St. Joseph’s (Thamesford)

Accommodation Review Committee

Public Meeting

St. Joseph’s Catholic Elementary SchoolApril 30, 2013

Background• On October 22, 2012, the Board received the report, Update Report on Schools with Low Enrolment and/or Under-Utilization. The Board approved the following recommendation:

That an ARC (Accommodation Review Committee) be established to study the possible closure of St. Joseph’s (Thamesford) and consolidation with St. David (Dorchester), and St. Jude’s (Ingersoll) and make final recommendations to Trustees by February 24, 2014.

Purpose of the ARC

ARC Mandate

To analyze School Information Profiles, relevant Administrative reports, consider alternatives and make recommendations to the Board of Trustees that meet the educational and accommodation objectives of the London District Catholic School Board.

Throughout the process, the ARC will ensure that opportunity is provided for public input.

Timeline

Step 1

Administration will prepare a Preliminary Administrative Report (February 1, 2013);

Step 2

Establishment of St. Joseph’s (Thamesford) ARC (by February 28, 2013);

Timeline

Step 3

Minimum of four (4) Public Meetings to be held by the ARC to receive input (April to October, 2013);

Step 4

ARC and Administration each to submit separate final recommendations to the Board (November, 2013);

Timeline

Step 5

Board to make final decision regarding St. Joseph’s (Thamesford) review area (February 24, 2014).

St. Joseph’s (Thamesford) Accommodation Review Committee (ARC) Timeline

Administrative Report to the Board of Trustees recommending that an ARC be created for a school review area

October 22, 2012

Board decision to proceed with an Accommodation Review (Minimum of 30 days required between Board decision to

create ARC and 1st of 4 public meetings) October 22, 2012

Administration prepares a Preliminary Report which contains accommodation/closure options for circulation

to ARC, stakeholders, community

February 1, 2013

Creation of ARC By February 28, 2013

Public Consultation Period ARC must hold minimum of 4 Public Meetings

(Public consultation period must be no less than 90 days from date of 1st public meeting)

April 2013 to October 2013

ARC to provide a separate report containing recommendations to the Board of Trustees

(No less than 60 days notice is required prior to the meeting where the Board will vote on the recommendations)

November 2013

Final Board Decision February 24, 2014

Administration to provide a separate report containing recommendations to

the Board of Trustees November 2013

ARC Review Process• Administration will provide a Terms of Reference

describing the ARC’s mandate, review process, and Reference Criteria;

• ARC will review School Information Profiles provided by Administration and modify, if necessary;

• ARC will review each school to understand how well each school meets the accommodation objectives and the Reference Criteria, according to the following framework:

- Value to the student

- Value to the LDCSB

- Value to the community

- Value to the local economy

ARC Review Process

• The final School Information Profiles and the Reference Criteria will provide the basis for discussion and analysis of accommodation options.

• The ARC may create alternative accommodation options in addition to those provided by Administration in the Preliminary Administrative Report.

Purpose of Preliminary Administrative Report

• To provide an analysis of enrolments (current and future), capacity review, academic and educational services at review area schools (Part I);

• To present accommodation options (Part II);• To provide an Administrative analysis of all options (Part III), and,

• To assist stakeholders in providing input to the ARC (Part IV).

Key Accommodation Review Issues

1. St. Joseph’s has significantly low enrolment (i.e. current and projected enrolment is less than 100 ADE) and is operating significantly below its permanent capacity, and,

2. St. David and St. Jude’s have a surplus in pupil places (both current and projected), and are located within a reasonable distance from St. Joseph’s.

St. Joseph’s (Thamesford) Review AreaStatus Quo Table

No school closure/no change to current boundaries

School2011 OTG Cap

Enrol 2008

Enrol 2009

Enrol 2010

Enrol 2011

Proj 2012*

Proj 2013

Proj 2014*

*Proj 2015

Proj 2016

Proj 2021

Proj 2026

St. Joseph's 112 79 72 57 52 47 45 48 43 43 45 42% Operating Capacity 46% 42% 40% 43% 38% 38% 40% 38%

St. David 293 263 256 239 233 234 229 226 224 224 216 218% Operating Capacity 79% 80% 78% 77% 76% 76% 74% 74%

St. Jude's 348 283 294 279 263 251 260 259 261 256 247 251% Operating Capacity 76% 72% 75% 74% 75% 74% 71% 72%

TOTAL 753 624 622 574 548 532 534 533 528 523 508 511*St. David and St. Jude's implemented FDK program in September 2012 (JK/SK are counted as full-time).**FDK program to be implemented at St. Joseph's in September 2014 (JK/SK are counted as full-time).

Note: Average Daily Enrolments/Full-Time Equivalent Enrolments have been rounded to the nearest integer.

Enrolment vs. Capacity

School Enrol 2011 FTE

OTG Cap 2011

% Operating Capacity

2011

Surplus (Deficit) Spaces

2011

Proj 2016 ADE*

% Operating Capacity

2016

Surplus (Deficit) Spaces

2016

St. Joseph's 52 112 46% 60 43 38% 69

St. David 233 293 79% 60 224 76% 69

St. Jude's 263 348 76% 85 256 74% 92

TOTAL 548 753 73% 205 523 69% 230

* JK and SK students counted as full-time to reflect FDK program at all review area schools.

Note: Average Daily Enrolments/Full-Time Equivalent Enrolments have been rounded to the nearest integer.

St. Joseph’s (Thamesford) Review Area(St. Joseph’s, St. David, and St. Jude’s)

2011 Utilization - Enrolment vs. Capacity

73%

27%

2011 Enrolment = 548 Surplus Pupil Places = 205

St. Joseph’s (Thamesford) Review Area(St. Joseph’s, St. David, and St. Jude’s)

2016 Utilization - Enrolment vs. Capacity

69%

31%

2016 Enrolment = 523 Surplus Pupil Places = 230

St. Joseph’s October 2012 Enrolment by Grade

JK SK Gr 1 Gr 2 Gr 3 Gr 4 Gr 5 Gr 6 Gr 7 Gr 8 TOTAL FTE

4 5 0 7 5 5 1 8 7 9 51 46.5

Option 1Close St. Joseph’s effective June 2014.

Consolidate St. Joseph’s students at St. David effective September 2014.

School2011 OTG Cap

Enrol 2008

Enrol 2009

Enrol 2010

Enrol 2011

Proj 2012*

Proj 2013

Proj 2014

Proj 2015

Proj 2016

Proj 2021

Proj 2026

St. Joseph's 112 79 72 57 52 47 45 % Operating Capacity 46% 42% 40% 0% 0% 0% 0% 0% St. David 293 263 256 239 233 234 229 226 224 224 216 218Plus St. Joseph's in 2014 48 43 43 45 42

Total St. David 274 267 267 261 260% Operating Capacity 79% 80% 78% 94% 91% 91% 89% 89% St. Jude's 348 283 294 279 263 251 260 259 261 256 247 251% Operating Capacity 76% 72% 75% 74% 75% 74% 71% 72%

TOTAL 753 624 622 574 548 532 534 533 528 523 508 511

Map – Option 1

Legend St. David’s, Dorchester

St. Jude’s, Ingersoll

Option 2Close St. Joseph’s effective June 2014.

Consolidate St. Joseph’s students at St. Jude’s effective September 2014.

School2011 OTG Cap

Enrol 2008

Enrol 2009

Enrol 2010

Enrol 2011

Proj 2012*

Proj 2013

Proj 2014

Proj 2015

Proj 2016

Proj 2021

Proj 2026

St. Joseph's 112 79 72 57 52 47 45 % Operating Capacity 46% 42% 40% 0% 0% 0% 0% 0% St. David 293 263 256 239 233 234 229 226 224 224 216 218% Operating Capacity 79% 80% 78% 77% 76% 76% 74% 74% St. Jude's 348 283 294 279 263 251 260 259 261 256 247 251Plus St. Joseph's in 2014 48 43 43 45 42

Total St. Jude's 307 304 299 292 293% Operating Capacity 76% 72% 75% 88% 87% 86% 84% 84% TOTAL 753 624 622 574 548 532 534 533 528 523 508 511

Map – Option 2

Legend St. David’s, Dorchester

St. Jude’s, Ingersoll

Option 3Close St. Joseph’s effective June 2014.

Consolidate St. Joseph’s students residing west of 17th Line and 19th Line at St. David and consolidate St. Joseph’s students residing east of 17th Line and 19th Line at St. Jude’s,

effective September 2014

School2011 OTG Cap

Enrol 2008

Enrol 2009

Enrol 2010

Enrol 2011

Proj 2012*

Proj 2013

Proj 2014

Proj 2015

Proj 2016

Proj 2021

Proj 2026

St. Joseph's 112 79 72 57 52 47 45

% Operating Capacity 46% 42% 40% 0% 0% 0% 0% 0% St. David 293 263 256 239 233 234 229 226 224 224 216 218

Plus St. Joseph's in 2014 31 28 30 31 28

Total St. David 257 252 254 247 246

% Operating Capacity 79% 80% 78% 88% 86% 87% 84% 84% St. Jude's 348 283 294 279 263 251 260 259 261 256 247 251

Plus St. Joseph's in 2014 17 15 13 14 14

Total St. Jude's 276 276 269 261 265

% Operating Capacity 76% 72% 75% 79% 79% 77% 75% 76%

TOTAL 753 624 622 574 548 532 534 533 528 523 508 511

Map – Option 3

Legend St. David’s, Dorchester

St. Jude’s, Ingersoll

Analysis of Accommodation Impact

• All options will affect approximately 48 St. Joseph’s students in 2014.

• All options are viable from an accommodation perspective given sufficient excess capacity exists at St. David and St. Jude’s.

• Option 2 would minimize the impact of closure by consolidating all St. Joseph’s students at St. Jude’s, and would not result in splitting St. David as an elementary feeder school to Regina Mundi College as Options 1 and 3 would.

Analysis of Financial Impact• All options will result in the need for 2 additional buses, at

an estimated annual cost of approximately $70,000.

• No costs are anticipated for portable relocations/operations since sufficient surplus capacity exists at St. David and St. Jude’s.

• In 2011/2012, there was a shortfall at St. Joseph’s ($5,378) when comparing revenues and expenditures for school administration and operations.

• This gap in funding at St. Joseph’s is expected to grow as enrolment declines throughout the forecast period.

Public Input

• All documentation, reports, ARC meeting minutes, and related materials will be posted to the Board’s website at www.ldcsb.on.ca (click on the ARC link to access St. Joseph’s (Thamesford) ARC website). Please check the website regularly for updates.

• An input form is available for comments or questions via the ARC website or input may be submitted directly to: arc@office.ldcsb.on.ca.

Next Steps

• Next Public Meeting: May 21, 2013 at St. David Catholic Elementary School, commencing at 6:30 p.m.

• Following the public consultation period, ARC and Administration each to submit final recommendations to the Board (November 2013).

• Board to make a final decision on ARC and Administration recommendations (February 24, 2014).