South Hadley Public Schools CAP · Web view4 MA Department of Elementary & Secondary Education, Program Quality Assurance Services South Hadley CPR Corrective Action Plan 2 MA Department

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

Program Quality Assurance Services

COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLANCharter School or District: South Hadley

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance

of the Coordinated Program Review Final Report dated 10/04/2012.

Mandatory One-Year Compliance Date: 10/04/2013

Summary of Required Corrective Action Plans in this Report

Criterion Criterion Title CPR RatingSE 18B Determination of placement; provision of IEP to parent Partially

ImplementedSE 55 Special education facilities and classrooms Partially

ImplementedCR 3 Access to a full range of education programs Partially

ImplementedCR 6 Availability of in-school programs for pregnant students Partially

ImplementedCR 7 Information to be translated into languages other than

EnglishPartially Implemented

CR 9 Hiring and employment practices of prospective employers of students

Not Implemented

CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion

Partially Implemented

CR 24 Curriculum review Partially Implemented

CR 25 Institutional self-evaluation Not Implemented

COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN

Criterion & Topic: SE 18B Determination of placement; provision of IEP to parent

CPR Rating: Partially Implemented

Department CPR Findings: The student record review and staff interviews indicated that the district does not consistently provide the parent with two (2) copies of the proposed IEP and proposed placement along with the required notice immediately following the development of the IEP.Description of Corrective Action: The sped office had sent one full copy of the IEP to the parent and one additional copy of only the signature pages, with a SASE. We did this because we were not able to get signed IEPs back from parents. Parents found it overly cumbersome to go to the post office and mail back the full IEP. However, when this was pointed out to us in March 2012, we immediately changed our process and now we send two full copies of the IEP (along with required notice) and an additional copy of the two signature pages with a SASE.Title/Role(s) of responsible Persons:Dr. Joyce Butler, Director of PPS

Expected Date of Completion:10/03/2012

Evidence of Completion of the Corrective Action:Copy of the letter we started sending to families as of March 2012.Description of Internal Monitoring Procedures: We can do whatever is needed by DESE. This process is completed and we follow this process for every IEP.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 18B Determination of placement; provision of IEP to parent

Corrective Action Plan Status: Partially Approved

Status Date: 11/20/2012Basis for Partial Approval or Disapproval: The district reported that it now provides two copies of the IEP to parents immediately following the IEP Team meeting, but did not address how it would ensure that all appropriate staffs are aware of the requirements, or how it would monitor the process.Department Order of Corrective Action:Provide a description of the procedure written, along with evidence of training appropriate staff, to ensure that parents are consistently provided two copies of the proposed IEP and proposed placement along with the required notice immediately following the development of the IEP.

MA Department of Elementary & Secondary Education, Program Quality Assurance ServicesSouth Hadley CPR Corrective Action Plan

2

Required Elements of Progress Report(s): Provide a description of the procedure written, along with evidence of training appropriate staff, to ensure that parents are consistently provided two copies of the proposed IEP and proposed placement along with the required notice immediately following the development of the IEP, by February 15, 2013.

Submit the description of the internal oversight and tracking system, identifying the person responsible, by February 15, 2013.

Conduct an internal review of a sample of IEPs developed since corrective action to determine if 2 copies were provided to parents immediately following the Team meeting and submit: The number of student records reviewed; The number of student records in compliance; For all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and The district's plan to remedy the non-compliance, by May 15, 2013.

*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).Progress Report Due Date(s): 02/15/201305/15/2013


3


Criterion & Topic: SE 55 Special education facilities and classrooms


Department CPR Findings: Observations and interviews indicated that special education facilities and classrooms at Mosier Elementary School are not always given the same priority as general education programs in the allocation of instructional and other space. Most special education classrooms are clustered in one area of the building. Three special education classrooms, two spaces for speech, a space for psychology services, and the space where OT and PT are provided are grouped in an area where the only other classrooms are an art room and the gymnasium.Description of Corrective Action: We learned that this was a concern at our exit interview with DESE staff in May 2012. As a result of this concern, the rooms of service providers were moved, in preparation for the 2012-2013 school year.Title/Role(s) of responsible Persons:Dr. Joyce Butler, Director of PPS


Evidence of Completion of the Corrective Action:Copy of the new floor plan for Mosier School.Description of Internal Monitoring Procedures: We can do whatever is needed for DESE. This change has been implemented and we can send you an updated floor plan and do whatever else you need in order to meet this criteria.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: SE 55 Special education facilities and classrooms

Corrective Action Plan Status: Approved Status Date: 11/20/2012

Basis for Partial Approval or Disapproval: The district has made changes in its special education facilities and classrooms at Mosier Elementary.Department Order of Corrective Action:

Required Elements of Progress Report(s): Provide a copy of the new floor plan for Mosier School which identifies where special education programs and services are provided in relation to other classrooms and spaces, and schedule an onsite visit with DESE to verify the change, by February 15, 2013.Progress Report Due Date(s): 02/15/2013


4


Criterion & Topic: CR 3 Access to a full range of education programs


Department CPR Findings: See CVTE 4 and CVTE 5.Description of Corrective Action: The District will translate all materials regarding programming, admissions, and available career/vocational technical education programs at LPVC in the languages of the students in the district. Currently there are no ELL students from the district at LPVC but if that does happen, language support in the student's career/vocational program will be provided by the district as appropriate.Title/Role(s) of responsible Persons:Christine Sweklo, Interim Principal


Evidence of Completion of the Corrective Action:Copies of materials translated into the languages of the districtDescription of Internal Monitoring Procedures: The Interim Principal will submit materials for translation and the Director of Guidance will make these translated materials available to all the counselors who work with students considering enrollment in career/vocational technical education programs at LPVC. Guidance staff will appraise the principal of any new students from the district enrolling at LPVC who may need language support in these programs.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 3 Access to a full range of education programs


Basis for Partial Approval or Disapproval: The district will provide all information regarding career/vocational technical education programs to ELE students in the appropriate languages.Department Order of Corrective Action:

Required Elements of Progress Report(s): Circulate a memo to appropriate staff explaining the requirements to provide career/vocational technical education programs to ELE students in the appropriate languages, and submit a copy of the memo and list of staff who received it, by February 15, 2013.

Submit a list of ELE students enrolled in career/vocational technical education programs, if any, the language in which they should receive information, and a copy of any documents that required translation, by May 15, 2013.Progress Report Due Date(s): 02/15/201305/15/2013


5


Criterion & Topic: CR 6 Availability of in-school programs for pregnant students


Department CPR Findings: Documentation review indicated that the district requires a pregnant student to obtain the certification of a physician verifying that the student is physically and emotionally able to continue in school, but does not require such certification for all students for other physical or emotional conditions requiring the attention of a physician.Description of Corrective Action: We will rewrite the policy for this topic and submit it to the superintendent for review and two readings at the school committee.Title/Role(s) of responsible Persons:Christine Sweklo, Interim Principal


Evidence of Completion of the Corrective Action:Accepted and dated policy.Description of Internal Monitoring Procedures: This will be done in one step, so the monitoring process is not a continuous need.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 6 Availability of in-school programs for pregnant students


Basis for Partial Approval or Disapproval: The district will rewrite its policy for pregnant students.Department Order of Corrective Action:

Required Elements of Progress Report(s): Submit a copy of the new policy for in-school programs for pregnant students, approved by the school committee, by February 15, 2013.

Submit evidence that the newly developed policy on in-school programs for pregnant students has been reviewed with appropriate staff members, by May 15, 2013.Progress Report Due Date(s): 02/15/201305/15/2013


6


Criterion & Topic: CR 7 Information to be translated into languages other than English


Department CPR Findings: See CVTE 4 and CVTE 5.Description of Corrective Action: There is a process in place for getting items translated. The items in question that were not translated and evidenced in this criteria will be sent out for translation.Title/Role(s) of responsible Persons:Christine Sweklo, Interim Principal


Evidence of Completion of the Corrective Action:Copies of translated itemsDescription of Internal Monitoring Procedures: Materials will be sent out and the Interim Principal will monitor their return to the high school, giving those materials to the Director of Guidance. The Director of Guidance will make these translated materials accessible to all counselors who work with students considering career/vocational technical education.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 7 Information to be translated into languages other than English


Basis for Partial Approval or Disapproval:

Department Order of Corrective Action:

Required Elements of Progress Report(s): See CR 3Progress Report Due Date(s): 02/15/201305/15/2013


7


Criterion & Topic: CR 9 Hiring and employment practices of prospective employers of students

CPR Rating: Not Implemented

Department CPR Findings: Document review and staff interviews indicated that the district does not require employers recruiting at the school to sign a statement that the employer complies with applicable federal and state laws prohibiting discrimination in hiring or employment practices.Description of Corrective Action: The district does not allow employers to recruit at the school. We will develop a statement that the employer complies with applicable federal and state laws prohibiting discrimination in hiring or employment practices and have it on file in the event that at some point in the future, employers are allowed to recruit at the school.Title/Role(s) of responsible Persons:Christine Sweklo, Interim Principal


Evidence of Completion of the Corrective Action:Copy of statement that will be on file at the school will be submittedDescription of Internal Monitoring Procedures: The new Principal, the Director of Guidance and the Superintendent will be made aware of this statement in the event that the school determines it will allow employers to recruit at the high school. This will ensure that the statement is signed by the employer in advance of recruitment.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 9 Hiring and employment practices of prospective employers of students


Basis for Partial Approval or Disapproval: The district will develop a non-discrimination statement for employers to sign.Department Order of Corrective Action:

Required Elements of Progress Report(s): Submit a copy of the non-discrimination statement that employers who recruit at South Hadley schools would be required to sign and a copy of a memo to appropriate staff about this requirement, by February 15, 2013.

Submit copies of non-discrimination statements that employers who recruit at South Hadley Schools have signed since corrective action, if any, by May 15, 2013.Progress Report Due Date(s): 02/15/201305/15/2013


8


Criterion & Topic: CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion


Department CPR Findings: Document review and staff interviews indicated that the district's notice to students who have 15 consecutive unexcused absences does not meet all regulatory requirements. The notice does not state that the student has 15 consecutive unexcused absences and that the student and parent may meet with the district within 10 days of receiving the notice and can request an extension of the time for the meeting of up to 14 days. The district did not provide evidence that it sends a notice to former students who have not yet earned their competency determination and have not transferred to another school.Description of Corrective Action: The district's notice will be revised to meet all regulatory requirements as noted in the CPR finding. In addition, the district will ensure that it sends a notice to former students who have not yet earned their competency determination explaining their options.Title/Role(s) of responsible Persons:Christine Sweklo, Interim Principal


Evidence of Completion of the Corrective Action:The evidence will be a revised notice meeting all the regulatory requirements as noted in the CPR finding and a copy of the notice sent to former students. Records will be maintained regarding those students who have not yet earned their competency determination and to whom the notice was sent.Description of Internal Monitoring Procedures: The principal, assistant principals, and Director of Guidance will monitor that these revised or new letters are sent to students with 15 consecutive unexcused absences or to students who have not yet earned their competency determination.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 16 Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion


Basis for Partial Approval or Disapproval: The district submitted a plan to meet the requirements of the criterion by drafting two notices for students who have 15 consecutive unexcused absences and for those who have left school without their competency determination.The district will develop a tracking system to ensure the students and former students receive appropriate notices.Department Order of Corrective Action:

Required Elements of Progress Report(s): Submit copies of the 2 notices that the district drafted to send to students who have 15 consecutive unexcused absences and to former students who have not earned their competency determination and have not transferred to another school, by February 15, 2013. Provide evidence that appropriate staff have been trained on the requirements of the two notices, by February 15, 2013.

Submit a description of the monitoring procedures that the district will put in place to


9

ensure the continued compliance with this criterion, by February 15, 2013. Submit the results of an administrative review of student records to determine if appropriate notices were sent to students and include: the number of student records reviewed; the number of student records in compliance; for all records not in compliance with this criterion, determine the root cause(s) of the non-compliance; and the district's plan to remedy the non-compliance, by May 15, 2013. Please include copies of actual notices that have been sent to students since corrective action, if any, by May 15, 2013.Progress Report Due Date(s): 02/15/201305/15/2013


10


Criterion & Topic: CR 24 Curriculum review


Department CPR Findings: Although the district has a policy for curriculum review at the administrative level, staff interviews indicated that it does not have a process to ensure that individual teachers review all educational materials for simplistic and demeaning generalizations lacking intellectual merit on the basis of race, color, sex, religion, national origin and sexual orientation.Description of Corrective Action: The district has created a comprehensive review cycle as follows: 2012-2013 - Math Curriculum; 2013 - 2014 - ELA, Science and Technology; 2014 - 2015 - Foreign Language and Social Studies: and 2015 - 2016 - Health and the Arts. We are using our 1/2 days that are scheduled in the school year calendar to review curricular options. In addition, each building hosts either curriculum coordinators or department chairs who have responsibility at the building level for supporting our curriculum work, which this year focuses on mathematics.Title/Role(s) of responsible Persons:Mrs. Christine Sweklo and Building Principals


Evidence of Completion of the Corrective Action:The district is currently reviewing and analyzing our current math curriculum and researching published curricula options to determine if a new math curriculum will be put into place for the following school year, and if so, which curriculum that will be.Description of Internal Monitoring Procedures: The process has begun. Building principals, the superintendent, the assistant superintendent, department chairs, and grade level coordinators will work as a team, with district staff, to review the curricula in the district.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 24 Curriculum review

Corrective Action Plan Status: Partially Approved Status Date: 11/26/2012

Basis for Partial Approval or Disapproval: The district's review plan does not specifically address the issue of reviewing all educational materials for simplistic and demeaning generalizations lacking intellectual merit on the basis of race, color, sex, gender identity, religion, national origin and sexual orientation.Department Order of Corrective Action:Incorporate within the planned review a process to review all educational materials for simplistic and demeaning generalizations lacking intellectual merit on the basis of race, color, sex, gender identity, religion, national origin and sexual orientation.Required Elements of Progress Report(s): Submit a copy of the results of the district's curriculum review of educational materials for simplistic and demeaning generalizations lacking intellectual merit on the basis of race, color, sex, gender identity religion, national origin and sexual orientation, and any recommendations, by May 15, 2013.Progress Report Due Date(s): 05/15/2013


11


Criterion & Topic: CR 25 Institutional self-evaluation

CPR Rating: Not Implemented

Department CPR Findings: The document review and staff interviews indicated that the district does not evaluate all aspects of its K-12 program annually to ensure that all students, regardless of race, color, sex, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities.Description of Corrective Action: Building principals will implement this criterion within their building based meetings. This work will be completed annually at the building level.Title/Role(s) of responsible Persons:Mrs. Christine Sweklo, Assistant Superintendent; and Building Principals


Evidence of Completion of the Corrective Action:Agenda from building based and subject area meetings throughout the year.Description of Internal Monitoring Procedures: Building principals will ensure that this work is completed at the building level. The Assistant Superintendent will oversee this process.

CORRECTIVE ACTION PLAN APPROVAL SECTIONCriterion: CR 25 Institutional self-evaluation


Basis for Partial Approval or Disapproval: The district submitted a plan to conduct an annual institutional self-evaluation.Department Order of Corrective Action:

Required Elements of Progress Report(s): Submit copies of agendas from building-based meetings in which the district's K-12 program is discussed to ensure that all students, regardless of race, color, sex, gender identity, religion, national origin, limited English proficiency, sexual orientation, disability, or housing status, have equal access to all programs, including athletics and other extracurricular activities, as part of the institutional self-evaluation, by February 15, 2013.

Submit a description of the most recent evaluation of K-12 programs, conclusions reached, and the resolution of any identified issues, by May 15, 2013.Progress Report Due Date(s): 02/15/201305/15/2013


12

MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATIONCOORDINATED PROGRAM REVIEW

District: South Hadley Public SchoolsCorrective Action Plan Review

Program Area: English Learner EducationPrepared by: Kathleen Boyden, South Hadley Public Schools

CAP Form will expand to as many lines as necessary. Before completing and emailing to [email protected], please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final

Report to the school or district.Mandatory One-Year Compliance Date: August 20, 2014


(To be completed by school district/charter school)Criterion & Topic: ELE 5 Program Placement and Structure

Rating: Partially Implemented

Department CPR Finding: Documentation reviewed indicated that the ESL curriculum the district is using at all educational levels is the English Language Proficiency Benchmarks and Outcomes (ELPBO). Regarding the curriculum, the district should note that the Department has new regulations in place, which may affect the district’s corrective action plan (CAP). Please refer to: http://www.doe.mass.edu/retell/ for more information.

Documents reviewed did not include evidence of the following: 1) an SEI program description, 2) the students MEPA (Massachusetts English Proficiency Assessment) levels, and 3) hours of ESL services that are provided to English language learners (ELLs) per week. (Please refer to http://www.doe.mass.edu/mcas/mepa/guidance.html - p. 5).

Please refer to ELE 15 for comments on Sheltered English Immersion (SEI) professional development training.

In summary, the district does not have a fully implemented SEI program as required by Chapter 71 A, as content area teachers have not received training in all four Sheltered English Immersion (SEI) categories and the hours of ESL instruction provided to ELLs was not documented.


13

http://www.doe.mass.edu/mcas/mepa/guidance.html%20-%20p.%205

http://www.doe.mass.edu/retell/

Narrative Description of Corrective Action: 1. ESL Curriculum: Per discussion with Sibel Hughes, DESE will be releasing guidelines for curriculum development. Based on the revised DESE guidelines, the district will develop an ESL curriculum that integrates the WIDA standards into the current curriculum, which is based on the ELPBO. 2. A written description of South Hadley’s SEI program will be developed. 3. The district has a template for MEPA scores, but a new template will be developed for the ACCESS scores and the hours of ESL services needed based on data. 4. South Hadley is Cohort 3. Therefore, staffs are not eligible for SEI professional development until 2014-2015. Title/Role of Person(s) Responsible for Implementation: Kathleen Boyden, Director of Student Services, Erica Faginski-Stark, Director of Curriculum and Grants, Margaret Dyer, ESL Teacher

Expected Date of Completion for Each Corrective Action Activity: August 20, 2014

Evidence of Completion of the Corrective Action: The documents will be submitted to DESE. Description of Internal Monitoring Procedures: The Director will meet with the ESL teacher quarterly to review progress.

CORRECTIVE ACTION PLAN APPROVAL SECTION(To be completed by the Department of Elementary and Secondary Education)

Criterion: ELE 5 Program Placement and Structure

Status of Corrective Action: Approved Partially Approved Disapproved

Basis for Partial Approval or Disapproval: The district does not provide any information or propose any plan to address the concern identified in the CPR report regarding the ESL services.

Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): 1) Please provide a detailed plan that shows that the district is providing sufficient ESL instruction to

all ELL students during the 2013-2014 school year based on the Department's Transitional Guidance on Identification, Assessment, Placement, and Reclassification of English Language Learners found at http://www.doe.mass.edu/ell/TransitionalGuidance.pdf

2) Please complete district information in the attached spreadsheet labeled ELL List by school for each ELL student in the district.

Progress Report Due Date(s): March 31, 2014


(To be completed by school district/charter school)Criterion & Topic: ELE 9 Instructional Grouping Rating: Partially Implemented

Department CPR Finding: The district did not specify if English language learners are grouped for ESL Instruction, and if so, the criteria used to form the groups.Narrative Description of Corrective Action: English language proficiency assessment data will be used to group students. The students will be grouped based on their levels of English proficiency and grade levels. .


14

http://www.doe.mass.edu/ell/TransitionalGuidance.pdf

Title/Role of Person(s) Responsible for Implementation: Kathleen Boyden, Director of Student Services, Margaret Dyer, ESL Teacher

Expected Date of Completion for Each Corrective Action Activity: November 1, 2013

Evidence of Completion of the Corrective Action: Schedules with the LEP students’ grade levels and proficiency levels will be submitted. Description of Internal Monitoring Procedures: The ESL teacher and the director will meet in mid October to review LEP student data and schedules and to make any necessary revisions.


Criterion: ELE 9 Instructional Grouping


Basis for Partial Approval or Disapproval: N/A

Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): Provide a copy of the most recent ESL teacher schedules for all grade levels district wide. All schedules should include the following for each block of time: 1. Names of the ELL students 2. Grade level for each student 3. English proficiency level for each student. Progress Report Due Date(s): March 31, 2014


(To be completed by school district/charter school)Criterion & Topic: ELE 11 Equal Access to Academic Programs and Services


Department CPR Finding: The document review and staff interviews indicated that the district does not have procedures to ensure that information on career/vocational technical education programs is made available for students with limited English proficiency and that it does not offer language support services at the high school for students with limited English proficiency in their career/vocational technical education program, where appropriate. See CVTE 4 and CVTE 5.

Narrative Description of Corrective Action: The ESL teacher will review home language surveys. Based on home language surveys, informational career and technical documents that are sent home to high school students will be translated and sent to students and families. An administrative assistant in the Office of Student Services will arrange for the translation of informational career and technical documents. Title/Role of Person(s) Responsible for Implementation: Maggie Dyer, ESL Teacher, Kathleen Boyden, Director of Student Services and Liz Wood, Director of Guidance.

Expected Date of Completion for Each Corrective Action Activity: Home language surveys will be reviewed by November 1, 2013.The guidance director will be informed of students/families who need translated documents by November 8, 2013. Career and technical documents that need translation will be sent to Office of Student Services by December 20, 2103


15

Evidence of Completion of the Corrective Action: If based on home language surveys, there is a need for translated documents, copies of the aforementioned documents will be sent to DESE.Description of Internal Monitoring Procedures: In mid October, the Director will email reminders to the ESL teacher about the need to review home language surveys. At the beginning of December, the Director will email the guidance director to submit career and technical informational documents that need to be translated.


Criterion: ELE 11Equal Access to Academic Programs and Services



Department Order of Corrective Action: N/ARequired Elements of Progress Report(s):

Submit a copy of the district’s procedures that ensure a) information on career/vocational technical education programs is made available for ELE students in a) a language they understand, and b) language support services are provided to high school ELE students in their career/vocational technical education program, where appropriate, and evidence that appropriate staff has been informed of these procedures, by March 31, 2014.

Submit the results of an administrative review of ELE students which identifies those who:

needed and received information on career/vocational programs in a language other than English, and include the number of students, number in compliance, root cause of non-compliance, if any, and how noncompliance will be remedied, by June 20, 2014. Please include copies of any translated documents.

needed and received language support services in their career/vocational programs in a language other than English, and include the number of students, number in compliance, root cause of non-compliance, if any, and how noncompliance will be remedied, by June 20, 2014. Please include copies of any translated documents.

Progress Report Due Date(s): March 31, 2014 June 20, 2014


16


(To be completed by school district/charter school)Criterion & Topic: ELE 15 Professional Development Requirements


Department CPR Finding: Documentation reviewed included a multi-year Sheltered English Immersion (SEI) Professional Development Plan. Plan for SEI training were for school year 2010-11 and the spring of 2012. Also, the district reported that some teachers at each educational level had been trained in SEI Category 1 (four in elementary school, 1 in middle school and 3 in high school). No teacher had been trained in any of the other categories.

The district should note that the Department’s regulations and requirements concerning SEI training have changed. Refer to: http://www.doe.mass.edu/retell/ for more informationNarrative Description of Corrective Action: The district is aware of the SEI professional development requirements. Since South Hadley is Cohort 3, SEI training will not occur until 2014-2015. Once the information becomes available, the information will be discussed and at an administrative meeting and used for 2014-2015 professional development plan development. Title/Role of Person(s) Responsible for Implementation: Christine Swecklo, Assistant Superintendent, Kathleen Boyden, Director of Student Services.

Expected Date of Completion for Each Corrective Action Activity: The SEI course offerings will be disseminated after release from DESE or by August 2014.

Evidence of Completion of the Corrective Action: The information on SEI trainings for teachers and administrators will be disseminated by email. A copy of the email will be sent to DESE. At the close of the enrollment period for the SEI trainings, a list of the teachers and administrators enrolled will be submitted to DESE.Description of Internal Monitoring Procedures: The assistant superintendent and director will monitor the DESE website for SEI information.


Criterion: ELE 15 Professional Development Requirements


Basis for Partial Approval or Disapproval: The Department accepts the district’s plan to ensure that all core academic teachers with ELLs and administrators that supervise core academic teachers of ELLs are endorsed. No further submission is required at this time.Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): None required.Progress Report Due Date(s): N/A


17

http://www.doe.mass.edu/retell/


(To be completed by school district/charter school)Criterion & Topic: ELE 17 Program Evaluation Rating: Not Implemented

Department CPR Finding: Document review and staff interviews indicated that the district does not conduct periodic evaluations of the effectiveness of its ELE program in developing students’ English language skills and increasing their ability to participate meaningfully in the educational program.Narrative Description of Corrective Action: The district will review 2013 ACCESS reports by student, teacher, school and district and develop a template to document students’ progress, which will used to compare assessment data and progress from year to year. The template will also include a section for classroom performance.Title/Role of Person(s) Responsible for Implementation: Maggie Dyer, ESL Teacher,Kathleen Boyden, Director of Student Services

Expected Date of Completion for Each Corrective Action Activity: June 20, 2013

Evidence of Completion of the Corrective Action: A copy of the template and a sampling of students will be submitted to DESE. Description of Internal Monitoring Procedures:


Criterion: ELE 17 Program Evaluation Status of Corrective Action: Approved Partially Approved Disapproved


Department Order of Corrective Action: N/ARequired Elements of Progress Report(s): Submit a copy of any instruments, including the template to measure student progress, which the district plans to use to evaluate the ELE programs and services, by March 31, 2014. (There is also an optional program evaluation form available www.doe.mass.edu/ell/resources.html)

Submit a copy of the evaluation report of the ELE program and include a description of program adjustments or changes made in response to the evaluation, if any, June 20, 2014.Progress Report Due Date(s): March 31, 2014 June 20, 2014


18

Massachusetts Department of Elementary and Secondary EducationCoordinated Program Review

District: South Hadley Public SchoolsCorrective Action Plan Forms

Program Area: Career/Vocational Technical EducationPrepared by: South Hadley Public Schools

CAP Form will expand to as many lines as necessary. Before completing and emailing to [email protected], please see separate Instructions for Completing Corrective Action Plans.

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: September 27, 2013


19


(To be completed by school district/charter school)

Criterion & Topic: CVTE 1 Career guidance and placement services Rating: Partially Implemented

Department CPR Finding: Interviews and documentation review indicated the district provides the Explore program, a curriculum-based assessment of academic progress and career awareness, to all ninth graders. However, there was no evidence that accommodations are provided for students with limited English proficiency in test administration or in the review of test results.

Interviews, documentation and review of student records revealed the district does not assist each student enrolled in a career/vocational technical education program with the development of a four-year career plan.

Interviews and documentation review indicated considerable information on postsecondary education options is made available in the Guidance Office. However, there was no evidence that information is available to assist students enrolled in a career/vocational technical education program in the transition to the workforce and/or apprenticeship programs.

Narrative Description of Corrective Action: South Hadley High School was in a transition to a new Principal, a new Superintendent, a retiring Work Based Learning Program Director (Connections), and a new Director of Guidance when the CVTE audit took place; May 2012. As we met to re-group in August of 2012, among our agenda items was the need to provide ELL services to our student population. As such, we have instituted Language Acquisition team meetings, to address MEPA and MELA-O test scores and how they impact our students’ progress. We provide translation services for each meeting and all required documentation. We now develop Student Accommodation plans that address each ELL student’s profile set forth from the testing and provide accommodations in the classroom setting. Our students have the services of part-time ELL teachers for two educational time blocks, and those services are still in the process of stretching to include “push-in” services in elective courses, which is


20

the category wherein our Perkins courses lie. We have also purchased Navience, a comprehensive guidance program that will allow us to formulate four-year plans for all students to include both college and career planning. Additionally, we now use the “My Plan” program to enhance our Work Based Learning programming. In our Administrative Team meetings and our Perkins Team we will continue to develop a plan whereby the students in need have the interpreter services needed when making their 4-year plans.

Title/Role of Person(s) Responsible for Implementation: Diana Bonneville, PrincipalMaureen McNally, Perkins CoordinatorElizabeth Wood, Guidance DirectorEmily Pritchard, Special Education HS ChairDr. Joyce Butler, Asst Supt for Pupil Services (outgoing)

Expected Date of Completion for Each Corrective Action Activity: - Most completed by November 1, 2102- Some are ongoing revisions

Evidence of Completion of the Corrective Action: - Completed Language Acquisition Team meeting notes and accommodation plans- “Navience” software- Student/family self-reports

Description of Internal Monitoring Procedures: The Director of Guidance has instituted all changes and monitors programs and services as part of her job description.


Criterion: CVTE 1 Career guidance and placement services Status of Corrective Action: Approved

Basis for Partial Approval or Disapproval: Not Applicable


21

Department Order of Corrective Action: Not Applicable

Required Elements of Progress Report(s):

1. Evidence that language accommodations are provided for students with limited English proficiency, where appropriate, in the administration and review of academic and career awareness assessments.

2. Evidence that the district assists each student enrolled in a career/vocational technical education program with the development of a four-year career plan (e.g. sample student records - with personal information redacted - from Naviance that contain all the elements of a four-year career plan).

3. Evidence that information is made available to assist students enrolled in a career/vocational technical education program, including students with limited English proficiency, in the transition to the workforce and/or apprenticeship programs.

Progress Report Due Date(s): June 7, 2013



Criterion & Topic: CVTE 3 District assessment of student acquisition of safety & health Rating: Partially Implemented

Department CPR Finding: Interviews and documentation review indicated that some of the career/vocational technical education programs use rubrics to assess student projects. However, there was no evidence the district assesses students enrolled in career/vocational technical education for the acquisition of safety & health, technical skills that include embedded academic, employability, management & entrepreneurship, and technological knowledge and skills.


22

Narrative Description of Corrective Action: We believe that the curriculum and assessment instruments used for the Graphics and Photography programs already include safety & health, technical skills that include embedded academic, employability, management & entrepreneurship, and technological knowledge and skills. As we work to improve our connections to our academic and work communities, we include more “employability” and “management/entrepreneurship” skills in our existing curriculum. Our Cabinet Making curriculum and assessment instruments have always included safety and health skills but those will be more widely addressed as the curriculum is re-tooled, and the other aforementioned skills will be embedded moving forward.

Title/Role of Person(s) Responsible for Implementation: Bill O’Neil, Cabinet Making InstructorJane Janovsky, Graphics and Photography InstructorMaureen McNally, Perkins CoordinatorDiana Bonneville, Principal

Expected Date of Completion for Each Corrective Action Activity: - Course documents upgraded by Jan. 1, 2013- Dept Chair Check-in by Jan. 30, 2013- Action taken on our career connections by April 1

Evidence of Completion of the Corrective Action: Attached: curriculum documents and assessment documents (to be emailed separately)

Description of Internal Monitoring Procedures: Teachers will include the new curriculum and assessment documents in their Evaluation Portfolios as evidence. Dept Chair will interview teachers and check on progress for better integrating these skills into courses.


Criterion: CVTE 3 District assessment of student acquisition of safety & health Status of Corrective Action: Approved


23




1. Evidence, such as competency profile checklists by program, indicating the district assesses students enrolled in career/vocational technical education for the acquisition of safety & health, technical skills that include embedded academic, employability, management & entrepreneurship, and technological knowledge and skills.




Criterion & Topic: CVTE 4 Information concerning CVTE programs provided to students and parents/guardians


Department CPR Finding: Documentation review and interviews indicated that the district has a low-incidence population of students with limited English proficiency, and does not consistently follow its procedures to ensure information regarding career/vocational technical education programs is made available in the languages of the district.

Documentation review revealed information on registered apprenticeship opportunities and information concerning the Chapter-74 career/vocational technical education programs available


24

to students through Lower Pioneer Valley Collaborative are not provided to students and their parents/guardians.

Narrative Description of Corrective Action: SHHS does provide information concerning the LPVC to students and their parents/guardians via our 8th grade Step-Up nights and Academic Information Nights. There is information provided in Counseling sessions for 8th and 9th graders, as well.

All information is made available via our ELL instructors, Special Ed dept, and Guidance Dept.

Title/Role of Person(s) Responsible for Implementation: Diana Bonneville, PrincipalMaureen McNally, Perkins CoordinatorElizabeth Wood, Director of GuidancePatrick Lemieux, Ted McCarthy, Asst. PrincipalsEmily Pritchard, Special Ed Dept Chair

Expected Date of Completion for Each Corrective Action Activity: Sept 1, 2012

Evidence of Completion of the Corrective Action: - Meeting notes from Language Acquisition Team- Agenda for Parents’ Night

Description of Internal Monitoring Procedures:


Criterion: CVTE 4 Information concerning CVTE programs provided to students and parents/guardians Status of Corrective Action: Partially Approved

Basis for Partial Approval or Disapproval: The district’s response did not include a description of the internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this criterion.


25



1. Evidence the district has created and implemented procedures to ensure information regarding career/vocational technical education programs is made available in the languages of the district.

2. Evidence that information regarding the Chapter-74 career/vocational technical education programs, including registered apprenticeship opportunities, available to students through Lower Pioneer Valley Collaborative are provided to students and their parents/guardians.

3. A description of the internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this criterion.




Criterion & Topic: CVTE 5 Equal access to special populations Rating: Partially Implemented

Department CPR Finding: Documentation review and interviews indicated that although the district offers some language support services at the high school, this does not include supporting students with limited English proficiency in their career/vocational technical education program, where appropriate. Also see CVTE 4.


26

Narrative Description of Corrective Action: I believe that we do provide services for our students in their CVTE programs, as needed. Please see: Narrative Description for Corrective Action for CVTE 1.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Perkins CoordinatorDiana Bonneville, PrincipalElizabeth Wood, Director of GuidancePatrick Lemieux, Ted McCarthy, Asst. PrincipalsEmily Pritchard, Special Ed Dept Chair

Expected Date of Completion for Each Corrective Action Activity: 9/1/2012

Evidence of Completion of the Corrective Action: Students placed with ELL instructor, or Special Ed aide, as per IEP or Language Acquisition Team plan.



Criterion: CVTE 5 Equal access to special populations Status of Corrective Action: Partially Approved

Basis for Partial Approval or Disapproval: The district’s response did not include a description of the internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this criterion.



1. Evidence that accommodations and/or support services are provided for students with limited English proficiency enrolled in career/vocational technical education programs, where appropriate.


27

2. A description of the internal monitoring procedures to be developed and implemented to ensure ongoing compliance with this criterion.




Criterion & Topic: CVTE 8 Programs meet Perkins IV definition of career and technical education Rating: Partially Implemented

Department CPR Finding: A review of documentation submitted and interviews with district staff indicated that while there are internal Perkins (program teachers, supervisor and collaborative representative) team meetings twice annually, there are no established Program Advisory Committees. In addition, none of the programs have articulation agreements or assess labor market demand for their particular career/vocational technical education programs. See CVTE 3 and CVTE 10.

Narrative Description of Corrective Action: Teachers and Program Coordinator are trying (again) to form Program Advisory Committees. The Program Coordinator has tried and failed to form an articulation agreement with Holyoke Community College. (HCC would only agree on an articulation for Visual Arts students {non-Perkins})The Program Coordinator is currently negotiating for an articulation agreement with Springfield Technical Community College. The Superintendent is working on an early college program with American International College that would provide college credit for approved high school courses, including our Perkins Digital Photography course.

Title/Role of Person(s) Responsible for Implementation: Expected Date of Completion


28

Maureen McNally, Perkins CoordinatorDiana Bonneville, PrincipalElizabeth Wood, Director of GuidancePatrick Lemieux, Ted McCarthy, Asst. Principals

for Each Corrective Action Activity: - Articulation w/ HCC failed- Articulation w/ STCC planned for 4/2/2013- Articulation w/ AIC planned for 9/1/2013- PAC’s to meet 4/1/2013

Evidence of Completion of the Corrective Action: - Program Advisory Committee to meet: - Attached: email correspondence with HCC, STCC- Mailed: SHHS/AIC Early College program proposal

Description of Internal Monitoring Procedures: - Perkins Coordinator will monitor and supervise Articulation agreements- PAC groups are still in planning phases.


Criterion: CVTE 8 Programs meet Perkins IV definition of career and technical education Status of Corrective Action: Partially Approved




1. A status update, including supporting documentation, on the district’s efforts to ensure each Perkins-funded career/vocational technical education program meets the Perkins Act definition of a career and technical education program. For guidance, the district is encouraged to assess each program against


29

the Massachusetts Perkins IV Career and Technical Education Program Checklist.




Criterion & Topic: CVTE 9 District reporting of student data Rating: Partially Implemented

Department CPR Finding: Documentation review, Student Information Management System (SIMS) data review, and interviews indicated that the district’s Computer-Aided Drafting and Design (CAD) program is currently being reported incorrectly under Engineering.

Narrative Description of Corrective Action: CAD will now correctly be entered. We do not have enough student enrollment to run CAD, however. This may be a moot point.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Perkins CoordinatorDiana Bonneville, PrincipalElizabeth Wood, Director of Guidance

Expected Date of Completion for Each Corrective Action Activity: March 1, 2013

Evidence of Completion of the Corrective Action: To be printed when SIMS data is next recorded

Description of Internal Monitoring Procedures: Perkins Coordinator and Guidance Director will


30

monitor the correct entries into SIMS


Criterion: CVTE 9 District reporting of student data Status of Corrective Action:

Approved



Required Elements of Progress Report(s): No progress reports required.

Progress Report Due Date(s): Not Applicable



Criterion & Topic: CVTE 10 Review of career/vocational technical programs Rating: Not Implemented

Department CPR Finding: Documentation review and interviews indicated there are no established Program Advisory Committees. Therefore, the required representatives are not involved in the development, implementation, and review of the district’s career/vocational technical programs. See CVTE 8.


31

Narrative Description of Corrective Action: Teachers and Program Coordinator are trying (again) to form Program Advisory Committees. Teachers will contact local business owners and concerned parents to ask them to sit on the Advisory Committees. Our new “Work-Based Learning Program” Coordinator will assist in this effort as well.The Program Coordinator has tried and failed to form an articulation agreement with Holyoke Community College. (HCC would only agree on an articulation for Visual Arts students {non-Perkins})The Program Coordinator is currently negotiating for an articulation agreement with Springfield Technical Community College. The Superintendent is working on an early college program with American International College that would provide college credit for approved high school courses, including our Perkins Digital Photography course.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Perkins CoordinatorDiana Bonneville, PrincipalElizabeth Wood, Director of GuidancePatrick Lemieux, Ted McCarthy, Asst. Principals

Expected Date of Completion for Each Corrective Action Activity: First PAC meeting to take place on 4/1/2013

Evidence of Completion of the Corrective Action: - Copies of email exchanges with local colleges to be submitted- Program Advisory Committee to meet: - Meeting Minutes from PAC’s to be submitted- Attached: email correspondence with HCC, STCC- Mailed: SHHS/AIC Early College program proposal

Description of Internal Monitoring Procedures: - Program Coordinator will assist Perkins teachers with PAC’s and help integrate advice into curriculum, etc.- Program Coordinator will monitor articulation agreements with College personnel


Criterion: CVTE 10 Review of career/vocational technical programs Status of Corrective Action: Approved


32



Required Elements of Progress Report(s): 1. A status update, including supporting documentation, on the district’s efforts to ensure all Perkins-

funded programs have established Program Advisory Committees with the required memberships. The update will include a description of how each Program Advisory Committee is involved in the development, implementation, and review of the district’s Perkins-funded career/vocational technical programs. The district is encouraged to assess each Program Advisory Committee against the Massachusetts Program Advisory Committee for Vocational Technical Education Form located in the Application Package for Vocational Technical Education New Program Approval (page 17), which can be accessed at: http://www.doe.mass.edu/cte/programs/.




Criterion & Topic: CVTE 11 Program structure Rating: Partially Implemented

Department CPR Finding: Documentation review, including the review of student records, and interviews with students and staff indicated that while teachers have recently begun using the technical strand of the Vocational Technical Education Frameworks (Strand 2) in career/vocational technical education programs, not all programs are structured so that students acquire the other strands associated with all aspects of industry: safety & health, embedded academic, employability, management & entrepreneurship, and technological


33

http://www.doe.mass.edu/cte/programs/

knowledge and skills.

Narrative Description of Corrective Action: Perkins Program Coordinator will work with individual teachers to improve backward design of curriculum in an effort to better include the missing strands.These documents, along with observations verifying their use, will become part of the teachers’ portfolios for evaluation

Title/Role of Person(s) Responsible for Implementation: Bill O’Neil, Cabinet Making InstructorJane Janovsky, Graphics and Photography InstructorMaureen McNally, Perkins CoordinatorDiana Bonneville, Principal

Expected Date of Completion for Each Corrective Action Activity: Curriculum Documents completed by March 1, 2013

Evidence of Completion of the Corrective Action: - Attached: Curriculum Documents

Description of Internal Monitoring Procedures: Program Coordinator also performs Walk-Through observations and will monitor the program structure for these improvements.


Criterion: CVTE 11 Program Structure Status of Corrective Action: Approved




34

Required Elements of Progress Report(s): 1. A status update, including supporting documentation (e.g. completed rubrics for students

across all Perkins-funded programs), on the district’s efforts to ensure all Perkins-funded programs are structured so that students acquire all aspects of the industry: safety & health, embedded academic, employability, management & entrepreneurship, and technological knowledge and skills.




Criterion & Topic: CVTE 12 Linkages between secondary and postsecondary education Rating: Partially Implemented

Department CPR Finding: Documentation review, review of student records and interviews indicated that although dual enrollment is available to all students, the district does not currently have any articulation agreements in place. The documentation review also revealed a lack of cooperation on the part of two of the area community colleges in the district’s efforts to establish articulation agreements.

Narrative Description of Corrective Action: Program Coordinator was initially optimistic that an Articulation Agreement was going to happen for the Graphics program with Holyoke Community College, but their faculties refuse to even meet with us despite the Outreach Director’s urging.We will now attempt to reach out to Greenfield Community College and Springfield Technical Community College.Our new Superintendent, Dr. Nicholas Young, is in the process of forming an Early College Program for our high school students. Via that program, we will have an articulation agreement for our Digital


35

Photography course with American International College.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Perkins CoordinatorDiana Bonneville, PrincipalElizabeth Wood, Director of GuidancePatrick Lemieux, Ted McCarthy, Asst. Principals

Expected Date of Completion for Each Corrective Action Activity: - Articulation w/ HCC failed- Articulation w/ STCC planned for 4/2/2013- Articulation w/ AIC planned for 9/1/2013

Evidence of Completion of the Corrective Action: - Attached: email correspondence with HCC, STCC- Mailed: SHHS/AIC Early College program proposal



Criterion: CVTE 12 Linkages between secondary and postsecondary education Status of Corrective Action: Approved




1. A status update, including supporting documentation, on the district’s efforts to establish articulation agreements. The update will also include:


36

a) A description of the process to be created and implemented to ensure that articulation agreements, once established, are reviewed and renewed annually.

b) A summary of how students will be notified of the availability of postsecondary articulation agreements.

c) A description of the process to be created and implemented to ensure student’s have the ability to access the articulated credit at the postsecondary institution.




Criterion & Topic: CVTE 14 Non-cooperative education (unpaid) work-based learning Rating: Partially Implemented

Department CPR Finding: Interviews and documentation revealed that while the district has written policies, procedures and forms for the district’s non-cooperative education (unpaid) work-based learning (Connections Program), there was no evidence the program complies with the criminal offender record information (CORI) requirements. In addition, students enrolled in non-Chapter 74 career and technical education programs do not always have the same opportunities as their peers to participate in the Connections Program work-based learning activities, such as job shadowing and internships.

Narrative Description of Corrective Action: The new Director of the Work Based Learning Program will insure that the program complies with CORI requirements. She is also working to create work opportunities for students in our non-Chapter 74 programs. Because this is a new position for her, (and the position has been reduced to part-time) and she is trying to improve the rigor and quality of the program, These changes will likely not take place until later in the 2012-13 academic year. They will, however, be in place for students enrolling in 2013-14.


37

Title/Role of Person(s) Responsible for Implementation: Tara Cole, Director of Work Based Learning ProgramMaureen McNally, Program CoordinatorJane Janovsky, Graphics InstructorBill O’Neil, Cabinet Making InstructorDiana Bonneville, Principal

Expected Date of Completion for Each Corrective Action Activity: - Job Descriptions Completed April 1, 2013- Students enrolled for Academic Year 2013-14 by May 1, 2013.

Evidence of Completion of the Corrective Action: Job Descriptions to follow via email

Description of Internal Monitoring Procedures: - WBLP Director will supervise students and communicate with Program Coordinator to insure quality experiences for student participants.


Criterion: CVTE 14 Non-cooperative education (unpaid) work-based learning Status of Corrective Action: Approved




1. Evidence (e.g., policies and procedures) indicating that the district’s non-cooperative education (unpaid) work-based learning currently complies with the Massachusetts criminal offender record information (CORI) requirements.


38

2. A description of how the district will monitor to ensure that students participating in the Perkins-funded career/vocational technical education programs have similar opportunities as their peers to participate in the Connections Program work-based learning activities, such as job shadowing and internships.




Criterion & Topic: CVTE 19 Professional Development Rating: Partially Implemented

Department CPR Finding: A review of documentation, including the FY’11 and FY’12 Perkins grants prepared by the Collaborative for Educational Services (CES), and interviews with district and collaborative staff revealed that Perkins professional development that was planned, approved and funded was not implemented.

Narrative Description of Corrective Action: In the past, SHHS Perkins teachers found Professional Development where they could and did not seek out funding from the grant. Although this funding was requested (and given), there was a lack of clarity on how to access those funds. Since our new liaison, Ale Velis, has taken over, he has worked to uncover the processes and procedures that were simply “skipped over” by his predecessor. This year, we have had one PD opportunity to meet as a PLC (Dec., 2012) and have been notified of two upcoming opportunities for the spring.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Program CoordinatorAlex Velis, TEC Liaison



39

Evidence of Completion of the Corrective Action: - Email correspondence re: PD

Description of Internal Monitoring Procedures: Maureen McNally, Program Coordinator andAlex Velis, TEC Liaison, will work together to insure that Perkins teachers find the PD they need.


Criterion: CVTE 19 Professional Development Status of Corrective Action: Partially Approved

Basis for Partial Approval or Disapproval: The description of internal monitoring procedures within the district is insufficient.

Department Order of Corrective Action:

Required Elements of Progress Report(s): 1. Evidence, including supporting documentation, that the FY13 Perkins-funded professional

development was actually provided.

2. Evidence, including supporting documentation, that teachers in Perkins-funded programs are aware of and access industry-specific/content-related conferences, trainings, and/or workshops for their Perkins-funded program areas.



40



Criterion & Topic: CVTE 20 Facilities Standards Rating: Partially Implemented

Department CPR Finding: Based on documentation review and review of the instructional facilities by the CVTE safety specialist, not all career/vocational technical education instructional facilities meet current occupational standards. The Office for Career/Vocational Technical Education sent a Safety Survey Report, which includes details specific to each program, to Superintendent Christine B. Sweklo on May 31, 2012.

Narrative Description of Corrective Action: Safety Survey Report Completed and sent to David Edmonds

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Program CoordinatorBill O’Neil, Jane Janovsky, Perkins instructorsBruce Mailhott, Facilities Mgr.


Evidence of Completion of the Corrective Action:Attached via email

Description of Internal Monitoring Procedures: Facilities Mgr., teachers, Dept Chair monitor safety issues in Perkins classrooms


Criterion: CVTE 20 Facilities Standards Status of Corrective Action: Disapproved


41

Basis for Partial Approval or Disapproval: The district has not yet mitigated all safety concerns as outlined in the Safety Survey Report sent to Superintendent Sweklo on May 31, 2012.

Department Order of Corrective Action: The district will continue to complete and submit to the Department the monthly Safety Survey Report template as the district works to mitigate all safety concerns in a timely manner.

Required Elements of Progress Report(s): Same as above.

Progress Report Due Date(s): Monthly, until complete.



Criterion & Topic: CVTE 21 Equipment Standards Rating: Partially Implemented

Department CPR Finding: A review of the instructional equipment by the CVTE safety specialist indicated that not all career/vocational technical education instructional equipment meets current occupational standards. The Office for Career/Vocational Technical Education sent a Safety Survey Report, which includes details specific to each program, to Superintendent Christine B. Sweklo on May 31, 2012.

Narrative Description of Corrective Action: Safety Survey Report Completed and sent to David Edmonds

Title/Role of Person(s) Responsible for Implementation: Expected Date of Completion for


42

Maureen McNally, Program CoordinatorBill O’Neil, Jane Janovsky, Perkins instructorsBruce Mailhott, Facilities Mgr.

Each Corrective Action Activity: 11/1/2012

Evidence of Completion of the Corrective Action: Attached via email

Description of Internal Monitoring Procedures: Facilities Mgr., teachers, Dept Chair monitor safety issues in Perkins classrooms


Criterion: CVTE 21 Equipment Standards Status of Corrective Action: Disapproved

Basis for Partial Approval or Disapproval: The district has not yet mitigated all safety concerns as outlined in the Safety Survey Report sent to Superintendent Sweklo on May 31, 2012.

Department Order of Corrective Action: The district will continue to complete and submit to the Department the monthly Safety Survey Report template as the district works to mitigate all safety concerns in a timely manner.


Progress Report Due Date(s): Monthly, until complete.


43



Criterion & Topic: CVTE 23 Perkins Program Grants Rating: Not Implemented

Department CPR Finding: Review of documentation submitted by the district, including purchase orders from both FY’11 and FY’12 Perkins grants, revealed the purchase of several items not authorized by the Department and unallowable under the Carl D. Perkins Act of 2006 (e.g. consumables items such as ink, toner, masking tape). This suggests that the Perkins grant is not appropriately monitored by the grant recipient, the Collaborative for Educational Services. Also see CVTE 25.

Narrative Description of Corrective Action:

Title/Role of Person(s) Responsible for Implementation: Expected Date of Completion for Each Corrective Action Activity:

Evidence of Completion of the Corrective Action:



Criterion: CVTE 23 Perkins Program Grants Status of Corrective Action: Disapproved


44

Basis for Partial Approval or Disapproval: The district did not complete this criterion.

Department Order of Corrective Action: The district will submit a written plan to address how the district will work in partnership with the Collaborative for Educational Services (CES) to ensure Perkins Local Plans, and Standard Contract Forms and Application for Program grants are appropriately designed, amended and locally monitored, as required.





Criterion & Topic: CVTE 24 Perkins Funds Rating: Not Implemented

Department CPR Finding: A review of documentation submitted by the district, including purchase orders from both FY’11 and FY’12 Perkins grants, revealed the purchase of several items not authorized by the Department and unallowable under the Carl D. Perkins Act of 2006 (e.g. consumable items such as ink, toner, masking tape). This suggests that the district’s Perkins grant recipient (the Collaborative for Educational Services) does not have a process in place to ensure the use of Perkins funds is in accordance with statutory fund-use rules, including the supplement not supplant provision.

Narrative Description of Corrective Action: In the past, SHHS Perkins teachers were incorrectly advised as to permissible purchases from the grant. Although the Perkins teachers understood that the purchased items were consumables, we


45

were led to believe that this was permissible due to their necessity in producing final products for the programs. Our former liaison said the purchases were admissible. Since our new liaison, Ale Velis, has taken over, he has worked to clarify and rectify those errors.

Title/Role of Person(s) Responsible for Implementation: Maureen McNally, Program CoordinatorAlex Velis, TEC Liaison


Evidence of Completion of the Corrective Action:Current year’s order, attached

Description of Internal Monitoring Procedures: Maureen McNally, Program CoordinatorAlex Velis, TEC Liaison will communicate any questions as to propriety of purchases to DESE.


Criterion: CVTE 24 Perkins Funds Status of Corrective Action: Disapproved

Basis for Partial Approval or Disapproval: The district’s response is not a narrative description of corrective action to be taken in order to ensure compliance, and therefore is insufficient.

Department Order of Corrective Action: The district will submit a written plan to address how the district will work in partnership with the Collaborative for Educational Services (CES) to ensure the

district uses Perkins funds in accordance with statutory fund-use rules, including the supplement not supplant provision, as required.




46


47