Special Education Data In the Era of Accountability & District Improvement Steve Smith ODE IDEA Data Manager Fall 2007

Special Education Data

In the Era of Accountability & District Improvement

Steve Smith

ODE IDEA Data Manager

Fall 2007

Fall 2007 Steve Smith, ODE IDEA Data Manager 2

Know where to find essential information regarding ODE data collections

Understand the relationship between data collected by ODE and their use in federal, state, and public reporting

Understand how ODE data collections interface w/ SPR&I reports

Understand how SPR&I reports relate to each other and can aid in data analysis & program improvement

Objectives


Overview

Schedule of Due Dates IDEA State Reported Data - 618 SPP/APR Data Special Education Report Card SPR&I Reports Determinations Fiscal Data/Reports Questions


Schedule of Due Dates

Location: https://district.ode.state.or.us/apps/info/

Important Information: Open & Close Dates Audience Collection Description (hyperlink) Contact Person (e-mail & phone)



Special Education Collections (sorted by “open” date) Early Intervening Services (EIS) 06-07 EI-ECSE Monthly Child Count 07-08 Private School Enrollment 07-08 Post School Outcomes: Exit Interviews 07-08 High Cost Disability 06-07 December Special Education Child Count (SECC) 07-08 Extended Assessments (M, R, S, W) 07-08 Post School Outcomes: 1 yr. Follow-up 07-08 June Special Education Exit Collection 07-08 Special Ed Pre-Kindergarten Student 07-08 IDEA Annual Application for Federal Funds 08-09 Special Ed Child Find (Indicator 11) 07-08



Non Special Education Collections (sorted by “open” date) SSID Early Leavers 06-07 Fall Student Membership 07-08 Free and Reduced Lunch 07-08 Second Quarter ADM 07-08 Staff Position 07-08 Spring Student Membership 07-08 Discipline Incidents 07-08 Annual ADM 07-08 High School Completers 07-08


Data Collection Listservs

Special Education Data Collection Listserv e-mail [email protected]

Data Collection Committee and/or IT Managers Listserv e-mail [email protected]

Agency Information Form http://www.ode.state.or.us/search/page/?id=47 Submit anytime there is a change!


IDEA State Reported Data (618)

Part B Child Count (2/1) Personnel (11/1) Implementation of

FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments

(2/1) Dispute Resolution

(11/1)

Part C Infant & Toddler Count

(2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution

(11/1) http://www.ode.state.or.

us/search/page/?id=903


Data Sources for 618 Data

Part B Child Count (2/1) Personnel (11/1) Implementation of

FAPE (2/1) Exiting (11/1)

Discipline (11/1) State Assessments

(2/1) Dispute Resolution

(11/1)

ODE Collection SECC Staff Position SECC June Special

Education Exit SET & SECC Assessments, Spring

Membership, SECC Dispute Resolution

Database


Data Sources for 618 Data

Part C Infant & Toddler Count

(2/1) Program Settings (2/1)

Exiting (11/1)

Dispute Resolution (11/1)

ODE Collection SECC

SECC

June Special Education Exit

Dispute Resolution Database


SPP/APR Data

State Performance Plan (SPP) Six year state level plan 20 indicators for Part B 14 indicators for Part C Heavy emphasis on

timely & accurate data Oregon’s plan located at:

http://www.ode.state.or.us/search/results/?id=260

Annual Performance Report (APR) Annual report of

progress toward targets

Identical indicators to SPP

Heavy emphasis on timely & accurate data

“Trees of Influence” http://

www.rrfcnetwork.org/content/view/241/344/


IDEA Purpose(d)(1)(A) to ensure that all children with

disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment and independent living.

34 CFR §300.1(a)

SPP/APR


an Accountability

Mechanismand a

Blue Print for Improvement

SPP/APR


External Impacts to Educational systems…

SPP/APR


SPP/APR - Part C

Steve Smith, ODE IDEA Data Manager

August 2007Technology * Economics * Political Systems * Environment * Social Issues

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SPP/APR - Part C



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EarlyIntervention

Services

How do you know the early intervention

services you provide contribute toward

achieving the purpose of IDEA?


SPP/APR- Part C Tree of Influence

A starting point…

Indicator 5:% of infants and

toddlers B-1 with IFSPs

Indicator 7:Percent of eligible

infants and toddlers with evaluation and

assessment within 45 days of timeline


toddlers B-3 with IFSPs


SPP/APR- Part C Tree of Influence

Intermediate Outcomes

Indicator 1:IFSP services in a

timely manner

Indicator 2:Early Intervention

Services are provided with typically

developing children

Indicator 7


SPP/APR - Part C Tree of Influence

Exiting the Educational System:

Indicator 1 Indicator 2


toddlers who demonstrate improved

outcomes (a, b, c)

Indicator 4:% of families participating in Part C who report that services have helped the

family…

Indicator 8:% of all children exiting Part

C who receive timely transition planning by their

3rd birthday

Part B Services General Education Services


Indicator 2: Early Intervention Services are provided with typically

developing children

Indicator 3: Percent of infants and

toddlers who demonstrate improved

outcomes (a, b, c)

Indicator 8: Percent of all children

exiting Part C who receive timely transition planning

by their 3rd birthday

Indicator 6: Percent of infants and toddlers B–3

with IFSPsIndicator 7:

Percent of eligible infants and toddlers with evaluation and

assessment within 45 days of timeline

Indicator 5: Percent of infants and toddlers B–1

with IFSPs

Indicator 4: Percent of families

participating in Part C who report that services have helped the family…

Indicator 1: IFSP services in a

timely manner

SPP/APR - Part C



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Part B Services General Education Services


SPP/APR - Part B Tree of Influence

Where special education resides…


SPP/APR - Part B




SPP/APR - Part B



Special Education Services

How do you know the special education

services you provide contribute toward

achieving the purpose of IDEA?



A starting point…



Strategies



Intermediate Outcomes



Exiting the Educational System:


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SPP/APR - Part B


August 2007

Tree of Influence


From the results on the SPP, can we say…

…We have prepared the children for

“further education, employment and independent living”?

34 CFR §300.1(a)

SPP/APR - Part B


SPP/APR - Part B

The Emphasis of IDEA

“Improving educational results for children with disabilities is an essential element of our national policy of ensuring equality of opportunity, full participation, independent living, and economic self-sufficiency for individuals with disabilities”

(sec. 1400 (c) (1))


SPP/APR - Part B

Accountability in IDEA“The primary focus of Federal and State monitoring

activities described in paragraph (1) shall be on— ‘‘(A) improving educational results and functional

outcomes for all children with disabilities; and ‘‘(B) ensuring that States meet the program

requirements under this part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.”

Section 616 (a) (2)


Special Education Report Card

2005-06 (1st year) District & EI/ECSE formats

http://www.ode.state.or.us/data/ReportCard/spedrc.aspx

District/program data compared to state target Data verified in February 2007 Reports released in March 2007


Special Education Report Card

2006-07 New indicators added to both formats Development of “How to Read” document Planned development of Technical Manual Data Verification in March 2008 Public Release on April 1, 2008


EI/ECSE Report Card

2005-06 Timely EI Services Timeline for EI IFSP IFSP (B-1; B-3) Services in Natural

Environments (EI) Services in Typical

Settings (ECSE) Timely Transition

2006-07 2005-06 Elements + Family Survey Results

(EI) Parent Survey Results

(ECSE) Timeline for ECSE

Eligibility


District Report Card

2005-06 Students Graduating High School Dropout LRE for School Age Academic

Achievement Participation by

Students w/ IEPs AYP Suspension/Expulsion

2006-07 2005-06 Elements + Students Receiving

Special Education Services (disproportionate representation)

Timeline for Eligibility Transition Goals &

Services Parent Survey Results


SPR&I Reports

Child Identification (B-1), (EI 0-2), ECSE (3-4+) SECC, US Census, Population Research Center

Discipline Report SET, SECC

Assessment Report Assessment, AYP, Spring Membership, SECC

Leaver Report SECC, June SpEd Exit, High School Completer, Early

Leaver, Fall Membership


SPR&I Reports

Primary Disability Distribution SECC

Federal Placement Distribution SECC

Ethnicity (Disproportionality) SECC, Fall Membership

Primary Disability by Ethnicity (Disproportionality) SECC

Federal Placement by Ethnicity (Disproportionality) SECC


SPR&I Reports

Due Process Hearings Report Dispute Resolution Database

Mediation Report Dispute Resolution Database

Complaint Report Dispute Resolution Database

Complaint and Due Process Issues Report Dispute Resolution Database


District Determinations

2005-06 (Fall 2007) Timely Correction of

Non-Compliance (B15)

Graduation (B1) Dropout (B2) Participation &

Performance on State Assessments (B3)

Discipline (B4) Least Restrictive

Environment (B5)

2006-07 (Fall 2008) Disproportionate

Representation (B9 & B10)

Child Find (B11) IEP Transition Goals

(B13)


Program Determinations

2005-06 (Fall 2007) Timely IFSP Services

(C1) 45-day Timeline (C7) EI ECSE Transition

(C8/B12) Timely Correction of

Non-Compliance (C9) EI Services in Natural

Environments (C2) IFSPs B-1 (C5) IFSPs B-3 (C6) ECSE Services in Typical

Settings (B6)

2006-07 (Fall 2008) No New Elements

Forthcoming


Fiscal Data/Reports

Annual Application for Funds (State) Annual Application (District/Consortium) Federal IDEA Estimates Federal IDEA Distributions

Early Intervening Services Proportionate Share for Private Schools

11% Cap Waiver High Cost Disability http://www.ode.state.or.us/search/page/?id=894


Fiscal Data/Reports

IDEA Funding for Districts Must have at least one student on SECC to receive

funds Base payment of IDEA funds based on FY 1999 85% of remaining IDEA funds based on public/private

enrollment (Fall Membership, Private School Enrollment)

15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch)


11% Cap / High Cost Disability

Michael Wiltfong 503.947.5914 [email protected]


Questions?


Special Education Data Unit

Steve W SmithIDEA Data Manager

[email protected]

Sara BerscheitResearch Analyst

[email protected]

Trish BlackResearch Analyst

[email protected]

Alex TothResearch Analyst

[email protected]

Claire KemmererData Unit Support

[email protected]

Documents

Special Education Data In the Era of Accountability & District Improvement Steve Smith ODE IDEA Data Manager Fall 2007