Specifications- Touchdown or Fumble? Presented by Laurie
Sparkes, PE, VCO Warren Mitchell, CPPO, VCO
Slide 2
Bidders Playbook Do I understand what is to be bid? Can my
product meet all the Shall andMust requirements in the
specifications? Are there loopholes that I can use? What is missing
that I need to know? Can I quote a price for this good or
service?
Slide 3
Kickoff Start The Session
Slide 4
Utility Vehicle
Slide 5
Provide one off-road utility vehicle, diesel engine, minimum 32
horsepower. 2 wheel drive or 4 wheel drive All terrain traction
tires on all wheels Seating for driver and (1) passenger Cargo bed
with minimum dimensions of 40W x 36L x 10D Minimum 1,400 lbs
payload capacity, Minimum 900 lbs bed load capacity Vehicle shall
be equipped to tow a trailer
Slide 6
Utility Vehicle Do I understand what is to be bid? Confusing
drive type requirement Is there a loophole I can use: Can bid 2wd
(No 4wd) Inadequate trailer towing information: Can bid ANY towing.
No data to fit a need.
Slide 7
Lawn Tractor
Slide 8
Item: Lawn Tractor/Mower Brand: John Deere Model:
PZW227H5336MWP2337 or equivalent Deliver FOB to Kudzu State Park
Garage, 2 Maple Lane, Woodstock, VA 22664 Delivery shall be no
greater than 30 days ARO. Contact Anna Log at (540) 459-0002 not
less than 24 hours prior to delivery.
Slide 9
Lawn Tractor Do I understand what is to be bid? Model is not a
model number - It is an engine serial number No describing of
salient features Can I quote a price for this? Right equivalent
product unknown Obsolete engine - discontinued Price not
available
Slide 10
Windows Installation
Slide 11
Provide and install a quantity of six (6) double pane windows,
located on the second floor of Denise Hertz Orthopedic Clinic at
241Bone Spur Point, Walker, VA 24240. Each window shall fit into a
60 high x 36 wide opening. The windows shall be double glazed, UV
protective, with argon insulating gas between glazing layers.
Installation shall be of high quality, and include complete
interior and exterior caulking of seams, and application of
weatherproof trim on each window, completed in a workmanlike
manner. All crating and packaging items are to be removed from the
premises and disposed of by the installer. Contact Ophilia Payne at
(402) 234-0001 to arrange a site visit.
Slide 12
Windows Installation What is missing that I need to Know? Type
of windows not specified. When is the work needed? Are there
loopholes I can use? Bid lowest cost windows. Do I understand what
is needed? Ambiguous language: high quality, workmanlike manner
What kind of trim?
Slide 13
Research Microscope
Slide 14
Provide a quantity of four (4) microscopes to be used in
microbial research. Each microscope must be provided to meet the
following specifications: The microscope shall be of the binocular
viewing configuration. Viewing lenses shall be contained in a
compensation free binocular viewing head, 45 degrees inclined from
horizontal. Each eyepiece shall be a compound lens, 10x, 20mm wide
field of view. There shall be (4) DIN standard objective lenses,
360 degree rotation turret mounted, 4x,10x, 40x, and 100x. All
lenses shall be encased in stainless steel housings.
Slide 15
Research Microscope The stage shall be a dual layer mechanical
movement type, 140mm x 132mm size, with a range of motion of 70mm
vertical x 30mm horizontal. All screws fastening the stage
mechanism shall be M3 stainless steel socket head type, recessed
below all surfaces. The stage shall be black in color. The stage
light source shall be a 6V 20 Watt halogen bulb with adjustable
intensity, illuminating an Abbe condenser lens with 1.25 NA with
iris diaphragm and filter. Microscope base shall be not less than 5
wide x 8 long, and must weigh not less than 5 pounds. Exterior
finish shall be white matte with contrasting black lettering.
Lettering must be Arial font no less than 8 point height.
Slide 16
Research Microscope Can I meet all the shalls and musts? Limits
competition - Too many shalls and musts items Use should and may
for some items. Keep items important to need. Take out unnecessary
items.
Slide 17
Painting Services
Slide 18
The Contractor shall furnish all labor, supervision, equipment,
tools, materials, and incidentals as necessary to prime and paint
the walls and trim of the Fixed Pet Veterinary Clinic, at 2B Spade
Way in Painter, VA 23441. The painting services shall meet the
following minimum requirements: The paint used shall be of a type
to produce no fumes or odor following application. Walls shall be
painted a white semi-gloss. Trim shall be painted a medium blue
semi-gloss. Paint application shall provide a smooth surface when
dried, with evenly distributed color. There shall be no paint runs,
thin areas, or areas of color mismatch. The Contractor shall remove
all painting materials and waste material from the building
premises after completion of contract requirements.
Slide 19
Painting Services What is missing that I need to know? Room
size? Need primer? surface repairs? When to start and finish work?
Access to work site? Are there loopholes I can use? No minimum
paint quality requirement No licensing or insurance
requirement.
Slide 20
Industrial Band Saw
Slide 21
Industrial Band Saw Coolant System: 5 gallons, with
recirculating, submersible 4 GPM pump, 1/15hp 110V, 1-PH. Motor,
hose, and fittings, coolant applied through saw guides; Vise:
pneumatic, variable pressure; Saw Blade Guard: Adjustable steel
sleeve type; Powered Band Brush; Preset Cut Counter; Chip Drawer
Saw Guides: Spring Loaded, solid carbide Inserts, blade coolant
outlets; Infeed Idler Conveyor: 5Replacement Steel Wear Plates on
Bed; Lever-operated Head Position Control; Work light; Capacity: 9"
High by 16" Wide, 3/8 to 10-3/4" dia; Blade Drive Motor: 3 HP,60Hz,
3Ph Deliver to the Walden Correctional Center machine shop, second
floor, 1 Long Road, Iron Gate, VA 24448, Monday thru Friday 9:00AM
to 3:30PM.
Slide 23
Industrial Band Saw Can I meet the shalls and musts? Too many
salient features as minimum requirements. What is missing that I
need to know? No receiving information. No Agency Will statements.
Can I quote a price for this? Tight micro detail eliminates band
saw equivalents
Slide 24
Submersible Pumps
Slide 25
Provide submersible water pumps for delivery on an as needed
basis, over a Contract period of one year, for the Virginia
Community College System. The pumps are needed to replace old sump
units that are subject to failure during the time period of the
contract. Pumps must produce a minimum flow of 8 GPM, and operate
on 208 VAC 3Ph power. A float switch must be provided for automatic
on-off operation based on water level. An Agency representative
will contact the Vendor when a pump replacement is needed, and
provide the delivery location. The Agency will provide pump
installation.
Slide 26
Submersible Pumps What is missing that I need to know? Unknown
quantity of pumps needed Unknown number of pump failures at unknown
locations. Can I price this? Zero delivery lead time. How many
pumps do I stock? The 208V3Ph pumps not suitable for retail and
home builders. The pumps must be stocked for only one customer. How
long before I get a return on my investment? Either no bid, or
price very high per pump
Slide 27
Printing Requirement
Slide 28
What is missing that I need to know? What are the details of
the size and sheets? Are there four 5-1/2 X 8-1/2 PAGES per 8-1/2 X
11 sheet? The number of pages and the size need to work together.
How much typesetting is there for copy? What size type? Are there
columns? What kind of proof is needed? When do you want it? How
long will you keep it? What weight and type paper is
appropriate?
Slide 29
Printing Requirement The cover and insert: What weight cover is
appropriate? Which part of the cover prints? Insert? What size is
the insert? Where is it in the book? Bound in place? Binding is
related to number of pages and page size. Perhaps saddle stitched?
Is it corner staple? Is it two or three staples along the edge of
the sheet? How are copies to be packaged? Are copies wrapped
individually? In groups? How boxed? Are the boxes to be labeled?
There is no delivery information. Is inside delivery via loading
dock? Is it curbside? What is the distance from truck to Room 331?
What receiving hours? Contact information? Where is the Argosy
Building?
Slide 30
Portable Radio Equipment
Slide 31
The following specification describes Relm portable radio
equipment, capable of supporting communications requirements during
wildfire firefighting, and is intended to define the specific
proprietary items required to provide common emergency
communications media with other State and Federal emergency
response organizations. The use of the Relm brand name and part
numbers in this specification is meant to be restrictive as to
brand name, model, and manufacturer. It is intended to define the
specific items of equipment required. Provide (40) units of the
following Relm VHF portable radio equipment and accessories:
Slide 32
Portable Radio Equipment Required portable radio equipment is
manufactured by: RELM Wireless Corporation, 7100 Technology Drive,
West Melbourne, FL 32904, (800) 821-2900 Provide: Relm Model
DPHX5102XDPH Wireless, VHF portable radio: Must meet or exceed APCO
P25 specifications, 400 channel capability. MIL-STD and NIFC fire
certification required. Minimum 5 watts transmitter. EACH portable
radio shall include the following items: LAA 08189.5 inch antenna
LAA 01931700mAH Ni-Cad battery LAA 0305Standard desktop charger
Manual, English language Each unit shall be provided with a
waterproof carrying container having a secure closing lid.
Slide 33
Portable Radio Equipment Bidders shall provide delivery for the
products offered, FOB destination. Deliver to Virginia Department
of Fire, 1 Firebreak Circle, Hot Springs, VA 24445, between 8:00 AM
and 4:30 PM Monday thru Friday. Contact Colin Waters at (540)
123-4567 not less than 24 hours prior to delivery.
Slide 34
Portable Radio Equipment Do I understand what is to be bid?
Yes. Specs tell exactly what must be bid. Proprietary
justification: Compatibility with existing equipment Are there
loopholes that I can use? Yes, Cover spec is not a clear
description. Left open to use my lowest bid idea.
Slide 35
Golf Course Mower
Slide 36
Self Propelled Riding Mower, wide coverage gang type rotary
blades riding mower for large grass area mowing, mowing of golf
course rough turf and large grass sports fields. Provide a quantity
of one (1) John Deere model 1600, or equivalent, with all standard
equipment, and the following minimum salient features: 50
horsepower diesel engine, minimum Cutting width of 10 feet (1) main
deck and (2) wing decks 1 to 5 cutting height Hydraulic powered
rotary cutting decks Full time all wheel drive Driver station with
steering wheel and adjustable seat
Slide 37
Golf Course Mower All self propelled riding mowing equipment
offered as an equivalent shall meet or exceed the preceding minimum
requirements. Bidder shall provide complete product technical data
and warranty information, included with bid. Delivery shall be
made, FOB destination, to Lost Ball Golf Course garage, 4 Under Par
Drive, Greens Hole, VA 25566. Delivery is accepted between 8:00 AM
and 4:00 PM. Contact Manny Strokes at (800) 123-4653, not less than
24 hours prior to delivery. Provide delivery lead time after
receipt of order (ARO) with bid.
Slide 38
Golf Course Mower Do I understand what is to be bid? Yes. A
John Deere 1600 or my equivalent mower Can my product meet all the
shall and must requirements? Yes. My product meets or exceeds the
J-D 1600 specs. Are there loopholes that I can use? No. Needs are
clear. What is missing that I need to know? Nothing. Salient
features tell me what to include in my bid. Can I quote a price for
this good or service? Yes. Can use price list data.
Slide 39
Success! We are at the goal!
Slide 40
TOUCHDOWN!!!!!!
Slide 41
Post-Game Wrap-Up: Put yourself in the shoes of the bidder when
you write your specifications, and you will always make a
TOUCHDOWN!