STANDARD PROCEDURE INSTRUCTION - Valeextportal.vale.com/PMO/Thomp/SPIs/SPI 35-04-Ozone... · To control the procurement, installation, commissioning, decommissioning, permitted uses

STANDARD PROCEDURE INSTRUCTIONTitle

OZONE DEPLETING SUBSTANCESSPI #35-4

Department

Health & Safety and Environment

Supersedes SPI Dated

March 2007

Effective Date

January 17, 2018Page 1 of 16

1. PURPOSE

To ensure that the Manitoba Division complies with Manitoba Regulation 103/94, Ozone DepletingSubstances Regulation, effective May, 1994.

2. SCOPE

To control the procurement, installation, commissioning, decommissioning, permitted uses andsystems of record pertaining to all Class 1, 2 and 3 Ozone Depleting Substances (ODS).These substances are utilized in stationary and mobile air conditioning, air drying, fireextinguishing, safety /emergency warning and refrigeration applications. Appendix 1 liststhese substances by Class.

3. DEFINITIONS

Certified personnel: A person who is a ‘trained service technician’, holding a valid Manitoba OzoneProtection Industry Association (MOPIA) issued Certification Number, having attended and passeda course on the control of ODS’s.

Qualified Personnel: a person who is both certified (as defined above) and deemed qualified by eachPlant/ Mine to be able to repair, service, charge, recharge and/or recover an ODS from air conditioning,fire extinguishing or refrigeration equipment.

Repair and Service: refers to repairing and servicing the individual equipment components which containor could release an ODS to the atmosphere and DOES NOT refer to the equipment as a whole. Serviceincludes moving, dismantling, charging, recharging, modifying, commissioning anddecommissioning the equipment.



Department



March 2007

Effective Date


Recover: means capture in a closed container an ODS that is removed from air conditioning, fireextinguishing or refrigeration equipment.

Reclaim: means purify a recovered ODS that is unsuitable for immediate reuse, to its original state ofpurity.Recycle: means a) return a recovered ODS to air conditioning, fire suppression or refrigeration equipmentafter completion of repairs or service of equipment,b) reuse a recovered ODS from air conditioning, fire extinguishing or refrigeration equipment, or c) returna recovered ODS to the supplier or manufacture for reclaiming.

White Good: A domestic refrigerator or freezer, window air conditioner or a 115 – 230 V self-contained plug in unit that requires the use of a Class 1,2 or 3 substance for operation, includingbut not limited to a drinking fountain, pneumatic air dryer or domestic dehumidifier.

4. RESPONSIBILITIES

4.1 Each Plant and Mine:

(a) Maintain a complete inventory of their ODS containing materials and equipment(excluding white goods) by equipment identification #, type and quantity of ODS

(b) Maintain an adequate number of certified personnel as defined above, and ensure theindividuals’ certification is recorded in the employee training record system

(c) Ensure that repair and service records (Appendix 2) are maintained, through the workorder system, and hard copies are stored at the plant for no less than 3 years. Records coveringthe 4th quarter of any given year must be submitted no later than January 10th of the followingyear



Department



March 2007

Effective Date


(d) Ensure that work orders include job instructions, as defined by Appendix 2 and thatinformation entered into the work order system includes completion comments, usage and timeconfirmation of the person responsible for the execution of the work

(e) Technicians shall not perform any work on ODS equipment which does not include jobinstructions as defined by Appendix 2 and shall return a completed signed document tosupervisor, ensuring all required information is included

(f) Any and all releases of an ODS must be reported to the SHE Department in accordancewith Divisional SPI 35-3, Spill Reporting.

(g) Upon decommissioning or disposal of ODS containing equipment, ensure a descriptionof the type and quantity of ODS recovered is included in the 72a Asset Disposal form

4.2 Divisional Support Department:

a) At the discretion of the Plants/Mines, coordinate the on-going training of maintenancepersonnel within the Manitoba Operations to ensure certified, qualified personnel

b) Maintain a listing of certified personnel across the Division

c) Maintain a division wide inventory of (serviceable) ODS containing equipment

d) Maintain the repair and information instructions (through the work order system) tofacilitate the tracking of information for repair and inspection tasks

4.3 Learning & Development Department:

a) Deliver on-going training to the Manitoba Division to ensure awareness of therequirements of this SPI



Department



March 2007

Effective Date


4.4 Safety Health & Environment Department

(a) Maintain a complete inventory of ODS containing materials and equipment for theManitoba Operations

(b) Maintain the central location for the storage of records pertaining to the procurement,decommissioning, and permitted uses of all Class 1, 2 and 3 Ozone DepletingSubstances (ODS)

(c) Submit on behalf of the Manitoba Operations, an annual report containing a summary ofall required repair, service, inventory and usage records to MOPIA, before February 1st

of each year, as required by the Section 8(4) of MB Regulation 103/94

(d) Ensure records are retained for a period of at least 3 years, and make the recordsavailable to an Environment Officer upon request

(e) Report any leaks or spills of ODS to Manitoba Environment, in accordance with Section24 of MB Regulation 103/94 and Divisional SPI 35-3, Spill Reporting

4.5 Centre for Material Disposal (CMD):

(a) Maintain a suitable disposal area for out-of-service ODS containing materials andequipment including white goods.

(b) Ensure that ODS are recovered (for recycling, reclamation or destruction) by certifiedpersonnel for equipment (including white goods) that are to be decommissioned, andsubmit a copy of the service record (Appendix 4) to the central location (see emailaddress below).



Department



March 2007

Effective Date


4.6 Purchasing and Warehouse Department:

(a) Provide an annual summary report of all ODS material or equipment purchases to thecentral location (see email address below) on or before January 31st of the followingyear.

(b) Maintain the Secondary Distributor Permit for the Manitoba Operations in accordancewith Section 22 of Manitoba Regulation 103/94



Department



March 2007

Effective Date


All persons shall email all required documents and records to the Central [email protected]

5.0 CONTROLS

This SPI will be reviewed in the event of regulation changes or every three years.

6.0 APPENDICES

Appendix 1: Classes of Ozone Depleting Substances

Appendix 2: Repair and Service Record

Appendix 3: Process Flow Diagram

Appendix 4: CMD Usage Reporting Document

mailto:[email protected]



Department



March 2007

Effective Date


Appendix 1 Classes of Ozone Depleting SubstancesManitoba Regulation 103-94 Schedule A

Class 1

Chlorofluorocarbons (CFCs), whether existing alone or in a mixture and including isomers of any

CFC-11 trichlorofluoromethaneCFC-12 dichlorodifluoromethaneCFC-13 chlorotrifluoromethaneCFC-111 pentachlorofluoroethaneCFC-112 tetrachlorodifluoroethaneCFC-113 trichlorotrifluoroethaneCFC-114 dichlorotetrafluoroethaneCFC-115 chloropentafluoroethaneCFC-211 heptachlorofluoropropaneCFC-212 hexachlorotrifluoropropaneCFC-213 pentachlorotrifluoropropaneCFC-214 tetrachlorotetrafluoropropaneCFC-215 trichloropentafluoropropaneCFC-216 dichlorohexafluoropropaneCFC-217 chloroheptafluoropropane

Halons, includes bromofluorocarbons and bromochlorofluorocarbons, whether existing alone orin a mixture and including isomers

Halon 1011 bromochloromethaneHalon 1211 bromochlorodifluoromethane (R-12B1)Halon 1301 bromotrifluoromethane (R-13B1)Halon 2402 1,2-dibromotetrafluoroethane (R-114B2)

Chlorocarbons, whether existing alone or in a mixture and including isomers, other than 1,1,2trichloroethane



Department



March 2007

Effective Date


R10 tetrachloromethane (carbon tetrachloride)R140 1,1,1 trichloroethane (methyl chloroform)

Appendix 1 Classes of Ozone Depleting Substances ContinuedManitoba Regulation 103-94 Schedule A

Class 2

Hydrochlorofluorocarbons (HCFCs) plus all other hydrochlorofluorocarbons, whether existingalone or in a mixture and including isomers of any

HCFC-21 dichlorofluoromethaneHCFC-22 chlorodifluoromethaneHCFC-31 chlorofluoromethaneHCFC-121 tetrachlorofluoroethaneHCFC-122 trichlorodifluoroethaneHCFC-123 dichlorotrifluoroethaneHCFC-123 2,2-dichloro-1,1,1-trifluoroethaneHCFC-124 chlorotetrafluoroethaneHCFC-131 trichlorofluoroethaneHCFC-132 dichlorodifluoroethaneHCFC-133 chlorotrifluoroethaneHCFC-141 dichlorofluoroethaneHCFC-142 chlorodifluoroethaneHCFC-151 chlorofluoroethaneHCFC-221 hexachlorofluoropropaneHCFC-222 pentachlorodifluoropropaneHCFC-223 tetrachlorotrifluoropropaneHCFC-224 trichlorotetrafluoropropaneHCFC-225 dichloropentafluoropropane



Department



March 2007

Effective Date


HCFC-226 chlorohexafluoropropaneHCFC-231 pentachlorofluoropropaneHCFC-232 tetrachlorodifluoropropaneHCFC-233 trichlorotrifluoropropaneHCFC-234 dichlorotetrafluoropropaneHCFC-235 chloropentafluoropropaneHCFC-241 tetrachlorofluoropropaneHCFC-242 trichlorodifluoropropaneHCFC-243 dichlorotrifluoropropaneHCFC-244 chlorotetrafluoropropaneHCFC-251 trichlorofluoropropaneHCFC-252 dichlorodifluoropropaneHCFC-253 chlorotrifluoropropaneHCFC-261 dichlorodifluoropropaneHCFC-262 chlorodifluoropropaneHCFC-271 chlorofluoropropane

Note: Mixtures or azeotropes of HCFCs and CFCs are Class 1 substances


Class 3

Hydrofluorocarbons HFCs, plus all other hydrofluorocarbons, whether existing alone, or in amixture and including isomers of any

HFC-23 trifluoromethaneHFC-32 difluoromethane (methylene fluoride) (R32)HFC-41 fluoromethane (methyl fluoride) (R41)HFC-125 1,1,1,2,2-pentafluoroethane (R125)



Department



March 2007

Effective Date


HFC-134 tetrafluoroethaneHFC-143 trifluoroethaneHFC-152 difluoroethaneHFC-161 fluoroethane (ethylfluoride)HFC-227 heptafluoropropaneHFC-236 hexafluoropropaneHFC-245 pentafluoropropaneHFC-254 tetrafluoropropaneHFC-263 trifluoropropaneHFC-272 difluoropropaneHFC-281 fluoropropaneHFC-329 nonafluorobutaneHFC-338 octofluorobutaneHFC-347 heptafluorobutaneHFC-356 hexafluorobutaneHFC-365 pentafluorobutaneHFC-374 tetrafluorobutaneHFC-383 trifluorobutaneHFC-392 difluorobutane

FluorobutaneHFC-4310 1,1,1,2,2,3,4,5,5,5-decafluoropentane

Note: Mixtures or azeotropes of HFCs and CFCs are Class 1 substances and mixtures orazeotropes of HFCs and HCFCs are Class 2 substances.

Perfluorocarbons (PFCs) plus all other perfluorocarbons, whether existing alone or in a mixtureand including isomers of any

FC-14 tetrafluoromethane (carbon tetrafluoride) (R14)FC-116 hexafluoroethane (R116)

1,1,2,3,3,3-hexafluoro-1-propene (perfluoropropene)FC-218 octafluoropropane (R218)

1,1,2,3,4,4-hexafluoro-1,3-butadiene



Department



March 2007

Effective Date



1,1,1,4,4,4-hexafluoro-1,2-butyneRC318 octafluorocyclobutane (PFC-410) (perfluorocyclobutane)

1,1,1,2,3,4,4,4-octafluoro-2-butene

FC-3-1-10 decafluorobutane (PFC-410) (perfluorobutane)FC-4-1-12 dodecafluoropentane (PFC-512) (perfluoropentane)

hexafluorobenzene (perfluorobenzene)FC-5-1-14 tetradecafluorohexane (PFC-614) (perfluorohexane)FC-6-1-16 hexadecafluoroheptane (perfluoroheptane)

Octadecafluorooctane (perfluorooctane)2,2,3,3,5,5,6,6-octafluoro-4-(trifluoromethyl)-morpholine2,2,3,3,5,5,6,6-octafluoro-4-(pentafluoroethyl)-morpholine

Note: Mixtures or azeotropes of PFCs and HCFCs are Class 2 substances.



Department



March 2007

Effective Date


Appendix 2: Repair and Service Record



Department



March 2007

Effective Date




Department



March 2007

Effective Date


Appendix 3: Process Flow Diagram



Department



March 2007

Effective Date


Appendix 4: CMD Usage Reporting Document

Record of ODS Recovery

Refer to Vale SPI35 - 04, Ozone Depleting Substances

When recovering ODS for material disposal, contracted technician to record recovered ODSinformation and submit copy to [email protected] and to CMDcoordinator.

Date:________________ Location:____________________________________

Contractor Company Name:___________________________________________________________

Technician’s Name:__________________________________ ODS Certification #:_______________

ODS Recovered:____________________________________ CAS #: ________________________

Weight or Volume of ODS Recovered:___________________________________________________

Description of work performed:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Form completed by:____________________________________

Email this completed form to [email protected]





Department



March 2007

Effective Date


Approved By Title

Vice President, ValeManitoba Operations

Date

Documents

STANDARD PROCEDURE INSTRUCTION - Valeextportal.vale.com/PMO/Thomp/SPIs/SPI 35-04-Ozone... · To control the procurement, installation, commissioning, decommissioning, permitted uses