Southeast Region Guidelines for Management and Disposition of Federal Depository Library Collections AACRL/NAAL/CUS Workshop Cooperative Collection Development

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Southeast Region Guidelines for Management and Disposition of Federal Depository Library Collections

Southeast Region Guidelines for Management and Disposition of Federal Depository Library CollectionsAACRL/NAAL/CUS WorkshopCooperative Collection DevelopmentOctober 10, 2011

Federal Depository Library Program (FDLP)Established by Congress to ensure that the American public has access to its Governments information

The government gives libraries materials free of charge, and in return, libraries make the materials freely available to the public

But is this materialFree like a beer?Free like a puppy?or

But is this material

Free like a beer?

Free like a puppy?

orFDLP collectionsThe documents belong to the federal government

Before disposing of a document, it must be offered to other depository libraries in the area

Libraries follow regulations established by the Government Printing Office (GPO)

Depository Libraries in the SoutheastAlabamaSoutheast Region22 depository libraries2 regional libraries20 selective libraries

Community collegesSmall and large universitiesLaw librariesPublic libraries260 depository libraries12 regional libraries248 selective libraries

180 academic libraries31 public libraries8 state libraries41 law libraries

Auburn University Libraries Government Documents CollectionOver 1 million paper volumes

Over 2 million microfiches/microcards

Occupies a fourth of the 1st floor of the library

Occupies a fourth of the closed stacks area

A depository since 1907Depository CollectionsLarger libraries have huge legacy collectionsOften lightly usedOften incompleteOften uncataloged

Important collections for the library, the state, and the region

No single library can have a complete collectionWhy the ASERL FDLP Plan?Need to explore a viable alternative some believe the current plan is not sustainable

ASERL is the right group

Judy Russell

The ASERL deans are motivatedASERL GuidelinesThe goal is to ensure that the Southeast has at least two complete cataloged sets of print publications and maps

Divide the universe of government documents between the depository libraries in the Southeast

Libraries take responsibility for limited portions of the depository materials

Centers of ExcellenceLibraries agree to inventory and catalog holdings for a specific agency, format, or subject

Commit to collect items for the agency or subject and make them available either digitally or through ILL

Become the experts for that area

All Southeast depositories are welcome to participate

Centers of Excellence

Where are we now?Begun to establish Centers of Excellence

Disposition databasean automated exchange list for depositories in the SoutheastOffer withdrawn documents to other librariesAcquire needed documents for Centers of Excellence and other collections

Digitization projectsFloridaCanal Zone documents