MARCH 03, 2017

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE MARCH 03, 2017

BOARD OF DIRECTORS

MEETING AGENDA

APPROVE JANUARY 06, 2017

BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

2017 POLICY COMMITTEE

MEETING DATES

Friday, June 16, 2017 @ 9:30am

Friday, August 18, 2017 @ 9:30am

Friday, September 15, 2017 @ 9:30am

Friday, December 15, 2017 @ 9:30am

TOTAL DISTRICT YARD WASTE EXPENSES

(2008-2018 PROJECTION)

PROJECTED

2017 District Yard Waste RateStark $112.36/load (40-yd) &

$224.72/load (80-yd)Tuscarawas $195/load (30-yd)

2018 Projected District Yard Waste RateStark $225/load (40-yd) &

$400/load (80-yd)Tuscarawas $195/load (30-yd)

District will be reviewing program cost efficiency and

effectiveness in 2017.

PROJECTED

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of February 27, 2017)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 25,000.00$ 6,642.83$ 6,492.17$ 26.57%

American Landfill Settlement 12,500.00 - 1,461.00 0.00%

OEPA Pass-Thru Community Development Grant - - - 0.00%

Recycling Revenue 200,000.00 32,123.98 41,184.22 16.06%

GENERAL FUND TOTAL 237,500.00 38,766.81 49,137.39 16.32%

501 TIPPING FEE FUND

Tipping Fees-Inside District 750,000.00$ 95,512.35$ 162,822.17$ 12.73%

Tipping Fees-Outside District 2,700,000.00 289,334.48 528,899.14 10.72%

Tipping Fees-Outside State 25,000.00 3,385.44 3,634.50 13.54%

Tipping Fees 3,475,000.00 388,232.27 695,355.81 11.17%

Recycling Revenue - - - 0.00%

Ohio BWC Safety Grant - - - 0.00%

Miscellaneous Revenue - 202.11 45,741.06 0.00%

TIPPING FEE FUND TOTAL 3,475,000.00 388,434.38 741,096.87 11.18%

TOTAL REVENUE ALL FUNDS 3,712,500.00$ 427,201.19$ 790,234.26$ 11.51%

Budgeted versus Actual Expenses (As of February 27, 2017)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 34,900.00$ 5,358.63$ -$ 15.35%

HHW Program 47,786.95 166.65 - 0.35%

American Landfill Settlement 12,500.00 - - 0.00%

Road Repairs 7,940.00 - - 0.00%

GENERAL FUND TOTAL 103,126.95 5,525.28 - 5.36%

501 TIPPING FEE FUND

DISTRICT ADMINISTRATION

Admin-1 Payroll & Benefits 400,000.00$ 68,614.16$ 65,971.31$ 17.15%

Admin-2 Supplies & Admin Expenses 142,953.15 43,838.09 57,192.54 30.67%

Admin-3 Capital Assets 50,850.00 - - 0.00%

Admin-4 Consulting Engineer Service 15,000.00 - 110.00 0.00%

Admin-5 Legal Services 10,000.00 - - 0.00%

Admin-6 Solid Waste Plan 54,305.23 720.00 - 1.33%

Admin-8 Financial Consulting Services 13,000.00 - - 0.00%

District Administration Total 686,108.38 113,172.25 123,273.85 16.49%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,682,059.20 207,087.27 207,541.61 12.31%

STW-03 Yard Waste Management 487,499.96 40,648.64 25,741.00 8.34%

STW-05 HHW Program 543,926.43 54,251.62 42,552.80 9.97%

STW-06 Scrap Tire Collection 81,726.73 8,143.37 8,083.89 9.96%

STW-19 Recycling Makes Sense 713,695.45 110,267.95 146,497.55 15.45%

STW-21 Infrastructure Enhancement Grants 150,000.00 - 33,077.00 0.00%

STW-22 Program Start-Up Grant 169,087.79 1,925.00 60,400.38 1.14%

STW-24 Host Community Cleanup Grants 118,617.62 17,033.59 22,893.11 14.36%

STW-25 Sheriff Department Grants 288,000.00 276,000.00 276,000.00 95.83%

STW-26 Health Department Grants 325,000.00 81,250.00 81,250.00 25.00%

STW-27 Solid Waste Inspection 5,000.00 - - 0.00%

STW-28 Well Monitoring Grants 25,000.00 - - 0.00%

STW-29 Education & Awareness 374,954.14 17,440.23 37,537.03 4.65%

STW-38 Disaster Debris Management 20,000.00 - - 0.00%STW-42 General Plan Implement 5,000.00 - - 0.00%

Recycling/County Program Total 4,989,567.32 814,047.67 941,574.37 16.31%

TIPPING FEE FUND TOTAL 5,675,675.70 927,219.92 1,064,848.22 16.34%

TOTAL EXPENSES ALL FUNDS 5,778,802.65$ 932,745.20$ 1,064,848.22$ 16.14%

Current Cash Position (as of February 27, 2017)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 974,795.87$ 38,766.81$ 5,525.28$ 1,008,037.40$ 66,814.72$ 941,222.68$

TIPPING FEES 4,441,614.71 388,434.38 927,219.92 3,902,829.17 2,872,612.15 1,030,217.02

TOTAL ALL FUNDS 5,416,410.58$ 427,201.19$ 932,745.20$ 4,910,866.57$ 2,939,426.87$ 1,971,439.70$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 33,241.53$

TIPPING FUND

Year-to-date Net Gain/(Loss) (538,785.54)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (505,544.01)$

2017 Official Certificate of

Estimated Resources

Motion to approve the

2017 Official Certificate

of Estimated Resources

as presented retroactive

to January 1, 2017.

$6,200,936

$2,723,316

$3,871,587

$3,475,000

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Total Out-of-District In-District Out-of-StateProj.

TIPPING FEE REVENUE TREND

Tipping Fee Revenue Makes up

92% of District Total Revenue

Tipping Fee Rates:

In-District $1.00 per Ton

Out-of-District $2.00 per Ton

Out-of-State $1.00 per Ton

Average Annual Tipping Fee -- $4,029,287

Current Portfolio Description12/31/16

BalanceYield Maturity

Huntington Checking/MMA General/Money Market $1,213,017.32 0.030% N/A

StarOhio – Interested Earned Deposit Account $67,178.97 0.770% N/A

Star Plus Deposit Account $505,028.29 0.400% N/A

RedTree Investments Managed Portfolio $3,120,635.32 1.380% Varies

Huntington – CD Certificate of Deposit $100,000.00 0.600% 03/23/17

Huntington – CD Certificate of Deposit $100,000.00 0.600% 06/01/17

Huntington – CD Certificate of Deposit $150,000.00 0.750% 12/14/17

Huntington – CD Certificate of Deposit $200,000.00 0.750% 12/14/17

Total Current Principal Balance = $5,455,859.90 Principal Balance Prior Year = $6,621,617.05

Interest Earned Current YTD = $37,696.33 Interest Earned Prior Year YTD = $23,992.97

Current Weighted Yield = 0.915% Weighted Yield Prior Year = 0.759%

December 31, 2016

Investment Report

EXECUTIVE DIRECTOR’S REPORT

DROP-OFF VS CURBSIDE

RECYCLING TONNAGES

(2007-2016)

6,69310,184

4,014

10,72410,707

20,908

0

5,000

10,000

15,000

20,000

25,000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Dropoff Sites Curbside Programs Grand Total

95% increase in total recycling

167% increase in curbside recycling

52% increase in drop-off recycling

2016 ANNUAL DISTRICT REPORT

Company:

GT Environmental

Survey:

2,986 Commercial

and Industrial

Businesses

Cost:

$8,120

OEPA Deadline:

June 1, 2017

TELEVISION/CRT

COLLECTION PROGRAM

City of Canton Recycling Center Television/CRT collection program discontinued for 2017

Closed Loop Refining and Recovery (R2 Certified Company) Ohio and Arizona locations

91 million lbs of stockpiled CRTs

Equivalent of 1.5 million televisions (at 60 pounds/TV)

TV/COMPUTER MONITORCRT vs Flatscreen

80% of weight

from CRT is being

landfilled

ONGOING SITE IMPROVEMENTS

New Philadelphia Buehler’s Increased pickup frequency

Increased number of containers

Increased signage

Increased number of cleanups

Added fencing

Added cameras

Before

After

ONGOING SITE IMPROVEMENTS

Village of Newcomerstown/

Oxford Township/Baker’s IGA Removed trees/vegetation

Increased number of containers

Added Fencing

Adding Signage

Could add Cameras if needed

Before

After

ONGOING

SITE IMPROVEMENTS

Mill Township Increased number of containers

Added Fencing and a Powered Gate

Restricted site hours

Adding Signage

Adding Cameras

Before

Powered Gate with Designated Hours

After

2017 CURBSIDE

PROGRAM ASSESSMENTS

City of Canton

City of New Philadelphia

Both have City-operated curbside waste &

recycling programs

Both have 18-gallon recycling containers

Both are looking to improve program

cost efficiency and effectiveness

District and Ohio EPA

Conduct no cost comprehensive assessments of curbside

waste & recycling collection programs for 2017

Identify grant opportunities for program upgrades

OHIO RECYCLING WORKSHOP SERIES:

INCREASE RECOVERY, FIGHT CONTAMINATION

(MARCH 17, 2017)

Ohio EPA & Recycling Partnership

Topics include National Trends in Recycling, Tactics

for Fighting Contamination, and Tools & Resources

Education Workshop for Curbside Programs

District Staff and Canton and New Philadelphia

representatives will attend

CURRENT COLLECTION METHOD USED BY

CITY-OPERATED PROGRAMS

CURRENT COLLECTION METHOD USED BY

INDUSTRY-OPERATED PROGRAMS

REVIEW 2017

DISTRICT GRANTS

STARK COUNTY TUSCARAWAS COUNTY WAYNE COUNTY

Municipalities Municipalities Municipalities

1. Alliance X 1. Dover X 1. Orrville X

2. Canal Fulton X 2. New Philadelphia X 2. Rittman X

3. Canton X 3. Uhrichsville X 3. Wooster X

4. Louisville Villages Villages

5. Massillon X 1. Baltic X 1. Apple Creek

6. North Canton X 2. Barnhill 2. Burbank

Villages 3. Bolivar X 3. Congress

1. Beach City 4. Dennison X 4. Creston

2. Brewster 5. Gnadenhutten X 5. Dalton

3. East Canton 6. Midvale 6. Doylestown X

4. East Sparta 7. Mineral City 7. Fredericksburg

5. Hartville X 8. Newcomerstown 8. Marshallville X

6. Hills and Dales 9. Parral 9. Mount Eaton

7. Limaville 10. Port Washington 10. Shreve

8. Magnolia 11. Roswell 11. Smithville

9. Minerva 12. Stone Creek 12. West Salem

10. Meyers Lake 13. Strasburg X

11. Navarre 14. Sugarcreek X

12. Waynesburg 15. Tuscarawas

13. Wilmot 16. Zoar

INCENTIVE FOR NEW COMMUNIT Y CURBSIDE PROGRAMS

(11/12 MUNICIPALITIES, 9/41 VILLAGES, 0/55 TOWNSHIPS)

$2,500 Mini-Grant:

Review options to implement or expand a curbside recycling program

Develop and issue bid specifications

$10,000 Program Startup Grant:

Incentivize program implementation

$25-$50/ton Recycling Makes Sense Grant:

Incentivize program continuation

INCENTIVE FOR NEW

COMMUNITY CURBSIDE

PROGRAMS

STW-22 – PROGRAM START-UP GRANTS(RECYCLING AND YARD WASTE PROGRAMS)

$150,000 appropriated annually (in 2017)

($250,000 in even years)

Political subdivisions

Pay-as-you-throw

Curbside

Drop-off

Equipment,

maintenance

costs, etc.

Deadline to apply is April 1, 2017. Applications will be presented at the May 5, 2017 Board Meeting upon Budget Committee review.

STW-21 – RECYCLING AND COMPOSTING

INFRASTRUCTURE ENHANCEMENT GRANTS

$150,000 appropriated annually

Competitive

Reimbursable

Recycling processors

Recycling gaps

New tonnage

New materials

District recommendation not to award in 2017.

At this time, there are no identifiable recycling gaps

that negatively impact the District’s operation.

THE J. M. SMUCKER COMPANY/

OEPA MARKET DEVELOPMENT GRANT

Motion to endorse the J. M. Smucker

Company application to the OEPA and

agree to administer any grant funding

awarded by OEPA for this project

retroactive to February 3, 2017.

District administers the OEPA Market Development Grant

Grant Request: $250,000

Project: custom designed and fabricated Jellies, Jams and

Preserves/Glass Separator System

Submitted: February 3, 2017

PERSONNEL COMMITTEE

Personnel Committee Meetings (February 23 and March 3, 2017)

Personnel Committee:

Commissioner Janet Weir Creighton (Stark County)

Commissioner Ann Obrecht (Wayne County)

Commissioner Joe Sciarretti (Tuscarawas County)

2016 Evaluation Report:

Finance Director (Erica Wright)

Executive Director (David Held)

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

May 5, 2017 @ 9:30am