

3. Degrees and Graduation (Graduation Roster)

4. Student Credit Hours and Headcounts by Class and Course

5. - …

6. - …

7. Cohort Tracking and Census (Cohort Tracking Tool)

8. Advising

9. General Education

I. Preliminaries1. Website: http://stars.wayne.edu

• StarsCan be opened directly from the home page or linked to from the Student or Faculty tabs in Pipeline.

• Everyone at WSU with a valid AccessID/Password combination can logon to Stars. What they can see depends on their role.

I. Website: Preliminaries1. Website: http://stars.wayne.edu

• There are primarily three user roles:

• Student – has registered for a class at WSU• Faculty – has taught a class at WSU• Advisors –authorized by a Stars Department, Division or

Project Manager

• A user can have more than one role

I. Preliminaries2. Roles: Student, Faculty and Advisor

Once logged on, the user is be presented with the Stars Module Menu (SMM) with buttons corresponding to each Stars module to which her roles entitles her. The modules include:

• Advising/Student Profile – for viewing student data, students only their own and advisors any student

• Faculty – for obtaining data of interest to instructors including Class Lists, Student Evaluation of Teaching, Advisee information

• Reports –a wide range including students in programs, majors, courses, cohort tracking, general education, advisor/advisee

• Admin – for advisors to see their own profile and managers to maintain advisors in their department or division



II. Advising / Student Profile Module:1. Individual Student Data

Advising/Student Profile Module• Most often used by Advisors

• Provides individual student data for any WSU student

• Initiated by clicking the first button on the SMM

II. Advising / Student Profile Module:1. Individual Student Data

Advising/Student Profile Module• Menu Options:

• Select, Contact, Academic, Classes, Trans/PVED, GPA’s,Deg Audit, Reg/EAA, Tests

• Each has a set of submenu options. If you prefer scrolling to clicking, we offer an interface which combines submenus

• Selection is most efficient if you select the student with either

• Access ID (xy1234), or

• 9-digit Banner ID (012345678)

• Note the check box entitled “Go Directly to Student Comments”

II. Advising / Student Profile Module:2. Advisor Comments: Levels of Privacy


• Clicking the label of the checkbox opens the help screen

• Any advisor can be given edit permission to a particular or all help items if they want to contribute.



Scrolling down the page shows all comments you created and those of other advisors that you have been permitted to see.


Selecting a new comment, we see all the levels of privacy the advisor can permit:

1. All Advisors (Default)2. Only Me3. Department Advisors4. Division Advisors5. All Advisors and Student6. Only Me and Student7. Department Advisors and Student8. Division Advisors and Student

Once inserted, the advisors will be able to edit or delete their own comments and only view ones with appropriate permissions



Scrolling down the page shows all comments you created and those of other advisors that you have been permitted to see.

II. Advising / Student Profile Module:2. Advisor Comments: Proposed Connection

WSU Advising Management System (WAMS)

II. Advising / Student Profile Module:3. Advisor Comments: Attachments

Proposed Enhancement

WAMS Contact Subject coordinated with Comment Reason

II. Advising / Student Profile Module:3. Advisor Comments: Proposed Enhancements

WAMS and AttachmentsAuthor Contact Reason Contact Date Contact Type Referral

Berman, Robert D. Other 12/5/2011 Personal CFPA Dean's Ofice

Test Comment Edit Delete

Send Email

Print CommentWAMS Scheduled: 12/5/2011 - 3:00 PM-3:15 PM

Attachements

No. Title Date Size Action1. Permission to Substitute Class 12/5/2011 1.1 M Delete2. Probation Warning 2/5/2012 0.5 Mg Delete3. Grade Appeal 2/5/2012 1.2 Mg Delete* Attach New …

Author Contact Reason Contact Date Contact Type ReferralSalley, Steve Other 12/5/2011 Personal CFPA Dean's Ofice

Test Comment 2

Attachements

No. Title Date Size1. Recommendation 2/5/20112 0.3 Mg2. Permission to Register 2/5/20112 0.3 Mg3. Grade Appeal 2/5/20112 .1 Mg

II. Advising / Student Profile Module:5. GPA Calculator

Satisfactory Academic Progress

Students receiving Federal Financial Aid are now required to maintain Satisfactory Academic Progress as a prerequisite to renewal.

There are 3 requirements for Undergraduates:

1. Pace > 2/32. GPA > 2.03. Attempted + Transfer Credits <180

By definition,

Pace = (Passed Credits + Transfer Credits)/(Attempted Credits + Transfer Credits)



The GPA calculator:

1. Collects the Academic History of a Student and displays it2. Displays classes for which the student is registered along with

selectable hypothetical grades3. Displays lines for future semesters which allows the user to

select the number of GPA credits, GPA, and Transfer Credits

Then by clicking the Compute button, simulated Pace, GPA, and Attempted + Transfer credits and flags violations.





III. Class List Based Reports1. Student Profile Module

Class list reports can be opened from several modules. There are two class list report pages that you can toggle between. Each has Class Information reports as well as SET links when available.

1. Registration Detail (RD)Gives Registration Codes, EAA grades and the end of the semester final grade as entered at the end of the semester. There is also a new Beta version of this page.

2. Academic History (AH). It shows up-to-date official grades (reflecting any grade changes).

The primary differences:

• EAA grades are displayed in RD but not AH• Official (updated) Final grades are displayed in AH but not RD• Class and Course GPA Averages are computed and compared in AH but not RD


MAT 1110 555

Robert Berman

A menu of sub-reports relating to classes

The RD page offers enhanced reporting for regular FR and those with AR or ARR.

Registration Code filter for the students in the selected report

Print or Output Excel or HTML


How do you get to the Academic History or Registration Detail from the Student Profile Module (SM) or the Faculty Module (FM)?

Click on any Class ID Link

Open the student profile from the SMM and select a student



Click a Class ID and the Academic History Class List reports will open.

Classes in teaching history are linked to class lists by the Class ID

III. Class List Based Reports2. Faculty Module

• Basic (Class List) - Default• Student Evaluation of Teaching• Pictures (OneCard picture of each student)• Academic Details (Class, Program, Majors, ….)• Prerequisites – detailed information maintained

for 9 months• Retention, Graduation, Stop-Dropout.• Course Basic• Course Academic Details• Course Prerequisites• Course Retention, Graduation, Stop-Dropout.

Sub-reports


Menu Item AccessAR - allFR - restricted

Report Types

• Detail (lists of students linked to SM for AR) • Summary (statistics and graphs)

Enrollment Status

• All• Registered (RE, RR, or AU)• Gradable (RE, RR, AU, WF, WP, or WN)

• Banner ID will be hyperlinked to the Student Profile only if you have an Advisor role

• AccessID is hyperlinked to a local mail client if one is set up

• Grades are linked to a full description of how the credits are treated (e.g., GPA or not), quality points, grade mode, etc.

• Click the titles for Help links

Sub-Report: Basic, Report Type: Detail


Class Grade Distribution List and Bar Chart are also displayed


Sub-Report: Basic, Report Type: Summary

Note: OneCard Pictures are not intended for output (by policy and design)


Sub-Report: Picture, Report Type: Detail

Gives a class list with more detailed Academic data

• Term Effective • Term Catalogue• Class• Program• Major• Concentration


• Minor• Registration Status• Credits• Level• Grade Mode• Grades (EAA and Final)

Sub-Report: Acad Detail, Report Type: Detail

• Result (Met/Not Met)• Area Definition (CAPP)• Method• Date


• Course Used• Course Taken• Course Attribute• Student Attribute

• Test Code• Test Score

Sub-Report: Prereqs, Report Type: Detail

The Retention summary tracks students in a class from the term the class was given until the present term. It plots graduation, retention, and stop-dropouts term by term.

Terms: Fall 2010, Winter 2010, Fall 2011, Winter 2012, Fall 2012

Of the 9 students who took this class in Fall 2010, 2 graduated (22%), 2 were retained (22%), and 5 (56%) did not enroll for classes in Fall 2012.

Re-Enrollment rate (no degree): 100%, 89%, 56, 33%, 22% Graduation Rates (prior to term): 0%, 11%, 11%, 22%, 22%


Bar and line chart


IV. Reporting Module (RM)

The RM is generally designed for tracking of groups of Students and producing useful statistics for monitoring progress. Here, we focus on two reports:

1a. Students in Programs, Majors, etc.7a. The Cohort Tracking Tool (CTT).



Report 1a – Parameter Selection Page (1/3)


Report 1a – Parameter Selection Page• Applicant• App Rejected• App Incomplete• Admit• Active Student• Enrolled (reg. activity)• Registered (RE, RR, AU)• Graduated

Wide Range of themed sub-reports with Detail (Student List) and Summary for versions for each.


Report 1a – Sub-reports• Class Reg/Sched/Grades• Dean’s List• Attributes (Stu)• Attributes (App)• Incompletes• GPA• Sports• Holds• Grad Apps• Degrees• Academic Standing• Non-Attendance Period• PhD Info• Prior Institutions• High Schools• Retention• Tracking• Student Academic Progress

(SAP)• Risk Factors• Tests – ACT• Tests - GCD – MI• Tests – GCD – US• Tests – Law Adm Index• ...

• Population• Last App at Level• Last App/Dec at Level• All Accepted Apps • Contact Info


Report 1a – Running a sub-report: Population

Make Parameter selections and click ‘Next’


Report 1a – Running a Sub-report: Population

Review and make any additional selections if required (none in this case). Click ‘Run Report’.


Report 1a – Running a Sub-report: Population

There are 732 undergrad students registered whose active major is MGT. This sub-report gives pertinent academic details in the output. The output can be downloaded as an Excel spreadsheet. (Warning: You may need to ‘Save As’ a *.xls or *.xlsx file.)


Report 1a – Running a sub-report: Dean’s ListRequires selection of parameters on (2/3) to define ranges

There are 732 undergrad students whose active major is MGT and pertinent academic details are listed in the output. We can find out which ones made Dean’s List but not untilthe end of the term when GPA’s are computed.


Report 1a – Running a sub-report: Non-Attendance Period

Suppose you want know which of the 732 students have not yet registered for the Winter 2013 Term. Use the ‘Non-Attendance Period’ sub-report. You may want to select additional variables but many sub-reports such as this one already include the relevant ones in the output.


Report 1a – Running a sub-report: Non-Attendance Period

There are 419 of the 732 who have not yet registered et for Winter 2013. This sub-report automatically includes fields such as Access ID, Telephone, Holds, Last Degree App, etc.

• Some groups are naturally defined in terms standard Banner academic data elements such as new math majors or students taking a specific course in a particular term.

• Others are special groupings such as learning communities or FTIACs (undergraduate students that are first time in any college) that are referred to as cohorts

• Reporting Group 7 deals with Cohorts and focuses on tracking, retention and graduation

IV. Reporting Module (RM)7. Cohort Tracking and Census

Cohorts are labeled by

• Cohort Code – description of the type of student, program or group

• Term Code Effective – typically the term the students were new to the cohort

Examples

• MACRAO, FTIAC (First Time UG’s), CBS (Chicano Boricua Studies), BAF (Business Freshman Reg.)

• 200709 (Fall 2008), 201201 (Winter 2012)



From the Reports Menu, selectMenu: 7a. Cohort Tracking Tool and Census

Submenu: a. Cohort Tracking Tool (CTT)


• Directory of Cohorts - lists all existing cohorts and information about them including owner, terms eff., etc.

• Description – general description of the CTT

• Brief Tutorial – provides straightforward examples of how to obtain tracking and retention data and statistics focusing on return and graduation rates

• Cohort Definitions – structure of cohorts, how to request the creation of a new cohort, and how to add data for a new term code for an existing cohort

• Field Definitions – detailed description of sub-reports and field definitions


Example: Business Freshman Registered BAF Cohort, Fall 2007


Missed the 30% (5-year) Graduation Goal of 148 by 33 Students


Missed the 30% (5-year) Graduation Goal of 148 by 33 Students achieving a rate of 23.4%. The goal might be to establish a reasonable 6-year graduation rate goal, say 33%, and use the tools in Stars to help reach that goal. The table and graphs show there is a chance of this since there are 74 or 15% still attending in Fall 2012 who haven’t graduated.


The user can drill down on the number in the table or the yellow bar in the chart to get a listing of the 74 students. It is also possible to use other sub-reports to determine which of the students are close to graduation. This may help the School of Business remove obstacles to graduation and “convert” enough of these students to graduates in the 6th year to reach the goal.

Robert BermanProfessor, Department of Mathematics

C&IT, Registrar’s Office

E-mail: [email protected]

(313) 577-7891 (Office)

(248) 420-5623 (Cell)

mailto:[email protected]

Transfer Credit

• TCE Process

• TCE Website

• Transfer Credit in STARS

• MACRAO Agreement Cohort/Test codes

Transfer Credit - Process

• Student applies, sends all transcripts to UG Admissions

• Student is admitted

• TCE receives notification to do the evaluation

• Evaluation is completed

• Student receives an email directing them to STARS/ Degree Audit

Transfer Credit - Process

Add Credit Transcripts

• Transcripts sent to UG Admissions for

processing

• Transfer Credit receives notification of

new transcript for an admitted student

• Evaluation completed and email sent

transfercredit.wayne.edu

Website includes:

• Transfer Plans• Articulation

Agreements• AP & CLEP info• A link to STARS• A search area for the

institution


Search by transfer school course (ex: ACC)

If there is a blankit doesn’t transfer.

If a course is listed, that’s the WSU equivalent.

Equivalency Tables


Search by WSU course info

Search by general education requirement

Equivalency Tables

Transfer Plans

• Once you click on the Transfer Plans button you go to a list of all Michigan Community colleges

• Select a school and a list of majors will pop up, along with a link to the Equivalency Guide

TCE in STARS

• Within the advising module, click on Trans/PVED, and drop down to Transfer Credit

TCE in STARS

• The full evaluation is displayed• Transfer course on the left, WSU equivalent on the right

Use the arrows to sort by any column

If You Need Transfer Credit Changes

• If you find a missing GenEd code• If you find a course is missing from an eval• If you think a course should equal

something else• If you find a repeat, or duplicate course• If you find that a transcript (for an admitted

student) has been waiting over 1 month or longer

….please let us know via email to :

[email protected]

MACRAO Code

• MACRAO Agreement Code• Stored in 2 places in STARS

1. Cohort

Go to Academic, Click Cohorts, Click View

Box will pop up to display “MACRAO” code

MACRAO Code

• MACRAO Policy Code2. Tests -Banner

Click on Tests

Mouse down to Banner

See the (AA) Exempt from Gen Ed code

Contact us

• [email protected] • All the evaluators check it everyday

• Manager, Colleen McIlwain [email protected]

mailto:[email protected]

Documents

STARS BASICS & TRANSFER CREDIT Presented by: Robert Berman & Colleen McIlwain December 5, 2012