South Carolina State Reporting Guide...This edition applies to Release 7 .x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in

South Carolina State Reporting Guide

PowerSchool Student Information System

Released August 8, 2014

Document Owner: Documentation Services

This edition applies to Release 7.x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in new editions or updates.

The data and names used to illustrate the reports and screen images may include names of individuals, companies, brands, and products. All of the data and names are fictitious; any similarities to actual names are entirely coincidental.

PowerSchool is a trademark, in the U.S. and/or other countries, of Pearson Education, Inc. or its affiliate(s).

Copyright © 2014 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are either owned or licensed by Pearson Education, Inc. or its affiliates. Other brands and names are the property of their respective owners.


Contents Introduction ..................................................................................................................................................... 13

Report Descriptions ......................................................................................................................................... 13

Additional Resources ......................................................................................................................................... 19

South Carolina Incident Management Quick Setup Guide ........................................................................................ 19

South Carolina Incident Management Quick Entry Guide......................................................................................... 19

PowerSchool Online Help .................................................................................................................................. 19

PowerSource .................................................................................................................................................. 19

PowerSchool Data Dictionary ............................................................................................................................. 20

South Carolina Resources ................................................................................................................................. 20

About South Carolina State Reporting ................................................................................................................. 20

Setup Elements ................................................................................................................................................. 21

Understanding the Setup Table .......................................................................................................................... 21

District Setup ................................................................................................................................................. 22

Global Attendance Preferences ...................................................................................................................... 22

Calendar Membership Types > Edit/New > Calendar Membership Type ................................................................ 22

Courses > Edit Course District Information ..................................................................................................... 23

Courses > Edit Course District Information> Civil Rights Data Collection .............................................................. 25

District Information..................................................................................................................................... 27

District Information..................................................................................................................................... 28

District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes ........................ 30

District Info > Civil Rights Data Collection (CRDC) ............................................................................................ 32

Districts of Residence > Edit/New District of Residence ..................................................................................... 35

Entry Codes > Edit/New Entry Code............................................................................................................... 36

Federal Ethnicity and Race Settings ............................................................................................................... 37

Contents 3


Federal Ethnicity and Race Settings > Edit/New Federal Race Category ................................................................ 38

Federal Ethnicity and Race Settings > Edit/New District Race Code...................................................................... 38

Exit Codes > Edit/New Exit Code ................................................................................................................... 39

Incident Management > Incident Types .......................................................................................................... 40

Incident Management > Code & Subcode Setup ............................................................................................... 41

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code ........................................................................ 45

Schools/School Info > Edit/New School .......................................................................................................... 45

School/School Info > Edit School > Civil Rights Data Collection (CRDC) ............................................................... 52

District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes ..... 55

Special Programs > Special Program Information ............................................................................................. 56

Years & Terms ........................................................................................................................................... 57

GPA Calculations > Calculation Methods ......................................................................................................... 58

Tests > Edit/New Test ................................................................................................................................. 60

Tests > Test Scores > Edit/New Test Score: Dial 3 ........................................................................................... 60

School Setup .................................................................................................................................................. 62

Attendance Codes > Edit/New Attendance Code............................................................................................... 62

Attendance Code Categories > Edit/New Attendance Code Category .................................................................... 63

Attendance Conversions > Edit/New Attendance Conversion .............................................................................. 64

Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion ............................................. 65

Attendance Conversions > (NONE)/Defined > Code-To-Day Attendance Conversion ............................................... 65

Full-Time Equivalencies (FTE) > Edit/New FTE Code ......................................................................................... 66

Preferences > Attendance Preferences ........................................................................................................... 68

Bell Schedules > Edit/New Bell Schedule ........................................................................................................ 71

Calendar Setup .......................................................................................................................................... 73

Class Rank > Class Rank Methods ................................................................................................................. 76

Days > Cycle Days > Edit Cycle Day .............................................................................................................. 76

Contents 4


Periods > Edit Period................................................................................................................................... 78

Sections.................................................................................................................................................... 78

Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection .............................................. 81

Years & Terms > New ................................................................................................................................. 84

Staff Setup .................................................................................................................................................... 88

Edit Information ......................................................................................................................................... 88

Student Setup ................................................................................................................................................ 91

Demographics............................................................................................................................................ 91

State/Province – SC > Emergency Contacts .................................................................................................... 96

State/Province – SC > Homeless Student Information......................................................................................101

State/Province – SC > Parent Information .....................................................................................................102

Other Information .....................................................................................................................................111

State/Province – State or Province - SC.........................................................................................................111

State/Province – SC > EFA/EIA Classification Information > EFA Code Entry ........................................................114

State/Province – SC > EFA/EIA Classification Information > EIA Code Entry ........................................................117

State/Province – SC > EFA/EIA Classification Information > High Achieving .........................................................119

State/Province – SC > EFA/EIA Classification Information > Add-on Weightings ...................................................121

State/Province – SC > EFA/EIA Classification Information > EFA History .............................................................123

State/Province – SC > EFA/EIA Classification Information > EIA History..............................................................127

State/Province – SC > EFA/EIA Classification Information > High Achieving History ..............................................129

State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level ...........................130

State/Province – SC > CATE ........................................................................................................................130

State/Province – SC > Early Childhood ..........................................................................................................136

State/Province – SC > 5K Readiness Scores ...................................................................................................140

State/Province – SC > Student Supplemental .................................................................................................140

State/Province – SC > Precode ....................................................................................................................143

Contents 5


State/Province – SC > Transportation ...........................................................................................................148

State/Province – SC > Work-based Learning ..................................................................................................149

State/Province – SC > Additional Student Information .....................................................................................160

State/Province – SC > Graduation Rate Planning Worksheet .............................................................................166

State/Province – SC > Civil Rights Data Collection (CRDC)................................................................................171

Note: These fields are used for the data collection for the Civil Rights Data Collection. ...........................................171

State/Province – SC > Immunizations ...........................................................................................................172

Historical Grades .......................................................................................................................................178

Attendance...............................................................................................................................................181

Test Scores ..............................................................................................................................................182

Lunch ......................................................................................................................................................182

Incidents .................................................................................................................................................183

All Enrollments > Edit Enrollment Record .......................................................................................................183

Special Programs > Edit/New Special Program Enrollment ................................................................................183

Transfer Information > Edit Current/Previous Enrollment..................................................................................185

Scheduling Setup ......................................................................................................................................190

Reports ........................................................................................................................................................... 191

Understanding the Report Output Table..............................................................................................................191

EFA/EIA Initialization ......................................................................................................................................192

SC01 EFA/EIA Data Verification Report...............................................................................................................196

SC02 Cumulative Class Report ..........................................................................................................................207

SC03 Cumulative Class List ..............................................................................................................................213

SC04 Daily Activities Log .................................................................................................................................218

SC05 Daily Activities Summary Log ...................................................................................................................224

SC06 – Membership and Attendance Report ........................................................................................................230

SC07-Membership and Attendance Worksheet .....................................................................................................236

Contents 6


SC08-Master Classification List .........................................................................................................................242

SC09 Cum Class from Extract ...........................................................................................................................247

SC09 Membership & Attendance from Extract......................................................................................................251

SC10 District Summary Report .........................................................................................................................255

SC30 Delete Cum Class Extracts .......................................................................................................................264

SC 30 Delete Mem & Att Extracts ......................................................................................................................267

SC26 Precode Initialization...............................................................................................................................270

Work Based Learning Initialization.....................................................................................................................275

Select EFA/EIA Funding Extract.........................................................................................................................281

EFA/EIA Query...............................................................................................................................................284

SC Incident Management Query ........................................................................................................................298

SC Transcript 2010-11 (final) and SC Transcript 2010-11 (in progress)....................................................................318

CRDC Report – Part 1 ...................................................................................................................................... 321

Selection Criteria............................................................................................................................................321

Report Input..................................................................................................................................................322

Report Output................................................................................................................................................323

Part 1 LEA Form ........................................................................................................................................323

CRDC Report – Part 2 ...................................................................................................................................... 335


Report Input..................................................................................................................................................336

Report Output................................................................................................................................................337

Part 2 LEA Form ........................................................................................................................................337

SC Add-On Weightings Initialization Report ..................................................................................................... 360


Report Input..................................................................................................................................................360

Report Output................................................................................................................................................362

Contents 7


Miscellaneous SC Fields Initialization Report .................................................................................................... 363


Report Input..................................................................................................................................................363

Report Output................................................................................................................................................365

Virtual Tables.................................................................................................................................................. 366

Viewing Virtual Table Records ...........................................................................................................................366

Importing into Virtual Tables ............................................................................................................................366

Students: SC_EFA_History Virtual Table .............................................................................................................367

Students: SC_EIA_History Virtual Table .............................................................................................................368

Students: SC_EIA_Students_SC03 Virtual Table ..................................................................................................370

SC_Reported_Records Virtual Table ...................................................................................................................371

Students: SC_SC04_EFA Virtual Table ...............................................................................................................372

Students: SC_SC07 Virtual Table ......................................................................................................................373

Students: SC_SC07_Error Log Virtual Table ........................................................................................................376

Students: SC_SC08_EFA Virtual Table ...............................................................................................................376

Students: SC_Verification_Error_Log Virtual Table ...............................................................................................379

Students: SC_Verification_Log Virtual Table ........................................................................................................380

Appendix ........................................................................................................................................................ 381

1st Language Spoken and Home Language .........................................................................................................381

504 Plan .......................................................................................................................................................383

Award Earned ................................................................................................................................................384

Award Ordered ..............................................................................................................................................384

Career Assessment 1, 2, 3 ...............................................................................................................................385

CATE Placement Code .....................................................................................................................................386

Certification 1 – Certification 10 ........................................................................................................................387

CIP Code ......................................................................................................................................................396

Contents 8


Class Curriculum ............................................................................................................................................400

Class Type ....................................................................................................................................................401

Completion Year.............................................................................................................................................402

CRDC-Specific Virtual Table..............................................................................................................................404

Credit Type ...................................................................................................................................................405

Comp Health .................................................................................................................................................406

Custom Materials ...........................................................................................................................................407

Diploma Earned .............................................................................................................................................408

Diploma Ordered ............................................................................................................................................408

Diploma Type (for Transcript) ...........................................................................................................................410

District Race Codes.........................................................................................................................................411

Drop Out Reason Code ....................................................................................................................................412

Early Childhood Placement ...............................................................................................................................414

Ed Level Mom/Female Guardian ........................................................................................................................415

EFA Classif ication Codes ..................................................................................................................................416

EIA Codes .....................................................................................................................................................418

English Prof iciency..........................................................................................................................................419

Entry Codes ..................................................................................................................................................420

Ethnicity (Reporting) Codes..............................................................................................................................420

Exceptions ....................................................................................................................................................420

Exit Codes ....................................................................................................................................................421

Family Literacy Services ..................................................................................................................................422

Family Literacy Years ......................................................................................................................................423

Federal Race Categories ..................................................................................................................................423

Foster Home..................................................................................................................................................424

G & T Qualified ..............................................................................................................................................425

Contents 9


Generation Codes ...........................................................................................................................................426

Grades .........................................................................................................................................................427

High Achieving...............................................................................................................................................428

HSAP Materials ..............................................................................................................................................428

HSAP Performance Level ELA and Math Scores ....................................................................................................429

Immunization Status – Hepatitis B Ped and Hepatitis B Adult .................................................................................429

Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps ..................................................................431

Immunization Status – Varicella and Hx of Varicella .............................................................................................431

Incident Management: Action Codes and Subcodes ..............................................................................................432

Incident Management: Behavior Codes and Subcodes ...........................................................................................437

Incident Management: Duration Codes and Subcodes ...........................................................................................445

Incident Management: Location Subcodes ..........................................................................................................448

Incident Management: Object Codes and Subcodes ..............................................................................................449

Incident Management: Participant Attribute Codes and Subcodes............................................................................450

Incident Management: Time Codes and Subcodes ................................................................................................452

Income Range ...............................................................................................................................................453

Instructional Setting .......................................................................................................................................453

Kindergarten-Previous Program ........................................................................................................................454

LEP Online Administration ................................................................................................................................455

LEP Writing Oral Online Administration ...............................................................................................................455

Medical Care Source .......................................................................................................................................456

Ninth Grade Code ...........................................................................................................................................457

No-Show Reason ............................................................................................................................................459

Oral/Signed Administration ..............................................................................................................................460

Other Support Provided to You by Employer 1, 2, 3 ..............................................................................................461

Parents’ Military Status....................................................................................................................................462

Contents 10


PE Compliance ...............................................................................................................................................463

Primary Night Time Residence ..........................................................................................................................464

Prior Child Care..............................................................................................................................................465

Program Type Indicated on Request For Record ...................................................................................................465

Qualif ied At-Risk ............................................................................................................................................466

Relationship Codes for Contacts and Emergency Contacts......................................................................................467

Request Exclusion Indicator .............................................................................................................................468

Retained Reason ............................................................................................................................................469

SCPASS Performance Level ELA and Math Scores .................................................................................................469

Scholarship Ordered .......................................................................................................................................470

School Type ..................................................................................................................................................470

Source .........................................................................................................................................................471

South Carolina EFA History Page Cross-Reference Table ........................................................................................472

South Carolina EIA History Page Cross-Reference Table ........................................................................................474

South Carolina – In-District Transfers and Students Who Graduate Early..................................................................476

South Carolina EFA/EIA Codes and Compatibilities ...............................................................................................477

Special Equipment Required .............................................................................................................................480

Special Needs Info..........................................................................................................................................481

Special Programs - Required ............................................................................................................................481

Special Programs – Optional.............................................................................................................................484

Students Not Tested Reason.............................................................................................................................488

Students Not Tested Reason – LEP Only .............................................................................................................490

Test Missed ...................................................................................................................................................492

Transfer Out Type ..........................................................................................................................................493

Transportation Needed ....................................................................................................................................494

True Grade....................................................................................................................................................495

Contents 11


WBL Employer Size 1, 2, 3, 4 ...........................................................................................................................496

WBL Experience 1, 2, 3, 4................................................................................................................................497

Work Based Learning Type of Business 1, 2, 3 .....................................................................................................498

Year Ed Mom/Female Guardian .........................................................................................................................500

Contents 12


Introduction The South Carolina State Reporting Guide provides required setup elements and report details for accurate South Carolina state reporting. The information in this guide is grouped first by the district, school, staff and student setup items, and second by the reports.

Many of the setup elements must be populated with report-specific details before running the reports. Some of these items are configured during PowerSchool implementation. PowerSchool Online Help is also available to assist with the set up of South Carolina state reporting.

Report Descriptions The reports included in this guide are listed in the following table. This table includes the following elements:

• Report Name – Name of the report as seen in PowerSchool. • Description – The purpose of the report.

• Due Date / Cycle – The timeframe during which the report is submitted to the state.

Report Name Description Due Date / Cycle

SC01 EFA/EIA Data Verification Use the EFA/EIA Data Verification Report to list any EFA or EIA errors in student data that must be corrected prior to creating extracts for sending to the SCDE. The report has three options:

• Verify All EFA/EIA Data.

• Verify data for the Membership and Attendance Extract.

• Verify data for the Cumulative Class extract.

As needed.

SC02 Cumulative Class Report Use the Cumulative Class Report to calculate all EIA classification code occurrences by grade from the beginning of the school year up to and including a specific date or school day. An extract option is available, which includes preparing data for 45-day and 135-day state reporting.

45 Day

135 Day

Introduction - Report Descriptions 13



SC03 Cumulative Class Report This report supports the Cumulative Class Report by listing each student participating in the EIA classification codes during the specific time period. This list is sorted by grade level.

45 Day

135 Day

SC04 Daily Activities Log This report lists all students added to or deleted from each EFA classification code for a specified date, school day or a cumulative time period from the beginning of the school year up to and including a specific date or school day. This report is sorted by EFA code and grade.

As needed.

SC05 Daily Activities Summary Log

This report lists a summary of students added and deleted by EFA classification code for a specified date or school day and a cumulative summary for all in-session days in the school year up to the specific date or school day.

As needed.

SC06 Membership and Attendance Report and Extract

This report lists the number of membership days by grade by EFA classification code with totals by grade from the beginning of the school year up to and including a specific date or school day. The report includes the average daily membership by EFA classification code and by grade with a total and the number of absences by grade. The report may optionally be run for self-contained students only. An extract option is available and includes preparing data for 45 day and 135 day state reporting. The SC01 EFA/EIA Data Verification must be run with the Membership and Attendance Extract option prior to running the SC06.

45 Day

135 Day

SC07 Membership and Attendance Worksheet Report

This report supports the Membership and Attendance Report and contains running membership totals along with counts of new and dropped students and attendance counts by EFA classification code for each day in a specified date range.

45 Day

135 Day




SC08 Master Classification List This report supports the Membership and Attendance Report and lists students, their EFA classification codes, and the duration of their school day. This report identifies the students in each EFA code based on the number of days the student was assigned to each EFA code.

45 Day

135 Day

SC09 Cum Class from Extract This allows users to select a previously generated report extract for reprinting the Cumulative Class Report. The report will look identical to the report that was generated when the extract was originally created. The report will include the date/time each extract was created. The SC02 must be run with the Report and Extract option prior to selecting the extract from the SC09 Report.

45 Day

135 Day

SC09 Mem & Att From Extract This allows users to select a previously generated report extract for reprinting the Membership & Attendance Report. The report will look identical to the report that was generated when the extract was originally created. The report will include the date/time each extract was created. The SC06 must be run with the Report and Extract option prior to selecting the extract from the SC09 Report.

45 Day

135 Day

SC10 District Summary Report This report allows creation of a district summary report for either the Cumulative Class Report or the Membership and Attendance Report based on prior data extracts for the currently selected school year. Data extracts may or may not be ones that are required by the SCDE. The extract that is included for each campus for the SC10 report is selected using the Select EFA/EIA Funding Extract report.

45 Day

135 Day

SC30 Delete Cum Class Extracts This report allows users to select and delete previously generated Cumulative Class report extracts that were generated using the SC02 report.

As needed.




SC30 Delete Mem & Att Extracts This report allows users to select and delete previously generated Membership and Attendance report extracts that were generated using the SC06 report.

As needed.

EFA/EIA Initialization (SC14) You must run this process at the beginning of the school year to delete existing EFA and EIA codes and dates for the current school year, assigns a primary EFA code based on each student’s grade level, and sets the effective start date to the student’s initial enrollment date for the current school year. The self-contained date field is cleared during the process.

Run at the start of each school year.

EFA/EIA Setup (SC15) This customization prepared by the South Carolina Department of Education allows the user to view the EFA and EIA codes and related parameters as required by the state.

As needed.

Work Based Learning Initialization (SC17)

The Work Based Learning Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Work Based Learning data for each student. The process creates an entry page in which school users maintain student data related to district Work Based Learning programs.


Select EFA/EIA Funding Extract (SC18)

Allows the user to select the 45 Day Membership and Attendance Extract, 135 Day Membership and Attendance Extract, 45 Day Cumulative Class Extract and 135 Day Cumulative Class Extract for funding. The extracts that can be selected are generated using the SC02 and SC06 reports.

45 Day

135 Day

EFA/EIA Query Allows user to query student data based on student EFA/EIA codes and other PowerSchool student data. The user can get a list of students, make those students the current selection, or export data about the selected students.

As needed.




SC Incident Management Query (SC20)

Allows user to query Incident Management data based on incident data, student data, and/or EFA codes. The user can get a list of incidents and export data about the selected incidents including South Carolina specific fields.

As needed.

SC Transcript 2010-11 (final)

SC Transcript 2010-11 (in progress)

These two object reports are custom reports maintained by the South Carolina Department of Education (SCDE) but are required by the state to be used for transcripts.

As needed.

CRDC Part 1 (SC21) The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

As needed.

CRDC Part 2 (SC22) The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

As needed.

SC Add On Weightings Initialization (SC23)

The Add On Weightings Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Add On Weightings data for each student for the year being processed. The process sets the values on the Add On Weightings page to ‘No’.





SC Miscellaneous SC Fields Initialization Report (SC25)

The Miscellaneous SC Fields Initialization Report should be run one time at the beginning of the school year. This process will clear out any existing data in the Instructional Setting field and the True Grade field. The English Proficiency field is set to blank unless the student is coded English Speaker 1 or English Speaker II.


Precode Initialization (SC26) The Precode Initialization Process should be run one time at the beginning of the school year. This process will clear out any existing Precode data for each student. Be sure PowerSchool is set to the current school year. This process creates an entry page in which school users maintain student data related to district Precode programs. The purpose of the Precode page is to gather information pertaining to pre-assigning answer sheets and tests booklets to students via scannable (bar-coded) test documents and/or labels.

This report is updated to the State Reporting Platform (SRP) and populates the fields in the extended schema. It replaces the SC16 Precode Initialization.




Additional Resources See the following resources for more information on PowerSchool and South Carolina state reporting.

South Carolina Incident Management Quick Setup Guide The South Carolina Incident Management Quick Setup Guide provides detailed information for setting up Incident Management for South Carolina. This guide is available on PowerSource.

South Carolina Incident Management Quick Entry Guide The South Carolina Incident Management Quick Entry Guide provides instructions for creating and viewing incidents in PowerSchool. This guide is available on PowerSource.

PowerSchool Online Help For more information on using PowerSchool and working with PowerSchool screens and fields, see the PowerSchool Online Help.

Tip: Open the Online Help by clicking the Help icon in the upper-right corner of any PowerSchool page.

PowerSource Visit PowerSource, the Pearson customer portal https://powersource.pearsonschoolsystems.com to view or download:

• PowerSchool user guides and Knowledgebase articles

• South Carolina state reporting guides and Knowledgebase articles

• PowerSchool training videos

• PowerSchool and state reporting forums

• PowerSchool training calendar and class locations

• Online technical support

Note: A user name and password are required to access PowerSource.

Additional Resources - South Carolina Incident Management Quick Setup Guide 19

https://powersource.pearsonschoolsystems.com/



PowerSchool Data Dictionary For more information on PowerSchool tables and fields, see the PowerSchool Data Dictionary Tables guide, which identifies all tables in the database, and provides table column definitions, field data types, and field descriptions.

Visit PowerSource to obtain a copy of this document.

South Carolina Resources The following resources provide additional information for South Carolina state reporting:

• PowerSchool Manuals for S. C. Pages: SCDE PowerSchool Manuals • South Carolina Department of Education Tech Notes: Tech Notes • South Carolina Pupil Accounting System Manual: Pupil Accounting System • Incident Management User Training and Reference Guide: PowerSchool Incident Management • Activity Coding Systems for the Student Information System: Activity Codes • PowerSchool Data Collection Manual: Data Collection Manual

About South Carolina State Reporting School funding in South Carolina is based, in part, on two acts:

• Education Finance Act (EFA) • Education Improvement Act (EIA)

School funding is partly based on students’ EFA classifications. Under the EFA, funding is weighted according to membership in certain types of programs. For example, students enrolled in programs designed to overcome learning disabilities are funded at a higher rate than students in general programs.

The EIA provides funding for expenditures on programs such as Advanced Placement and Gifted and Talented classes. A student is assigned an EIA code if they are enrolled in a designated program. A student may have no EIA codes, or as many as 10 EIA codes. As with EFA codes, school funding is based partly on how many students have each EIA code on the 45th and 135th school day of each school year.

To accurately determine your school district’s funding, you must enter the self-contained date and the EFA and EIA codes into student records. You must validate these entries against three tables provided by the South Carolina Department of Education:

• EFA Codes/Grades • EFA/EIA Compatibility • EIA Codes/Grades

Additional Resources - PowerSchool Data Dictionary 20


http://ed.sc.gov/agency/cio/it-support/district-technical-services/documents/2011-2012_Powerschool_datacollectionmanual_FINAL.pdf

http://ed.sc.gov/agency/cio/it-support/district-technical-services/PowerSchoolTechnologyNotes.cfm

http://ed.sc.gov/agency/cfo/finance/Fiscal-Systems/documents/pupilaccountingmanual.pdf

http://ed.sc.gov/agency/ac/Student-Intervention-Services/documents/IMManual11-21.pdf

http://ed.sc.gov/agency/programs-services/109/documents/ParticipantTrainingSY11-12.pdf

http://ed.sc.gov/agency/cio/it-support/district-technical-services/documents/2011-2012_Powerschool_datacollectionmanual_FINAL.pdf


Setup Elements The following data elements must be set up prior to running South Carolina state reports.

For more information regarding data elements, see the PowerSchool Online Help.

Understanding the Setup Table Each setup table may include some or all of the following elements. Reports will not display elements that are not pertinent to that report.

• Breadcrumbs – Navigation aid used to show the path to the data entry page as listed on the page in PowerSchool. Example: Courses > Edit Course District Information. Each “>” indicates a new page or link.

• Navigation – Navigation to the data entry page based on the path to the page. Example: Select Courses > Select [Course]. Each “>” indicates the link to select.

Note: The first page in the navigation is Start Page. This page name is removed for brevity. • Data Element – The name of the field as it appears on the page.

• Additional Information – Guidance for correct data entry.

• [Table] – The name of the table where the data is stored.

• Field Name – The name of the field where the data is stored.

Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.

• Length – The length (in characters) of the data to be entered, as defined by the state.

• Used in these Reports – The name of each report that uses the data element. This field may be populated with “Required Setup” or “Not Required” to indicate whether the data element should be configured for South Carolina state reporting not specific to a report.

Setup Elements - Understanding the Setup Table 21


District Setup The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

1. On the Start Page, click the School link at the top of the page. The school list appears.

2. Choose District Office from the pop-up menu. The district start page appears.

3. Click District. The District Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element Additional Information [Table]FieldName Length Used in these Reports

Global Attendance Preferences

Attendance

Attendance Select attendance preferences for all schools on this server.

[Prefs] N/A SC06 Membership and Attendance

Calendar Membership Types > Edit/New > Calendar Membership Type

Code Enter the calendar membership type code.

[Gen]Value

[Gen]Cat=dailymembtypes

N/A SC06 Membership and Attendance

Meaning Enter the calendar membership type meaning.

[Gen]Name

[Gen]Cat=dailymembtypes


District Setup - Global Attendance Preferences 22



Courses > Edit Course District Information

Courses > View Master Course List > New

Courses Associate courses to current school from district master list.

[Courses] N/A SC08 Master Classification List

Course Number Enter the course number.

The first four digits of the course number should be the Instructional Activity Code provided by the SCDE.

[Courses]Course_Number N/A AYP/Report Card

Course Name Enter the course name. [Courses]Course_Name N/A AYP/Report Card

Highly Qualified Status

Long Title Enter the long title for the course.

[Courses]SC_CrsLongTitle 70 AYP/Report Card

Fee 1 Enter a primary fee value if appropriate.

[Courses]SC_CrsFee1 15

Fee 2 Enter a secondary fee value if appropriate.

[Courses]SC_CrsFee2 15

Credit Hours Enter the credit hours if appropriate.

[Courses]Credit_Hours N/A AYP/Report Card

Credit Type Enter the appropriate credit type.

See the Appendix for code values.

[Courses]CreditType AYP/Report Card

District Setup - Courses > Edit Course District Information 23



Department Enter the course department. [Courses]Sched_department N/A AYP/Report Card

Prerequisite Courses Enter the prerequisite courses that a student must take prior to taking this course.

[Courses]Prerequisites N/A AYP/Report Card

Exclude from Attendance

Select the checkbox if this course should be excluded from attendance.

[Courses]Exclude_ADA N/A AYP/Report Card

GPA Added Value Points

Enter the additional points that should be added to the GPA points based on a grade in this course.

[Courses]GPA_AddedValue N/A AYP/Report Card

District Setup - Courses > Edit Course District Information 24



Courses > Edit Course District Information> Civil Rights Data Collection

Classes in Mathematics and Science Courses

Select Yes or No for the following questions regarding mathematics and science courses:

• Does this qualify as an Algebra I course?

• Does this qualify as a Geometry course?

• Does this qualify as an Algebra II course?

• Does this qualify as an Advanced Math course (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)?

• Does this qualify as a Calculus course?

• Does this qualify as a Biology course?

• Does this qualify as a Chemistry course?

• Does this qualify as a Physics course?

[Courses]CRDC_CourseTypeAlgebraI_YN

[Courses]CRDC_CourseTypeGeometry_YN

[Courses]CRDC_CourseTypeAlgebraII_YN

[Courses]CRDC_CourseTypeAdvMath_YN

[Courses]CRDC_CourseTypeCalculus_YN

[Courses]CRDC_CourseTypeBiology_YN

[Courses]CRDC_CourseTypeChemistry_YN

[Courses]CRDC_CourseTypePhysics_YN

CRDC – Part 1

District Setup - Courses > Edit Course District Information> Civil Rights Data Collection 25



If this is an AP course, what specific Advanced Placement (AP) subject area applies?

Select the subject categories that AP classes fall under:

• MT - AP Math

• SC - AP Science

• FL - AP Foreign Language

• OT - AP Other

[Courses]CRDC_APSubjectArea CRDC Report – Part 1

District Setup - Courses > Edit Course District Information> Civil Rights Data Collection 26



District Information

Name of District Enter the district name. [Prefs]Value

[Prefs]Name=districtname

40 SC01 EFA/EIA Data Verification

SC02 Cumulative Class Report

SC03 Cumulative Class List

SC04 Daily Activities Log

SC05 Daily Activities Summary

SC06 Membership and Attendance

SC07 Membership and Attendance Worksheet

SC08 Master Classification List

Graduation Rate Planning Worksheet

District Setup - District Information 27



District Information

Name of District Enter the district name. [Prefs]Value














District Number Enter the district number. [Prefs]Value

[Prefs]Name=districtnumber













Superintendent Name Enter the name of the Superintendent.

[Prefs]Name=Superintendent N/A SC01 EFA/EIA Data Verification



SC09 Cum Class from Extract

SC09 Mem & Att from Extract

South Carolina Discipline Codes and Subcodes Status: Load Codes and Subcodes

This link appears if the South Carolina Incident Management codes have not been loaded. Click the link to access the South Carolina Incident Management configuration file, which is used to automatically set up incident codes and subcodes.

N/A N/A SC Incident Management Query

South Carolina Discipline Codes and Subcodes Status: Load is complete.

This message appears if the South Carolina Incident Management configuration file has been loaded.


District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes

Load South Carolina Incident Management

Select the checkbox to automatically set up codes and subcodes for South Carolina

N/A N/A SC Incident Management

District Setup - District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes 30



Codes/Subcodes Incident Management. See the Appendix for code values.

Verify that you want to load the codes before clicking Submit, because the process cannot be reversed.

The codes are loaded on the hour or when PowerSchool is launched. However, only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, see article 56478 on PowerSource.

The PowerSchool log window displays either a Complete or Failure message when the codes are loaded.

Note: You must run the load script each time a new version of the script is released. Check your state specific release notes for updates. When you run a new version of the script, the state codes are updated with any necessary changes. Custom codes are not affected. State codes are noted with a carat (^) in the name. Do not edit or delete state specific codes loaded using this process. If you remove a carat or delete a code,

Query

District Setup - District Information > South Carolina Discipline Codes and Subcodes Setup > Load Codes/Subcodes 31




there is no way to tell which code was edit/deleted.

District Info > Civil Rights Data Collection (CRDC)

What is the count of students awaiting initial evaluation for special education programs and related services under IDEA?

Enter the count of students awaiting initial evaluation for special education programs and related services under IDEA.

[Prefs]CRDC_StudentsAwaitingIDEAInitEval

CRDC Report – Part 1

Is this LEA covered by a desegregation order or plan?

Select either Yes or No if the LEA is covered by a desegregation order or plan.

[Prefs]CRDC_DesegOrderOrPlan_YN CRDC Report – Part 1

Kindergarten Daily Length

Select either Yes or No for the following questions:

• Does this LEA provide full-day kindergarten? Y/N

• Does this LEA provide part-day kindergarten? Y/N

[Prefs]CRDC_ProvidesKGFullDay_YN

[Prefs]CRDC_ProvidesKGPartDay_YN


Prekindergarten Daily Length


• Does this LEA provide full-day prekindergarten? Y/N

• Does this LEA provide part-day prekindergarten? Y/N

[Prefs]CRDC_ProvidesPreKGFullDay_YN

[Prefs]CRDC_ProvidesPresKGPartDay_YN


District Setup - District Info > Civil Rights Data Collection (CRDC) 32



Prekindergarten Eligibility

Select either Yes or No for the following questions

• Does this LEA provide prekindergarten to all students?

• Does this LEA provide prekindergarten to students with disabilities (IDEA)?

• Does this LEA provide prekindergarten to students in Title I schools?

• Does this LEA provide prekindergarten to students from low income families?

• Does this LEA provide prekindergarten to other distinct student classifications (Provide a comment to describe)?

[Prefs]CRDC_PreKGEligAll_YN

[Prefs]CRDC_PreKGEligIDEA_YN

[Prefs]CRDC_PreKGEligTitleI_YN

[Prefs]CRDC_PreKGEligLowIncome_YN

[Prefs]CRDC_PreKGEligGOther_YN





Prekindergarten Age for Non-IDEA Students


• Does this LEA provide prekindergarten to non-IDEA students age 0-2?

• Does this LEA provide prekindergarten to non-IDEA students age 3?

• Does this LEA provide prekindergarten to non-IDEA students age 4?

• Does this LEA provide prekindergarten to IDEA students only?

[Prefs]CRDC_PreKGAgeNonIDEA0to2_YN

[Prefs]CRDC_PreKGAgeNonIDEA3_YN

[Prefs]CRDC_PreKGAgeNonIDEA4_YN

[Prefs]CRDC_PreKGAgeIDEAOnly_YN


Harassment and Bullying Policy


• Does this LEA prohibit harassment or bullying on the basis of sex?

• Does this LEA prohibit harassment or bullying on the basis of race, color, or national origin?

• Does this LEA prohibit harassment or bullying on the basis of disability?

[Prefs]CRDC_HarassPolicySex_YN

[Prefs]CRDC_HarassPolicyRaceOrNatl_YN

[Prefs]CRDC_HarassPolicyDisability_YN


LEA Form Level Comments (Part 1)

Enter additional LEA Form level comments for Part 1, if applicable.

[Prefs]CRDC_LEAPart1Comments CRDC Report – Part 1




Did this LEA operate a General Educational Development (GED) preparation program for students aged 16-19?

Select either Yes or No if the LEA operates a General Education Development (GED) preparation program for students aged 16-19.

[Prefs]CRDC_GEDPrepProgram_YN CRDC Report – Part 2

LEA Form Level Comments (Part 2)

Enter additional LEA Form level comments for Part 2, If applicable.

[Prefs]CRDC_LEAPart2Comments CRDC Report – Part 2

Districts of Residence > Edit/New District of Residence

Note: These values are populated during the PowerSchool state reporting installation for South Carolina.

District ID Enter the district ID. [Gen]Value

[Gen]Cat=districts

4 Required Setup.

District Name Enter the district name. [Gen]Name

[Gen]Cat=districts

N/A Required Setup.

District Setup - Districts of Residence > Edit/New District of Residence 35



Entry Codes > Edit/New Entry Code

Code Enter the entry code.

See the Appendix for valid values.

[Gen]Name

[Gen]Cat=entrycodes

2 EFA/EIA Initialization

SC01 EFA/EIA Data Verification





District Setup - Entry Codes > Edit/New Entry Code 36



Meaning Enter the entry code meaning.


[Gen]Value

[Gen]Cat=entrycodes







Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A N/A

Race Decline to Specify

Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A N/A

District Setup - Federal Ethnicity and Race Settings 37



Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Code Enter the federal race category code.


[Gen]Name

[Gen]Cat=federalrace

1 SC Incident Management Query

Description Enter the federal race category description.


[Gen]Value


N/A SC Incident Management Query

Sort Order When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder



Federal Ethnicity and Race Settings > Edit/New District Race Code

Code Enter the district race code. [Gen]Name

[Gen]Cat=race


Description Enter the district race description.

[Gen]ValueT

[Gen]Cat=race


Federal Category Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race


District Setup - Federal Ethnicity and Race Settings > Edit/New Federal Race Category 38



Exit Codes > Edit/New Exit Code

Code Enter the exit code.


[Gen]Name

[Gen]Cat=exitcodes







District Setup - Exit Codes > Edit/New Exit Code 39



Meaning Enter the exit code meaning.


[Gen]ValueT

[Gen]Cat=exitcode

N/A EFA/EIA Initialization






Incident Management > Incident Types

Name Verify that the incident types for South Carolina are set up.

• Discipline^

• Truancy^

The incident type must not be removed or changed.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttype


District Setup - Incident Management > Incident Types 40



Incident Management > Code & Subcode Setup

Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. In all instances, the State Detail Report Code must not be edited. Additional descriptions may be edited based on local requirements.

For more information about setting up Incident Management, see the South Carolina Incident Management Quick Setup Guide. For more information about creating incidents, see the South Carolina Incident Management Quick Entry Guide available on PowerSource.

Action Code Action codes must be set up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=actioncode


[Incident_LU_Code]State_Aggregate_RPT_Code


Action Subcodes Multiple action subcodes must be set up for South Carolina state reporting.


[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

[Incident_LU_Sub_Code]Is_State_Reportable_Flg = 1 (True)


Attribute Codes Attribute codes must be set up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=attributecode




District Setup - Incident Management > Code & Subcode Setup 41




Attribute Subcodes Attribute subcodes must be set up for South Carolina state reporting.






Behavior Codes Behavior codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=behaviorcode




Behavior Subcodes Behavior subcodes must be setup up for South Carolina state reporting.






Participant Attribute Codes

Participant Attribute codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=participantattributecode







Location Codes Location codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=locationcode




Object Codes Object codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=objectcode




Object Subcodes Object subcodes must be setup up for South Carolina state reporting.



[Incident_LU_Sub_Code]State_Details_Report_Code



Participant Role Codes The following codes are set up by default and should not be changed.

• Offender

• Victim

• Witness

• Reporter





Time Codes Time codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=timecode




Time Subcodes Time subcodes must be setup up for South Carolina state reporting.






Duration Codes Duration codes must be setup up for South Carolina state reporting.


[Incident_LU_Code]Code_Type=durationcode




Duration Subcodes Duration subcodes must be setup up for South Carolina state reporting.









Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Code Enter the ethnicity code.


[Gen]Value

[Gen]Cat=ethnicity

1 Required Setup.

Description Enter the ethnicity description.


[Gen]Name

[Gen]Cat=ethnicity

N/A Required Setup.

Schools/School Info > Edit/New School

School Name Enter the school name. [Schools]Name 60 EFA/EIA Initialization



SC03 Cumulative Class




District Setup - Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code 45








School Abbreviation Enter the school abbreviation. [Schools]Abbreviation N/A SC03 Cumulative Class


District Setup - Schools/School Info > Edit/New School 46



School Number Enter the school number. [Schools]School_Number 4 EFA/EIA Initialization













Is a Summer School Select the checkbox if this school is a summer school only.

[Schools]IsSummerSchool N/A N/A

School Address Enter the school address. [Schools]SchoolAddress N/A SC Transcript 2010-11 (final)



School City Enter the school city. [Schools]SchoolCity N/A SC Transcript 2010-11 (final)



School State/Province Enter the school state/province. [Schools]SchoolState 2 SC Transcript 2010-11 (final)






School Postal/Zip Code

Enter the school postal/zip code. [Schools]SchoolZIP 10 SC Transcript 2010-11 (final)



School Phone Number Enter the school phone number. [Schools]SchoolPhone 10 SC Transcript 2010-11 (final)



School FAX Number Enter the school FAX number. [Schools]SchoolFax 10 SC Transcript 2010-11 (final)



StatePrid This ID number is used for SIF. [Schools]SIF_StatePrid N/A Required Setup.

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting


SC01 EFA/EIA




Data Verification











Principal’s Name Enter the principal’s name. [Schools]Principal N/A EFA/EIA Initialization



SC09 Cum Class from Extract

SC09 Mem & Att from Extract






Grades Enter the school grades (lowest - highest).


Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade









School/School Info > Edit School > Civil Rights Data Collection (CRDC)

Grades Offered (Lowest to Highest)

Does this school have ungraded students?

Select either Yes or No if the school has ungraded students.

[Schools]CRDC_ProvidesUngraded_YN



District Setup - School/School Info > Edit School > Civil Rights Data Collection (CRDC) 52



School Characteristics Select either Yes or No for the following questions:

• Does this school focus primarily on serving the needs of students with disabilities?

• Is this school either a magnet school or a school operating a magnet program within the school?

• Is this school a charter school?

• Is this school an alternative school?

• Are any students in this school ability grouped for classroom instruction in mathematics or English/reading/language arts?

[Schools]CRDC_ForDisabilities_YN

[Schools]CRDC_MagnetSchoolOrProgram_YN

[Schools]CRDC_CharterSchool_YN

[Schools]CRDC_AlternativeSchool_YN

[Schools]CRDC_AbilityGroupedMathERLA_YN


Does the entire school population participate in the magnet school program?

Select either Yes or No if the entire school population participates in the magnet school program.

[Schools]CRDC_AllMagnetOnly_YN CRDC Report – Part 1




This alternative school is designed to meet the needs of the following (check all that apply)

Check one or more that applies for this school:

• Students with Academic Difficulties

• Students with Discipline Problems

• Other (Provide a comment in the Comment section to describe)

[Schools]CRDC_AlternativeSchoolAcademic_TF

[Schools]CRDC_AlternativeSchoolDiscipline_TF

[Schools]CRDC_AlternativeSchoolOther_TF


Does this school have students enrolled in gifted/talented programs?

Select either Yes or No if this school has students enrolled in the gifted/talented program.

[Schools] CRDC_OffersGT_YN

Does this school have students enrolled in Advanced Placement (AP) courses?

Select either Yes or No if this school has students enrolled in Advanced Placement (AP) courses.

[Schools]CRDC_AP_YN

Different Advanced Placement (AP) Courses and Selection

Select either Yes or No if students are allowed to self-select to participate in AP courses.

[Schools]CRDC_APSelfParticipate_YN


Does this school have single sex Academic classes in a co-educational school?

Select either Yes or No if the school offers single sex Academic classes in a co-education school.

[Schools]CRDC_SingleSexClass_YN CRDC Report – Part 1

School Form Level Comments (Part 1)

Enter additional school form level comments for Part 1, if applicable.

[Schools]CRDC_SchoolPart1Comments





Does this school have any high school aged students in its ungraded classes?

Click Yes or No if the school has high school age students in upgraded classes.

[CRDC_UngradedHSAgeStudents_YN CRDC Report – Part 2

Interscholastic Athletics - Sports, Teams, and Participants

Enter the counts for the following:

• Male only sports

• Female only sports

• Male only teams

• Female only teams

• Male only participants on teams

• Female only participants on teams

[Schools]CRDC_InterschSportsM

[Schools]CRDC_InterschSportsF

[Schools]CRDC_InterschTeamsM

[Schools]CRDC_InterschTeamsF

[Schools]CRDC_InterschParticipantsM

[Schools]CRDC_InterschParticipantsF


School Form Level Comments (Part 2)

Enter school form level comments for Part 2, if applicable.

CRDC_SchoolPart2Comments CRDC Report – Part 2

District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes

Term Select term [Terms]Name

District Setup - District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC)> Final Grade Store Codes 55



Store Code List (separated by a comma and without spaces

Specify which store codes for the school term should be considered as the final grade for a class. This is particularly used for determining whether the student passed Algebra I or not.

Note: Separate each code using a comma, with no spaces.

Refer to the CRDC Specific Virtual Tables in the Appendix for the Store Code List.

CRDCFinalGradeStoreCodes CRDC Report – Part 2

Special Programs > Special Program Information

Program Name Enter the special program name.


[Gen]Name

[Gen]Cat=specprog

N/A Required Setup.

District Setup - Special Programs > Special Program Information 56



Years & Terms

Years & Terms Define term names and abbreviations with term beginning and ending dates.

[Terms] N/A EFA/EIA Initialization









District Setup - Years & Terms 57



GPA Calculations > Calculation Methods

Grade Scales A 4.0 Grade Scale must be defined for use with the SC Transcript object reports.

[GradeScaleItem]ID N/A SC Transcript 2010-11 (final)


District Setup - GPA Calculations > Calculation Methods 58



Cumulative Weighted GPA

Each district in South Carolina must define a weighted GPA (SC_UGP_GPA) to use for the SC Uniform Grade Policy. The formulas is: trunc((gpa_sum(gpa_gpapoints()*gpa_potentialcredit())/sum(gpa_potentialcredit())),3)

This is defined as cumulative, no grade scale, counts in GPA, counts in class rank, and has potential credit.

A SC_4.0 GPA must be defined which represents the unweighted calculation usually requested by colleges and entities providing scholarships outside of SC. The same formula is used for this calculation. It is defined as cumulative, 4.0 Grade Scale, counts in GPA, counts in class rank, and has potential credit.

Depending on the names given to these calculations, adjustments may need to be made to the SC transcript object reports.

[Gen]Cat=gpacalcmethod

[Gen]Name

[Gen]ValueT

N/A SC Transcript 2010-11 (final)


District Setup - GPA Calculations > Calculation Methods 59



Tests > Edit/New Test

Note: The names of the test parts, scores, definitions, etc. are specifically created for the data collection by the SCDE. If you vary from these names, even by a hyphen or space, it will be difficult to link your data to the collection.

Name Enter the name of the test.

The only required test for South Carolina is Dial_3.

[Tests]Name N/A Required Setup

Type Choose the level of the test from the pop-up menu.

For Dial_3, choose National from the pop-up menu.

[Tests]Test_Type N/A Required Setup

Description Enter a description for the test that appears on the Test Scores and student pages menus.

For Dial_3, the description can be Developmental Indicators for the Assessment of Learning.

[Tests]Description N/A Required Setup

Tests > Test Scores > Edit/New Test Score: Dial 3

Name Enter the name of the test score.

For Dial_3, the Test Scores must be:

• D3_LANG_SubScale

• D3_CONC_SubScale

• D3_MOTR_SubScale

[TestScore]Name N/A Required Setup

District Setup - Tests > Edit/New Test 60



Sort Order Indicate the order for the test score.

For Dial_3, the sort order must be:

• D3_LANG_SubScale - 1

• D3_CONC_SubScale - 2

• D3_MOTR_SubScale - 3

[TestScore]SortOrder N/A Required Setup

Description Enter a description for the test to appear on the Test Scores page.

For Dial_3, the descriptions must be:

• DIAL3 Language Score

• DIAL3 Concepts Score

• DIAL3 Motor Score

[TestScore]Description N/A Required Setup

District Setup - Tests > Test Scores > Edit/New Test Score: Dial 3 61


School Setup The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

1. On the Start Page, click the School link. The school list appears.

2. Choose a school from the pop-up menu. The school start page appears.

3. Click School. The School Setup page appears.


Attendance Codes > Edit/New Attendance Code

Code Enter the attendance code abbreviation.

[Attendance_Code]Att_Code N/A SC06 Membership and Attendance

AYP/Report Card

Description Enter the attendance code description.

[Attendance_Code]Description N/A SC06 Membership and Attendance

AYP/Report Card

Presence Status Select Present or Absent as the presence status.

All codes must be marked as either Present or Absent.

[Attendance_Code]Presence_Status_CD


AYP/Report Card

School Setup - Attendance Codes > Edit/New Attendance Code 62



Points Enter the number of points associated with the attendance code.

[Attendance_Code]Course_Credit_Points

N/A AYP/Report Card

Teacher can assign Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A N/A

Earns ADA credit Select whether the attendance code affects attendance calculation.

This must be checked for all codes.

[Attendance_Code]Calculate_ADA_YN


AYP/Report Card

Counts toward membership

Select whether the attendance code affects membership calculation.

This must be checked for all codes.

[Attendance_Code]Calculate_ADM_YN


AYP/Report Card

Sort Order Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder N/A N/A

Attendance Code Categories > Edit/New Attendance Code Category

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year. Required categories are Excused, Unexcused, and Tardy. You may create as many attendance code categories as needed. You may assign more than one category to an attendance code.

Code Enter the attendance code category abbreviation.

[Code_Entity]CE_Code N/A SC06 Membership and Attendance

School Setup - Attendance Code Categories > Edit/New Attendance Code Category 63



Name Enter the name of the attendance code category.

[Code_Entity]External_Name N/A SC06 Membership and Attendance

Description Enter a description for the attendance code category.

[Code_Entity]Description N/A SC06 Membership and Attendance

Sort Order Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder N/A N/A

Attendance Conversions > Edit/New Attendance Conversion

Name Enter the attendance conversion name.

The use of both Meeting and Daily attendance requires two attendance conversions: Period-to-Day and Code-to-Day.

[Attendance_Conversion]Name N/A SC06 Membership and Attendance

AYP/Report Card

School Setup - Attendance Conversions > Edit/New Attendance Conversion 64



Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion

Note: A critical part of setting up the period-to-day conversion is ensuring a bridge period is selected in each bell schedule defined.

Day Attendance Value Enter the day attendance value for the period-to-day attendance conversion for the FTE.

For South Carolina schools, zero periods present is given a 0 (zero) value in the Day Attendance Value, indicating that the student will be counted absent for the day. If the student is present one or more periods, a value of 1 must be used for the Day Attendance Value, indicating that the student will be counted present for the day.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value


Attendance Conversions > (NONE)/Defined > Code-To-Day Attendance Conversion

Code The code for the code-to-day attendance conversion for the FTE.

Present must be the first code listed.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.


School Setup - Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion 65



Day Attendance Value Enter the day attendance value for the code-to-day attendance conversion for the FTE.

For South Carolina schools, this conversion defines the Day Attendance Value for each attendance code.

For each attendance code defined under Attendance Codes as present, you must assign a 1 to indicate the student will be counted present.

For each attendance code defined under Attendance Codes as absent, you must assign a 0 (zero) to indicate the student will be counted absent.

[Attendance_Conversion_Items]Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value


Full-Time Equivalencies (FTE) > Edit/New FTE Code

Note: Full time equivalency codes allow you to group students for purposes of calculating Average Daily Attendance (ADA) values. The FTE value directly influences the attendance and membership results for all students.

Name Enter the FTE name.

All South Carolina schools should use one FTE code. A suggested name is “Default”.

[FTE]Name N/A SC06 Membership and Attendance

School Setup - Full-Time Equivalencies (FTE) > Edit/New FTE Code 66



Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

For Meeting Only schools, the Default Attendance Mode must be Meeting.

For Meeting and Daily schools, the Default Attendance Mode must be Daily.

[FTE]Dflt_Att_Mode_Code N/A SC06 Membership and Attendance

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

For Meeting Only schools, the Default Attendance Conversion must be Period to Day.

For Meeting and Daily schools, the Default Attendance Conversion must be Code to Day.

[FTE]Dflt_Conversion_Mode_Code N/A SC06 Membership and Attendance

Default for these grades

All grades should be checked. N/A SC06 Membership and Attendance

School Setup - Full-Time Equivalencies (FTE) > Edit/New FTE Code 67



Preferences > Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

For South Carolina, both Meeting and Daily should be selected. If a school is set up only for Daily Attendance, then teachers cannot take attendance and attendance will not show up in the Parent Portal. If a school is set up only for Meeting Attendance, then they will have difficulty determining truants.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

[Prefs]Name=ATT_RecordModeDaily


Default Attendance Page

Choose the appropriate attendance page from the pop-up menu to indicate the preferred default attendance page which displays when student attendance pages are selected.

N/A N/A

School Setup - Preferences > Attendance Preferences 68



Meeting and Daily Attendance Bridge

Select the appropriate option for the Meeting and Daily Attendance Bridge.

When using both Meeting and Daily attendance modes, the bridge period allows you to synchronize attendance records. PowerSchool uses the bridge period attendance to populate the daily attendance.

A bridge period is defined in each bell schedule.

Select One-Way if your school takes attendance multiple times per day i.e. the teacher takes attendance in each period. The attendance code recorded in the bridge period will be used to set the daily attendance code.

Select Two-Way if your school takes attendance only once each day. The attendance code recorded in the bridge period will be used to set the daily attendance code. When the office staff updates a student’s daily attendance code, the attendance code in the bridge period will also be updated.





Count meeting attendance recorded at another school for students enrolled at this school

If a student is enrolled in a class at another school, and there is attendance associated with that class, select this option to include this attendance when calculating ADA for PowerSchool reports.

Note: If a student is enrolled in another school during the bridge period, the attendance will not roll back to the home school. In that case the daily attendance must be manually entered for that student at his home school.

N/A N/A

Count these codes for period conversion

Choose Presents from the count these codes for period conversion pop-up menu.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences





Bell Schedules > Edit/New Bell Schedule

Note: The bell schedule is the schedule of the periods that are in session on a given day; it is directly associated with attendance. The school may have multiple bell schedules for such days as regular day, early release day, and half-day. Only one bell schedule may be assigned to a given day at a school. At least one period must have the Counts as ADA setting checked. Any time the length of a period changes in a day you may want to use a corresponding bell schedule (not required). The bell schedule must be created after the attendance conversions are set up as each bell schedule is associated with an attendance conversion.

Some Considerations:

• Schools with different groups of students on different schedules must select the bell schedule used by the majority of the students.

• Schools that only take attendance one time per day may want to consider a bell schedule that includes only the one period when attendance is taken and this period is the bridge period. Teachers will see all periods in PowerTeacher, but the periods that are not included in the bell schedule will not allow the teacher to take attendance in these periods.

• If you use the same period designation every day of the schedule rotation, one bell schedule can accommodate all rotation days. The same period will be the bridge period for all days in the rotation.

• If your rotation days have different periods, a bell schedule for each rotation day is needed. Each bell schedule may have a different bridge period.

• Bell schedules for shorter school days are not needed unless the bridge period is not going to meet on the short days.

• All students must be scheduled into a class during the bridge period at their home school. If a student is not scheduled into a class during the bridge period, you will have to manually enter the student’s daily attendance code. This includes students that are at CATE centers and alternative schools.

Name Enter the bell schedule name. [Bell_Schedule]Name N/A SC06 Membership and Attendance

School Setup - Bell Schedules > Edit/New Bell Schedule 71



Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID


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Edit Bell Schedules Select this link to add the periods for the particular bell schedule.

Choose the period from the pop-up menu. Enter the start and end times for the period for that bell schedule. The times at the top of the screen are the actual start and end times for that period. The Default Time In is the time school begins for that bell schedule. The Default Time Out is the time school ends for that bell schedule. For early release or half days, use the actual start and end times as the Default Time In and Default Time Out for those short days.

At least one period in the bell schedule must have Counts as ADA checked.

When using both Meeting and Daily attendance modes, the bridge period allows you to synchronize attendance records. You define a bridge period in the bell schedule. If multiple bell


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School Setup - Bell Schedules > Edit/New Bell Schedule 72



schedules are used, a bridge period must be selected for each bell schedule.

To set a bridge period, click the number of the period to be used as the bridge in each bell schedule defined. For the bridge period only, check the Use of Daily Attendance box in each bell schedule.

Note: The bridge period should not be changed during the school year.

Calendar Setup

Date The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date N/A SC06 Membership and Attendance


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School Setup - Calendar Setup 73



Day Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID N/A SC06 Membership and Attendance


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Schedule Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID N/A SC06 Membership and Attendance


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Tracks Check the appropriate tracks.

Tracks may be left checked even if tracks are not used.

[Calendar_Day]A, B, C, D, E, F N/A N/A

In Sess Check the checkbox to count the calendar day in attendance calculation.

This is required for all valid school days.

[Calendar_Day]InSession N/A SC06 Membership and Attendance


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Memb Value Enter the membership value for the calendar day to use when calculating membership.

Note: The value must be 1 for each valid school day.

[Calendar_Day]MembershipValue 1 SC06 Membership and Attendance


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Type Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type N/A SC06 Membership and Attendance


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Note Enter a note to describe the calendar day.

[Calendar_Day]Note N/A AYP/Report Card




Class Rank > Class Rank Methods

All secondary schools that provide information for scholarship eligibility for the Palmetto Fellows Program and the South Carolina Commission on Higher Education, must define a Class Rank Method for the SC UGP GPA and the SC 4.0 GPA. See District Setup > GPA Calculations > Calculation Methods. These class ranks are also used on the SC Transcript object reports.

In accordance with the regulations for South Carolina Commission on Higher Education and Uniform Grady Policy, a date of December 15 of each year has been established to store and capture data as the official snapshot date for electronic transcripts from which to determine class rank for purposes of scholarship eligibility. A date of June 15 of each year has been established to store and capture data as the official snapshot date for electronic transcripts from which to determine the class rank of graduates who complete requirements during the regular school year.

December 15 serves as the reporting period of class rank of students who have completed or retaken courses during summer months or of student who have transferred from other schools. It serves as the reporting period of enrollment numbers and student pool of candidates who have entered schools since the June 15 of the previous year. It serves as a biannual reporting period for calculation of GPA.

June 15 serves as the reporting period of class rank. It serves as a biannual reporting period for calculation of GPA.

Days > Cycle Days > Edit Cycle Day

Day Letter The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

Define your days to reflect your schools’ unique scheduling style for student class attendance.

Examples of unique schedule days:

• Students attend the same classes every day = 1 day schedule.

[Cycle_Day]Letter 1 SC06 Membership and Attendance


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School Setup - Class Rank > Class Rank Methods 76



• Students attend one set of classes on a “Gold” day and another set of classes on a “Blue” day = 2 day schedule.

• Students with a M-W-F and a T-Th schedule = 2 day schedule.

Students attend a different set of classes each day of the week = 5 day schedule.

Day Abbreviation Enter the day abbreviation. [Cycle_Day]Abbreviation 1 SC06 Membership and Attendance


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Day Name Enter the day name. [Cycle_Day]Day_Name N/A SC06 Membership and Attendance


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School Setup - Days > Cycle Days > Edit Cycle Day 77



Periods > Edit Period

Period Number The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

You must enter the maximum number of periods used by any grade or student across the school. For elementary schools, define a period for each subject area that receives a grade on the report card (include a period for homeroom if teachers take attendance).

[Period]Period_Number N/A Required Setup.

Period Abbreviation Enter the period abbreviation. [Period]Abbreviation N/A Required Setup.

Period Name Enter the period name. [Period]Name N/A Required Setup.

Sections

Sections > [select course] > [select section] > Edit Section

Course Number Enter the course number for the section.

[Sections]Course_Number N/A N/A

Term Choose the term for the section from the pop-up menu.

[Sections]TermID N/A AYP/Report Card

Schedule Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A AYP/Report Card

School Setup - Periods > Edit Period 78



Teacher Choose the teacher for the section from the pop-up menu.

The [Sections]Teacher field always holds the information for the current Lead Teacher. The [SectionTeacher] table holds the historical information for the lead teachers as well as additional staff information.

[Sections]Teacher N/A AYP/Report Card


Grade Scale Choose the grade scale for the section from the pop-up-menu.

[Sections]GradeScaleID N/A AYP/Report Card

Section Number Enter the section number. [Sections]Section_Number N/A AYP/Report Card


Maximum Enrollment Enter the maximum number of students that can be enrolled in the section.

[Sections]MaxEnrollment N/A AYP/Report Card

District Where Taught Enter the District ID if the section is taught at a different district. Otherwise, leave blank.

[Sections]WhereTaughtDistrict N/A AYP/Report Card

School Where Taught Enter the School ID if the section is taught at a different school. Otherwise, leave blank.

[Sections]WhereTaught N/A AYP/Report Card

Exclude from Attendance

Select the checkbox if the section should not be counted towards ADM/ADA for students.

[Sections]Exclude_ADA N/A AYP/Report Card

School Setup - Sections 79



Instruction Type Choose the type of instruction for this section from the pop-up menu.

[Sections]SC_InstrType N/A AYP/Report Card

Single Gender Select the checkbox if this section is restricted to a single gender.

[Sections]SC_GenderRestricted N/A AYP/Report Card

Homeroom Select this flag for sections that qualify as homerooms.

[Sections]SC_homeroom 1 SC08 Master Classification List

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VSP Teacher Name Enter the last name, first name and middle initials for the Virtual School Program instructor for this section if appropriate.

[Sections]SC_VSP_LastName

[Sections]SC_VSP_FirstName

[Sections]SC_VSP_MI

N/A N/A

VSP Certificate No. Enter the certification number for the Virtual School Program instructor for this section if appropriate.

[Sections]SC_VSP_CERTNO 6 N/A

VSP SSN Enter the Social Security number for the Virtual School Program instructor for this section if appropriate.

[Sections]SC_VSP_SSN 9 N/A

School Setup - Sections 80



Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection


Click Yes or No for the following:

• Does this qualify as an Algebra I course?

• Does this qualify as a Geometry course?

• Does this qualify as an Algebra II course?

• Does this qualify as an Advanced Math course (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)?

• Does this qualify as a Calculus course?

• Does this qualify as a Biology course?

• Does this qualify as a Chemistry course?

• Does this qualify as a Physics course?

This is an override value if the section is different from the course setting.

[Sectios]CRDC_CourseTypeAlgebraI_YN

[Sectios]CRDC_CourseTypeGeometry_YN

[Sectios]CRDC_CourseTypeAlgebraII_YN

[Sectios]]CRDC_CourseTypeAdvMath_YN

[Sectios]]CRDC_CourseTypeCalculus_YN

[Sectios]CRDC_CourseTypeBiology_YN

[Sectios]CRDC_CourseTypeChemistry_YN

[Sectios]CRDC_CourseTypePhysics_YN


School Setup - Sections > [Course Name] > Edit Section Information> Civil Rights Data Collection 81



Does this fall under a specific Advanced Placement (AP) subject area?

Select the advance placement subject area:

• MT - AP Math

• SC - AP Science

• FL - AP Foreign Language

• OT - AP Other


[Sectios]CRDC_APSubjectArea CRDC Report – Part 1




Single Gender Subject Category

Choose the subject category that single sex classes falls under:

• AG - Algebra or Geometry

• M" - Other Math

• S" - Science

• EN - English, Reading, Language Arts

• OT - Other Academic Subjects

Is this restricted to a single gender?

Valid values:

• M - Male Only

• F - Female Only

• Blank - Not Restricted (Co-ed)


[Sectios]CRDC_APSubjectCat

[Sectios]CRDC_SingleSexCode





Years & Terms > New

Years & Terms > Edit Terms

Note: Years and terms must be defined using the date format MM/DD/YYYY for any terms in which grades are awarded or classes scheduled. No dates can overlap across terms. You may want to add additional days at the end of the school term to allow for weather or other emergency makeup days.

Name Enter the name of the term. [Terms]Name N/A EFA/EIA Initialization








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School Setup - Years & Terms > New 84



Abbreviation Enter an abbreviation for the term.

[Terms]Abbreviation N/A EFA/EIA Initialization








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First Day of Term Enter the first day of the term. [Terms]FirstDay N/A EFA/EIA Initialization








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Last Day of Term Enter the last day of the term. [Terms]LastDay N/A EFA/EIA Initialization








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What portion of the school year does this term represent

Choose the portion of the school year that this term represents from the pop-up menu.

[Terms]Portion N/A AYP/Report Card



Staff Setup The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

1. On the Start Page, click Staff.

2. Select a staff member or New Staff Entry.

3. Select Edit Information for existing staff members.



Edit Information

Name (Last, First MI) Enter the name.

Format: LastName, FirstName MiddleName

[Teachers]LastFirst

[Teachers]Last_Name

[Teachers]First_Name

[Teachers]Middle_Name

40

20

20

15



Email Address Enter the email address for the teacher.

[Teachers]Email_Addr N/A N/A

Gender Choose either female or male from the pop-up menu.

Valid values:

• F – Female

• M – Male

[Teachers]Gender N/A N/A

Staff Setup - Edit Information 88



Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

[Teachers]Fedethnicity

Valid Values:

• -1 – Default, no value

• 0 – No, not Hispanic or Latino

• 1 – Yes, Hispanic or Latino


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Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

[TeacherRace]Racecd N/A SC Incident Management Query

ID Enter the teacher’s ID.

Teacher IDs must be unique within a district. The recommendation from the South Carolina Department of Education is to use the state-assigned three-digit school number as the beginning of the Teacher ID and append 3 digits to this number.

[Teachers]TeacherNumber N/A Required Setup.

StatePrId (Cert#) Enter the teacher’s certification number.

[Teachers]SIF_StatePrId 6 Highly Qualified Status

SSN Enter the teacher’s Social Security Number.

[Teachers]SSN N/A Highly Qualified Status

Active Select the checkbox to indicate the teacher is active. The stored value is 1 if the teacher is active and 2 if the teacher is inactive.

[Teachers]Status 1 N/A




Generation (Jr., Sr., etc.)

Choose a generation code from the pop-up menu if applicable.

[Teachers]SC_Tchr_Generation N/A N/A



Student Setup The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

1. On the Start Page, select the School link at the top of the page.

2. Choose the appropriate school from the pop-up menu.

3. Click Submit.

4. Select the first letter of the student’s last name.

5. Select a student from the list. The last accessed student information page opens for the student selected.



Demographics

Name (last, first MI) Enter the student’s name.


[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

35

20

15

20

EFA/EIA Initialization





Student Setup - Demographics 91



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Address Enter the student’s address. [Students]Street

[Students]City

[Students]State

[Students]Zip

N/A N/A

Mailing Address Enter the student’s mailing address.

[Students]Mailing_Street

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_Zip







DOB Enter the student’s date of birth. [Students]DOB N/A AYP/Report Card




Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

[Students]Fedethnicity

Valid Values:

• -1 – Default, no value

• 0 – No, not Hispanic or Latino

• 1 – Yes, Hispanic or Latino


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Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

[StudentRace]Racecd N/A SC Incident Management Query

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity, to be used in PowerSchool reports.

[Students]Ethnicity N/A SC Transcript 2010-11 (final)





Gender Choose either female or male from the pop-up menu.

Valid values:

• F – Female

• M – Male

[Students]Gender N/A AYP/Report Card



Grade Enter the student’s current grade level.

[Students]Grade_Level N/A AYP/Report Card



Previous Student ID Enter the student’s previous ID if appropriate.

[Students]prevstudentid N/A AYP/Report Card

SSN Enter the student’s social security number.

[Students]SSN 12 AYP/Report Card




Student Number Enter the locally assigned student number.

[Students]Student_Number N/A EFA/EIA Initialization






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State/Province – SC > Emergency Contacts

Emergency Comments

Enter any emergency comments. [Students]SC_Emg_Comments 45 N/A

Emergency Contact 1 Name

Enter the Contact 1 First Name. [Students]ecnt1_fname 20 N/A

Emergency Contact 1 (lastname)

Enter the Contact 1 Last Name. [Students]ecnt1_lname 20 N/A

Emergency Contact 1 Relationship Code

Choose the relationship code for the contact from the pop-up menu.


[Students]ecnt1_rel 20 N/A

Emergency Contact 1 Home Phone

Enter the home phone number for Emergency Contact 1.

[Students]ecnt1_hphone 20 N/A

Emergency Contact 1 Work Phone

Enter the work phone number for Emergency Contact 1.

[Students]ecnt1_WPhone 20 N/A

Emergency Contact 1 Cell Phone

Enter the cell phone number for Emergency Contact 1.

[Students]ecnt1_cphone 20 N/A

Emergency Contact 1 email

Enter the email address for Emergency Contact 1.

[Students]ecnt1_email 40 N/A

Emergency Contact 1 Address

Enter the address for the Emergency Contact 1

[Students]ecnt1_street 70 N/A

Emergency Contact 1 City, State, and Zip

Enter the city, state and zip code for the Emergency 1 Contact.

[Students]ecnt1_city

[Students]ecnt1_state

[Students]ecnt1_zip

30

3

10

N/A

Student Setup - State/Province – SC > Emergency Contacts 96



Emergency Contact 1 Receive Mailings

Select the Yes checkbox if the contact should receive mailings for the student.

[Students]ecnt1_recvmail 1 N/A

Emergency Contact 1 Has Custody Yes

Select the checkbox to denote that this contact has custody of the student.

[Students]ecnt1_custody 1 N/A































[Students]ecnt2_zip

30

3

10

N/A





































[Students]ecnt3_zip

30

3

10

N/A





































[Students]ecnt4_zip

30

3

10

N/A





































[Students]ecnt5_zip

30

3

10

N/A







State/Province – SC > Homeless Student Information

Served by McKinney_Vento

Choose Y-Yes from the pop-up menu if the student is served by McKinney_Vento; otherwise leave it on the default of (blank) – No.

[Students]SC_McKinney_Vento_Serv

1 Required Setup

Primary Night Time Residence (At the time of the initial identification of homelessness)

Choose the code that identifies the Primary Night Time Residence for the student.


[Students]SC_Night_Residence 1 Required Setup

Student Setup - State/Province – SC > Homeless Student Information 101



Unaccompanied youth

Choose Y-Yes from the pop-up menu if the student is an unaccompanied youth; otherwise leave it on the default of (blank) – No.

[Students]SC_Unaccomp_Youth 1 Required Setup

State/Province – SC > Parent Information

Home Address Enter the Home (street) address for the student. This can also be entered on the student demographics page.

[Students]Street 45 N/A

Home City, State, Zip Enter the Home (street) City, State and Zip Code for the student. This can also be entered on the student demographics page.

[Students]City

[Students]State

[Students]Zip

30

3

10

N/A

Mailing Address Enter the mailing address for the student. This can also be entered on the student demographics page.

[Students]Mailing_Street 45 N/A

Mailing City, State, Zip

Enter the mailing City, State and Zip Code for the student. This can also be entered on the student demographics page.

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_Zip

30

3

10

N/A

Student Setup - State/Province – SC > Parent Information 102



Mother’s Name Enter the mother’s name.


[Students]Mother 40 SC Transcript 2010-11 (final)



Mother’s Daytime Phone

Enter the work phone number for the mother.

[Students]motherdayphone 24 N/A

Father’s Name Enter the father’s name.


[Students]Father 40 SC Transcript 2010-11 (final)



Father’s Daytime Phone

Enter the work phone number for the father.

[Students]fatherdayphone 24 N/A

Guardian’s Name & Info

Last, First, Middle

Enter the Guardian’s name. [Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

21

16

5


Guardian Daytime Phone

Enter the work phone number for the guardian.

[Students]guardiandayphone 24 N/A




Previous Guardian Info

Information from the student demographics guardian field.

[Students]guardian 40 N/A

Single Parent Household

Choose either True or False from the pop-up menu to indicate if the student lives in a single parent household.

[Students]singleparenthshldflag 1 N/A

Guardian is registered to receive

Select the checkboxes to indicate what information is to be sent to the parent.

Valid values:

• Summary of current grades and attendance

• Detail report of attendance

• Detail report showing assignment scores for each class

• School announcements

• Balance Alert

Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts Manage Parents Associated to Student Accounts.

[Students]autosend_summary

[Students]Autosend_attendancedetail

[Students]Autosend_gradedetail

[Students]Autosend_schoolannouncements

[Students]Autosend_balancealert

N/A N/A




How often? Choose the rate at which information is to be sent to the parent from the pop-up menu.

Valid values:

• Never

• Weekly

• Every Two Weeks

• Monthly

• Daily

Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts or Manage Parents Associated to Student Accounts.

[Students]Autosend_howoften N/A N/A

Send now? Select the checkbox to send information to the parent immediately.

Note: If parent single sign-on security is enabled, this information appears on the [Parent Name] Preferences for [Student Name] dialog. For more information, see Manage Students Associated to Parent Accounts or Manage Parents Associated to Student Accounts.

[Students]sendNow N/A N/A




Guardian's email address

Enter the parent’s email address. Separate multiple addresses with commas.

Note: If parent single sign-on security is enabled and the parent has established a parent account, the email address that they used to establish the account appears.

[Students]GuardianEmail 33 N/A

Guardian Alert Text To send a notification to the parent, enter the desired text.

[Students]Alert_Guardian N/A N/A

Alert Expires To discontinue the notification after a certain date, enter the desired date.

[Students]Alert_GuardianExpires 10 N/A

Contact 1 Name Enter the Contact 1 First Name. [Students]cnt1_fname 20 N/A

Contact 1 (lastname) Enter the Contact 1 Last Name. [Students]cnt1_lname 30 N/A

Contact 1 Home Phone

Enter the home phone number for Contact 1.

[Students]cnt1_hphone 20 N/A

Contact 1 Work Phone

Enter the work phone number for Contact 1.

[Students]cnt1_WPhone 20 N/A

Contact 1 Cell Phone Enter the cell phone number for Contact 1.

[Students]cnt1_cphone 20 N/A

Contact 1 email Enter the email address for Contact 1.

[Students]cnt1_email 40 N/A

Contact 1 Address Enter the address for the Contact 1.

[Students]cnt1_street 70 N/A




Contact 1 City, State, and Zip

Enter the city, state and zip code for the Contact 1.

[Students]cnt1_city

[Students]cnt1_state

[Students]cnt1_zip

27

3

10

N/A

Contact 1 Relationship Code


[Students]cnt1_rel 20 N/A

Contact 1 Receive Mailings


[Students]cnt1_recvmail 1 N/A

Contact 1 Living With Select the checkbox to denote that this is the contact that the student lives with.

[Students]cnt1_custody 1 N/A




















[Students]cnt2_street 27

3

10

N/A



[Students]cnt2_city


[Students]cnt2_zip

20 N/A




Contact 2 Has Custody

Select the checkbox to denote that this is the contact that the student lives with.





















[Students]cnt3_city


[Students]cnt3_zip

27

3

10

N/A





























[Students]cnt4_city


[Students]cnt4_zip

27

3

10

N/A





























[Students]cnt5_city


[Students]cnt5_zip

27

3

10

N/A










Other Information

Primary Language Code

Choose the appropriate Primary Language Code from the pop-up menu.

[Students]primarylanguage N/A N/A

State/Province – State or Province - SC

State ID The students State ID will display. [Students]State_StudentNumber 10 SC Transcript 2010-11 (final)


Student Setup - Other Information 111



Include this student in State Reporting

Choose No from the pop-up menu to exclude this student’s data from the state reports. The default is Yes.

[Students]SC_IncludeInReporting 1 EFA/EIA Initialization





SC05 Daily Activities Summary Log

SC06 Membership and Attendance Report



Student Setup - State/Province – State or Province - SC 112



Self Contained Date Enter the self-contained date for this student. The self-contained date must be a valid date in the current school year as well as an in-session day for students.

This field is blank by default.

[Students]SC_SelfContained_Date 10 EFA/EIA Initialization




Student Setup - State/Province – State or Province - SC 113



State/Province – SC > EFA/EIA Classification Information > EFA Code Entry

Use this tab to maintain EFA classification records for students in your school.

EFA Primary Choose the primary EFA classification for this student from the pop-up menu.


[SC_EFA_History]efa_primary 4 EFA/EIA Initialization







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Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA Code Entry 114



Effective Start Date Enter the date when the primary EFA classification or additional EFA classification went or will go into effect for this student.

This date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.

Each time you enter the Effective Start Date an EFA History record is created. You can view these records in the EFA History table at the bottom of the page or edit these history records on the EFA History tab.

Note: This field displays only after you enter an EFA classification. The field is blank by default.

Format: MM/DD/YYYY

[SC_EFA_History]start_dt 10 EFA/EIA Initialization







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EFA 2 – EFA 10 Choose up to ten additional EFA classifications for this student from the appropriate pop-up menus.


[SC_EFA_History]efa_2
















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State/Province – SC > EFA/EIA Classification Information > EIA Code Entry

Use this tab to maintain EIA code records for students in your school.

Effective Start Date Enter the date that the EIA codes went or will go into effect for this student.


Each time you enter the Effective Start Date, an EIA History record is created. You can view these records in the EIA History table at the bottom of the page or edit these history records on the EIA History tab.

Note: This field displays only after you enter an EIA code. The field is blank by default.

Format: MM/DD/YYYY

[SC_EIA_History]start_dt 10 EFA/EIA Initialization



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Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA Code Entry 117



EIA 1 – EIA 10 Choose up to ten EIA codes for this student from the pop-up menus.


[SC_EIA_History]eia_1














Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA Code Entry 118



State/Province – SC > EFA/EIA Classification Information > High Achieving

Use this tab to maintain High Achieving records for students in your school.

Effective Start Date Enter the date that the High Achieving codes went or will go into effect for this student.


Each time you enter the Effective Start Date, a High Achieving History record is created. You can view these records in the High Achieving History table at the bottom of the page or edit these history records on the High Achieving History tab.

Note: This field displays only after you enter a High Achieving code. The field is blank by default.

Format: MM/DD/YYYY

[S_SC_STU_HIGHACH_C]Start_Date

10

Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving 119



High Achieving 1 - 4 Choose up to four High Achieving codes for this student from the pop-up menus.


[S_SC_STU_HIGHACH_C]HighAch_1


[S_SC_STU_HIGHACH_C]HighAch_3 [S_SC_STU_HIGHACH_C]HighAch_4

10 N/A

GT Artistic Discipline This field displays once a student is assigned the GTR High Achieving code.

[S_SC_STU_HIGHACH_C]GT_Artisitc_Disicpline

1 N/A

GT Academic Area This field displays once a student is assigned the GTA High Achieving Code.

[S_SC_STU_HIGHACH_C]GT_Academic_Area

1 N/A

Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving 120



State/Province – SC > EFA/EIA Classification Information > Add-on Weightings

Use this tab to view Add-on Weightings records for students in your school. Below the current status of the students the audit history for the current year displays.

Effective Start Date This displays the most current date that the Add-on Weightings fields for this student were updated through the Add On Weightings Update report.

Each time the Update report is processed it examines particular fields to see if there are any changes for this student. If changes are found, a new record with a new effective date is created.

At the beginning of the school year the Add On Weightings Initialization Report creates default values of No for each student.

Format: MM/DD/YYYY

10

Academic Assistance This field is updated to Yes during the Add On Weighting Update Report if a student has a value of ‘1’ in SCPASS Performance Level ELA, SCPASS Performance Level Math, HSAP Performance Level ELA, or HSAP Performance Level Math on the Standardized Test Performance Level tab.

Student Setup - State/Province – SC > EFA/EIA Classification Information > Add-on Weightings 121



High Achieving This field is updated to Yes during the Add On Weighting Update if a student has a record for the current school year with a value of GTA, GTR, AP, or IB in any of the High Achieving fields.

N/A

LEP This field is updated to Yes during the Add On Weighting Update if a student has a value of 1-5 or A-D in English Proficiency on the Additonal Student Information page.

N/A

Poverty This field is blank for the beginning the 2014-2015 school year.

Student Setup - State/Province – SC > EFA/EIA Classification Information > Add-on Weightings 122



State/Province – SC > EFA/EIA Classification Information > EFA History

Use this tab to add, edit or view a history of the EFA classifications assigned to this student. A history record is added to this tab each time a new EFA classification is added to the student’s record or an EFA classification is changed on the student’s record, if a new Effective Start Date is entered.

Effective Start Date This field contains the date that the primary EFA classification or additional EFA classification went into effect for this student.

If adding a history record, this date must be an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.

Format: MM/DD/YYYY

[SC_EFA_History]start_dt 10 EFA/EIA Initialization






AYP/Report Card

Student Setup - State/Province – SC > EFA/EIA Classification Information > EFA History 123



Stop Date This date is calculated when a new EFA classification record is entered for a student. It is one day prior to the effective date of the new EFA classification record.

Format: MM/DD/YYYY

[SC_EFA_History]stop_dt 10 SC01 EFA/EIA Data Verification




AYP/Report Card




EFA Primary This field contains the primary EFA classification for this student during the effective date range.


[SC_EFA_History]efa_primary 4 EFA/EIA Initialization







AYP/Report Card




EFA 2 – EFA 10 These fields contain the additional EFA classifications assigned to this student during the effective date range.


















AYP/Report Card




State/Province – SC > EFA/EIA Classification Information > EIA History

Use this tab to add, edit or view a history of the EIA codes assigned to this student. A history record is added to this tab each time a new EIA code is added to the student’s record or an EIA code is changed on the student’s record, if a new Effective Start Date is entered.

Effective Start Date This is the date that the EIA codes went into effect for this student.

This date must be as an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.

Format: MM/DD/YYYY

[SC_EIA_History]start_dt 10 EFA/EIA Initialization



AYP/Report Card

Stop Date This date is calculated when a new EIA code is entered for a student. It is one day prior to the effective date of the new EIA record.

Format: MM/DD/YYYY

[SC_EIA_History]stop_dt 10 EFA/EIA Initialization



AYP/Report Card

Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA History 127



EIA 1 – EIA 10 These fields contain the EIA codes assigned to this student during the effective date range.















Student Setup - State/Province – SC > EFA/EIA Classification Information > EIA History 128



State/Province – SC > EFA/EIA Classification Information > High Achieving History

Use this tab to add, edit or view a history of the High Achieving classifications assigned to this student. A history record is added to this tab each time a new High Achieving classification is added to the student’s record or a High Achieving classification is changed on the student’s record, if a new Effective Start Date is entered.

Effective Start Date This is the date that the High Achieving codes went into effect for this student.

This date must be as an in-session day within the current school year and after the student’s initial enrollment for the selected school year. It must also be later than any existing start dates in history.

Format: MM/DD/YYYY

[S_SC_STU_HIGHACH_C]Start_Date

10 N/A

High Achieving 1 - 4 These fields contain the High Achieving codes assigned to this student during the effective date range.




[S_SC_STU_HIGHACH_C]HighAch_3 [S_SC_STU_HIGHACH_C]HighAch_4

10 N/A

GT Artistic Discipline This field displays the GTR codes assigned to this student during the effective date range.

[S_SC_STU_HIGHACH_C]GT_Artisitc_Disicpline

1 N/A

GT Academic Area This field displays the GTA codes assigned to this student during the effective date range.

[S_SC_STU_HIGHACH_C]GT_Academic_Area

1 N/A

Student Setup - State/Province – SC > EFA/EIA Classification Information > High Achieving History 129



State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level

Use this tab to view imported Standardized Test Performance Level records for students in your school. Multiple year test information is stored in this table.

Test Date The date the test was taken. [S_SC_STU_STTESTPERF_C]Test_Date

10 N/A

Grade The grade level of the student when the test was taken.

[S_SC_STU_STTESTPERF_C]Grade_Level

2 N/A

SCPASS Performance Level ELA

The Performance Level of the student on the SCPASS for ELA.

[S_SC_STU_STTESTPERF_C]SCPASS_PerformanceLevel_ELA

1 N/A

SCPASS Performance Level Math

The Performance Level of the student on the SCPASS for Math.

[S_SC_STU_STTESTPERF_C]SCPASS_PerformanceLevel_Math

1 N/A

HSAP Performance Level ELA

The Performance Level of the student on the HSAP for ELA.

[S_SC_STU_STTESTPERF_C]Performance_Level_HSASSESS_ELA

1 N/A

HSAP Performance Level Math

The Performance Level of the student on the HSAP for Math.

[S_SC_STU_STTESTPERF_C]Performance_Level_HSASSESS_Math

1 N/A

State/Province – SC > CATE

Single Parent Choose Yes from the pop-up menu if this student meets the criteria for a single parent.

Choose No from the pop-up menu if this student does not meet the criteria for a single parent.

[Students]SC_CATE_SingleParentInd

1 N/A

Student Setup - State/Province – SC > EFA/EIA Classification Information > Standardized Test Performance Level 130



Displaced Homemaker

Choose Yes from the pop-up menu if this student meets the criteria for a displaced homemaker.

Choose No from the pop-up menu if this student does not meet the criteria for a displaced homemaker.

[Students]SC_CATE_DisplHomeMakerInd

1 N/A

Exceptions Choose the reason this student did not earn a high school diploma from the pop-up menu.


[Students]SC_CATE_ExceptionsCode

1 N/A

Diploma Earned The Diploma Earned displays on this page. The data is entered on the Student Supplemental page.

[Students]SC_DiplomaEarnCode N/A N/A

CATE Concentrator Choose Yes or No from the pop-up menu if applicable to this student.

If this value is Yes, either the CIP Code or the Custom/Cross-Cluster CIP Code must be populated.

[Students]SC_CATE_ConcntrInd 1 N/A

CIP code Choose the CIP code from the pop-up menu that identifies the CATE program in which the student is enrolled.

If this is populated, the CATE Concentrator must be Yes.

[Students]SC_CATE_CIPCode 1 N/A

Student Setup - State/Province – SC > CATE 131



Custom/Cross-Cluster CIP Code (Approval Required)

Enter the custom or cross-cluster CIP code that identifies the CATE program in which the student is enrolled.

If this is populated, the CATE Concentrator must be Yes.

[Students]SC_CATE_Special_CIPCode

1 N/A

Completer Choose Yes if this student completed the CIP course.

Choose No if this student has not completedthe CIP course.

If this is Yes, either the CIP Code or the Custom/Cross-Cluster CIP Code must be populated and the CATE Concentrator must be Yes. The Completion Year must also be populated.

[Students]SC_CATE_CompleterInd 1 N/A

Completion Year Choose the appropriate value from the pop-up menu.


If this is populated the Completer field must also be populated.

[Students]SC_CATE_YrCompleted 4 N/A

Remote School Number

Enter the number identifying the remote school the student attends.

This must be a 7-digit school identification number with no alpha characters.

[Students]SC_CATE_RemoteSchCode

1 N/A




Certification 1 If applicable, choose a certification this student earned from the pop-up menu.


[Students]SC_CATE_Cert1 2 N/A































CATE Placement Code Choose the code that identifies the student’s placement after completing the CIP course.


[Students]SC_CATE_PlaceLevelCode

1 N/A

Placement Employer If the student is employed, enter the name of the student’s employer.

[Students]SC_CATE_PlaceEmployer 35 N/A

Placement Phone If the student is employed, enter the student’s work phone number.

[Students]SC_CATE_PlacePhone 15 N/A




Placement Job Title If the student is employed, enter the student’s job title.

[Students]SC_CATE_PlaceJobTitle 25 N/A

Placement Supervisor Name

If the student is employed, enter the name of the student’s supervisor.

[Students]SC_CATE_PlaceSupervisorName

25 N/A

Placement Start Date If the student is employed, enter the date the student started work for this employer.

[Students]SC_CATE_PlaceStartDate

10 N/A

Placement Higher Ed Name

If the student enrolled in a higher education program, type the name of the higher education facility.

[Students]SC_CATE_PlaceHigherEdName

25 N/A

Placement Higher Ed Program

If the student enrolled in a higher education program, type the name of the higher education program.

[Students]SC_CATE_PlaceHigherEdProg

25 N/A

Placement Military Branch

If the student joined the military, type the military branch name.

[Students]SC_CATE_PlaceMilitaryBranch

30 N/A

Placement Military Training

If the student joined the military, type the place where the student is receiving military training.

[Students]SC_CATE_PlaceMilitaryTrain

30 N/A




State/Province – SC > Early Childhood

Low Birth Weight Choose Yes if this student had a low birth weight.

Choose No if this student did not have a low birth weight.

[Students]SC_EC_LowBirthWeightInd

1 AYP/Report Card

Income Range Choose the parent’s income range from the pop-up menu.


[Students]SC_EC_FamilyIncRangeCode

1 AYP/Report Card

Prior Child Care Choose the code that identifies the type of child care this student formerly received.


[Students]SC_EC_CarePriorToSchCode

1 AYP/Report Card

Medical Care Source Choose the code that identifies the student’s main source for medical care.


[Students]SC_EC_MedCareSrcCode 1 Required Setup.

Early Childhood Placement

Choose the code that identifies the type of classroom in which this student was placed for early childhood education.


[Students]SC_EC_EarlyChildPlaceCode

1 AYP/Report Card

Class Type Choose the code that identifies the type of early childhood class in which this student was enrolled.


[Students]SC_EC_ClassroomType 3 AYP/Report Card

Student Setup - State/Province – SC > Early Childhood 136



Family Literacy Services

Choose the code identifying the family members that received Family Literacy Services.


[Students]SC_EC_FamilyLiteracySrvcs

1 AYP/Report Card

Family Literacy Years Choose the code that identifies the number of years the family members received Family Literacy Services.


[Students]SC_EC_YrsFamilyLitSrvcs

3 AYP/Report Card

Special Needs Info Choose the code that identifies the student’s special needs.


[Students]SC_EC_SpecNeedsCode 1 AYP/Report Card

Qualified At-Risk Choose the code that qualifies this student as at-risk.


[Students]SC_EC_QualAtRiskCode 1 AYP/Report Card

Head Start Choose Yes if this student was enrolled in a Head Start program.

Choose No if this student was not enrolled in a Head Start program.

[Students]SC_EC_HeadStartInd 1 AYP/Report Card

Countdown to Kindergarten

Choose Yes if this student is enrolled in the Countdown to Kindergarten.

Choose No if this student is not enrolled in the Countdown to Kindergarten.

[Students]SC_EC_CountDownToKinderInd

1 Required Setup.




Class Curriculum Choose the code that identifies the curriculum used in the student’s class.


[Students]SC_EC_ClassCurrCode 2 AYP/Report Card

Ed Level Mom/Female Guardian

Choose the mother’s or female guardian’s education level.


[Students]SC_EdLevel_MomFG 2 AYP/Report Card

Years Ed Mom/Female Guardian

Choose the number of education years the mother or female guardian received.


[Students]SC_YearsED_MomFG 1 AYP/Report Card

Date Tested Enter the date that the student was tested.

[S_SC_STU_X]DIAL_Test_Date 10

DIAL MOTR_SubScale Number

Enter the appropriate numeric score for this assessment.

[S_SC_STU_X]DIAL_MOTR_SubScaleNum

11

DIAL MOTR_SubScale Percent

Enter the appropriate percent score for this assessment.

[S_SC_STU_X]DIAL_MOTR_SubScalePer

11

DIAL CONC_SubScale Number


[S_SC_STU_X]DIAL_CONC_SubScaleNum

11

DIAL CONC_SubScale Percent


[S_SC_STU_X]DIAL_CONC_SubScalePer

11

DIAL LANG_SubScale Number


[S_SC_STU_X]DIAL_LANG_SubScaleNum

11

DIAL LANG_SubScale Percent


[S_SC_STU_X]DIAL_LANG_SubScalePer

11




DIAL SELF_SubScale Number


[S_SC_STU_X]DIAL_SELF_SubScaleNum

11

DIAL SELF_SubScale Percent


[S_SC_STU_X]DIAL_SELF_SubScalePer

11

DIAL SEMOT_SubScale Number


[S_SC_STU_X]DIAL_SEMOT_SubScaleNum

11

DIAL SEMOT_SubScale Percent


[S_SC_STU_X]DIAL_SEMOT_SubScalePer

11

1st Administration Date Tested

Enter the date that the student was tested for 4K Readiness Assessment.

[S_SC_STU_X]Readiness_TestDate1_4K

10

1st Administration Score


[S_SC_STU_X]Readiness_Score1_4K

11

2nd Administration Date Tested



10

2nd Administration Score



11




State/Province – SC > 5K Readiness Scores

1st Administration Date Tested



10

1st Administration Score



11

2nd Administration Date Tested



10

2nd Administration Score



11

State/Province – SC > Student Supplemental

Diploma Earned Choose the code that identifies the type of diploma this student earned.


[Students]SC_DiplomaEarnCode 1 Required Setup.

Graduated School Number

This displays the school number for the school that the student graduated form.

[Students]Graduated_SchoolID N/A N/A

Graduated School Name

This displays the school that the student graduated from.

[Students]Graduated_SchoolName N/A N/A

Diploma Ordered Choose the code that identifies the type of diploma ordered for this student.


[Students]SC_DiplomaOrdCode 1 AYP/Report Card

Student Setup - State/Province – SC > 5K Readiness Scores 140



Diploma Order Num Choose the related diploma order number.

[Students]SC_DiplomaOrdID 2 N/A

Award Earned Choose the code identifying the award received by this student.


[Students]SC_AwardEarnCode 1 N/A

Award Ordered Choose the award ordered for this student.


[Students]SC_AwardOrdCode 1 N/A

Scholarship Ordered Choose the code identifying the scholarship ordered for this student.


[Students]SC_ScholarshipOrdCode 1 N/A

GED Date Earned – Month

Choose the month that the student earned their GED. If this field is populated the GED Date Earned – Year must be populated.

[Students]SC_MOGEDEarned 2 N/A

GED Date Earned – Year

Choose the year that the student earned their GED. If this field is populated the GED Date Earned – Month must be populated.

[Students]SC_YRGEDEarned 4 N/A

Retained Reason Choose the reason the student was retained.


[Students]SC_RetainReasonCode 2 Required Setup.

Student Setup - State/Province – SC > Student Supplemental 141



Times Retained Enter the number of times this student was retained.

This field allows for a numeric value only.

[Students]SC_TimesRetained 1 Required Setup.

Foster Home Select the value for foster home.


SC_Foster_Home 1 N/A

504 Plan Select the code identifying the 504 Plan in which the student participates.


[Students]SC_Plan504Code 3 Required Setup.

Comp Health Choose the code identifying what the student’s current status is for completing health education requirements.


[Students]SC_CompHealthEdCode 2 N/A

PE Compliance Select the code identifying the student’s current status is completing physical education requirements.


[Students]SC_PECompCode 2 N/A

Ninth Grade Code Choose the code identifying the year the student completed ninth grade for the first time.


[Students]SC_NinthGradeCode 2 AYP/Report Card


Student Setup - State/Province – SC > Student Supplemental 142



G & T Qualified Choose the code identifying whether the student qualifies for gifted and talented.


[Students]SC_GT_Qualified 1 N/A

State/Province – SC > Precode

Alternate Assessment Select Yes if the student requires an Alternate Assessment.

[Students.S_SC_STU_X]AltAssessCde

1 AYP/Report Card

Alternate Assessment Exception

Select Yes if the student requires an Alternate Assessment Exception

[Students.S_SC_STU_X]AltAssessException

2

Alternate Assessment Test Administrator First Name

Enter the first name of the test administrator of the alternate assessment.

[Students.S_SC_STU_X]AltAssessA_Firstname

25

Alternate Assessment Test Administrator Last Name

Enter the last name of the test administrator of the alternate assessment.

[Students.S_SC_STU_X]AltAssessA_Lastname

35

LEP Alternate Assessment

Select Yes if the student requires a LEP Alternate Assessment

[Students.S_SC_STU_X]LEPAltAssess

1

LEP Reading Custom Materials

Choose the LEP reading custom materials required by this student.

[Students.S_SC_STU_X]CustomLEPRead

1

LEP Writing Custom Materials

Choose the LEP writing custom materials required by this student.

[Students.S_SC_STU_X]CustomLEPWrit

1

LEP Writing Oral Admin

Choose the LEP writing oral administration for this student.

[Students.S_SC_STU_X]CustomLEP 1

LEP Listening Custom Materials

Choose the LEP listening custom materials required by this student.

[Students.S_SC_STU_X]CustomLEPListen

1

Student Setup - State/Province – SC > Precode 143



LEP Speaking Custom Materials

Choose the LEP speaking custom materials required by this student.

[Students.S_SC_STU_X]CustomLEPSpeak

1

Writing Custom Materials

Choose the custom Writing materials required by this student.


[Students.S_SC_STU_X]CustomWritingCde

1 Required Setup

Writing Oral/Signed Admin

Choose the type of oral administration for writing.


[Students.S_SC_STU_X]OralWriting

1 Required Setup

ELA Custom Materials Choose the custom ELA materials required by this student.


[Students.S_SC_STU_X]CustomELACde

1 Required Setup

ELA Oral/Signed Admin

Choose the type of oral administration for ELA.


[Students.S_SC_STU_X]OralELA 1 Required Setup

Math Custom Materials

Choose the custom mathematics materials required by this student.


[Students.S_SC_STU_X]CustomMathCde

1 Required Setup

Math Oral/Signed Admin

Choose the type of oral administration for Math.


[Students.S_SC_STU_X]OralMath I Required Setup

Science Custom Materials

Choose the custom science materials required by this student.


[Students.S_SC_STU_X]CustomSciCde

1 Required Setup




Science Oral/Signed Admin

Choose the type of oral administration for Science.


[Students.S_SC_STU_X]OralScience

1 Required Setup

Social Studies Custom Materials

Choose the custom social studies materials required by this student.


[Students.S_SC_STU_X]CustomSocStuCde

1 Required Setup

Social Studies Oral/Signed Admin

Choose the type of oral administration for Social Studies.


[Students.S_SC_STU_X]OralSocStudies

1 Required Setup

Writing Sort ID Enter the writing sort ID for this student.

[Students.S_SC_STU_X]WritingSortID

9 Required Setup

SCPASS Online – Writing

Choose Yes if the PASS Administration for Writing will be online.

[Students.S_SC_STU_X]PASSOnlineWriting

1 Required Setup

ELA Sort ID Enter the English/language arts sort ID for this student.

[Students.S_SC_STU_X]ELASortID 9 Required Setup

SCPASS Online – ELA Choose Yes if the PASS Administration for ELA will be online.

[Students.S_SC_STU_X]PASSOnlineELA

1 Required Setup

Math Sort ID Enter the mathematics sort ID for this student.

[Students.S_SC_STU_X]MathSortID

9 Required Setup

SCPASS Online – Math

Choose Yes if the PASS Administration for Math will be online.

[Students.S_SC_STU_X]PASSOnlineMath

1 Required Setup




Science Sort ID Enter the science sort ID for this student.

[Students.S_SC_STU_X]ScienceSortID

9 Required Setup

SCPASS Online – Science

Choose Yes if the PASS Administration for Science will be online.

[Students.S_SC_STU_X]PASSOnlineScience

1 Required Setup

Social Studies Sort ID Enter the social studies sort ID for this student.

[Students.S_SC_STU_X]SocStudiesSortID

9 Required Setup

SCPASS Online – Social Studies

Choose Yes if the PASS Administration for Social Studies will be online.

[Students.S_SC_STU_X]PASSOnlineSocStudies

1 Required Setup

HSAP Materials Choose the HSAP materials required by this student.


[Students.S_SC_STU_X]HSAPMaterialsCde

3 AYP/Report Card

HSAP Online - ELA Choose Yes if the HSAP Administration for ELA will be online.

[Students.S_SC_STU_X]HSAPOnline_ELA

1 Required Setup

HSAP Graduation Express

Choose Yes if the HSAP Graduation indicator is required.

[Students.S_SC_STU_X]GradExpress

1

HSAP Online - Math Choose Yes if the HSAP Administration for Math will be online.

[Students.S_SC_STU_X]HSAPOnline_Math

1 Required Setup

EOCEP Online - English

Choose Yes if the EOCEP Administration for English will be online.

[Students.S_SC_STU_X]EOCEPOnlineEnglish

1 Required Setup




LEP Online - Reading Choose Yes if the LEP Administration for Reading will be online.

[Students.S_SC_STU_X]ELDAOnline_Reading

1 Required Setup

EOCEP Online - Algebra

Choose Yes if the EOCEP Administration for Algebra will be online.

[Students.S_SC_STU_X]EOCEPOnlineAlgebra

1 Required Setup

LEP Online - Writing Choose Yes if the LEP Administration for Writing will be online.

[Students.S_SC_STU_X]ELDAOnline_Writing

9 Required Setup

EOCEP Online - Biology

Choose Yes if the EOCEP Administration for Biology will be online.

[Students.S_SC_STU_X]EOCEPOnlineBio

1 Required Setup

LEP Online - Listening Choose Yes if the LEP Administration for Listening will be online.

[Students.S_SC_STU_X]ELDAOnline_Listening

9 Required Setup

EOCEP Online - USHC Choose Yes if the EOCEP Administration for USHC will be online.

[Students.S_SC_STU_X]EOCEPOnlineUSHC

1 Required Setup

LEP Online - Speaking

Choose Yes if the LEP Administration for Speaking will be online.

[Students.S_SC_STU_X]ELDAOnline_Speaking

9 Required Setup

Kindergarten-Previous Program

Choose the code identifying the program this student attended prior to kindergarten.


[Students.S_SC_STU_X]KndrgrtnPrevPgm

3 Required Setup

Deaf-Blindness Choose Yes if this student is deaf and/or blind. The default is No.

[Students.S_SC_STU_X]DeafBlindInd

3 Required Setup




Multiple Disabilities Choose Yes if this student has multiple disabilities. The default is No.

[Students.S_SC_STU_X]MultiDisabInd

3 Required Setup

Student Not Tested Select the checkbox if the student is not tested.

[Students.S_SC_STU_X]StuNotTested

1 AYP/Report Card

Test Missed Choose the code for the test missed.


[Students.S_SC_STU_X]TestMissed 1 AYP/Report Card

Student Not Tested – LEP only

Select the checkbox if the student is not tested for LEP.

[Students.S_SC_STU_X]StudentNotTested_LEP

1

Students Not Tested Reason

Choose the code for the reason the test was missed.


[Students.S_SC_STU_X]StuNotTestedReason

3 AYP/Report Card

Students Not Tested Reason – LEP only

Choose the code for the reason the test was missed for LEP.


[Students.S_SC_STU_X]StudentNotTested_Reason_LEP

3 AYP/Report Card

Request Exclusion Indicator

(Documentation to SCDE Required)

Choose the Request Exclusion Indicator

[Students.S_SC_STU_X]SC_ReqExclusion

1 AYP/Report Card

State/Province – SC > Transportation

Street Number Enter the street number for the address where the student will be picked up and delivered.

[Students]SC_TRANS_StreetNum 10 Required Setup

Student Setup - State/Province – SC > Transportation 148



Street Name Enter the street name for the address where the student will be picked up and delivered.

[Students]SC_TRANS_StreetName 60 Required Setup

IEP Trans Required Choose Yes if this student’s IEP specified that transportation is required.

Choose No if this student’s IEP does not specify that transportation is required.

[Students]SC_TRANS_TransIEPInd 3 Required Setup

Spec Trans Need 1 through Spec Trans Need 10

Choose Yes if this student has a need that requires special transportation. You can enter up to 10 separate needs.

[Students]SC_TRANS_SpecNeedsReq01Ind through [Students]SC_TRANS_SpecNeedsReq10Ind

65 Required Setup

Special Equipment Required 1 and 2

Choose the appropriate value from the pop-up menu.


[Students]SC_TRANS_OtherSpecNeedsReq01Ind

[Students]SC_TRANS_OtherSpecNeedsReq02Ind

Required Setup

State/Province – SC > Work-based Learning

WBL Experience 1 Choose the code that identifies the work-based learning experience in which this student participated.


[Students]SC_WBL_ExpCode1 5 Required Setup

WBL Exp1 Owner Enter the name of the work-based experience owner.

[Students]SC_WBL_ExpOwner1 8 Required Setup

WBL Start Date 1 Enter the date the student’s first work-based experience started.

[Students]SC_WBL_StartDate1 10 Required Setup

Student Setup - State/Province – SC > Work-based Learning 149



WBL End Date 1 Enter the date the student’s first work-based experience ended.

[Students]SC_WBL_EndDate1 10 Required Setup

WBL Employer Name 1

Enter the name of the student’s employer.

[Students]SC_WBL_EmpName1 35 Required Setup

WBL Employer Phone 1

Enter the phone number of the student’s employer.

[Students]SC_WBL_EmpPhone1 15 Required Setup

WBL Employer Size 1 Choose the code that identifies the size of the employer’s company.


[Students]SC_WBL_EmpSize1 5 Required Setup

WBL Supervisor 1 Enter the name of the student’s supervisor.

[Students]SC_WBL_Supervisor1 25 Required Setup

WBL Job Title 1 Enter the student’s job title. [Students]SC_WBL_JobTitle1 25 Required Setup

WBL Paid 1 Choose Yes if the student received payment for this work-based learning experience.

Choose No if the student did not receive payment for this work-based learning experience.

[Students]SC_WBL_PaidInd1 3 Required Setup

WBL Related to Career Plan 1

Choose Yes if this work-based learning experience is related to the student’s career plan.

Choose No if this work-based learning experience is not related to the student’s career plan.

[Students]SC_WBL_RelateCareerPlanInd1

3 Required Setup




Credit 1 Choose Yes if the student received academic credit for participating in this work-based learning experience.

Choose No if the student did not receive academic credit for participating in this work-based learning experience.

[Students]SC_WBL_CreditInd1 3 Required Setup

WBL Coordinator 1 Enter the name of the work-based learning experience coordinator.

[Students]SC_WBL_Coordinator1 25 Required Setup

WBL Address 1 Enter the street address of the work based learning location.

[Students]SC_WBL_Add1 35 Required Setup

WBL City 1 Enter the city of the work based learning location.

[Students]SC_WBL_City1 20 Required Setup

WBL Zipcode 1 Enter the zip code of the work based learning location.

[Students]SC_WBL_Zip1 5 Required Setup

WBL Employer Email Address 1

Enter the employer email address. [Students]SC_WBL_Email1 30 Required Setup

WBL Number of annual ELO student opportunities provided 1

Enter the number of annual ELO student opportunities provided.

[Students]SC_WBL_AnnualELO1 10 Required Setup

WBL Other support provided to you by employer 1

Choose the code for other support provided to student by employer.

[Students]SC_WBL_OtherSupp1 1 Required Setup

WBL Type of Business 1

Choose the WBL type of business. [Students]SC_WBL_Type1 1 Required Setup




WBL Experience 2 Choose the code that identifies the second work-based learning experience in which this student participated.





WBL Start Date 2 Enter the date the student’s second work-based experience started.


WBL End Date 2 Enter the date the student’s second work-based experience ended.


WBL Employer Name 2






















3 Required Setup






















[Students]SC_WBL_ OtherSupp2 1 Required Setup



WBL Experience 3 Choose the code that identifies the third work-based learning experience in which this student participated.





WBL Start Date 3 Enter the date the student’s third work-based experience started.


WBL End Date 3 Enter the date the student’s third work-based experience ended.


WBL Employer Name 3






















10 Required Setup

























WBL Experience 4 Choose the code that identifies the fourth work-based learning experience in which this student participated.








WBL Start Date 4 Enter the date the student’s fourth work-based experience started.


WBL End Date 4 Enter the date the student’s fourth work-based experience ended.


WBL Employer Name 4



















10 Required Setup




























Career Assessment 1 Choose the code identifying a career assessment test administered to this student.


[Students]SC_WBL_CarAssessCode1

10 Required Setup




10 Required Setup




10 Required Setup

Service Learning Hours

Enter the number of service learning hours this student earned.

[Students]SC_WBL_SrvcLearnHrs 10 Required Setup




State/Province – SC > Additional Student Information

Gen (Jr., III, etc.) Choose the generation code for the student if applicable.

The default option is None.


[Students]SC_StudentGeneration 3 AYP/Report Card




Nickname Enter the student nickname. [Students]SC_NickName 19 N/A

Alias Name Enter the student’s alias. [Students]SC_OtherName 19 N/A

SC County Choose the South Carolina County where the student resides from the pop-up menu.

The default option is Select One.

Note: This pop-up menu is maintained by the SCDE through the modifydataSC.html custom page.

[Students]SC_County 2 N/A

Birth Place Enter the birth place of the student.

[Students]SC_Student_BirthPlace 19 AYP/Report Card

US Sch Entry Date Enter the date when the student first entered a US school.

Format: mm/dd/yyyy

[Students]SC_USSchEntryDate 10 AYP/Report Card

Student Setup - State/Province – SC > Additional Student Information 160



English Prof Choose the student’s English Proficiency from the pop-up menu.



If the value selected is 1 to 5 the user must select a decimal value from the field that displays to the right before the record can be saved.

[Students]SC_Engl_Prof 1 AYP/Report Card

1st Lang Spoken Choose the student’s first language spoken from the pop-up menu.

The default option is (blank)-English.


[Students]SC_First_Lang_Spoken 3 AYP/Report Card

Home Lang Choose the student’s home language from the pop-up menu.

The default option is (blank)-English.


[Students]SC_HomeLang 3 AYP/Report Card

Birth Country Choose the student’s birth country from the pop-up menu.

Note: This pop-up menu is maintained by the SCDE through the BirthCountryList.html custom page.

[Students]SC_Student_BirthCntry 5 N/A




Parent Military Status Choose the student’s parent’s military status from the pop-up menu.

The default is (blank)-Neither Parent no Guardian is serving in any military service.


[Students]SC_ParentsMilitaryStatus 2 N/A

SC IEP Ind. This field is read only. [Students]SC_iep_ind 1 N/A

School Res Enter the school number for the student’s school of residence.

[Students]SC_SchoolRes 19 N/A

Transp Needed Choose the student’s type of transportation needed.



[Students]SC_Trans_Needed 1 N/A

Unlisted Phone Choose X-Unlisted Number from the pop-up menu if the student has an unlisted phone number.

The default is (blank) Listed Number.

[Students]SC_UnlistedPhone 1 N/A

Bus 1 Enter the bus number for the student’s primary bus number.

[Students]SC_BusInfo1 19 N/A

Bus 2 Enter the bus number for a second bus if the student rides more than one bus.

[Students]SC_BusInfo2 19 N/A




Diploma Type (for Transcript)

Choose the student’s diploma type to be used for the transcript from the pop-up menu.

The default option is (blank)-None.


[Students]SC_Diploma_Type 1 AYP/Report Card



Grad Date Enter the student’s date of graduation.

Format: mm/dd/yyyy

[Students]SC_GradDate 10 SC Transcript 2010-11 (final)


Orig Entry Date (Current School)

This field is read only.

Format: mm/dd/yyyy

[Students]SC_OrigEntryDate 10 SC Transcript 2010-11 (final)


Advisor Enter the name of the student’s advisor/homeroom teacher.

[Students]SC_Advisor 19 Required Setup

Instructional Setting Choose the appropriate instructional setting for the student from the pop-up menu.

The default option is (blank)-Regular.


[Students]SC_InstrSetting 3 Required Setup




True Grade Choose the student’s true grade level from the pop-up menu.

The default option is (blank) - Select One.


[Students]SC_TrueGrade 2 N/A

Medicaid No Enter the student’s Medicaid number.

[Students]SC_MedicaidID 19 AYP/Report Card

Grid Code Enter the student’s grid code. [Students]SC_GridCode 19 N/A

Migrant Select the checkbox if the student qualifies as a migrant student. An SEA reviewed and approved Certificate of Eligibility is required for this to be selected.

[Students]SC_Migrant 1 AYP/Report Card

Middle/Early College (HS only)

Select the checkbox if the student attends a Middle/Early college program.

[Students]SC_MiddleEarlyCollege 1 Required Setup

Moved to District Choose the district that the student moved to from the pop-up menu.

This pop-up menu is maintained by the SCDE through the DistrictList.html custom page.

[Students]SC_Moved_To_District 4 AYP/Report Card




Moved to School Choose the school that the student moved to from the pop-menu.

A pop-up menu displays after a value is selected in the Moved to District field. The values in the pop-up menu depend on the District selected.

These pop-up menus are maintained by the SCDE through the custom pages that maintain the list of schools in each district in South Carolina.

[Students]SC_Moved_To_School 7 AYP/Report Card

No Show Reason Choose the student’s no-show reason from the pop-up menu if applicable.

The default option is blank.


[Students]SC_NoShow_Reason 3 AYP/Report Card

Dropout Date Enter the date the student was considered a dropout if applicable.

Format: mm/dd/yyyy

[Students]SC_Dropout_Date 10 AYP/Report Card

Dropout Reason Choose the reason the student is considered a dropout from the pop-up menu.



[Students]SC_Dropout_Reason 2 N/A




Title I Assistance Choose Targeted Assistance if the student receives targeted Title I assistance from the pop-up menu if applicable.


[Students]SC_Title1AsstTypeCode 1 AYP/Report Card

Title I Math Choose Yes from the pop-up menu if the student receives Title I Math assistance; otherwise choose No.


[Students]SC_Title1MathInd 1 AYP/Report Card

Title I ELA Choose Yes from the pop-up menu if the student receives Title I ELA assistance; otherwise choose No.


[Students]SC_Title1ReadInd 1 AYP/Report Card

State/Province – SC > Graduation Rate Planning Worksheet

Enter Date Date of the Enroll Request.

Format: mm/dd/yyyy

[Students]SC_Grad_Date_Of_Enroll_Request

10 N/A

Your RFR On File? Select Yes from the pop-up menu if the request is on file; otherwise select No. The default is Select One.

[Students]SC_Xfer_RFR_On_File 1 N/A

Date of RFR This is the date the request for records was made to the sending school.

Format: mm/dd/yyyy

[Students]SC_Grad_Date_of_RFR 10 N/A

Student Setup - State/Province – SC > Graduation Rate Planning Worksheet 166



Transcript On File? Choose Yes from the pop-up menu if the transcript is on file; otherwise select No. The default is Select One.

[Students]SC_Grad_Transcript_On_File

1 N/A

Initials of Person Putting this Student’s Record into Student Information System

Enter the initials of the appropriate person.

[Students]SC_Grad_Data_Entry_Initials

10 N/A

Comments Enter any comments that are appropriate for the request for records and/or the transcript.

[Students]SC_Grad_Transfer_In_Comments

N/A N/A

RFR Received Choose Yes from the pop-up menu if a request for records has been received; otherwise select No. The default is Select One.

[Students]SC_Grad_RFR_Received 1 N/A

RFR Date Enter the date that the request for records is received.

Format mm/dd/yyyy

[Students]SC_Grad_Date_RFR_Received

10 N/A

RFR States Choose Yes from the pop-up menu if a request for records displays the Diploma Program Type; otherwise select No. The default is Select One.

[Students]SC_Grad_RFR_Shows_Diploma_Type

1 N/A

RFR On File Choose Yes from the pop-up menu if the request for transfer is on file; otherwise select No. The default is Select One.

[Students]SC_Grad_RFR_On_File 1 N/A




RFR School Enter the name of the school that the student transferred to.

[Students]SC_Grad_RFR_School 62 N/A

School Type Choose the type of school that the student is transferring to from the pop-up menu.


[Students]SC_Grad_RFR_School_Type

1 N/A

In or Out of State School

Choose I-In from the pop-up menu if the student is transferring to an in-state school. Choose O-Out if the student is transferring to an out-of-state school. The default is Select One.

[Students]SC_Grad_RFR_School_Location

1 N/A

Does School Offer Both Diploma & Non-Diploma Program Types

Choose Yes from the pop-up menu if the school the student is transferring to offers both diploma and non-diploma program types; otherwise select No. The default is Select One.

[Students]SC_Grad_RFR_School_Offers_Both_Program_Types

1 N/A

Letter On File Confirming Student Retained?

Choose Yes from the pop-up menu if a letter is on file confirming that the student was retained; otherwise select No. The default is Select One.

[Students]SC_Grad_Retain_Letter_On_File

1 N/A

Program Type Indicated on RFR

Choose the program type that is on the request for record from the pop-up menu. The default is Select One.


[Students]SC_Grad_Program_Type_On_RFR

1 N/A




Comments Enter any appropriate comments about the student’s transfer or withdrawal documentation.

[Students]SC_Grad_Transfer_Out_Comments

N/A N/A

Transfer Out Type Choose one of the ten options on the right side of the Transfers Out and Withdrawal Documentation section that apply to this transfer.


[Students]SC_Grad_Transfer_Out_Type

1 N/A

Source Choose the source of information about the transfer out and emigration from the pop-up menu. The default is Select One.


[Students]SC_Grad_Emigration_Info_Source

1 N/A

Country Choose the country that the student is emigrating to from the pop-up menu. The default is Select One.

The list of countries is maintained by the SCDE in the CountryList.html file.

[Students]SC_Grad_Country 5 N/A

Letter on File Choose Yes from the pop-up menu if a letter is on file confirming that the contact was made with the parent; otherwise select No. The default is Select One.

[Students]SC_Grad_Parent_Contact_Letter_On_File

1 N/A

Date of Contact Enter the date the parent was contacted about the emigration.

Format mm/dd/yyyy

[Students]SC_Grad_Parent_Contact_Date

10 N/A




Letter on School Letterhead on File?

Choose Yes from the pop-up menu if a letter on school letterhead is on file confirming the death of the student; otherwise select No. The default is Select One.

[Students]SC_Grad_Deceased_Student_Letter_On_File

1 N/A

Date Enter the date the student was deceased.

Format mm/dd/yyyy

[Students]SC_Grad_Date_Of_Death

10 N/A

Comments Enter any additional information on the deceased as needed.

[Students]SC_Grad_Deceased_Student_Comments

N/A N/A

We suggest this student should be in this school’s NUMERATOR:

Choose Yes from the pop-up menu if the student should be counted in the numerator in calculating the graduation rate status; otherwise select No. The default is Select One.

[Students]SC_Grad_Student_Should_Be_In_Numerator

1 N/A

We suggest this student should be in this school’s DENOMINATOR:

Choose Yes from the pop-up menu if the student should be counted in the denominator in calculating the graduation rate status; otherwise select No. The default is Select One.

[Students]SC_Grad_Student_Should_Be_In_Denominator

1 N/A

This Student’s ON-TIME GRADUATION YEAR (SPRING):

Enter the year of the student’s on-time graduation.

[Students]SC_Grad_Ontime_Grad_Year

11 N/A

Comments Enter any appropriate comments about the student’s graduation rate status.

[Students]SC_Grad_Graduation_Rate_Status_Comments

N/A N/A




State/Province – SC > Civil Rights Data Collection (CRDC)

Note: These fields are used for the data collection for the Civil Rights Data Collection.

International Baccalaureate Program

Choose Yes from the pop-up menu if this student is to be counted as participating in the IB Program in the Civil Rights Data Collection report.

[Students]CRDC_IBDiplomaProgram_YN

1 CRDC Report - Part

GED Preparation Program

Choose Yes from the pop-up menu if this student is to be counted as participating in the GED Program in the Civil Rights Data Collection report.

[Students]CRDC_GEDPrepProgram_YN

1 CRDC Report – Part 2

Received GED from GED Preparation Program

Choose Yes from the pop-up menu if this student is to be counted as receiving their GED in the Civil Rights Data Collection report.

[Students]CRDC_GEDPrepProgramCred_YN

1 CRDC Report - Part 2

Took SAT during school year

Choose Yes from the pop-up menu if this student took the SAT test during the school year and is to be counted in the Civil Rights Data Collection report.

[Students]CRDC_SAT_YN 1 CRDC Report - Part 2

Took ACT during school year

Choose Yes from the pop-up menu if this student took the ACT test during the school year and is to be counted in the Civil Rights Data Collection report.

[Students]CRDC_ACT_YN 1 CRDC Report - Part 2

Student Setup - State/Province – SC > Civil Rights Data Collection (CRDC) 171



AP Placement Exams Taken

Choose the appropriate pop-up menu item that denotes the student’s status for the CRDC report if enrolled in AP classes.

[Students]CRDC_APExam_YN 1 CRDC Report - Part 2

AP Exams Passed Choose the appropriate pop-up menu item that denotes the student’s status for the CRDC report if the student took AP tests.

[Students]CRDC_APExamPassed_YN

1 CRDC Report - Part 2

State/Province – SC > Immunizations

Enter the students overall Immunization Status

Choose the immunization status from the pop-up menu. The default is No Record.


[Students]Immune_Status 13 N/A

Diphtheria, Tetanus, Pertussis (DTaP, Tdap, DTP, TD, DT) Dates

Enter the dates(s) of the doses for any of the varieties of DTP. There are five fields for data.

Format is mm/dd/yyyy

[Students]SC_DTP1

[Students]SC_DTP2

[Students]SC_DTP3

[Students]SC_DTP4

[Students]SC_DTP5

10

10

10

10

10

N/A

DTP Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]dpt 13 N/A

Student Setup - State/Province – SC > Immunizations 172



Td (Adult) Tetanus Diphtheria Dates

Enter the dates(s) of the doses for Td Tetanus Diphtheria. There are 5 fields for data.

Format: mm/dd/yyyy

[Students]SC_Dttd1

[Students]SC_Dttd2

[Students]SC_Dttd3

[Students]SC_Dttd4

[Students]SC_Dttd5

10

10

10

10

10

N/A

Td Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]td 13 N/A

OPV Dates Enter the dates(s) of the doses for OPV. There are 5 fields for data.

Format: mm/dd/yyyy

[Students]sc_opv1

[Students]sc_opv2

[Students]sc_opv3

[Students]sc_opv4

[Students]sc_opv5

10

10

10

10

10

N/A

OPV Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]sc_opv 13 N/A

IPV Dates Enter the dates(s) of the doses for IPV. There are 5 fields for data.

Format: mm/dd/yyyy

[Students]sc_ipv1

[Students]sc_ipv2

[Students]sc_ipv3

[Students]sc_ipv4

[Students]sc_ipv5

10

10

10

10

10

N/A




IPV Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]sc_ipv 13 N/A

Measles, Mumps Rubella (MMR) Dates

Enter the dates(s) of the doses for MMR. There are 3 fields for data.

Format: mm/dd/yyyy

[Students]SC_MMR1

[Students]SC_MMR2

[Students]SC_MMR3

10

10

10

N/A

MMR Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]SC_MMR 13 N/A

Measles Only Dates Enter the dates(s) of the doses for MMR. There are 2 fields for data.

Format: mm/dd/yyyy

[Students]SC_Measles1

[Students]SC_Measles2

10

10

N/A

Measles Only Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]rv 13 N/A

Mumps Only Dates Enter the dates(s) of the doses for Mumps. There are 2 fields for data.

Format: mm/dd/yyyy

[Students]SC_Mumps1

[Students]SC_Mumps2

10

10

N/A

Mumps Only Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]mumps_status 13 N/A




HIB Dates Enter the dates(s) of the doses for HIB. There are 4 fields for data.

Format: mm/dd/yyyy

[Students]SC_hib1

[Students]SC_hib2

[Students]SC_hib3

[Students]SC_hib4

10

10

10

10

N/A

HIB Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]hib 13 N/A

Varicella (Chicken Pox) Dates

Enter the dates(s) of the doses for Varicella. There are 2 fields for data.

Format: mm/dd/yyyy

[Students]SC_Var1

[Students]SC_Var2

10

10

N/A

Varicella Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]varicella 13 N/A

Hx of Varicella (Chicken Pox) Dates

Enter the dates(s) of the doses for Varicella. There are 2 fields for data.

Format: mm/dd/yyyy

[Students]SC_HxVar1

[Students]SC_ HxVar2

10

10

N/A

Hx of Varicella Status Choose the immunization status from the pop-up menu. The default is No Record.


[Students]varicella_hx 13 N/A




Hepatitis B PED Dates Enter the dates(s) of the doses for Hepatitis B PED. There are 5 fields for data.

Format: mm/dd/yyyy

[Students]SC_HepBPed1





10

10

10

10

10

N/A

Hepatitis B PED Status



[Students]hepatitis_p 13 N/A

Hepatitis B Adult Dates

Enter the dates(s) of the doses for Hepatitis B Adult. There are 2 fields for data.

Format: mm/dd/yyyy

[Students]SC_HepBAdult1

[Students]SC_HepBAdult2

10

10

N/A

Hepatitis B Adult Status



[Students]hepatitis_a 13 N/A

Pneumococcal Dates Enter the dates(s) of the doses for Pneumococcal. There are six fields for data.

Format: mm/dd/yyyy

[Students]SC_Pneumo1






10

10

10

10

10

10

N/A




Other Optional Tests Dates

Enter the dates(s) of the other optional tests. There are 5 fields for data.

Format: mm/dd/yyyy

[Students]med_other1





10

10

10

10

10

N/A

Doctor Enter the name of the student’s doctor.

[Students]Doctor_Name 39 N/A

Doctor Phone Enter the phone number of the doctor.

[Students]Doctor_Phone 19 N/A

Dentist Enter the name of the student’s dentist.

[Students]Dentist_Name 39 N/A

Dentist Phone Enter the phone number of the dentist.

[Students]Dentist_Phone 19 N/A

Medical Alert Text Enter any information needed for medical alerts.

[Students]Alert_Medical N/A N/A

Alert Expires (date) Enter the date when the medical alert expires.

Format: mm/dd/yyyy

Leave the value at 0/0/0 if the alert never expires.

[Students]Alert_MedicalExpires 10 N/A

Allergies Enter any information that applies to the student’s allergies.

[Students]allergies N/A N/A

Special Medical Considerations

Enter any other special medical considerations for the student.

[Students]medical_considerations 72 N/A




Hearing Test Data Enter any information about the student’s hearing test.

[Students]hearing_data 72 N/A

Eye Exam Data Enter any information about the student’s eye exam.

[Students]eye_data 72 N/A

Weight Data Enter any information about the student’s weight.

[Students]weight_data 72 N/A

Height Data Enter any information about the student’s height.

[Students]height_data 72 N/A

Historical Grades

School Name Enter the name of the school where the course was taken.

[StoredGrades]SchoolName N/A AYP/Report Card



School Year Enter the year the course was taken.

Format yyyy (for 1998-1999 school year, enter 1998)

[StoredGrades]TermID 4 SC Transcript 2010-11 (final)


Store Code Enter the store code for the mark that is added.

[StoredGrades]StoreCode 2 SC Transcript 2010-11 (final)


Student Setup - Historical Grades 178



Historical Grade Level Enter the grade level of the student at the time they took the course.

[StoredGrades]Grade_Level 2 SC Transcript 2010-11 (final)


Course Number Enter the course number. [StoredGrades]Course_Number N/A SC Transcript 2010-11 (final)


Course Name Enter the name of the course. [StoredGrades]Course_Name N/A AYP/Report Card



Teacher Name Enter the name of the teacher who taught the course, if known.

[StoredGrades]Teacher_Name N/A N/A

Grade Enter the grade the student made for the particular store code.

[StoredGrades]Grade N/A SC Transcript 2010-11 (final)





GPA points Enter the number of GPA points awarded for the particular mark.

[StoredGrades]GPA_Points N/A SC Transcript 2010-11 (final)


Percent Enter the percent value of the mark for the particular store code.

[StoredGrades]Percent N/A SC Transcript 2010-11 (final)


Earned Credit Hours Enter the amount of credit earned for this mark.

[StoredGrades]EarnedCrHrs N/A SC Transcript 2010-11 (final)


Potential Credit Hours Enter the amount of credit the mark could possibly earn.

[StoredGrades]PotentialCrHrs N/A SC Transcript 2010-11 (final)


Credit Type Enter any credit types that apply to this course.

[StoredGrades]Credit_Type N/A SC Transcript 2010-11 (final)





Exclude from GPA? Select Include to include this mark in the GPA calculation. To exclude it from the GPA calculation, select Exclude.

[StoredGrades]ExcludeFromGPA N/A SC Transcript 2010-11 (final)


Exclude from class rank?

Select Include to include this mark in the class rank calculation. To exclude it from the class rank calculation, select Exclude.

[StoredGrades]ExcludeFromClassRank



Exclude from honor roll?

Select Include to include this mark in the honor roll calculation. To exclude it from the honor roll calculation, select Exclude.

[StoredGrades]ExcludeFromHonorRoll

N/A N/A

Attendance

Attendance Verify that attendance data is entered for the student.

Note: All students must be scheduled into a class during the bridge period at their home school. If a student is not scheduled into a class during the bridge period, you will have to manually enter the student’s daily attendance code. This includes students that are at CATE centers and alternative schools.

[Attendance] N/A SC06 Membership and Attendance


Student Setup - Attendance 181



Test Scores

Enter New Test Choose a test from the pop-up menu.

[StudentTest]TestID

[Tests]Name

N/A N/A

Date Enter the date of the test using the format mm/dd/yyyy.

[StudentTest]Test_Date N/A N/A

Term Choose the term the test was taken from the pop-up menu.

[StudentTest]TermID N/A N/A

Grade Level Enter the grade level for the test. [StudentTest]Grade_Level N/A N/A

Score For each of the test scores, enter the number score, the percent score, and the alpha letter grade.

For Dial_3, the number and percent scores are required for each test part.

[StudentTestScore]NumScore

[StudentTestScore]PercentScore

[StudentTestScore]AlpphaScore

N/A N/A

Lunch

Lunch Status Choose the lunch status from the pop-up menu.

South Carolina must use only the Full Pay (P), Reduced (R), and the Free (F) choices. The choices Exempt (E), Temporary (T), and Free-DC (FDC) should not be used and cannot be removed from the list.

[Students]LunchStatus N/A AYP/Report Card

Student Setup - Test Scores 182



Incidents

Incident List Discipline incidents that involve the selected student can be viewed on this page.

Note: It is recommended to create discipline incidents at the school or district level.


All Enrollments > Edit Enrollment Record

Course Information about the class of enrollment.

Format: CourseName (CourseNumber.SectionNumber)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A N/A

Enroll Date Enter the enroll date. [CC]DateEnrolled N/A N/A

Exit Date Enter the exit date. [CC]DateLeft N/A N/A

Special Programs > Edit/New Special Program Enrollment

Entry Date Enter the exit date for the special program.

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date N/A Required Setup

Exit Date Enter the entry date for the special program.

Note: The date is the day after the last day of special program enrollment.

[SpEnrollments]Exit_Date N/A Required Setup

Student Setup - Incidents 183



Exit Reason Enter the exit reason for the special program.

[SpEnrollments]ExitCode N/A Required Setup

Grade Level Enter the grade level for the special program.

[SpEnrollments]GradeLevel 2 Required Setup

Program Choose the program type for the special program from the pop-up menu.

[SpEnrollments]ProgramID N/A Required Setup

Student Setup - Special Programs > Edit/New Special Program Enrollment 184



Transfer Information > Edit Current/Previous Enrollment

Enter current or previous school enrollment information for the student.

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions

Entry Date Enter the entry date for the school enrollment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

6-10 EFA/EIA Initialization








Student Setup - Transfer Information > Edit Current/Previous Enrollment 185



Entry Code Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

Max 20 EFA/EIA Initialization









Exit Date Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

Note: A no-show student is one whom does not show up on the first day of the new school year at the school he was enrolled and scheduled for classes. The exit date for this student is the first day of the new school year for that school. The student must be no-showed before the end of the first day of school. The exit code for the no-show student is NS. The enter and exit date must be equal to each other.

[Students]ExitDate

[ReEnrollments]ExitDate

6-10 EFA/EIA Initialization










Exit Code Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Max 20 EFA/EIA Initialization







Full-Time Equivalency Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

N/A




Grade Level Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level








District of Residence Choose the district of residence from the pop-up menu to identify where the student is coming from or going to.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A N/A




Scheduling Setup

Year of Graduation Enter the year of graduation for the student. This is the spring term of the year (i.e. for 2011-2012 it is 2012).

[Students]Sched_YearOfGraduation 4 SC Transcript 2010-11 (final)


Next School Indicator Choose the school from the pop-up menu that the student will attend in the next school year.

[Students]Next_School N/A Required Setup for Assessment

Student Setup - Scheduling Setup 190


Reports The following reports are required for South Carolina state reporting. Generate these reports to collect information for the parameters you specify. You need to set up correct reporting criteria in order to run a successful report. Output display and data varies per report.

Understanding the Report Output Table The report output tables in this guide include the following elements:

• Item # or Position – Either the numerical order of the data element (first element is 1, second element is 2), or the position in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular element may start at position 5. In this example, position 5 is Y.

• Data Element – The name of the data element.

• Description – Additional information about the data element, including state reporting rules.

• [Table] – The name of the table where the data is stored.

• Field Name – The name of the field where the data is stored.

Note: The Table name appears in brackets with the Field Name directly following. Example: [Table]FieldName.

• Data Type – The field type used for the data element, such as character string, numeric, etc.

• Field Length – The length of the data element when extracted.

• Begin/End Position – The position of the data element in the report. For example, if there is a string of data elements, such as 2009YNYN08091989, the particular element may start at position 5. In this example, position 5 is Y.

Reports - Understanding the Report Output Table 191


EFA/EIA Initialization You must run this process at the beginning of the school year to clear out existing EFA and EIA codes and dates for the current school year. This process will reset the EFA codes for each student to a default EFA code based on each student’s grade. All self-contained dates are also cleared.

You should run this process only once per school year at the beginning of the school year before the first day of school.

Important: Verify that PowerSchool is set to the desired school year. Once started, this process cannot be stopped.

When the process is complete, a report is generated that shows the School(s) Run For and the total Students Processed.

When the initialization process is run, all current year records for the designated students in the selected schools are deleted in the EFA History file. A new record is created for each student that contains the following fields:

• Effective Start Date, [SC_EFA_History]start_dt - Assigns the date of the student’s initial enrollment in the current school year.

• Effective Stop Date, [SC_EFA_History]stop_dt - Assigns a blank value.

• EFA Primary, [SC_EFA_History]efa_primary - Assigns the EFA code corresponding to the student’s grade level in the Students file.

• EFA 2 [SC_EFA_History]efa_2 - Assigns a blank value.

• EFA 3 [SC_EFA_History]efa_3 - Assigns a blank value








Reports - EFA/EIA Initialization 192


Selection Criteria Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects records from the [Students] and [ReEnrollments] tables that occurred during the current school year, based on the following criteria:

• When particular schools are selected only students from those schools are used.

• Any student who is or was enrolled at any time in the current school year that has a Yes in the Include in State Reporting field is included in the initialization process.

• Students who are pre-enrolled are included if their enrollment dates fall within the selected school year, as determined by the student’s enrollment status.

• Any school that has a Yes in the Exclude from State Reporting field is not included in the initialization process.

Report Input To generate the SC EFA/EIA Initialization report, do the following:

1. On the Start Page, click System Reports. The Reports page appears.

2. Click the State tab. The State Reports page appears.

3. Click SC EFA/EIA Initialization. The SC EFA/EIA Initialization Report page appears.

4. Enter information in all of the required fields.

Note: Select the checkbox next to the filter fields to save the settings as defaults. To select all checkboxes, choose Select All from the pop-up menu. To clear all checkboxes, choose Clear All.

5. Click Submit to generate the report.

Field Description

Processing Options Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.



Field Description

• ASAP – Execute the report in the order it is received in the Report Queue.

• At Night – Execute the report during the next evening.

• On Weekend – Execute the report during the next weekend.

• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10 AM : 05.

Select the school(s) you wish to run the initialization for

Click each school you want to include in the initialization process. Hold down the Ctrl key to select multiple schools in the list.

Note: If you are a school user, you can run this process only for the schools to which you have access.

Run for all schools Click Yes to run the initialization process for all schools in your district. No is the default. If your user default access is District Office, you may select the Run for all schools option at the district building. If this option is set to Yes, then do not select any schools in the Select the school(s) you wish to run the initialization for box.



Report Output Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Position Field Description

1 School (s) Run For This lists the School or Schools the process was run for.

2 Students Processed This shows the total number of students processed.



SC01 EFA/EIA Data Verification Report This report lists any EFA or EIA errors in student data that must be corrected prior to creating the SC02 and the SC06 extracts for sending to the SCDE.

Each time you run the Data Verification report, a record is inserted into the Verification Error Log for each student record with errors. Errors are listed by student, with one record containing all errors found. If there are no records found, no records are inserted into the Verification Error Log.

Note: The data verification cannot be run at the same school at the same time as the same user or a different user.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC01 EFA/EIA Data Verification Report, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects which student records to use based on the following criteria:

• The Include in State Reporting field is set to Yes for that student record.

• The student was enrolled at any time during the selected school year.

A student record is excluded based on the following criteria:

• The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected school year.

• The student’s grade level is not equal to 99.

• The school ID is not the Graduated Students School.

The student is also excluded if all of their school enrollments for the selected school year have an enrollment code of xxi.

The reporting period for the EFA/EIA Data Verification report is based on the current school year. The report start date is always the first day of school for the students in the current year, and the end date is equal to the current date, if the current date falls within the current school year. If the current date is not in the current school year, the last day of school for the students is the default reporting end date.

Reports - SC01 EFA/EIA Data Verification Report 196


Report Input To generate the SC01 EFA/EIA Data Verification report, do the following:



3. Click SC01 EFA/EIA Data Verification. The SC01 EFA/EIA Data Verification Report page appears.




Field Description

Processing Options Use the pop-up menu to select a processing option. Use the options to indicate when you want the report to generate.

• In Background Now

• ASAP

• At Night

• On Weekend

• On Specific Time

The option to override may not be available on some reports.

Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter the date and time you want the system to generate the report.

Sort Options Select the sort option for the report. You can sort the report by student number (default), student name, or student name and grade level.



Field Description

Select Data to Process Choose one of the options from the pop-up menu:

• All EFA/EIA Data to verify all student EFA/EIA data.

• Membership and Attendance Extract to verify student membership and attendance data. This option must be run prior to running the SC06.

• Cumulative Class Extract to verify student class data. This option must be run prior to running the SC02.



Report Output Each of the fields displayed in the output of the report are described below.

Position Field Description [Table]FieldName

1 BEDS Code This field is calculated by combining the district number and school code. The district number is extracted from the Edit District page, Start Page > District Setup > District Information.

The school code is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.


[Schools]School_Number

2 District Name This field contains the name of your school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.


[Prefs]Value

3 Name This field contains the name of your school. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Schools]School_Name

Data Errors were found in the following student records

4 Student Number This field contains the identification number for each student included on the report. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]Student_Number

5 Student Name This column contains the name of each student assigned to an EIA code, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]LastFirst



Position Field Description [Table]FieldName

6 Grade This field contains the grade level of each student included on the report. This value is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.


[Reenrollments]Grade_Level

7 Error Message This field contains the text describing the error detected during the verification process. Multiple errors may display for each student record.

N/A

8 Total Erroneous Student Records

This field is calculated. It is the sum of all student records listed on the report.

N/A

9 Total Errors This field is calculated. It is the count of all errors listed on the report.

N/A



Verification Log The Verification Log is a virtual table [SC_Verification_Log] that contains one record for each extract key; extract keys are A – All EFA/EIA Data, C – Cumulative Class Extract, and M – Membership and Attendance Extract. When the SC01 EFA/EAI Data Verification report is run a record is stored, the old data verification records are cleared and replaced by the most recently processed data verification records. The Verification Log table will only contain the most current record for each extract key.

The following table shows the elements stored in the Verification Log for each extract key.

School_ID Report_ID Ver_Status Status_Date Status_Time Extract_Key

School identification of the school selected for running the report

SC_Data_Verification S-Successful

F-Failed

MM/DD/YYYY

The date of running the data verification for a specific extract.

HH:MM:SS

The time of running the data verification for a specific extract.

‘A’ – All EFA/EIA Data


SC02 S-Successful

F-Failed

MM/DD/YYYY HH:MM:SS ‘C’ – Cumulative Class Extract


SC09 S-Successful

F-Failed

MM/DD/YYYY HH:MM:SS ‘M’ – Membership and Attendance Extract



Verification Error Log Table When the SC01 EFA/EIA Data Verification report is run, the errors (if any) are stored in a virtual table [SC_Verification_Error_Log]

The following table shows the elements stored in the Verification Error Log table (SC_Verification_Error_Log). A student record is added to this table when an error in that student’s EFA/EIA data is found during the Data Verification process. There is one record per student; all errors for that student record are stored in that record.

School_ID Student_ID Extract_Key Date Processed Errors


Student Identification Number from [Students]Student_Number

A – All EFA/EIA Data

M – Membership and Attendance Extract

C – Cumulative Class Extract

The time and date that the data verification was run for a specific extract.

Refer to the Error Messages table for a list of valid error messages.

The following table lists the validations performed when the Data Verification process is run and the error message generated if the validation fails. The validations are listed in the order in which they are processed. A Yes or No denotes whether or not this extract uses this validation.

Validation stored in SC_Verification_ Error_Log

Cumulative Class (EIA)

Membership and Attendance (EFA)

All EFA/EIA Data

Error Messages

1 ValidGrade

Yes Yes Yes Student's grade is not valid for grades served by this school.

Validates the student's grade level stored in [Students]Grade_Level against the grades defined for the school ([Schools]High_Grade and [Schools]Low_Grade).

The student’s grade level at the time the student was enrolled in the school should be the grade level that is validated against the grade levels served by the school. Keep in mind that students who graduate early will no longer have a current grade of 12 but will have a grade of 99. Grade 99 should not be flagged as an error but should be treated as though it were grade 12.






All EFA/EIA Data

Error Messages

2 MissInitEFA

No Yes Yes Missing initial EFA code

For students in grades 00 – 12, the EFA history file is checked to see that the student has at least one EFA record for the selected school year. The error is reported if there is no record, or if the Primary EFA value is blank, or if the start date is blank.

3 Valid1stEFADate

No Yes Yes Initial enrollment and initial EFA dates are mismatched

Validates the student's first EFA entry of the school year. This validates students in all grade levels except Pre kindergarten (PK).

4 ValidEfaCode

No Yes Yes Invalid Primary EFA code or Invalid EFA code #

Checks that the codes in the EFA history file are valid. The error is also reported if there is a code in one of the EFA 2-10 fields but there is no primary EFA code.

5 ValidEfaDate

No Yes Yes EFA: Missing Stop Date - Record #

EFA: Start Date not within current School Calendar – Record #

EFA: Stop Date not within current School Calendar – Record #

EFA: Stop Date falls before Start Date on the same record - Record #

EFA: Start Date falls before previous Stop Date – Record #

EFA: The Start Date is not an in-session day for students – Record #






All EFA/EIA Data

Error Messages

EFA: Gap between Stop Date and next Start Date - Record #

Checks that the start and stop dates in the EFA history are valid. The start date and stop date must be within the first and last date of the school calendar. The start date must be an in-session day for students.

6 ValidEfaGrade

No Yes Yes Grade incompatible with EFA code

The EFA codes assigned to each student in the EFA history file are checked to validate that the codes are compatible with the students’ grade levels. Students who graduate early will have a grade level of 99. This grade level should be treated as though it were grade 12 for the compatibility checks.

7 MissInitEIA

Yes No Yes Missing initial EIA code

For students in grade level PK (-1), the EIA history file is checked to see that the student has at least one EIA record for the selected school year. Students in grade level PK (-1) must have at least one EIA record that includes an EIA code and a start date in the EIA history. The error is reported if there is no record, or if there is not at least one EIA code, or if the start date is blank.

8 Valid1stEIADate Yes No Yes Initial enrollment and initial EIA dates are

mismatched

Validates the student's first EIA entry date of the school year if there is one.

9 ValidEiaCode Yes No Yes Invalid EIA code

Checks that the codes in the EIA history file are valid.






All EFA/EIA Data

Error Messages

10 ValidEiaDate

No Yes Yes EIA: Missing Stop Date - Record #

EIA: Start Date not within current School Calendar – Record #

EIA: Stop Date not within current School Calendar – Record #

EIA: Stop Date falls before Start Date on the same record - Record #

EIA: Start Date falls before previous Stop Date – Record #

EIA: Stop Date of last record should be blank – Record #

EIA: The Start Date is not an in-session day for students – Record #

EIA: Gap between Stop Date and next Start Date - Record #

EIA: Invalid Date - Record #

Checks that the start and stop dates in the EIA history are valid. The start date and stop date must be within the first and last date of the school calendar. The start date must be an in-session day for students.

11 ValidEiaGrade

Yes No Yes Grade incompatible with EIA code

The EIA codes for each student in the EIA history file are checked to validate that the codes are compatible with the students’ grade levels. Students who graduate early will have a grade level of 99. This grade level should be treated as though it were grade 12 for the compatibility checks.






All EFA/EIA Data

Error Messages

12 ValidEiaEia

Yes No Yes Duplicate or incompatible EIA codes

The EIA codes for each student in the EIA history file are checked to validate that the codes are compatible with each other.

13 ValidSelfDate No Yes Yes Self-Contained Date is not a valid school day.

Checks that the self-contained date (if it is not blank) is an in-session day in the current school year.



SC02 Cumulative Class Report The Cumulative Class Report totals all EIA classification code occurrences by grade from the beginning of the school year up to and including a specific date or school day. An extract option is available and includes preparing data for 45 day and 135 day state reporting.

Report Processing

Prior to creating the Cumulative Class extract file for submission to the SC Department of Education for key funding dates, you must run a SC01 EFA/EIA Data Verification report that is error-free for the Cumulative Class option. If the SC01 EFA/EIA Data Verification Report was not run since the last Cumulative Class extract was created, the following message displays: “You must run the Data Verification report for the Cumulative Class option and be error-free before you can create the Cumulative Class extract.”

To respond to this message:

1. Click OK to close the message.

2. Close the Cumulative Class Report option.

3. Run the SC01 EFA/EIA Data Verification Report with the Cumulative Class option.

If the log file shows that the SC01 EFA/EIA Data Verification Report was run without error for the Cumulative Class option, an EIA data validation process is run for the Cumulative Class option without generating the report. If errors occur in any of the validations, the following message displays: “You must run the Data Verification report for the Cumulative Class option and be error-free before you can create the Cumulative Class extract.” This message displays in the report queue as a .pdf file instead of the formatted Cumulative Class report.

Extract Design

When you choose the Report and Extract output option when running the SC02 Cumulative Class Report, the report is generated in PDF format. In addition, records representing the content of that report are inserted into a custom South Carolina database table. You can use these records to re-create the report at a later time. One set of these records for the 45th day and 135th day of school is used for submission to the SC Department of Education for state funding.

When the extract is created, the table SC_EFA_EIA_HEADER will hold the report header information and SC_EFA_EIA_EXTRACT will hold the detail report content. If a report and extract are created, and there are no counts for any EIA codes included on the report, the report is still generated but the extract is not created and the data is not inserted into the table. The following message displays on the report: “There are no EIA records for this report period. The extract will not be created.”

Reports - SC02 Cumulative Class Report 207


Selection Criteria Selection criteria determine which database records are used in the report. For the SC02 Cumulative Class Report, student enrollment records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report tabulates students’ EIA history records applicable to the report period. A student record is selected if it meets the following criteria:


• The student was enrolled with a funded enrollment code at any time from the beginning of the school year through the report date specified by the user.

A student record is excluded if:

• The Include in State Reporting field is set to No for that student record.

• The student was enrolled during the report period with an enter code of “xxi” where “xx” is any character and “i” is the letter “i” in lower or upper case.

• The student’s most current withdrawal from the school during the report period was an in-district transfer (the student’s exit code is “W1*” where “*” is any character). If these students are coded for EIA, they are counted at the school where they are currently enrolled in the district.

• The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected school year; the student’s grade level is not equal to 99; and the school ID is not the Graduated Students School.



Report Input To generate the SC02 Cumulative Class report, do the following:



3. Click SC02 Cumulative Class. The SC02 Cumulative Class Report page appears.




Field Description



• ASAP

• At Night

• On Weekend



Date Optionally, enter the end date of the report period. If this date is entered, the first day of school is the start date of the report period.

You must enter a date that was within the selected school year and a day when the students were in session.

Leave this field blank if you plan to enter a value in the Day Number field.



Field Description

Day Optionally, enter a day number to calculate the report end date. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.

Leave this field blank if you entered a value in the End Date field.

Output Type Choose the Report Only (Default) option to generate only the report in PDF format.

Choose the Report and Extract option to generate both the report in PDF format and the extract in a custom extract database table.




Position Field Description [Table]Field Name

1 Date This shows the date the user ran the report on. N/A







4 Day as of This field contains the end date or day number entered on the report interface page.

N/A



[Prefs]Value

6 Line This field contains the line number for each of the EIA codes and the total row.

N/A

7 EIA Code This field lists the EOA codes in which the student may be enrolled.

N/A

8 PK – 12 This field contains the total student enrollments in each EIA code, calculated by grade level.

N/A




9 Row Total This calculated field is the total of all student enrollments in each EIA code.

N/A

10 Column Total This calculated field is the total of all student enrollments in the EIA codes for each grade level.

N/A

11 Principal This field contains the name of the principal at the school selected for the report. This value is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Schools]Principal

12 Superintendent This field contains the name of the superintendent of the school district. This value is extracted from the Edit District page, Start Page > District Setup > District Information.

[Prefs]Name=Superintendent

All of a student’s EIA records for the report period are included on the report if the student had a school enrollment or withdrawal on a date that is within the report period. That is, for all EIA codes in effect on a date that a student enrolls or withdraws from school, the student is listed for those EFA classifications.

Note: If at least one student included on this report has a mismatch between their initial school enrollment date for the selected year and their initial EFA start date for the selected year, the following warning message will print at the bottom of the report: “Warning: Errors were found in EFA history information. Please run the data verification report and correct reported issues.”



SC03 Cumulative Class List The SC03 Cumulative Class List is a tool used by South Carolina schools to provide details to support the SC02 Cumulative Class report by listing students with assigned EIA classifications for a specified time period. The list is sorted by grade level.

The SC03 Cumulative Class List can be run for any day of the school year up to the current date.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC03 Cumulative Class List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

A student record is selected if it meets the following criteria:

• Was enrolled with a funded enrollment code at any time from the beginning of the school year through the report date specified by the user.

• Has the Include in State Reporting flag set to Yes.

The report excludes students that:

• Were enrolled during the report period with an enter code of “xxi,” where “xx” is any character and “i” is the letter “i” in lower or upper case.

• Were withdrawn during the report period with an exit code of W1* (in-district transfer), where asterisk (*) is any character.

• Have an enrollment record with the same enter date and exit date (no show) in the currently selected school year; a grade level is not equal to 99; and a school ID is not the Graduated Students School.

Note: The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario. Refer to the section About South Carolina State Reporting.

Reports - SC03 Cumulative Class List 213


Report Input To generate the SC03 Cumulative Class List report, do the following:



3. Click SC03 Cumulative Class List. The SC03 Cumulative Class List Report page appears.




Field Description



• ASAP

• At Night On Weekend




Date Optionally, enter the end date of the report period. If this date is entered, the first day of school is the start date of the report period.

You must enter a date that was within the selected school year and a day when the students were in session.




Field Description

Day Optionally, enter a day number to calculate the report end date. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.

Leave this field blank if you entered a value in the End Date field.





1 Date The date the report was processed. N/A







4 999 Day Data as of 99/99/9999

This field contains the end date or day number entered on the report interface page.

N/A

5 Page This is the page number. N/A



[Prefs]Value

7 EIA Description This column contains the EIA codes with their descriptions.

N/A




8 Grade This column contains the grade level of each student included on the report. This value is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.


[Reenrollments]Grade_Level

9 Student Name This column contains the name of each student assigned to an EIA code, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]LastFirst

10 Student Number This column contains the identification number for each student assigned to an EIA code. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.




SC04 Daily Activities Log The Daily Activities Log lists each EFA classification and the students that enrolled in or withdrew from school within each classification. You enter a time period for the report that is within the selected school year. You can print two versions of this report:

• Cumulative, which includes school enrollments and withdrawals from the beginning of the school year up to and including the date specified on the report interface page.

• Non-cumulative, which includes only school enrollments and withdrawals on the date entered on the report interface.

Student data for the school selected is included in the record selection process; every student who was enrolled in that school at any time during the report period is evaluated.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC04 Daily Activities Log, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection


• The student was enrolled at any time during the report period with any enrollment code and had a primary EFA classification in effect for the report period.

• The student was in a user-selected grade level during the report period.

• The student has the Include in State Reports field set to Yes.

The report excludes students who have an enrollment record with the same enter date and exit date (no show) in the currently selected school year; a grade level is not equal to 99; and a school ID that is not the Graduated Students School.

Reports - SC04 Daily Activities Log 218


Report Input To generate the SC04 Daily Activities Log report, do the following:



3. Click SC04 Daily Activities Log. The SC04 Daily Activities Log Report page appears.




Field Description



• ASAP

• At Night

• On Weekend






Field Description

Date Optionally, enter the date used to determine the report period. If a date is entered and the Cumulative check box is:

• Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

• Not selected, the report period is only for the date entered.


Day Number Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.

If a day number is entered and the Cumulative check box is:

• Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

• Not selected, the report period is only for the calculated date.

Leave this field blank if you entered a value in the Date field.

Grade Enter two grade levels to identify the grade level range for the report. You can select any two grade levels that are valid for the selected school.

Leave one Grade field blank to include only students in a specific grade level on the report.

Leave both Grade fields blank to include all students in your school on the report.

Cumulative Select the Cumulative check box to begin the report period with the first in-session day of school.

Leave this check box blank to generate this report only for one school day.





1 Date This is the date the report was processed. N/A







4 999 Day Data as of 99/99/9999


N/A

5 Grades This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.

N/A

6 Cumulative Cumulative will be stated if the option to run for Cumulative was selected on the report interface.

N/A

7 Page This is the page number. N/A



[Prefs]Value




9 Grade This field contains the grade level of the student listed on this page of the report. A report page break is inserted when this grade level changes.

N/A

10 EFA Classification This column contains the description of each EFA code. These values are extracted from the EFA Code Entry page, Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification.

If a student’s initial school enrollment date does not match the student’s initial EFA classification record start date for the selected school year, the message “Error: Mismatch on initial EFA date and school enrollment.” will print in this column. These error records will print on the first page of the report.

An EFA classification is included on this report only if a student who enrolled or withdrew in the reporting period was assigned that EFA classification.

[SC_EFA_History]efa_primary










11 Number This column contains the identification number for each student assigned to an EIA code. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.


12 Name This column contains the name of each student assigned to an EFA classification, in last name, first name format. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]LastFirst




13 Action Add displays in this column if the student assigned this EFA classification enrolled in the school during the report period.

Delete displays in this column if the student assigned this EFA classification withdrew from the school during the report period.

N/A

Enrollment Status

14 Code This column contains the student’s entry code if Add is displayed in the Action column, or the student’s exit code if Delete is displayed in the Action column. These field values are extracted from the Edit Current/Previous Enrollment page, Start Page > Student Selection > Transfer Info > Edit Current Enrollment.

[Students]EntryCode

[Reenrollments]EntryCode

[Students]ExitDate

[Reenrollments]ExitDate

15 Description This column contains the description of the entry or exit code in the Code column. This value is extracted from the Edit Entry Code page, Start Page > District Setup > Entry Codes > Edit Entry Code.

[Gen]Cat=entrycodes

[Gen]Value



SC05 Daily Activities Summary Log The Daily Activities Summary Log shows the total number of students added and deleted from each EFA classification on a user-specified day due to school withdrawals and enrollments. This report also shows cumulative values from the start of school to the user-specified date. It is used by school and district administrators to review changes in the numbers of students within each EFA classification.

Student data for the school selected is included in the record selection process; every student who was enrolled in that school at any time during the report period is evaluated.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC05 Daily Activities Summary Log, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection


• The student was enrolled at any time during the report period with any enrollment code and had a primary EFA classification in effect for the report period.

• The student was in a user-selected grade level during the report period. • The student has the Include this student in State Reporting field set to Yes.

A student record is excluded if it meets the following criteria:

• The student has an enrollment record with the same enter date and exit date (no show) in the currently selected school year.

• The student has a grade level that is not equal to 99. • The student has a school ID that is not the Graduated Students School.

Note: If at least one student included on this report has a mismatch between their initial school enrollment date for the selected year and their initial EFA start date for the selected year, the following warning message will print at the bottom of the report: “Warning: Errors were found in EFA history information. Please run the data verification report and correct reported issues.”

Reports - SC05 Daily Activities Summary Log 224


Report Input To generate the SC05 Daily Activities Summary Log report, do the following:



3. Click SC05 Daily Activities Summary Log. The SC05 Daily Activities Summary Log Report page appears.




Each of the available run options and required and optional data fields for the report are described below.

Field Description



• ASAP

• At Night

• On Weekend






Field Description


• Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

• Not selected, the report period is only for the date entered.


Day Number Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.


• Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

• Not selected, the report period is only for the calculated date.



Leave one Grade field blank to include only students in a specific grade level on the report.






1 999 Day Data as of 99/99/9999


N/A







4 Grades This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.

N/A



[Prefs]Value




6 EFA Classification This column contains the description of each EFA code. These values are extracted from the EFA Code Entry page, Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification.

If a student’s initial school enrollment date does not match the student’s initial EFA classification record start date for the selected school year, the message “Error: Mismatch on initial EFA date and school enrollment.” will print in this column. These error records will print on the first page of the report.

An EFA classification is included on this report only if a student who enrolled or withdrew in the reporting period was assigned that EFA classification.











Today

7 Adds This column contains the calculated count of students enrolled in school on the date specified. A count displays for each EFA classification.

N/A

8 Deletes This column contains the calculated count of students withdrawn from school on the date specified. A count displays for each EFA classification.

N/A

9 Nets This column contains the calculated difference between the Today Adds and Today Deletes column. The calculation is Today Adds – Today Deletes.

N/A




Cumulative

10 Adds This column contains the calculated total number of students enrolled in school from the first in-session date to the report date specified by the user on the report interface page. A total displays for each EFA classification.

N/A

11 Deletes This column contains the calculated total number of students withdrawn from school from the first in-session date to the report date specified by the user on the report interface page. A total displays for each EFA classification.

N/A

12 Nets This column contains the calculated difference between the Cumulative Adds and Cumulative Deletes column. The calculation is Cumulative Adds – Cumulative Deletes. A net total displays for each EFA classification.

N/A

13 Totals A total for each column is calculated and displayed. N/A



SC06 – Membership and Attendance Report The Membership and Attendance Report lists the number of membership days by grade by EFA classification code with totals by grade from the beginning of the school year up to and including a specific date or school day. The report includes the average daily membership by EFA classification code and by grade with a total and the number of absences by grade. Optionally, you can run the report only for self-contained students. An extract option is available and includes preparing data for 45 day and 135 day state reporting.

The report tabulates students’ EFA history records applicable to the report period.

Report Processing

Prior to creating the Membership and Attendance extract file for submission to the SC Department of Education for key funding dates, you must run a SC01 EFA/EIA Data Verification report that is error-free for the Membership and Attendance option. If the SC01 EFA/EIA Data Verification Report was not run since the last Membership and Attendance extract was created, the following message displays: “You must run the Data Verification report for the Membership and Attendance option and be error-free before you can create the Membership and Attendance extract.” The report process stops.

To respond to this message:

1. Click OK to close the message.

2. Close the Membership and Attendance Report option.

3. Run the SC01 EFA/EIA Data Verification Report with the Membership and Attendance option.

If the SC01 EFA/EIA Data Verification Report was run for the Membership and Attendance option since the last Membership and Attendance extract was run, the Data Verification log file is checked for errors. If the log file shows that there were errors on the SC01 EFA/EIA Data Verification report for the Membership and Attendance option, the following message displays: “You must run the Data Verification report for the Membership and Attendance option and be error-free before you can create the Membership and Attendance.” The report process stops.

Extract Design

When you choose the Report and Extract output option, the report is generated in PDF format. In addition, records representing the content of that report are inserted into a custom South Carolina database table. You can use these records to re-create the report at a later time. One set of these records for the 45th day and 135th day of school is used for submission to the SC Department of Education for state funding.

When the extract is created, the table SC_EFA_EIA_HEADER will hold the report header information and SC_EFA_EIA_EXTRACT will hold the detail report content.

Reports - SC06 – Membership and Attendance Report 230


If a report and extract are created, and there are no counts for any EFA code included on the report, the report is still generated but the extract is not created and the data is not inserted into the custom table. The following message displays on the report: “There are no EFA records for this report period. The extract will not be created.”

Selection Criteria Selection criteria determine which database records are used in the report. For the SC06 – Membership and Attendance Report, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection A student record is selected if it meets the following criteria:

• The Include in State Reporting field is set to Yes for that student record. • The student was enrolled with a funded enrollment code at any time from the beginning of the school year through the

report date specified by the user.

A student record is excluded if it meets the following criteria: • The Include in State Reporting field is set to No for that student record. • The student was enrolled during the report period with an enter code of “xxi” where “xx” is any character and “i” is the

letter “i” in lower or upper case. • The student record has an enrollment record with the same enter date and exit date (no show) in the currently selected

school year; the student’s grade level is not equal to 99; and the school ID is not the Graduated Students School.

A student is counted as having a day in membership for their primary EFA code if the following criteria are met:

• The Include in State Reporting flag is set to Yes for that student record.

• The date is an in-session day for students for the selected school year within the report period.

• The student was enrolled in the selected school with a funded enrollment code (not “xxi”) for that date within the report period.

The student’s primary EFA code in effect for that date is the one for which membership is counted. For students who are withdrawn, the withdrawal date does not count as a day in membership; that is, the withdrawal date is the first day of non-membership.

A student is counted absent if the student meets the membership criteria above and has been assigned a daily attendance code defined as an absence instead of a presence. If the school is taking period attendance, the period attendance codes are converted to a daily attendance code during report processing (a base PowerSchool function).

It is a normal situation for some schools to not use EFA codes on their students as the codes do not apply. If the Membership and Attendance Report results in no counts for any EFA code, you should still generate the report.



Report Input To generate the SC06 Membership and Attendance Log report, do the following:



3. Click SC06 Membership and Attendance Log. The SC06 Membership and Attendance Log Report page appears.




Field Description



• ASAP

• At Night

• On Weekend


Specific Date/Time If “On Specific Time” is chosen for the Processing Options, enter date and time you want the system to generate the report.


Selected, this date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

Not selected, the report period is only for the date entered.




Field Description

Day Optionally, enter a day number to calculate the report period. For example, if you enter the number 5 and the fifth in-session day of school is August 25th, the report end date will be August 25th of the current school year.


Selected, this calculated date is used as the end date of the report period. The first in-session day of school is the start date of the report period.

Not selected, the report period is only for the calculated date.


Self-contained only Choose Yes if you want to include only self-contained students. Choose No to include all students that meet the selection criteria for the report. The default option is No.

Output Type Click the Report Only (Default) option to generate only the report in PDF format.

Click the Report and Extract option to generate both the report in PDF format and the extract in a custom extract database table.





1 Date This is the date the user ran the report on. N/A







4 999 Day as of 99/99/9999


N/A

5 Options: Self-contained only

This will show No when the Self-contained option is set to No. When set to Yes, Yes will show next to Self-contained only.

N/A



[Prefs]Value

7 Line This field contains the line number for each of the EFA codes and the total row.

N/A

8 EFA Code This field lists the EFA codes in which the student may be enrolled.

N/A




9 PK – 12 This field contains the total student enrollments in each EFA code, calculated by grade level.

N/A

10 Row Total This calculated value is the total of all student enrollments in each EFA code.

N/A

11 Column Total This calculated value is the total STUDENT MEMBERSHIP in the EFA codes for each grade level.

N/A

12 Column ADM Total This calculated value is the average daily membership (ADM) for each EFA code for each grade level.

N/A

13 Column Absence Total This calculated value is the total days absent for all students in each grade level.

N/A


[Schools]Principal





SC07-Membership and Attendance Worksheet This report supports the Membership and Attendance Report and contains running membership totals along with counts of new and dropped students and attendance counts by EFA classification code for each day in a specified date range.

Note: Due to the calculations involved in processing this report, it may take up to a couple of hours to run this report.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC07-Membership and Attendance Worksheet, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection


• This student is enrolled, or has been enrolled with a funded enrollment code (that is, an enrollment code other than “xxi”) during the report period.


• The student was enrolled in a user-selected grade level during the report period.


• The student was enrolled with only an xxi enrollment code during the report period.

• The student had an enrollment entry with the enter date and the exit date as the same date (no shows) in the selected school year, and the grade is not 99, and the school ID is not the Graduated Students School (999999). The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario.


Reports - SC07-Membership and Attendance Worksheet 236


Report Input To generate the SC07 Membership and Attendance Worksheet report, do the following:



3. Click SC07 Membership and Attendance Worksheet. The SC07 Membership and Attendance Worksheet Report page appears.




Field Description



• ASAP

• At Night

• On Weekend




Date If a date is specified, the report uses it as the end date of the report period. The first in-session day of school is the start date of the report period. It also looks up the school day number in the school calendar corresponding to that date.



Field Description

Day Number If a day is entered, the report looks in the school calendar for the in-session date for that day number. For example, if the user enters the number 5 and the 5th in-session day of school is August 25, the report end date will be August 25th.



Self Contained Choose Yes if you want to include only self-contained students. Choose No to include all students that meet the selection criteria for the report. The default option is No.




Position Field Description [Table]Field name








4 999 Day Data as of 99/99/9999

This field contains the date or day number entered on the report interface page.

N/A

5 Self Contained This will show No when the Self-contained option is set to No. When set to Yes, Yes will show next to Self-contained only.

N/A

6 Grade Range This field contains the grade level range selected on the report interface page. If no grade levels were selected for the report, the grade levels do not print.

N/A



8 Grade This is the current grade level of the students on the current page.

N/A




9 Page This displays the page number. N/A

10 Number This column contains the identification number for each student. This is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.


11 Date This column contains the date for the line in the format mm-dd.

N/A

12 Day Num This column contains the school day number corresponding to the in-session school date.

N/A

13 New This column contains the number of students newly enrolled on that date.

N/A

14 Dropped This column contains the number of students withdrawn from school. The withdrawal date is not a membership day for a student.

N/A

15 Cumulative This column is calculated from the New and Drp columns.

N/A

16 Membership By EFA Classification

These headings reflect the EFA Classifications required by the state. The numbers under each of these headings reflect the total number of students at each grade level that are coded with that particular EFA code.

N/A

17 Total This shows the total from columns left to right. N/A

18 Absent This shows the total days absent. N/A

19 Present This shows the total days present. N/A

20 Total This shows the total absences and presents. N/A




21 Period Total This shows the totals for each column for the particular period range the report was run for.

N/A

22 Cumulative Total This shows the totals for each column for the year-to-date range. (Balance Forward + values for each date in the period).

N/A

23 Average Daily Membership This Page

This contains the value on the Per. Total line in the EFA Membership Total Column / Number of days on the current page. This counts the number of values in the Num column excluding the Bal. Fwd., the Per. Total, and the Cum. Total lines.

N/A

24 Cumulative This is the ADM cumulative on this page. This is the value in the Cum. Total line in the EFA Membership Total Column / Day number on the last line before the Per. Total line.

N/A

25 Average Daily Attendance This Page

This contains the Value in the Per. Total line in the attendance Present Column / Number of days on the current page. Count the number of values in the Num column excluding the Bal. Fwd., the Per. Total, and the Cum. Total lines.

N/A

26 Cumulative This is the ADA cumulative on this page. This is the value in the Cum. Total line in the attendance Present Column / Day number on the last line before the Per. Total line.

N/A



SC08-Master Classification List The Master Classification List supports the Membership and Attendance Report and list students, their EFA classification codes and days duration. It identifies the students in each EFA code based on the number of days the student was assigned to each EFA code. Schools often use this report as a monitoring tool and as supporting detailed information for the SC07 Membership and Attendance Report.

Codes are ordered by date for a student. The duration is based on the values in the Start Date and stop Date fields on the EFA History tab compared to the number of membership days available during the specified time frame according to the Enrollment. Withdrawals have a duration calculated.

Secondary EFA codes have no duration calculated.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC08-Master Classification List, student records are selected. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection


• The student is enrolled or has been enrolled with at least one funded enrollment code (that is, an enrollment code other than xxi) during the report period.

• The student was enrolled in a user-selected grade level during the report period.



• The student was enrolled only during the report period with an enter code of “xxi” where “xx” is any character and “i" is the letter “i" in lower or upper case.

• The student has an enrollment entry with the enter date and the exit date as the same date (no shows) in the selected school year, and the grade is not 99, and the school ID is not the Graduated Students School (999999). The SCDE has guidelines for how schools should adjust the student’s enrollment in PowerSchool for this scenario.


Reports - SC08-Master Classification List 242


Report Input To generate the SC08 Master Classification List report, do the following:



3. Click SC08 Master Classification List. The SC08 Master Classification List Report page appears.





Field Description



• ASAP

• At Night

• On Weekend




Date If a date is specified, the report uses it as the end date of the report period. The first in-session day of school is the start date of the report period. It also looks up the school day number in the school calendar corresponding to that date.



Field Description

Day Number If a day is entered, the report looks in the school calendar for the in-session date for that day number. For example, if the user enters the number 5 and the 5th in-session day of school is August 25, the report end date will be August 25th.



Sort By This allows the report to be sorted by Name or by Grade level.












4 999 Day Data as of 99/99/9999

This field contains the date or day number entered on the report interface page.

N/A

5 Sort By This will show Name or Grade based on the report interface setup.

N/A

6 Grades This will display the grade levels the report was run for.

N/A



[Prefs]Value

8 Page This displays the page number. N/A




9 Number This column contains the identification number for each student. This is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.


10 Student Name This column contains the Student Name. This value is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.

[Students]LastFirst

11 Grade This displays the student’s current grade level. This is pulled from [Students]Grade_Level.


12 Homeroom Teacher This displays the students Homeroom Teacher. This is calculated based on the student’s section of a course that has the homeroom teacher name filled out in the field [Sections]SC_homeroom.

[Sections]SC_Homeroom

13 Date This is the date of enrollment or the withdrawal of either a student’s school enrollment or EFA enrollment for each record. This is calculated.

N/A

14 Grade This is the grade level relating to the school enrollment or EFA enrollment being reported. This is calculated.

N/A

15 Classification This is the classification code relating to the school enrollment/withdrawal code or EFA code record being reported. This is calculated.

N/A

16 Duraton This is a count of the number of in-session days for the enrollment record being reported, from the start to the end. This is calculated.

N/A



SC09 Cum Class from Extract The Cum Class from Extract allows for the creation of the Cumulative Class Report based on prior report extracts for the currently selected school year and currently selected school. The report will be the data that was generated when the extract was originally created. Report extracts may or may not be ones that are required by the SCDE for state funding. The list of report extracts is sorted by School Name, Day Number, and the Date/Time the report extract was created.

Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.

Selection Criteria Selection criteria determine which database records are used in the report. For the SC09 Cum Class from Extract it uses the SC_EFA_EIA_Header table and the SC_EFA_EIA_Extract table. Refer to selection criteria for analysis when the report does not return the correct records.

Reports - SC09 Cum Class from Extract 247


Report Input To generate the SC09 Cum Class from Extract report, do the following:



3. Click SC09 Cum Class from Extract. The SC09 Cum Class from Extract Report page appears.





Field Description

Processing Options Use the pull-down menu to select a processing option. Use the options to indicate when you want the report to generate.


• ASAP

• At Night

• On Weekend



Please select one or more report extracts for printing and click Submit.

Select the report extract in the list. More than one can be selected at a time by holding down the Ctrl key and clicking the report extracts.





1 Date Date – Text “Date: ” followed by the date the report was run in the format dd/mm/yyyy.

[SC_EFA_EIA_Header]SC_CreateDateTime

2 BEDS Code BEDS Code is the combination of the District Code and School Code.

[SC_EFA_EIA_Header]SC_DistrictCode

3 School Name This field contains the name of your school. [SC_EFA_EIA_Header]SC_SchoolName

4 Day and date number Day number is the day number in the school year that the report was run (i.e. Day 45). Date Number is the date that the report was run.

[SC_EFA_EIA_Header]SC_DayNumber and [SC_EFA_EIA_Header]SC_DateForDayNumber

5 District Name This field contains the name of your school district. [SC_EFA_EIA_Header]SC_DistrictName


N/A

7 EIA Code This field lists the EIA codes in which the student may be enrolled.

[SC_EFA_EIA_Header]SC_FundingCode1, SC_FundingCode2, SC_FundingCode3, …… SC_FundingCode29.





[SC_EFA_EIA_Extract]SC_CountPreKindergarten when [SC_EFA_EIA_Extract]SC_Funding_Code equals the funding code for the line being printed.


N/A


N/A


[Schools]Principal





SC09 Membership & Attendance from Extract SC09 Membership & Attendance from Extract allows users to select a previously generated report extract for reprinting the SC06 Membership & Attendance Report for the currently selected school year and the currently selected school. The report will be the data that was generated when the extract was originally created. The report will include the date/time each extract was created.

Report extracts may or may not be ones that are required by the SCDE for state funding. The list of report extracts is sorted by School Name, Day Number, the Self-contained indicator, and the Date/Time the report extract was created.

Note: This report must be run using Internet Explorer 8 or 9 or Google Chrome. SSL must be disabled.Selection Criteria Selection criteria determine which database records are used in the report. For the SC09 Mem & Att from Extract it uses the [SC_EFA_EIA_Header] table and the [SC_EFA_EIA_Extract] table. Refer to selection criteria for analysis when the report does not return the correct records.

Reports - SC09 Membership & Attendance from Extract 251


Report Input To generate the SC09 Membership and Attendance from Extract report, do the following:



3. Click SC09 Membership and Attendance from Extract. The SC09 Membership and Attendance from Extract Report page appears.





Field Description



• ASAP

• At Night

• On Weekend



Please select one or more report extracts for printing and click Submit.

Select the report extract in the list. Hold down the Ctrl key to select multiple extracts in the list.








[SC_EFA_EIA_Header] SC_DistrictCode






N/A









N/A


N/A


[Schools]Principal





SC10 District Summary Report This report allows creation of a district summary report for either the Cumulative Class Report or the Membership and Attendance Report based on prior data extracts for the currently selected school year.

This report combines all of the data from the individual school extracts and summarizes it at the district level in a one page report. A second page lists the schools summarized in the report and the dates and times when the extracts were created that are summarized in the report.

The report options allows for either the Membership and Attendance (All Students), Membership and Attendance (Self-Contained only), or Cumulative Class to be summarized.

Selection Criteria Refer to selection criteria for analysis when the report does not return the correct records.

This report retrieves extract data from the [SC_EFA_EIA_HEADER] and [SC_EFA_EIA_EXTRACT] database tables based on the following criteria:

• Schools must have created extracts using the SC02 Cumulative Class Report and/or the SC06 Membership and Attendance Report.

• The records must have the same Day Number that the SC10 is being run; or • The records must be within the same date range that the SC10 is being run.

Reports - SC10 District Summary Report 255


Report Input To generate the SC10 District Summary report, do the following:



3. Click SC10 District Summary. The SC10 District Summary Report page appears.





Field Description



• ASAP

• At Night

• On Weekend





Field Description

Select Report Select Report has these options listed in the following order in the pop-up menu:

• Membership and Attendance (All Students) – prints totals of Attendance and Membership extracts (SC06) that were run for the Self-Contained option equals No. This extract is in [SC_EFA_EIA_HEADER] where ([SC_EFA_EIA_HEADER]SC_SelfContainedIndicator = 0. The corresponding extract data for the report is stored in the [SC_EFA_EIA_EXTRACT] table. This is the default option.

• Membership and Attendance (Self-contained only) – prints totals of Attendance and Membership Extracts (SC06) that were run for the Self-Contained option equals Yes. This extract is in [SC_EFA_EIA_HEADER] where [SC_EFA_EIA_HEADER]SC_SelfContainedIndicator = 1.

• Cumulative Class – prints totals of Cumulative Class extracts (SC02). This extract data is stored in the [SC_EFA_EIA_HEADER] and [SC_EFA_EIA_EXTRACT] tables.



Field Description

Date Range You may optionally enter a range of dates within the selected school year for the report to use to retrieve extracts based on the date the extract was created. The report retrieves the latest extract, created in this date range, that also meets the other user-defined parameters including the specified report type, the specified day number, and the use of extracts for funding.

You are not required to enter data in these two date fields. You may enter only a start date or only an end date in these fields.

• If you do not enter a beginning date or an ending date, then the beginning date used would be the first in-session date for the school year of the selected school term, and the ending date used would be the last in-session date for the school year of the selected school term.

• If you enter a beginning date later than the ending date, a message will display to let the user know that they must enter the dates in chronological order. The message should be “Please enter a beginning date that is earlier or equal to the ending date.” with an OK button.

• If you do not enter only a beginning date within the selected school year for the date range, then the ending date used would be the last in-session date for the school year of the selected school term.

• If you do enter only an ending date within the selected school year for the date range, then the ending date used would be the first in-session date for the school year of the selected school term.

Day Number This is the school day number for which the extract was generated (e.g. 45 or 135). This dropdown list is prepopulated with only the day numbers for which extracts exist in the selected school year. This list is NOT restricted to 45-day or 135-day.



Field Description

Use Extracts Selected for State Funding This option is only available for extracts with the day number 045 or 135. The options in this dropdown box are ‘Yes’ and ‘No’. The default value for this dropdown is No. If you select ‘Yes’, then the report will use any extracts for the day number entered that have a ‘Y’ in SC_SubmitForStateFunding_Flag in the extract header. If the value in the dropdown is ‘No’, the report will use the latest extracts available for each school without regard to the value in SC_SubmitForStateFunding_Flag.

If the user does not select 045 or 135 as the day number and has selected ‘Yes’ in the Use Extracts Selected for State Funding dropdown, this message will display “Use Extracts Selected for State Funding is only valid for a day number of 045 or 135.” with an OK button.



Report Output – Membership and Attendance (All Students) and Membership and Attendance (Self Contained Only) Each of the fields displayed in the output of the report are described below.







4 Report Name The report name will be Membership and Attendance (All Students) if that is the parameter selected from the report options.

The report name will be Membership and Attendance (Self Contained Only) if that is the parameter selected from the report options.

Pulled from report parameter





N/A

8 PK – 12 This field contains the total student enrollments in each EFA code, calculated by grade level.

N/A




9 Row Total This calculated value is the total of all student enrollments in each EFA code.

N/A

10 Column Total This calculated value is the total STUDENT MEMBERSHIP in the EFA codes for each grade level.

N/A

11 Column ADM Total This calculated value is the average daily membership (ADM) for each EFA code for each grade level.

N/A

12 Column Absence Total This calculated value is the total days absent for all students in each grade level.

[SC_EFA_EIA_EXTRACT]SC_CountGradePK-12 where SC_Funding_Code = ‘ABS’

13 Count of Schools Count of number of schools included in the report shows the total amount of schools the report was processed for.

N/A

14 List of extract included in this report-Schools

The list of schools and schools numbers processed in the report.

([SC_EFA_EIA_HEADER]SC_SchoolCode)

([SC_EFA_EIA_HEADER]SC_SchoolName)

15 List of extract included in this report-Extract Date/Time

The date and time the school extract was created in the format mm/dd/yyyy hh:mm:ss.

[SC_EFA_EIA_HEADER]SC_CreateDateTime.



Report Output – Cumulative Class Option Each of the fields displayed in the output of the report are described below.







4 Report Name Cumulative Class Report Pulled from report parameter




7 EIA Code This field lists the EIA codes in which the student may be enrolled.








N/A


N/A

11 This report summarizes Extracts Selected for State Funding

If ‘Yes’, then “Extract Selected for State Funding” is printed on the report and left aligned.

If ‘No’, this is left blank.

N/A

12 Count of Schools Count of number of schools included in the report shows the total amount of schools the report was processed for.

N/A

13 List of extract included in this report-Schools

The list of schools and schools numbers processed in the report.

([SC_EFA_EIA_HEADER]SC_SchoolCode)

([SC_EFA_EIA_HEADER]SC_SchoolName)

14 List of extract included in this report-Extract Date/Time

The date and time the school extract was created in the format mm/dd/yyyy hh:mm:ss.

[SC_EFA_EIA_HEADER]SC_CreateDateTime.



SC30 Delete Cum Class Extracts The purpose of this function is to allow the schools to select previously generated Cumulative Class Extracts for deletion in SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables.

Whenever the SC02 Cumulative Class report is run with the option to generate a Report and Extract, that data is saved in the SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables with the date the extract was generated. The created date/time is stored in the SC_CreateDateTime field in the [SC_EFA_EIA_Header] table.

When the user chooses the appropriate extracts and clicks Submit, a message will appear letting the user know that once you select OK, the deletion of the extracts cannot be stopped.



The SC30 Delete Cum Class Extracts displays each extract that has been generated with the school name, day number and the date and time it was created in the format yyyy-mm-dd hh:mm:ss for the selected school year.

The user selects one or more report extracts for deletion.

Reports - SC30 Delete Cum Class Extracts 264


Report Input To use the SC30 Delete Cum Class Extracts function, do the following:



3. Click SC30 Delete Cum Class Extracts. The SC30 Delete Cum Class Extracts Report page appears.



5. Click Submit to delete the extracts selected.

Field Description



• ASAP

• At Night

• On Weekend



Please select one or more report extracts for deletion

Each extract is listed specific to the school and term set in PowerSchool. Hold down the Ctrl key to select multiple extracts in the list.





1 Date The date the deletion was run. Calculated

2 Report Title This is hard coded text “Cumulative Class Extracts Deleted during this process:”

Hard Coded

3 School Name The name of the school the extract was processed for. [SC_EFA_EIA_Header]SC_SchoolName

4 Extract Date/Time Created

The date and time the extract was created. [SC_EFA_EIA_HEADER]SC_CreateDateTime

5 Extract Day Number The extract day number. [SC_EFA_EIA_HEADER]SC_DayNumber



SC 30 Delete Mem & Att Extracts The purpose of this function is to allow the schools to select previously generated Membership and Attendance Extracts for deletion in SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables.

Whenever the SC06 Membership and Attendance report is run with the option to generate a Report and Extract, that data is saved in the SC_EFA_EIA_EXTRACT and SC_EFA_EIA_HEADER tables with the date the extract was generated. The created date/time is stored in the SC_CreateDateTime field in the [SC_EFA_EIA_Header] table.

When the user chooses the appropriate extracts and clicks Submit, a message will appear letting the user know that once you select OK, the deletion of the extracts cannot be stopped.



The SC30 Delete Mem & Att Extracts displays each extract that has been generated with the school name, day number and the date and time it was created in the format yyyy-mm-dd hh:mm:ss for the selected school year.

The user selects one or more report extracts for deletion.

Reports - SC 30 Delete Mem & Att Extracts 267


Report Input To use the SC30 Delete Mem & Att Extracts function, do the following:



3. Click SC30 Delete Mem & Att Extracts. The SC30 Delete Mem & Att Extracts Report page appears.



5. Click Submit to delete the extracts selected.

Field Description



• ASAP

• At Night

• On Weekend



Please select one or more report extracts for deletion

Each extract is listed specific to the school and term set in PowerSchool. Hold down the Ctrl key to select multiple extracts in the list.





1 Date The date the deletion was run. Calculated

2 Report Title This is hard coded text “Membership and Attendance Extracts Deleted during this process:”

Hard Coded

3 School Name The name of the school the extract was processed for. [SC_EFA_EIA_Header]SC_SchoolName

4 Extract Date/Time Created

The date and time the extract was created. [SC_EFA_EIA_HEADER]SC_CreateDateTime

5 Extract Day Number The extract day number. [SC_EFA_EIA_HEADER]SC_DayNumber



SC26 Precode Initialization This function is run at the beginning of each school year to clear out any Precode data for each student. Precode data is used each year for providing information to the state for testing purposes. This data should be for the current school year. Thus, at the beginning of the school year this process is run to clear out the existing data that might be from a prior year.

You should run this process only once per school year.


When the initialization process is run, all current year values for the designated students in the selected schools are deleted in the Students table.

• SC Alt – Assigns a value of ‘N’.

• Alternate Assessment Exception – Assigns a value of ‘N’.

• First Name – Assigns a blank value.

• Last Name – Assigns a blank value.

• LEP Alternate Assessment – Assigns a value of ‘N’.

• LEP Reading Custom Materials – Assigns a zero value.

• LEP Writing Custom Materials - Assigns a zero value.

• LEP Writing Oral - Assigns a zero value.

• LEP Listening Custom Materials - Assigns a zero value.

• LEP Speaking Custom Materials - Assigns a zero value.

• Writing Custom Material – Assigns a zero value.

• Writing Oral/Signed Admin – Assigns a zero value.

• ELA Custom Materials - Assigns a zero value.

• ELA Oral/Signed Admin– Assigns a zero value.

• Math Custom Materials – Assigns a zero value.

• Math Oral/Signed Admin – Assigns a zero value.

• Science Custom Materials – Assigns a zero value.

Reports - SC26 Precode Initialization 270


• Science Oral/Signed Admin – Assigns a zero value.

• Soc Stu Custom Materiasl – Assigns a zero value.

• Social Studies Oral/Signed Admin – Assigns a zero value.

• Writing Sort Id - Assigns a blank value.

• SCPASS Online – Writing – Assigns ‘N’ value.

• ELA Sort ID - Assigns a blank value.

• SCPASS Online – ELA – Assigns ‘N’ value.

• Math Sort ID - Assigns a blank value.

• SCPASS Online – Math – Assigns ‘N’ value.

• Science Sort ID - Assigns a blank value.

• SCPASS Online – Science – Assigns ‘N’ value.

• Social Studies Sort ID - Assigns a blank value.

• SCPASS Online – Social Studies – Assigns ‘N’ value.

• HSAP Materials – Assigns a “1 – ELA and Math” to all grade 10 students. Assigns a zero value to all other students

• HSAP Online - ELA – Assigns ‘N’ value.

• HSAP Graduation Express - Assigns ‘N’ value.

• HSAP Online - Math – Assigns ‘N’ value.

• EOCEP Online Administration for English – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.

• EOCEP Online Administration for Algebra – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.

• EOCEP Online Administration for Biology – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.

• EOCEP Online Administration for USHC – Assigns ‘Y’ value for grades 6 – 12. Assigns ‘N’ value to all other grades.

• LEP Online – Reading – Assigns ‘N’ value.

• LEP Online – Writing - Assigns ‘N’ value.

• LEP Online – Listening – Assigns ‘N’ value.

• LEP Online – Speaking – Assigns ‘N’ value.

• Kindergarten - Previous Program – Assigns ‘NA’ value.



• Deaf–Blindness - Assigns ‘N’ value.

• Multiple Disabilities – Assigns ‘N’ value.

• Student Not Tested – Assigns ‘0’ value.

• Test Missed – Assigns a blank value.

• Students Not Tested Reason – Assigns a blank value.

• Request Exclusion Indicator – Assigns ‘N’ value.

• Student Not Test – LEP Only – Assigns ‘0’ value.

• Student Not Tested Reason – LEP Only – Assigns a blank value.


The process runs for students who are currently enrolled in any selected school, or enrolled at any time during the current school year. The process excludes students who have an enrollment entry with the enter date and the exit date as the same date (no shows) in the currently selected school year.

Report Input To use the Precode Initialization function, do the following:



3. Click Precode Initialization. The Precode Initialization Report page appears.



5. Click Submit to start the initialization.

Field Description



Field Description

Select Schools At the District Level:

• Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting.

• Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract.

At the School Level:

• Use the Run for All Schools option below to run the extract for all schools not excluded from state reporting.

• Select Current School Only to run the extract just for the current school.

Run for All Schools Select Yes at the District Level if you want to run this for all schools in the LEA.

Run Now Select this option if the user wants to run the report immediately.

Schedule Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:

• Run Once

o Start Date and Start Time to run the report.

• Repeat

o Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report.

If Daily is selected, check the Weekdays only box to limit to weekdays.

If Weekly is selected, check which weekday to run the report.

If Monthly is selected, check the month to run the report.

If Yearly is selected, select either the date or the weekday to run the report.

• Date Range – Select No End Date or a date that the re-occurrence should end.









Work Based Learning Initialization This function is run at the beginning of each school year to clear out any existing Work Based Learning data for each student. Work Based Learning data is used each year for providing information to the state about students that participate in various Work Based Learning programs. This data should be for the current school year. Thus, at the beginning of the school year this process is run to clear out the existing data that might be from a prior year.



When the initialization process is run, all current year values for the designated students in the selected schools are deleted in the Students table.

• WBL Experience 1, [Students]SC_WBL_ExpCode1 – Assigns a ‘blank’ value.

• WBL Exp 1 Owner, [Students]SC_WBL_Exp1Owner – Assigns a ‘blank’ value.

• WBL Start Date 1, [Students]SC_WBL_StartDate1 – Assigns a ‘blank’ value.

• WBL End Date 1, [Students]SC_WBL_EndDate1 – Assigns a ‘blank’ value.

• WBL Employer Name 1, [Students]SC_WBL_EmpName1 – Assigns a ‘blank’ value.

• WBL Employer Phone 1, [Students]SC_WBL_EmpPhone1 – Assigns a ‘blank’ value.

• WBL Employer Size 1, [Students]SC_WBL_EmpSize1 – Assigns a ‘blank’ value.

• WBL Supervisor 1, [Students]SC_WBL_Supervisor1 – Assigns a ‘blank’ value.

• WBL Job Title 1, [Students]SC_WBL_JobTitle1 – Assigns a ‘blank’ value.

• WBL Paid 1, [Students]SC_WBL_PaidInd1 – Assigns a ‘blank’ value.

• WBL Related to Career Plan 1, [Students]SC_WBL_RelateCareerPlanInd1 – Assigns a ‘blank’ value.

• Credit 1, [Students]SC_WBL_CreditInd1 – Assigns a ‘blank’ value.

• WBL Coordinator 1, [Students]SC_WBL_Coordinator1 – Assigns a ‘blank’ value.

• WBL Address 1, [Students]SC_WBL_Add1 – Assigns a ‘blank’ value.

• WBL City 1, [Students]SC_WBL_City1– Assigns a ‘blank’ value.

• WBL Zipcode 1, [Students]SC_WBL_Zip1– Assigns a ‘blank’ value.

Reports - Work Based Learning Initialization 275


• WBL Employer Email Address 1, [Students]SC_WBL_Email1– Assigns a ‘blank’ value.

• WBL Number of annual ELO student opportunities provided 1, [Students]SC_WBL_AnnualELO1– Assigns a ‘blank’ value.

• Other support provided to you by employer 1, [Students]SC_WBL_OtherSupp1– Assigns a ‘blank’ value.

• WBL Type of Business 1, [Students]SC_WBL_Type1– Assigns a ‘blank’ value.














• WBL Address 2, [Students]SC_WBL_Add2– Assigns a ‘blank’ value.























• WBL Address 3, [Students]SC_WBL_Add3– Assigns a ‘blank’ value.




















• WBL Coordinator 4, [Students]SC_WBL_Coordinator4 – Assigns a ‘blank’ value. WBL Address 4, [Students]SC_WBL_Add4– Assigns a ‘blank’ value.







• Career Assessment 1, [Students]SC_WBL_CarAssessCode1 – Assigns a ‘blank’ value.



• Service Learning Hours, [Students]SC_WBL_SrvcLearnHr – Assigns a ‘blank’ value.





Report Input To use the Work Based Learning Initialization function, do the following:



3. Click Work Based Learning Initialization. The Work Based Learning Initialization Report page appears.



5. Click Submit to start the initizliation..

Field Description



• ASAP

• At Night

• On Weekend



Select the school(s) you wish to run the initialization for

Click each school you want to include in the initialization process. Hold down the Ctrl key to select multiple schools in the list.

Note: If you are a school user, you can run this process only for the schools to which you have access.



Field Description

Run for all schools Click Yes to run the initialization process for all schools in your district. No is the default. If your user default access is District Office, you may select the run for all schools options at the district building.







Select EFA/EIA Funding Extract Each school must submit a Membership and Attendance Extract and Cumulative Class Extracts for the 45th and 135th days for state funding. During the school year they may run the SC02 Cumulative Class Report multiple times to create a 45 day or 135 day extract. They may run the SC06 Membership and Attendance Report multiple times to create a 45 day or 135 day extract.

The purpose of this function is to allow the schools to select which version of each of the following extracts should be used for submission to SCDE for state funding:

• 45 Day Membership and Attendance Extracts

• 135 Day Membership and Attendance Extracts

• 45 Day Cumulative Class Extracts

• 135 Day Cumulative Class Extracts

All of the Membership and Attendance extracts generated for the selected school year while processing the SC06 Membership and Attendance Report for All Students for Day 45 will be displayed in the 45 Day Membership and Attendance Extract section. The user will select one extract from this section to be used for state reporting.

All of the Membership and Attendance extracts generated for the selected school year while processing the SC06 Membership and Attendance Report for All Students for Day 135 will be displayed in the 135 Day Membership and Attendance Extract section. The user will select one extract from this section to be used for state reporting.

All of the Cumulative Class extracts generated for the selected school year while processing the SC02 Cumulative Class Report for Day 45 will be displayed in the 45 Day Cumulative Class Extract section. The user will select one extract from this section to be used for state reporting.

All of the Cumulative Class extracts generated for the selected school year while processing the SC02 Cumulative Class Report for Day 135 will be displayed in the 135 Day Cumulative Class Extract section. The user will select one extract from this section to be used for state reporting.

Reports - Select EFA/EIA Funding Extract 281



The Select EFA/EIA Funding Extract displays each extract that has been generated with the date and time it was created for the selected school year within the particular report section. The extracts are listed in ascending order.

The user selects one extract within each section.

Report Input To generate the Select EFA/EIA Funding Extract report, do the following:



3. Click Select EFA/EIA Funding Extract. The Select EFA/EIA Funding Extract Report page appears.

4. Select the extract in each section that is to be used for state funding.


5. Click Submit to process the function.

Field Description

Membership and Attendance This will show the extracts processed and the Date/Time Created for the:

• 45 Day Membership and Attendance Extract

• 135 Day Membership and Attendance Extract

Cumulative Class Extract This will show the extracts processed and the Date/Time Created for the:

• 45 Day Cumulative Class Extract

• 135 Day Cumulative Class Extract



Field Description

Select the extract for funding Select the radio button beside the one extract within each section that is to be used for state funding.

Report Output No report is generated after clicking Submit. Internally the flags are set in the [SC_EFA_EIA_HEADER] table to identify which records will be used for state funding.

PowerSchool will update the SC_SubmitForStateFunding_Flag field in the [SC_EFA_EIA_HEADER] table for the selected extracts setting the SC_SubmitForStateFunding_Flag to “Y”. In addition, records for previously selected extracts will be updated so they are no longer marked as the selected extract by setting the SC_SubmitForStateFunding_Flag to “N”.



EFA/EIA Query This function consists of two processes.

• The user runs a query to identify particular students based on student demographic information, EFA codes and/or EIA codes that returns the list of students based on the criteria.

• From the list of students the user can: o Make this list of students the current selection for PowerSchool. o Export the records to a file with particular data about the students including the EFA and EIA information.

Users search for students with specific EFA or EIA codes for the selected school year, get a list of students found, and have the option to make those students the current selection and export data about them including the EFA and EIA information. Also, this allows school and district users to search for students with specific EFA or EIA codes in the current or historical EFA and EIA records for the selected school year and for the currently selected school. Users can search in the specific EFA fields (primary, EFA1, EFA2, … EFA10, EIA1, EIA2, … EIA10) and optionally choose to make the resulting list of students the current selection in PowerSchool, thus allowing users to perform functions available for the current selection. The users have the ability to export data about the students included in the search results including the EFA and EIA data.

Note: This process is run at the school level and not the district. The data being searched is based on the data in the term selected in PowerSchool.

Important points for using the search criteria are:

• The search screen gives the users the ability to search for records based on Student and/or EFA/EIA search criteria. Each search criteria contains four fields: Field Name, Relational Operator, Value and Comparison Operator. You may enter criteria to narrow the number and types of students. Student Search Criteria allow you to select from a pre-defined list of base PowerSchool fields and if State Field is chosen, then a list of pre-defined South Carolina specific fields appear for selection as search criteria.

• If no criteria are entered on this page, all students in the currently selected school and for the currently selected school year, regardless of the student’s enrollment status or if the student has been assigned an EFA or EIA code, will be included in the data set returned.

• If ‘AND’ is selected between fields, then all statements would have to be true for a student to be included in the search results.

• If ‘OR’ is selected between fields and any one criteria is true for a student, then the student will be included in the search results.

• To limit results to active students, Enroll_Status must be one of the search criteria. Then choose ‘=’ as the operator and ‘Active’ in the Value dropdown.

Reports - EFA/EIA Query 284



Student records are included if they are from the current school year and the current school.

Query Input To generate the EFA/EIA Query, do the following:

1. On the Start Page, click Reports. The Reports page appears.


3. Click EFA/EIA Query. The South Carolina EFA/EIA Query page appears.

4. Enter information in all of the fields desired.

5. Click Search to generate the query.

Field Description

Student Search Criteria The Student Search Criteria contains three rows of criteria used to locate students that meet the conditions entered. By default, the student search returns all students (active, inactive, historical, and pre-registered). In order to narrow the selection, Enroll_Status should be one of the fields selected as part of the search criteria. Entering a Student search criteria is not required. If no criteria are entered by the user, then all students for the currently selected school year, regardless of enrollment status, will be included in the record set returned.

Field Name Field name pop-up list is pre-populated with allowable fields from the Student table. A field called ‘State Field’ represents the South Carolina custom fields.

Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than),>=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].



Field Description

Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the student field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.

Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” is the default.

EFA/EIA Search Criteria The EFA/EIA Search Criteria contains six rows of search criteria, three for searching EFA records and three for searching EIA records. Each row of search criteria contains a Field Name, Relational Operator, and Value pop-up menus. Entering an EFA/EIA search criteria is not required. If no EFA/EIA criteria are entered by the user, then all students for the current year meeting the student search criteria will be included.

Search for all students with No EFA Records

Check this box to search for students with NO EFA records. This means, no records were ever created for the student in the term selected.

Search for all students with No EIA Records

Check this box to search for students with NO EIA records. This means, no records were ever created for the student in the term selected.

Field Name For an EFA record, the Field Name list will contain the EFA fields EFA Primary through EFA10. For an EIA record, the Field Name list will contain the EIA fields EIA1 through EIA10.

Relational Operators The relational operator options are = (equal to) and # (not equal to).

Value The Value fields associated with EFA will be loaded with the allowed EFA codes. The Value fields associated with EIA will be loaded with the allowable EIA codes. The user will be able to select multiple codes in the dropdowns by holding down the shift key to select contiguous codes or holding down the Control key while selecting random values in the pop-up menu.

Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” will be the default.



Field Description

Start Date Enter the start date of the records to search in mm/dd/yyyy format.

Stop Date Enter the stop date of the records to search in mm/dd/yyyy format.



Query Output Once Search is clicked on the South Carolina EFA/EIA Query page, the Search Results page displays with the students that met the criteria of the query.

Field Description

Student Name Student name is listed. The user can click on the student’s name to take them to the student information.

Student Number The student’s number displays.

Grade Level The student’s grade level displays.

Enroll Status The student’s enrollment status code displays.

Gender The student’s gender displays.

Record Type Depending on the search, EFA or EIA code displays. If a search does not use criteria for EFA or EIA neither display.

Once the query is processed the user can do one of the following:

• Make the students the current selection by clicking Make these students the current selection at the top of the page.

• Export records by clicking Export Record at the top of the page. If selecting Export Records, the South Carolina EFA/EIA Query Report page appears.



Report Input To generate the EFA/EIA Query Report, do the following:



3. Click EFA/EIA Query. The South Carolina EFA/EIA Query page appears.

4. Process the Query using the steps from above and select Export from the Search Results page. The South Carolina EFA/EIA Query Report page appears.




Field Description

Students to Include Select the selected students only or the All students option.



• ASAP

• At Night

• On Weekend



File Format Select the delimiter for the output file, either Tab or Comma. Comma is the default.



Field Description

EFA/EIA Export Type Choose the type of data to be exported EFA, EIA or Both from the pop-up menu.

Export SC-Specific Fields Choose Yes to export the SC state specific data as well as the general PowerSchool data. Choose No to export only the general PowerSchool data. No is the default.

EFA/EIA Records to Export Choose All EFA/EIA records for the current year or just the current EFA/EIA records. All records may return multiple records for a student if they have had a change in EFA/EIA classification. Current EFA/EIA records return the student’s current status classification.



Report Output – Export SC Specific Data is No If Export SC Specific Data is set to No, only the following data items will be exported.


1 Record Type EFA or EIA displays depending on whether EFA data or EIA data is contained in the record.

Calculated

2 School ID Identifies the School Number for the student’s enrollment.

[Students]school_id

3 ID The students internal PowerSchool ID. [Students]ID

4 State ID The students state identification number. [Students]State_StudentNumber

5 Enroll_Status The student’s current enrollment status. [Students] Enroll_Status

6 SC_IncludeInReporting Indicates whether the student is included in state reporting or not.

[Students] SC_IncludeInReporting

7 Student Last Name The student’s last name. [Students] Last_Name

8 Student First Name The student’s first name. [Students] First_Name

9 Student Middle Name The student’s middle name. [Students] Middle_Name

10 Generation The student’s generation. [Students] SC_StudentGeneration

11 Entry Date The student’s current entry date for this school. [Students] EntryDate

12 Exit Date The student’s current exit date. [Students] ExitDate

13 Grade Level The student’s current grade level. [Students] Grade_Level




14 EFA_EIA Start Date The date that the EFA classification started if the record type is EFA.

The date that the EIA classification started if the record type is EIA.

SC_EFA_History.start_dt if Record_Type is ‘EFA’ or SC_EIA_History.start_dt if Record_Type is ‘EIA’

15 EFA_EIA Stop Date The date that the EFA classification ended if the record type is EFA.

The date that the EIA classification ended if the record type is EIA.

SC_EFA_History.stop_dt if Record_Type is ‘EFA’ or SC_EIA_History.stop_dt if Record_Type is ‘EIA’

16 Code 1-Code 10 Code 1 is the primary EFA code if the record type is EFA. If the record type is EIA, up to 10 EIA codes will be reported.

SC_EFA_History.EFA_Primary if Record_Type is ‘EFA’ or SC_EFA_History.EIA_1-10 if Record_Type is ‘EIA’

17 GT Artistic Discipline Indicates whether or not the student is classified as GT Artistic Discipline.

SC_GT_Artistic_Discipline



Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, only the following data items will be exported.



Calculated


[Students]School_Id



5 Enroll_Status The student’s current enrollment status. [Students]Enroll_Status


[Students] SC_IncludeInReporting

7 Student Last Name The student’s last name. [Students]Last_Name

8 Student First Name The student’s first name. [Students]First_Name

9 Student Middle Name The student’s middle name. [Students]Middle_Name

10 Generation The student’s generation. [Students]SC_StudentGeneration

11 Entry Date The student’s current entry date for this school. [Students]EntryDate

12 Exit Date The student’s current exit date. [Students]ExitDate

13 Grade Level The student’s current grade level. [Students]Grade_Level






[SC_EFA_History]start_dt if Record_Type is ‘EFA’ or [SC_EIA_History]start_dt if Record_Type is ‘EIA’



[SC_EFA_History]stop_dt if Record_Type is ‘EFA’ or [SC_EIA_History]stop_dt if Record_Type is ‘EIA’


[SC_EFA_Histor].EFA_Primary if Record_Type is ‘EFA’ or [SC_EFA_History]EIA_1-10 if Record_Type is ‘EIA’

17 Homeless Indicator Indicates the student’s homeless status. [Students]homeless_code

18 Primary Language Indicates the student’s primary language. [Students]primarylanguage

19 Migrant Indicator Indicates the student’s migrant status. [Students]SC_Migrant

20 Homeroom Indicates the student’s homeroom. [Students]Home_Room

21 Instructional Setting Indicates the student’s instructional status. [Students]SC_InstrSetting

22 English Proficiency Indicates the student’s English proficiency. [Students]SC_Engl_Prof

23 Group Homeland Indicates the student’s group homeland Indicator.

[Students]SC_GroupHomeInd

24 Self Contained Date Indicates the date the student was classified self-contained.

[Students]SC_Selfcontaine_Date

25 Immigrant Indicates the student’s immigrant status. [Students]SC_Immigrant_T3

26 Home Language Indicates the student’s home language. [Students]SC_Homelang




27 First Language Spoken Indicates the student’s first languages spoken. [Students]SC_First_lang_spoken

28 IEP Indicates if the student has an IEP. [Students]SC_IEP

29 Alternate Assessment Code

Indicates the student’s alternate assessment code.

[Students.S_SC_STU_X]AltAssessCde

30 Deaf Blindness Indicator Indicates the student’s deaf-blindness status. [Students]SC_DeafBlindInd

31 MultiDisability Indicator Indicates if the student has multiple disabilities. [Students]SC_MutliDisaInd

32 Custom ELA Code Indicates the student’s custom ELA code. [Students]SC_CustomELACde

33 Custom Math Code Indicates the student’s custom Math code. [Students]SC_CustomMathCde

34 Custom Science Code Indicates the student’s custom Science code. [Students]SC_CustomSciCde

35 Custom Social Studies Code

Indicates the student’s custom Social Studies code.

[Students]SC_CustomSocStuCde

36 HSAP Materials Code Indicates the student’s HSAP Materials code. [Students]SC_HSAPMaterialsCde

37 Trans IEP Indicator Indicates the student’s transportation IEP indicator.

[Students]SC_TRANS_TransIEPInd


[Students]SC_GT_Artistic_Discipline



Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, only the following data items will be exported.



Calculated


[Students]School_Id



5 Enroll_Status The student’s current enrollment status. [Students]Enroll_Status


[Students]SC_IncludeInReporting

7 Student Last Name The student’s last name. [Students]Last_Name

8 Student First Name The student’s first name. [Students]First_Name

9 Student Middle Name The student’s middle name. [Students]Middle_Name

10 Generation The student’s generation. [Students]SC_StudentGeneration

11 Entry Date The student’s current entry date for this school. [Students]EntryDate

12 Exit Date The student’s current exit date. [Students]ExitDate

13 Grade Level The student’s current grade level. [Students]Grade_Level






[SC_EFA_History]start_dt if Record_Type is ‘EFA’ or [SC_EIA_History]start_dt if Record_Type is ‘EIA’



[SC_EFA_History]stop_dt if Record_Type is ‘EFA’ or [SC_EIA_History]stop_dt if Record_Type is ‘EIA’


[SC_EFA_History]EFA_Primary if Record_Type is ‘EFA’ or [SC_EFA_History]EIA_1-10 if Record_Type is ‘EIA’


[Students]SC_GT_Artistic_Discipline



SC Incident Management Query This function consists of two processes.

• The user runs a query to identify particular incident information based on incident management data, student demographic information, and/or EFA codes that returns the list of incidents based on the criteria.

• From the list of incidents the user can export the records to a file with particular data about the incidents including South Carolina specific student and EFA information.

Users search for incidents based on incident data, student data and/or EFA codes, get a list of incidents that meet the criteria, and export data about those incidents.

Note: This process is run at the school level and not the district. The data being searched is based on the school year of the term selected in PowerSchool.

When the Term is set to a Term that is not in the latest school year for which an End of Year process has been completed, the Student Search Criteria fields Homeroom and all of the State Fields should not be used as Incident Search Criteria. The data stored in these fields reflect the student’s current status which may be different than the status at the time of the incident. Similarly, if these fields are included in the extract they will also reflect the student’s current status which may be different than the status at the time of the incident. When the search is run, the Grade Level reflects the grade level of the student on the date of the incident. The Enroll Status displays if the last enrollment record for the student is for the school year being processed. Otherwise, it is blank as the enroll status is not stored on the re-enrollment record.

Important points for using the search criteria are:

• You may enter criteria to narrow the number and types of incidents. Student Search Criteria allows you to select from a pre-defined list of base PowerSchool fields and if State Field is chosen, then a list of pre-defined South Carolina specific fields appear for selection as search criteria.

• If no criteria are entered on this page, all incidents in the currently selected school and for the currently selected school year will be included in the data set returned, including incidents that are not attached to students or teachers.

• If ‘AND’ is selected between fields, then all statements would have to be true for an incident to be included in the search results.

• If 'OR' is selected between fields and any one criteria is true for an incident, then the incident will be included in the search results.

• If searching by Incident Type, the relational operator must be “contains” to return any results.

• To limit to active students, Enroll_Status must be one of the search criteria. Then choose '=' as the operator and 'Active' in the Value dropdown.

Reports - SC Incident Management Query 298



Incidents are included in the query if they are for the currently selected school and the currently selected school year.

Query Input To generate the SC Incident Management Query, do the following:



3. Click SC Incident Management. The SC Incident Management Query page appears.

4. Enter information in all of the fields desired.

5. Click Search to generate the query.

Field Description

Incident Search Criteria The Incident Search Criteria contains three rows of criteria used to locate incidents that meet the conditions entered. By default, the incident search returns all incidents from the current school and current year.

Field Name The field name pop-up menu allows the user to narrow the selection by Incident ID, Incident Type, Incident Date, Incident Location, Incident Title, Prepared by, Particpant Role Attribute, Behavior Code, Behavior Subcode, Action Code, Action Subcode, Object Code and/or Object Subcode.

Note: If searching by Incident Type the relational operator must be contains.

The Incident title and Prepared By fields are case sensitive. If searching for the title ‘Truancy’, you must capitalize the word in order to find records that match that title.



Field Description

Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than), >=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].

Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the incident field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.


Student Search Criteria The Student Search Criteria contains three rows of criteria used to locate students that meet the conditions entered. By default, the student search returns all students (active, inactive, historical, and pre-registered). In order to narrow the selection, Enroll_Status should be one of the fields selected as part of the search criteria. Entering a Student search criteria is not required. If no criteria are entered by the user, then all students for the currently selected school year, regardless of enrollment status, will be included in the record set returned.

Field Name Field name pop-up list is pre-populated with allowable fields from the Student table. A field called ‘State Field’ represents the South Carolina custom fields.

Relational Operators The pop-up menu between the Field Name pop-up menu and the Value box contains the relational operators that exist in core PowerSchool: =(equal), <(less than), >(greater than),>=(greater than or equal to), <=(less than or equal to), # (does not equal too), contains (is the search argument contained in the [field], !contains (is the search argument not contained in the [field].



Field Description

Value The value pop-up menu will be pre-populated with the appropriate values corresponding to the student field selected in the Field Name pop-up menu. The user is able to select multiple values in the pop-up menu by holding down the shift key to select contiguous values or holding down the Control key while selecting random values in the pop-up menu.


EFA Search Criteria The EFA Search Criteria contains three rows of search criteria for searching EFA records. Each row of search criteria contains a Field Name, Relational Operator, and Value pop-up menus. Entering an EFA search criteria is not required. If no EFA criteria are entered by the user, then all students for the current year meeting the student search criteria will be included.

Field Name The Field Name list will contain the EFA fields EFA Primary through EFA10.

Relational Operators The relational operator options are = (equal to) and # (not equal to).

Value The Value fields associated with EFA will be loaded with the allowed EFA codes. The user will be able to select multiple codes in the dropdowns by holding down the shift key to select contiguous codes or holding down the Control key while selecting random values in the pop-up menu.

Comparison The comparison pop-up menu will be populated with ‘AND’ and ‘OR’ as values. “AND” will be the default.



Query Output Once Search is clicked on the SC Incident Management Query page, the Search Results page displays with the incidents that met the criteria of the query.

Field Description

Incident Date The date that the incident occurred.

Incident ID The internal Incident ID assigned to an incident when it is created.

Incident Title The Incident Title for the particular incident.

Student Name Student name is listed. The user can click on the student’s name to take them to the student information. If the incident is not linked to a student, this will be blank (i.e. participant is a teacher, person not in PowerSchool, or there isn’t a participant).

Student Number The student’s number displays. If the incident is not linked to a student, this will be blank (i.e. participant is a teacher, person not in PowerSchool, or there isn’t a participant).

Grade Level The student’s grade level displays. If the incident is not linked to a student, this will be blank.

Enroll Status The student’s enrollment status code displays. If the incident is not linked to a student, this will be blank.

Gender The student’s gender displays. If the incident is not linked to a student, this will be blank.

Record Type If the EFA search is part of the criteria, EFA will display as well as the EFA code.

Once the query is processed the user can export records by clicking Export these incidents at the top of the page. The South Carolina Incident Query Report page appears.



Report Input To generate the South Carolina Incident Query Report, do the following:



3. Click SC Incident Management Query. The SC Incident Management Query page appears.

4. Process the Query using the steps from above and select Export these incidents from the Search Results page. The South Carolina Incident Query Report page appears.




Field Description



• ASAP

• At Night

• On Weekend



File Format Select the delimiter for the output file, either Tab or Comma. Comma is the default.



Field Description

Export SC-Specific Fields Choose Yes to export the SC state specific data as well as the general PowerSchool data. Choose No to export only the general PowerSchool data and EFA code data, if the incident is attached to a student. No is the default.



Report Output – Export SC Specific Data is No If Export SC Specific Data is set to No, the following data items will be exported.


1 Record Type IMD for all records. Calculated


[Incidents]School_Number

3 Incident Type Identifies the type of incident. [Incident_LU_Code]Code_Type=incidenttypecode


4 Incident ID The ID number assigned to the incident when it is created.

[Incident]Incident_ID

5 Incident Title Identifies the title of the incident. [Incidents]Incident_Title

6 Incident Date Date the incident occurred. [Incident_Detail]Incident_TS truncated to display only the date.

7 Prepared by Person who entered the incident details. [Incidents]Entry_Author

8 Behavior Code Behavior Code identifying the behavior that caused the incident.



9 Behavior Code Description

The description of the behavior that caused the incident.






10 Primary Behavior Indicates if this was the primary behavior for the incident.

[Incident_Detail]Primary_Indicator

11 Behavior Subcode Behavior subcode for an incident where the behavior requires more details.



12 Behavior Subcode Description

The description of the behavior subcode. [Incident_LU_Sub_Code]Sub_Category

13 Action Code Action Code identifying the consequences taken for the incident.



14 Action Code Description The description for the action code. [Incident_LU_Code]Code_Type=actioncode


15 Action Subcode Action subcode for an incident where the action requires more details.



16 Action Subcode Description

The description for the action subcode. [Incident_LU_Sub_Code]Sub_Category

17 Action Begin Date The date the action started. [Incident_Action]Action_Plan_Begin_Dt




18 Action End Date The date the action ended. [Incident_Action]Action_Plan_End_Dt

19 Duration Code Description

The duration assigned for the action taken. [Incident_LU_Code]Code_Type=durationcode


20 Duration Subcode Description

The description for the subcode if the duration requires more details.


21 Duration Day Value The numeric value associated with the particular Duration Subcode. Since this is a numerical value this column can be totaled using Excel.


22 Actual Duration The actual time served for the action taken. [Incident_Action]Duration Actual

23 Object Code The code for any object involved in the incident. [Incident_LU_Code]Code_Type=objectcode


24 Object Code Description The description of the object involved in the incident. [Incident_LU_Code]Code_Type=objectcode





25 Object Subcode The subcode for any object involved in the incident that requires more details.



26 Object Subcode Description

The description for the object subcode. [Incident_LU_Sub_Code]Sub_Category

27 Incident Location The location where the incident occurred. [Incidents]Location_Details

28 Participant Role The role of the participant – Offender, Victim, Reporter, or Witness.

[Incident_LU_Code]Code_Type=personcode


29 Participant Attribute Description

The description of the attribute of the participant. [Incident_LU_Code]Code_Type=participantattributecode


30 Participant Attribute Subcode Description

The description of the attribute subcode of the participant.


31 Other Person Indicator This value is 1 if the person is not within the PowerSchool database, but was involved in the incident.

[Incident_Person_Role]Incident_Other_Person_ID

32 IS_Unknown This value is 1 if the participant cannot be identified. [Incident_Other_Person]Is_Unknown




33 ID Student ID or Teacher ID from the Incident. [Incident_Person_Role]StudentId

[Incident_Person_Role]TeacherID

34 Student Number

Teacher Number

The student’s number if the participant is a student or the teacher number if the participant is a staff person entered into the PowerSchool staff database.


[Teachers]TeacherNumber

35 Student Last Name

Teacher Last Name

Other Person Last Name

The student’s last name.

The teacher’s last name.

The last name of a person not in the PowerSchool database.

[Students]Last_Name

[Teachers]Last_Name

[Incident_Other_Person]Last_Name

36 Student First Name

Teacher First Name

Other Person First Name

The student’s first name.

The teacher’s first name.

The first name of a person not in the PowerSchool database.



[Incident_Other_Person]First_Name

37 Student Middle Name

Teacher Middle Name

The student’s middle name.

The teacher’s middle name.



38 Student Generation

Teacher Generation

The student’s generation.

The teacher’s generation.

[Students] SC_StudentGeneration

[Teachers]SC_Tchr_Generation

39 State ID The student’s state identification number. This is only populated when the participant is a student.

[Students]State_StudentNumber

40 Enroll_Status The student’s current enrollment status. This is only populated when the participant is a student.

[Students]Enroll_Status




41 Entry Date The student’s current entry date for this school. This is only populated when the participant is a student.

[Students]EntryDate

42 Exit Date The student’s current exit date. This is only populated when the participant is a student.

[Students]ExitDate

43 Grade Level The student’s current grade level. This is only populated when the participant is a student.


44 EFA Start Date The date that the EFA classification started if the record type is EFA. This is only populated when the participant is a student.

[SC_EFA_History]start_dt

45 EFA Stop Date The date that the EFA classification ended if the record type is EFA. This is only populated when the participant is a student.

[SC_EFA_History]stop_dt

46 Code 1-Code 4 Code 1 is the primary EFA code of the student. This is only populated when the participant is a student.

[SC_EFA_History]EFA_Primary

[SC_EFA_History]EFA_2



47 Federal Ethnicity Displays a 1 if the student is Hispanic/Latino; otherwise it displays a 0.

[Students]FedEthnicity

48 Race Displays the race code(s) for the student. [StudentRace]RaceCd

49 Gender Indicates the gender of the person involved in the incident.

[Students]Gender



Report Output – Export SC Specific Data is Yes If Export SC Specific Data is set to Yes, the following data items will be exported.


1 Record Type IMD for all records. Calculated


[Incidents]School_Number

3 Incident Type Identifies the type of incident. [Incident_LU_Code]Code_Type=incidenttypecode


4 Incident ID The ID number assigned to the incident when it is created.

[Incident]Incident_ID

5 Incident Title Identifies the title of the incident. [Incidents]Incident_Title

6 Incident Date Date the incident occurred. [Incident_Detail]Incident_TS truncated to display only the date.

7 Prepared by Person who entered the incident details. [Incidents]Entry_Author

8 Behavior Code Behavior Code identifying the behavior that caused the incident.



9 Behavior Code Description

The description of the behavior that caused the incident.






10 Primary Behavior Indicates if this was the primary behavior for the incident.

[Incident_Detail]Primary_Indicator

11 Behavior Subcode Behavior subcode for an incident where the behavior requires more details.



12 Behavior Subcode Description

The description of the behavior subcode. [Incident_LU_Sub_Code]Sub_Category

13 Action Code Action Code identifying the consequences taken for the incident.



14 Action Code Description The description for the action code. [Incident_LU_Code]Code_Type=actioncode


15 Action Subcode Action subcode for an incident where the action requires more details.



16 Action Subcode Description

The description for the action subcode. [Incident_LU_Sub_Code]Sub_Category

17 Action Begin Date The date the action started. [Incident_Action]Action_Plan_Begin_Dt




18 Action End Date The date the action ended. [Incident_Action]Action_Plan_End_Dt

19 Duration Code Description

The duration assigned for the action taken. [Incident_LU_Code]Code_Type=durationcode


20 Duration Subcode Description

The description for the subcode if the duration requires more details.


21 Duration Day Value The numeric value associated with the particular Duration Subcode. Since this is a numerical value this column can be totaled using Excel.


N/A

22 Actual Duration The actual time served for the action taken. [Incident_Action]Duration Actual

23 Object Code The code for any object involved in the incident. [Incident_LU_Code]Code_Type=objectcode


24 Object Code Description The description of the object involved in the incident. [Incident_LU_Code]Code_Type=objectcode





25 Object Subcode The subcode for any object involved in the incident that requires more details.



26 Object Subcode Description

The description for the object subcode. [Incident_LU_Sub_Code]Sub_Category

27 Incident Location The location where the incident occurred. [Incidents]Location_Details

28 Participant Role The role of the participant – Offender, Victim, Reporter, or Witness.

[Incident_LU_Code]Code_Type=personcode


29 Participant Attribute Description

The description of the attribute of the participant. [Incident_LU_Code]Code_Type=participantattributecode


30 Participant Attribute Subcode Description

The description of the attribute subcode of the participant.


31 Other Person Indicator This value is 1 if the person is not within the PowerSchool database but was involved in the incident.

[Incident_Person_Role]Incident_Other_Person_ID

32 IS_Unknown This value is 1 if the participant cannot be identified. [Incident_Other_Person]Is_Unknown




33 ID Student ID or Teacher ID from the Incident. [Incident_Person_Role]StudentId

[Incident_Person_Role]TeacherID

34 Student Number

Teacher Number

The student’s number if the participant is a student or the teacher number if the participant is a staff person entered into the PowerSchool staff database.


[Teachers]TeacherNumber

35 Student Last Name

Teacher Last Name

Other Person Last Name

The student’s last name.

The teacher’s last name.

The last name of a person not in the PowerSchool database.

[Students]Last_Name

[Teachers]Last_Name

[Incident_Other_Person]Last_Name

36 Student First Name

Teacher First Name

Other Person First Name

The student’s first name.

The teacher’s first name.

The first name of a person not in the PowerSchool database.



[Incident_Other_Person]First_Name

37 Student Middle Name

Teacher Middle Name

The student’s middle name.

The teacher’s middle name.



38 Student Generation

Teacher Generation

The student’s generation.

The teacher’s generation.

[Students] SC_StudentGeneration

[Teachers]SC_Tchr_Generation

39 State ID The student’s state identification number. This is only populated when the participant is a student.

[Students]State_StudentNumber

40 Enroll_Status The student’s current enrollment status. This is only populated when the participant is a student.

[Students]Enroll_Status




41 Entry Date The student’s current entry date for this school. This is only populated when the participant is a student.

[Students]EntryDate

42 Exit Date The student’s current exit date. This is only populated when the participant is a student.

[Students]ExitDate

43 Grade Level The student’s current grade level. This is only populated when the participant is a student.


44 EFA Start Date The date that the EFA classification started if the record type is EFA. This is only populated when the participant is a student.

[SC_EFA_History]start_dt

45 EFA Stop Date The date that the EFA classification ended if the record type is EFA. This is only populated when the participant is a student.

[SC_EFA_History]stop_dt

46 Code 1-Code 4 Code 1 is the primary EFA code of the student. This is only populated when the participant is a student.

[SC_EFA_History]EFA_Primary




47 Federal Ethnicity Displays a 1 if the student is Hispanic/Latino; otherwise it displays a 0.

[Students]FedEthnicity

48 Race Displays the race code(s) for the student. [StudentRace]RaceCd

49 Gender Indicates the gender of the person involved in the incident.

[Students]Gender

50 Homeroom Indicates the student’s homeroom. [Students]Home_Room

51 Instructional Setting Indicates the student’s instructional status. [Students]SC_InstrSetting




52 English Proficiency Indicates the student’s English proficiency. [Students]SC_Engl_Prof

53 Self Contained Date Indicates the date the student was classified self-contained.

[Students]SC_Selfcontaine_Date

54 IEP Indicates if the student has an IEP. [Students]SC_IEP

55 Deaf Blindness Indicator Indicates the student’s deaf-blindness status. [Students]SC_DeafBlindInd

56 MultiDisability Indicator Indicates if the student has multiple disabilities. [Students]SC_MutliDisaInd

57 Trans IEP Indicator Indicates the student’s transportation IEP indicator. [Students]SC_TRANS_TransIEPInd

58 Alternate Assessment Code

Indicates the student’s alternate assessment code. [Students.S_SC_STU_X]AltAssessCde

Exported Data The exported data may contain multiple records for one incident extracted in the result set. There will be multiple records for an incident for these situations:

• More than one student and/or teacher is involved in an incident.

• Multiple Behavior codes, Action codes, or Object codes are attached to an incident, an individual student, or a teacher involved in the incident. For example, a student committed Aggravated Assault with a knife > 2.5 inches and as a result, multiple action codes are assigned to the incident. A separate record would be created for each of the Action codes, which would contain the Behavior code Aggravated Assault and the Object code Knife > 2.5 inches and each Action code.



SC Transcript 2010-11 (final) and SC Transcript 2010-11 (in progress) These transcripts are to be used by all districts and schools in South Carolina as the official transcript for a student.

If this is a final transcript, use the SC Transcript 2010-11 (final) report. This report is the standard SC official transcript for high school graduates and for students who need to provide completed course work for colleges or universities, scholarship applications, and other entities requiring the cumulative report at the end of their high school career.

If this transcript is for a student with work in progress use the SC Transcript 2010-11 (in progress) report. This report is used when “Work in Progress” for the current year needs to be included such as in the case of a student transferring to another school during the school year.

These object reports are custom reports that are maintained by the South Carolina Department of Education. If you do not have the SC Transcripts listed in the PowerSchool object reports, send an email to [email protected], SUBJECT: SC TRANSCRIPT, requesting the transcript.

The transcript will list all courses stored in historical grades for a student, grades K-12 unless an identifier is added to each course or activity completed by high, middle, or elementary students. Courses are those classes taken by student in grades 9-12 considered credit-bearing and for which a student receives units toward graduating with a state high school diploma. Student in some middle school grades may take courses that count toward their high school diploma as well and should be set up as high school courses. Activities are those classes taken by students in grades K-12 that do not count toward high school graduation or earning a high school diploma.

To keep courses/activities completed by a student during grades K-8 from printing on the high school transcript, add ES as the credit type for activities in elementary schools, MS for activities in middle school and HS for credit bearing courses.

A district can decide to denote only credit type of HS for credit-bearing courses and avoid setting course/activity credit types for all elementary and middle school activities. If you make this choice, you will not have a unique identifier to designate activities completed by students in the middle school grade levels versus the elementary school grade levels should you need such a report.

Credit types are entered on the Courses page. However, if an individual student’s stored grade needs to be different from the course, the credit type field on the stored grade can be used to override what is on the course. A course or student’s stored grades credit type can have multiple values. The order of the credit type is based on the actual graduation requirement order. HS can be first or last in the credit type field on the course. ES, MS or HS do not need to be added on the individual student’s stored grade credit type.

Reports - SC Transcript 2010-11 (final) and SC Transcript 2010-11 (in progress) 318

mailto:[email protected]


Selection Criteria These reports are generated like any other object report. They can be run for an individual student, a selection of students, or all students.

Report Input To generate the SC Transcript 2010-11 (final) or SC Transcript 2010-11 (in progress) report, do the following:

1. On the Start Page, search for and select any student or group of students. The Student Selection page appears.

2. Choose Print Report from the Select a function for this group of students pop-up menu. The Print Reports page appears.

Note: Alternatively, if you have a current selection of students, you can access this page by choosing Special Functions > Group Functions.

3. To generate the transcript for a single student, search for the student from the start page and go to that student’s page. From the navigation menu, select Print A Report.

4. Use the following table to enter information in the fields:

Field Description

Which report would you like to print? Choose the SC Transcript 2010-11 (final) or SC Transcript 2010-11 (in progress) report from the pop-up menu. Types of reports are separated in the pop-up menu by dashes. The last group of reports are Object Reports.

For which students? Select one of the following options to indicate the students for whom the report will be run:

• All records in a single batch: Prints the report as a single job.

• Print only the first [X] records: Prints the report for only the first specified number of records.

• All records in batches of [X] records: Prints the report in the specified number of batches.

Note: The report jobs are automatically named with the text “Batch X of Y” followed by the report name, where X is the batch number and Y is the



Field Description

total number of batches. The total number of batches is determined by the size of the original selection and the size of a batch. For example, if there are 1,012 records in the selection, and the batch size is set to 50, there will be 21 total batches: 20 batches of 50 records and a 21st batch containing the final 12 records.

In what order? Select the sort order.

If printing student schedules, use... This is not applicable for the transcripts.

If printing fee list, only include transactions conducted during…(may be overridden in report setup)

This is not applicable for the transcripts.

Watermark Text To print text as a watermark on each page of the report, use the pop-up menu to either choose one of the standard phrases or choose Custom and enter the text you want to print as a watermark in the field.

Watermark Mode Use the pop-up menu to determine how you want the text to print. Watermark prints the text behind objects on the report, while Overlay prints the text over objects on the report.

When to print Select a time to run the report:

• ASAP: Execute immediately.

• At Night: Execute during the next evening.

• On Weekend: Execute during the next weekend.

• On Specific Date/Time: Execute on the date and time specified in the following fields using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field is submitted as a blank entry.

5. Click Submit. The report queue appears.

6. Click View once the report is completed.



CRDC Report – Part 1 The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

CRDC Report – Part 1 is PowerSchool report SC21.

This report uses the State Reporting Platform format. This report is accessed using System Reports > State Reports.

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.


CRDC Report – Part 1 - Selection Criteria 321


Report Input To generate the CRDC Report – Part 1, do the following:



3. Click CRDC Report – Part 1. The CRDC Report – Part 1 page appears.




Field Description

Schools to Include* Choose one of the following from the pop-up menu when logged in at the school level:

• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

• All Schools (default) – Includes all student records on the PowerSchool server that meet the selection criteria.

Choose one of the following from the pop-up menu when logged in at the district level:

• Select Multiple Schools – Includes all student records associated with the schools selected that meet the selection criteria. Use the Control or Option key to select one or multiple schools from the list of schools.


Count Date* Date used for non-IDEA students to be counted in CRDC

IDEA Count Date Date used to count students who were enrolled in IDEA. If this field is left blank, the Count Date will be used as the IDEA Count Date.

CRDC Report – Part 1 - Report Input 322



Item # Data Element Description [Table]FieldName

Part 1 LEA Form

1 LEA-001

LEA Level Counts of Schools and Students

The following items each represent an individual table for the LEA level counts of schools and students:

• Total number of public schools in the LEA.

• Total public school membership of this LEA (include students served in non-LEA facilities.

• Total number of students served in the LEA’s schools (do not include students served in non LEA facilities. This excludes students coded as Exclude from PEIMS.

• The number of students who are awaiting initial evaluation for special education programs and related service under the individuals with Disabilities Education Act (IDEA).

[Pref]CRDC_StudentsAwaitingIDEAInitEval

2 LEA-002

Desegregation Order or Plan

Is the LEA covered by a desegregation order or plan?

[Pref]CRDC_DesegOrderOrPlan_YN

3 LEA-003

Kindergarten Daily Length

Kindergarten Daily Length (Check all that apply)

Valid values:

[Pref]CRDC_ProvidesKGFullDay_YN

[Pref]CRDC_ProvidesKGPartDay_YN

CRDC Report – Part 1 - Report Output 323



• Full-day kindergarten

• Part-day kindergarten

• No kindergarten

4 LEA-004

Prekindergarten Daily Length

Prekindergarten Daily Length (Check all that apply)

Valid values:

• Full-day prekindergarten

• Part-day prekindergarten

• No prekindergarten

[Pref]CRDC_ProvidesPreKGFullDay_YN

[Pref]CRDC_ProvidesPreKGPartDay_YN

5 LEA-005

Prekindergarten Eligibility

Prekindergarten Eligibility (Check all that apply)

Completed only when you check “Full-day prekindergarten” and/or “Part-day prekindergarten” on LEA-0004.

Valid values:

• All students

• Students with disabilities (IDEA)

• Students in Title I schools

• Students from low income families

• Other (Provide comment to describe.)

[Pref]CRDC_PreKGEligAll_YN

[Pref]CRDC_PreKGEligIDEA_YN

[Pref]CRDC_PreKGEligTitleI_YN

[Pref]CRDC_PreKGEligLowIncome_YN

[Pref]CRDC_PreKGEligGOther_YN

6 LEA-006

Prekindergarten Age for Non-IDEA Students

Prekindergarten Age for Non-IDEA Students (Check all that apply)

Completed only when you check “Full-day prekindergarten” and/or “Part-day prekindergarten” on LEA-0004.

Valid values:

[Pref]CRDC_PreKGAgeNonIDEA0to2_YN

[Pref]CRDC_PreKGAgeNonIDEA3_YN

[Pref]CRDC_PreKGAgeNonIDEA4_YN

[Pref]CRDC_PreKGAgeIDEAOnly_YN




• Students aged 0 - 2

• Students aged 3

• Students aged 4

• Prekindergarten only for IDEA students

7 LEA-007

Harassment and Bullying Policy

Written policies provided by LEA (one or more values are selected).

Valid values:

• Prohibiting harassment and bullying on the basis of sex

• Prohibiting harassment and bullying on the basis of race, color, or national origin

• Prohibiting harassment and bullying on the basis of disability

• None of the above

[Pref]CRDC_HarassPolicySex_YN [Pref]CRDC_HarassPolicyRaceOrNatl_YN [Pref]CRDC_HarassPolicyDisability_YN

8 LEA-008

LEA Form Level Comments

Additional LEA level comments, if applicable. [Pref]CRDC_LEAPart1Comments

Part 1 School Form

9 SCH-001

Grades Offered

Grades offered by school.

Additional comments:

• If a school is wholly ungraded, check ungraded and check no other boxes.

• Prekindergarten includes early education and preschool programs and services.

[Schools]CRDC_ProvidesUngraded_YN

[Schools]High_Grade [Schools]Low_Grade

10 SCH-002 Identifies the following school characteristics based on the status of the beginning of the

[Schools]CRDC_ForDisabilities_YN




School Characteristics year.

Valid Values:

• The school focuses primarily on servicing the needs of students with disabilities.

• The school is either a magnet school or a school operating a magnet program within the school.

• The school is a charter school.

• The school is an alternative school.

• One or more students in this school ability are grouped for classroom instruction in mathematics or English/Reading/Language arts.

[Schools]CRDC_ForDisabilities_YN [Schools]CRDC_MagnetSchoolOrProgram_YN [Schools]CRDC_CharterSchool_YN [Schools]CRDC_AlternativeSchool_YN [Schools]CRDC_AbilityGroupedMathERLA_YN

11 SCH-003

Magnet School Detail (only for magnet schools)

Does the entire school population participate in the magnet school program?

Completed only when you answer “Yes” to question B on SCH-0002.

[Schools]CRDC_AllMagnetOnly_YN

12 SCH-004

Alternative School Detail (only for alternative schools)

Students with academic difficulties

Students with discipline problems

Other (Provide a comment to describe)

[Schools]CRDC_AlternativeSchoolAcademic_TF [Schools]CRDC_AlternativeSchoolDiscipline_TF [Schools]CRDC_AlternativeSchoolOther_TF

13 SCH-005, Table 1 Student Enrollment

Identifies the overall student enrollment.

Note: Enrollment includes early childhood, prekindergarten, kindergarten, all grades, and ungraded, Students with Disabilities, Section 504, and LEP students.

[Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SC_instrSetting is PR or PS




are 504. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

14 SCH-006

Student Enrollment: Early Childhood and PreK

Enrollment in early childhood or prekindergarten programs or services.

[Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

15 SCH-007

Gifted/Talented Programs

Does this school have students enrolled in gifted/talented programs?

[Schools] CRDC_OffersGT

16 SCH-008

Enrollment: Gifted/Talented (only schools with gifted/talented programs)

Students enrolled in gifted/talented programs [Students]SC_GT_Qualified is not blank [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

17 SCH-009, Table 1

Limited English Proficient Students

Students who are limited English proficient (LEP)

[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA.




18 SCH-009, Table 2

Limited English Proficient Students

Students enrolled in LEP Programs. [Students]SCPEEngl_Prof of 1, 2, 3, 4, or 5 are LEP. [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA.

19 SCH-0010, Table 1

Students with Disabilities Served under IDEA and Those Served under Section 504 Only)

Identifies students with disabilities served under IDEA.

[Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.


Students with Disabilities Served under IDEA and Those Served under Section 504 Only)

Identifies students served Section 504 but not under IDEA.

[Students]SC_instrSetting is PR or PS are 504 [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]Gender [Studentrace]Racecd [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

21 SCH-0011


Number of Classes in Mathematics and Science

Note: Independent study does not count as a class.

[Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN [Courses]CRDC_CourseTypeGeometry_YN or [Section]CRDC_CourseTypeGeometry_YN [Courses]CRDC_CourseTypeAlgebraII_YN or




[Section]CRDC_CourseTypeAlgebraII_YN [Courses]CRDC_CourseTypeAdvMath_YN or [Section]CRDC_CourseTypeAdvMath_YN [Courses]CRDC_CourseTypeCalculus_YN or [Section]CRDC_CourseTypeCalculus_YN [Courses]CRDC_CourseTypeBiology_YN or [Section]CRDC_CourseTypeBiology_YN [Courses]CRDC_CourseTypeChemistry_YN or [Section]CRDC_CourseTypeChemistry_YN [Courses]CRDC_CourseTypePhysics_YN or [Section]CRDC_CourseTypePhysics_YN

22 SCH-0012

Enrollment in Algebra I (only for schools with grades 7-8)

Identifies the number of students enrolled in Algebra I for grades 7 or 8.

[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN


Enrollment in Mathematics Courses

Students who are taking Algebra I in grade 9 or 10.

[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_Y




N



Students who are taking Algebra I in grade 11 or 12

[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebra1_YN or [Section]CRDC_CourseTypeAlgebraI_YN



Students who are taking Geometry. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeGeometry_YN or [Section]CRDC_CourseTypeGeometry_YN



Students who are taking Algebra II. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAlgebraII_YN or [Section]CRDC_CourseTypeAlgebraII_YN



Students who are taking Advanced Mathematics.

[Students]Grade_Level [CC] [Courses]CRDC_CourseTypeAdvMath_YN or [Section]CRDC_CourseTypeAdvMath_YN



Students who are taking Calculus. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeCalculus_YN or [Section]CRDC_CourseTypeCalculus_Y




N


Enrollment in Science Courses and International Baccalaureate Diploma Program (only for schools with grade 9-12)

Students who are taking Biology [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeBiology_YN or [Section]CRDC_CourseTypeBiology_YN



Students who are taking Chemistry. [Students]Grade_Level [CC] [Courses]CRDC_CourseTypeChemistry_YN or [Section]CRDC_CourseTypeChemistry_YN



Students who are taking Physics [Students]Grade_Level [CC] [Courses]CRDC_CourseTypePhysics_YN or [Section]CRDC_CourseTypePhysics_YN


Enrollment in Science Courses and International Baccalaureate Diploma Program

Students enrolled in the International Baccalaureate (IB) Program

[Student_Data]CRDC_IBDiplomaProgram_YN




(only for schools with grade 9-12)

33 SCH-0015

Advanced Placement (AP) Courses

Does this school have students enrolled in Advanced Placement (AP) Courses?

Calculate based on student section enrollment

34 SCH-0016

Different Advanced Placement (AP) Courses and Selection (only for schools with students enrolled in AP)

Identifies the following:

• The number of different AP courses the school provides.

• If students are allowed to self-select to participate in AP courses.

[Schools]CRDC_APSelfParticipate_YN

Calculated based on the AP Courses from [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea

35 SCH-0017

Advanced Placement (AP) Enrollment (only for schools with students enrolled in AP)

Students who are taking at least one AP course [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.


Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)

Students who are taking AP Mathematics [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.






Students who are taking AP Science [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Students who are taking AP Foreign Language [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Students who are taking other AP subjects [Courses]CRDC_APSubjectArea or [Sections]CRDC_APSubjectArea [Students]Gender [Students]FedEthnicity [Studentrace]Racecd [Students]Grade_Level[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

40 SCH-0019

Single-Sex Academic Classes

Does this school have single sex classes in a co-educational school?

Note: Independent study is not considered a

[Schools]CRDC_SingleSexClass_YN




single-sex class.

41 SCH-0020

Single-Sex Classes in the School

Classes with Single-Sex students. [Sections]CRDC_SubjectCat [Courses]CRDC_SubjectCat [Sections]CRDC_SingleSexCode

42 SCH-0021

Classroom Teachers – Certification

Identifies the following information:

• The total FTE of classroom teachers

• The FTE of classroom teachers meeting all state/licensing/certification requirements

N/A

43 SCH-0022

Teacher Years of Experience

Identifies the following information:

• The FTE of classroom teachers in their first year of teaching.

• The FTE of classroom teachers in their second year of teaching.

N/A

44 SCH-0023

School Counselors

Identifies the FTE of school counselors, for each school.

N/A

45 SCH-0024

School Form Level Comments Screen

Area for any additional school level comments. [Schools]CRDC_SchoolPart1Comments



CRDC Report – Part 2 The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

CRDC Report – Part 2 is PowerSchool report SC22.

This report uses the State Reporting Platform format. This report is accessed using System Reports > State Reports.


CRDC Report – Part 2 - Selection Criteria 335


Report Input To generate the CRDC Report – Part 2, do the following:



3. Click CRDC Report – Part 2. The CRDC Report – Part 2 page appears.




Field Description

Schools to Include Choose one of the following from the pop-up menu when logged in at the school level:

• Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.


Choose one of the following from the pop-up menu when logged in at the district level:

• Select Multiple Schools – Includes all student records associated with the schools selected that meet the selection criteria. Use the Control or Option key to select one or multiple schools from the list of schools.


School Year Select the applicable school year.

CRDC Report – Part 2 - Report Input 336



Note: FieldName items highlighted in red are Louisiana specific only.


Part 2 LEA Form

1 LEA-0009

LEA-Operated General Educational Development (GED) Preparation Program

Identifies if the LEA operates a General Educational Development (GED) preparation program for students aged 16-1.

Valid values:

• Yes

• No

[Pref]CRDC_GEDPrepProgram_YN

2 LEA-0009

Student Participation in LEA-Operated GED Preparation Program

Completed when “Y” for item 9.

Identifies the cumulative number of students for the entire school year who attended a GED preparation program operated by the school’s LEA.

• Participation in a GED preparation program operated by a community college, or other agency excluded.

[Student_Data]CRDC_GEDPrepProgram_YN

3 LEA-0009

GED Credentials Earned

Identifies the number of students (including IDEA and LEP students) who participated in your LEA-operated GED preparation program AND received the GED credential.

Note: Counts the cumulative number of students for the entire school year.

[Student_Data]CRDC_GEDPrepProgramCred_YN




4 LEA-0013

Optional Comment Screen

Additional LEA level comments. [Pref]CRDC_LEAPart2Comments

Part 2 School Form

5 SCH-0025

Students who passed Algebra I in Grades 7 or 8

Students who passed Algebra I in grade 7 or 8.

[Storedgrades]Grade [CRDCFinalGradeStoreCodes] user_defined_text [Courses]CRDC_CourseTypeAlgebraI_YN [Sections]CRDC_CourseTypeAlgebraI_YN [Students]Grade_Level [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

6 SCH-0026a

Students who passed Algebra I in Grades 9 or 10

Students who passed Algebra I in Grade 9 or 10.

[Storedgrades]Grade [CRDCFinalGradeStoreCodes] user_defined_text [Courses] CRDC_CourseTypeAlgebraI_YN [Sections]CRDC_CourseTypeAlgebraI_YN [Students]Grade_Level [Students]Gender [Students]FedEthnicity [Studentrace]Racecd




[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

7 SCH-0026b

Students who passed Algebra I in Grade 11 or 12

Students who passed Algebra I in Grade 11 or 12

[Storedgrades]Grade

[CRDCFinalGradeStoreCodes]user_defined_text

[Courses]CRDC_CourseTypeAlgebraI_YN

[Sections]CRDC_CourseTypeAlgebraI_YN


[Students]Gender

[Students]FedEthnicity [StudentRace]Racecd

[Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.

8 SCH-0027a

SAT and ACT Test Participation

Does this school have any high school age students in its ungraded classes?

[Schools]CRDC_UngradedHSAgeStudents_YN

9 SCH-0027b

SAT and ACT Test Participation

Students who took the SAT or ACT any time during the school year

[Student_Data]CRDC_SAT_YN

[Student_Data]CRDC_ACT_YN


Advanced Placement (AP)

Students who took AP exams for some AP courses taken

[Student_Data]CRDC_APExam




Exam Taking


Advanced Placement (AP) Exam Taking

Students who took AP exams for all AP courses taken



Advanced Placement (AP) Exam Passing

Students who took AP courses but did not take any AP exams.




Students who passed all AP exams taken.

[Student_Data]CRDC_APExamePassed



Students who passed some AP exams taken.

[Student_Data]CRDC_APExamePassed



Students who passed no AP exams taken [Student_Data]CRDC_APExamePassed

16 SCH-0030-K

Retention of Students in Grades K

Retention of Students in Grades K. [Students]Grade_Level [ReEnrollments]Grade_Level

17 SCH-0030-1

Retention of Students in Grades 1

Retention of Students in Grades 1. [Students]Grade_Level [ReEnrollments]Grade_Level

18 SCH-0030-2






19 SCH-0030-3



20 SCH-0030-4



21 SCH-0030-5



22 SCH-0030-6



23 SCH-0030-7



24 SCH-0030-8



25 SCH-0030-9



26 SCH-0030-10



27 SCH-0030-11 Retention of Students in Grades 11. [Students]Grade_Level






28 SCH-0030-12


Retention of Students in Grades 12. [Students]Grade_Level


29 SCH-0033

Interscholastic Athletics

Identifies if the school, grades 9-12 has interscholastic athletics.

Valid values:

• Yes

• No

[Schools]CRDCInterschAthletics_YN

30 SCH-0034

Single-Sex Interscholastic Athletics Sports, Teams, Participants

Single-Sex Interscholastic Athletics Sports, Teams, and Participants

In a future release the number of participants will be calculated using information from the course and section. Currently this is a manual count and total entered on the School Info page.

[Schools]CRDC_InterschSportsM [Schools]CRDC_InterschSportsF [Schools]CRDC_InterschTeamsM [Schools]CRDC_InterschTeamsF [Schools]CRDC_InterschParticipantsM [Schools]CRDC_InterschParticipantsF


Preschool Suspension and Expulsion

Prekindergarten students receiving only one out-of-school suspension. Action Code is SUS and Action SubCode is OSS or OSP for Suspension.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity




[StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Prekindergarten students receiving more than one out-of-school suspension. Action Code is SUS and Action SubCode is OSS or OSP for Suspension.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Prekindergarten students expelled. Action Code is SUS and Action SubCode is EXP for Expulsion.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Grade_Level [ReEnrollments]Grade_Level [Students]Gender [Students]FedEthnicity




[StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.


Discipline of Students without Disabilities

Corporal Punishment. Action Code is CPL.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Students receiving one or more in-school suspensions. Action Code is SUS and Subcode is ISN or ISP.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4,




5, A, B, C or D are LEP.



Students receiving only one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.




Students receiving more than one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.




Expulsions with educational services. Action Code is EXP and Subcode is EXS.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type




[PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Expulsions without educational services. Action Code is EXP and Subcode is EXN.




Expulsions under zero-tolerance policies

In a future release this will be calculated using information from the discipline record. Currently this is a manual count.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender




[Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



Referral to law enforcement. Action Code of Referral to Law Enforcement (CTL).

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.

[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.



School-related arrest. Action Code is ARR.





[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP.


Discipline of Students with Disabilities

Corporal Punishment. Action Code is CPL.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.



Students receiving one or more in-school suspensions. Action Code is SUS and Subcode is ISN or ISP.





[Students]SC_instrSetting is PR or PS are 504.



Students receiving only one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.




Students receiving more than one out-of-school suspension. Action Code is SUS and Subcode is OSS or OSP.








Expulsions with educational services. Action Code is EXP and Subcode is EXS.




Expulsions without educational services. Action Code is EXP and Subcode is EXN.


[Students]SCPEEngl_Prof of 1, 2,




3, 4, 5, A, B, C or D are LEP.




Expulsions under zero-tolerance policies

In a future release this will be calculated using information from the discipline record. Currently this is a manual count.


[Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.



Referral to law enforcement. Action Code of Referral to Law Enforcement (CTL).

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,




or SP are IDEA.




School-related arrest. Action Code is ARR.


52 SCH-0037

Reported Allegations of Harassment or Bullying

Number of incidents of reported allegation of harassment and bullying on the basis of:

• Sex – Behavior Code of 651 and Subcode of BUG

• Race, color or national origin – Behavior Code of 651 and Subcode of BUR, BUE, or BOU

• Disability – Behavior Code of 651 and Subcode of BUD

[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR,




or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.


Students Reported to Have Been Harassed or Bullied

Students reported to have been harassed or bullied on a basis of sex. Student is victim and Behavior Code is 651 and Subcode is BUG.

[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.




Students reported to have been harassed or bullied on a basis of race, color or national origin. Student is victim and Behavior Code is 651 and Subcode is BUR, BUE or BOU.








Students reported to have been harassed or bullied on the basis of disability. Student is victim and Behavior Code is 651 and Subcode is BUD.




Students Disciplined for Harassment or Bullying

Students reported to have been harassed or bullied on a basis of sex. Student is offender and Behavior Code is 651 and Subcode is BUG.








Students reported to have been harassed or bullied on a basis of race, color or national origin. Student is offender and Behavior Code is 651 and Subcode is BUR, BUE or BOU.

[Incident_Behavior] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SCPEEngl_Prof of 1, 2, 3, 4, 5, A, B, C or D are LEP. [Students]SC_instrSetting is PR or PS are 504.



Students reported to have been harassed or bullied on the basis of disability. Student is offender and Behavior Code is 651 and Subcode is BUD.







Non-IDEA Students Subjected to Restraint or Seclusion - Mechanical

Identifies non-IDEA students subjected to restraint (mechanical or physical) or seclusion. Action Code is Restraint (RST)and Subcode is Mechanical

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [ [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.



Non-IDEA Students Subjected to Restraint or Seclusion - Physical

Non-IDEA students subjected to physical restraint. Action Code is Restraint (RST) and Subcode is Physical.

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [ [Students]Gender [Students]FedEthnicity [StudentRace]Racecd [Students]SC_InstrSetting is SE, SR, or SP are IDEA.






Non-IDEA Students Subjected to Restraint or Seclusion - Seclusion

Non-IDEA students subjected to seclusion. Action Code is Restraint (RST) and Subcode is Seclusion



Students with Disabilities Subjected to Restraint or Seclusion - Mechanical

Students with disabilities (IDEA) subjected to mechanical restraint. . Action Code is Restraint (RSTand Subcode is Mechanical.







Students with Disabilities Subjected to Restraint or Seclusion - Physical

Students with disabilities (IDEA) subjected to physical restraint. Action Code is Restraint (RST) and Subcode is Physical.



Students with Disabilities Subjected to Restraint or Seclusion - Seclusion

Students with disabilities (IDEA) subjected to seclusion. . Action Code is Restraint (RST) and Subcode is Seclusion






65 SCH-0042

Instances of Restraint or Seclusion

Instances of Restraint or Seclusion

• Action Code is Restraint (RSTand Subcode is Mechanical.

• Action Code is Restraint (RST) and Subcode is Physical.

• Action Code is Restraint (RST) and Subcode is Seclusion

[Incident_Action] [Incident_Detail] [Incident_LU_Code]Code_Type [PSRW_IncidentParticipant]Participant_Type [Incident_LU_Code]Incident_Category [Students]SC_InstrSetting is SE, SR, or SP are IDEA. [Students]SC_instrSetting is PR or PS are 504.

66 Teacher Absenteeism Note: Not reported or collected at this time.

N/A

67 School Finance Data Note: Not reported or collected at this time.

N/A

68 School Finance Data - Teachers Only

Note: Not reported or collected at this time.

N/A

69 SCH-0046

School Form Level Comments

Enter any additional school comments. [Schools]CRDC_SchoolPart2Comments



SC Add-On Weightings Initialization Report This function is run at the beginning of each school year to set the Add On Weightings fields to No for all students.



When the initialization process is run, all current year values for the designated students in the selected schools is set to No for Add On Weightings.



Report Input To use the Add On Weightings Initialization function, do the following:



8. Click SC Add-On Weighitngs Initialization. The SC Add-On Weightings Initialization Report page appears.




Field Description

SC Add-On Weightings Initialization Report - Selection Criteria 360


Field Description


• Select All Schools to run the extract for all schools not excluded from state reporting.








• Run Once


• Repeat







SC Add-On Weightings Initialization Report - Report Input 361






SC Add-On Weightings Initialization Report - Report Output 362


Miscellaneous SC Fields Initialization Report This function is run at the beginning of each school year to set the True Grade and Instructional Setting fields to blank for all students. It also sets the English Proficiency field to blank for all students unless they are already coded English Speaker I or English Speaker II.





Report Input To use the Miscellaneous SC Fields Initialization function, do the following:



3. Click Miscellaneous SC Fields Initialization. The Miscellaneous SC Fields Initialization Report page appears.




Field Description

Miscellaneous SC Fields Initialization Report - Selection Criteria 363


Field Description










• Run Once


• Repeat







Miscellaneous SC Fields Initialization Report - Report Input 364






Miscellaneous SC Fields Initialization Report - Report Output 365


Virtual Tables Virtual tables are used to store data in the PowerSchool database outside of the standard set of PowerSchool tables. Virtual table records can be viewed by accessing one of the following tables in DDE (Direct Database Export): VirtualTablesData, VirtualTablesData2, or VirtualTablesData3. The name of the virtual table is stored in the field related_To_Table.

Viewing Virtual Table Records Use the following steps to view records for virtual tables in PowerSchool:

1. Click System on the Start page. The System Administrator page appears.

2. Click Direct Database Export. The Direct Database Export page appears.

3. Choose one of the following tables from the Current Table pop-up menu:

o VirtualTablesData

o VirtualTablesData2

o VirtualTablesData3

4. Search for the following: related_To_Table = [name of the virtual table].

5. Click Search all x records in this table.

6. Click Table View. The List Records: VirtualTablesData page appears.

7. Select a record. The Display Record: VirtualTablesData page appears.

Importing into Virtual Tables It is recommended to import a small test set of data when first importing into a virtual table. See article 11284 on PowerSource for instructions on importing into virtual tables.

The virtual tables used for South Carolina state reporting are listed below.

Virtual Tables - Viewing Virtual Table Records 366



Students: SC_EFA_History Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Created By [SC_EFA_History]created_By [VirtualTablesData2]Created_By

Created On [SC_EFA_History]created_On [VirtualTablesData2]Created_On

Datetime Created [SC_EFA_History]datetime_created [VirtualTablesData2]date_time_created

Datetime Updated [SC_EFA_History]datetime_updated [VirtualTablesData2]datetime_updated

EFA Primary [SC_EFA_History]efa_primary [VirtualTablesData2]custom

EFA 2 [SC_EFA_History]efa_2 [VirtualTablesData2]custom









Last Modified [SC_EFA_History]Last_Modified [VirtualTablesData2]last_Modified

Modified By [SC_EFA_History]modif ied_By [VirtualTablesData2]modified_By

School ID Created [SC_EFA_History]school_id [VirtualTablesData2]custom

School ID Updated [SC_EFA_History]schoolid_updated [VirtualTablesData2]schoolid_updated

Virtual Tables - Students: SC_EFA_History Virtual Table 367


Data Element Importing: [Table]Field DDE: [Table]Field

Student ID

([Students]ID value)

[SC_EFA_History]foreignKey [VirtualTablesData2]foreignKey

Start Date [SC_EFA_History]start_dt [VirtualTablesData2]custom

Stop Date [SC_EFA_History]stop_dt [VirtualTablesData2]custom

User ID [SC_EFA_History]user_defined_numeric [VirtualTablesData2]user_defined_numeric

User ID Updated [SC_EFA_History]userid_updated [VirtualTablesData2]custom

Year ID [SC_EFA_History]user_defined_integer [VirtualTablesData2]user_defined_integer

Students: SC_EIA_History Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Created By [SC_EIA_History]created_By [VirtualTablesData2]Created_By

Created On [SC_EIA_History]created_On [VirtualTablesData2]Created_On

Datetime Created [SC_EIA_History]datetime_created [VirtualTablesData2]date_time_created

Datetime Updated [SC_EIA_History]datetime_updated [VirtualTablesData2]datetime_updated

EIA 1 [SC_EIA_History]eia_1 [VirtualTablesData2]custom





Virtual Tables - Students: SC_EIA_History Virtual Table 368








GT Artistic Discipline [SC_EIA_History]SC_GT_Artistic_Discipline [VirtualTablesData2]custom

GT Academic Area [SC_EIA_History]SC_GT_Academic_Area [VirtualTablesData2]custom

Last Modified [SC_EIA_History]Last_Modified [VirtualTablesData2]last_Modified

Modified By [SC_EIA_History]modif ied_By [VirtualTablesData2]modified_By

School ID Created [SC_EIA_History]school_id [VirtualTablesData2]custom

School ID Updated [SC_EIA_History]schoolid_updated [VirtualTablesData2]schoolid_updated

Student ID


[SC_EIA_History]foreignKey [VirtualTablesData2]foreignKey

Start Date [SC_EIA_History]start_dt [VirtualTablesData2]custom

Stop Date [SC_EIA_History]stop_dt [VirtualTablesData2]custom

User ID [SC_EIA_History]user_defined_numeric [VirtualTablesData2]user_defined_numeric

User ID Updated [SC_EIA_History]userid_updated [VirtualTablesData2]custom

Year ID [SC_EIA_History]user_defined_integer [VirtualTablesData2]user_defined_integer

Virtual Tables - Students: SC_EIA_History Virtual Table 369


Students: SC_EIA_Students_SC03 Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

EIA Code [SC_EIA_Students_SC03]eiaCode [VirtualTablesData]custom

EIA Description [SC_EIA_Students_SC03]eiaDescription [VirtualTablesData]custom

Student ID


[SC_EIA_Students_SC03]foreignKey [VirtualTablesData]foreignKey

Student Grade [SC_EIA_Students_SC03]studentGrade [VirtualTablesData]custom

Student Name [SC_EIA_Students_SC03]studentName [VirtualTablesData]custom

Student Number [SC_EIA_Students_SC03]studentNumber [VirtualTablesData]custom

User ID [SC_EIA_Students_SC03]user_defined_numeric

[VirtualTablesData]user_defined_numeric

Current Year ID [SC_EIA_Students_SC03]user_defined_integer [VirtualTablesData]user_defined_integer

Security Group Number [SC_EIA_Students_SC03]user_defined_text [VirtualTablesData]user_defined_text

Virtual Tables - Students: SC_EIA_Students_SC03 Virtual Table 370


SC_Reported_Records Virtual Table This table contains a combination of student’s enrollments and EFA/EIA records that are selected to report for that collection.


Created By [SC_Reported_Records]created_By [VirtualTablesData3]created _By

Created On [SC_Reported_Records]created_On [VirtualTablesData3]created _On

Enroll Entry [SC_Reported_Records]user_defined_date [VirtualTablesData3]user_defined_date

Enroll Exit [SC_Reported_Records]enroll_defined_date2 [VirtualTablesData3]enroll_defined_date2

Enroll Grade Level [SC_Reported_Records]user_defined_integer [VirtualTablesData3]user_defined_integer

Enroll School [SC_Reported_Records]user_defined_text [VirtualTablesData3]user_defined_text

Entry Code [SC_Reported_Records]entry_code [VirtualTablesData3]custom

Exit Code [SC_Reported_Records]exit_code [VirtualTablesData3]custom

Last Modified [SC_Reported_Records]last_Modif ied [VirtualTablesData3]last_Modified

Modified By [SC_Reported_Records]Modified_By [VirtualTablesData3]Modified_By

Record Type [SC_Reported_Records]foreignKey_alpha [VirtualTablesData3]foreignKey_alpha

Record Codes [SC_Reported_Records]record_codes [VirtualTablesData3]custom

Record ID [SC_Reported_Records]User_defined_text2 [VirtualTablesData3]User_defined_text2

Record Start [SC_Reported_Records]record_start [VirtualTablesData3]custom

Record Stop [SC_Reported_Records]record_stop [VirtualTablesData3]custom

School ID Report [SC_Reported_Records]schoolID_report [VirtualTablesData3]custom

Virtual Tables - SC_Reported_Records Virtual Table 371



Student ID


[SC_Reported_Records]foreignKey [VirtualTablesData3]foreignKey

Student Name [SC_Reported_Records]student_name [VirtualTablesData3] custom

User ID [SC_Reported_Records]user_defined_numeric [VirtualTablesData3]user_defined_numeric

Students: SC_SC04_EFA Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Action [SC_SC04_EFA]action [VirtualTablesData]custom

Code [SC_SC04_EFA]code [VirtualTablesData]custom

Created On [SC_SC04_EFA]created_On [VirtualTablesData]created_On

Created By [SC_SC04_EFA]created_By [VirtualTablesData]created_By

Date [SC_SC04_EFA]date [VirtualTablesData]custom

Day [SC_SC04_EFA]day [VirtualTablesData]custom

Description [SC_SC04_EFA]description [VirtualTablesData]custom

EFA Class [SC_SC04_EFA]efa_class [VirtualTablesData]custom

EFA Number [SC_SC04_EFA]efa_num [VirtualTablesData]custom

Grade [SC_SC04_EFA]grade [VirtualTablesData]custom

Last Modified [SC_SC04_EFA]last_Modified [VirtualTablesData]last_Modified

Modified By [SC_SC04_EFA]modif ied_By [VirtualTablesData]modified_By

Virtual Tables - Students: SC_SC04_EFA Virtual Table 372



School Number [SC_SC04_EFA]schoolID [VirtualTablesData]schoolID

Sort By [SC_SC04_EFA]sort_by [VirtualTablesData]custom

Student ID


[SC_SC04_EFA]foreignKey [VirtualTablesData]foreignKey

Student Name [SC_SC04_EFA]stu_name [VirtualTablesData]custom

Student Number [SC_SC04_EFA]stu_num [VirtualTablesData]custom

User ID [SC_SC04_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric

Students: SC_SC07 Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Absent [SC_SC07]absent [VirtualTablesData]custom

Average Daily Attendance for the Year-to-Date

[SC_SC07]attAvgAttCum [VirtualTablesData]custom

Average Daily Attendance for the Date Range of the Report

[SC_SC07]attAvgAttPer [VirtualTablesData]custom

Average Daily Membership for the Year-to-Date

[SC_SC07]attAvgMemCum [VirtualTablesData]custom

Average Daily Membership for the Date Range of the Report

[SC_SC07]attAvgMemPer [VirtualTablesData]custom

AU [SC_SC07]au [VirtualTablesData]custom

Virtual Tables - Students: SC_SC07 Virtual Table 373



Created By [SC_SC07]created_By [VirtualTablesData]created_By

Created On [SC_SC07]created_On [VirtualTablesData]created_On

Cumulative Enrollment [SC_SC07]cum [VirtualTablesData]custom

Date [SC_SC07]date [VirtualTablesData]custom

Day Number [SC_SC07]dayNum [VirtualTablesData]custom

DD [SC_SC07]dd [VirtualTablesData]custom

Drop [SC_SC07]drp [VirtualTablesData]custom

Total of EFA Classification [SC_SC07]efaTot [VirtualTablesData]custom

EH [SC_SC07]eh [VirtualTablesData]custom

EL [SC_SC07]el [VirtualTablesData]custom

EM [SC_SC07]em [VirtualTablesData]custom

Student ID


[SC_SC07]foreignKey [VirtualTablesData]foreignKey

Grade Level [SC_SC07]grade_level [VirtualTablesData]custom

HH [SC_SC07]hh [VirtualTablesData]custom

HO [SC_SC07]ho [VirtualTablesData]custom

HS [SC_SC07]hs [VirtualTablesData]custom

K [SC_SC07]k [VirtualTablesData]custom

Last Modified [SC_SC07]last_Modified [VirtualTablesData]last_Modified

LD [SC_SC07ld [VirtualTablesData]custom




Modified By [SC_SC07]modif ied_By [VirtualTablesData]modified_By

New [SC_SC07]new [VirtualTablesData]custom

OH [SC_SC07]oh [VirtualTablesData]custom

OHI [SC_SC07]ohi [VirtualTablesData]custom

P [SC_SC07]p [VirtualTablesData]custom

PMD [SC_SC07]pmd [VirtualTablesData]custom

Present [SC_SC07]present [VirtualTablesData]custom

Row Number [SC_SC07]rowNum [VirtualTablesData]custom

School Number [SC_SC07]schoolID [VirtualTablesData]schoolID

Sort By [SC_SC07]sort_by [VirtualTablesData]custom

SP [SC_SC07]sp [VirtualTablesData]custom

TBI [SC_SC07]tbi [VirtualTablesData]custom

TM [SC_SC07]tm [VirtualTablesData]custom

Total Attendance [SC_SC07]total_attendance [VirtualTablesData]custom

User ID [SC_SC07]user_defined_numeric [VirtualTablesData]user_defined_numeric

V1 [SC_SC07]v1 [VirtualTablesData]custom



VH [SC_SC07]vh [VirtualTablesData]custom



Students: SC_SC07_Error Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Created On [SC_SC07_Error_Log]created_On [VirtualTablesData]custom

School ID [SC_SC07_Error_Log]schoolid [VirtualTablesData]schoolID

Absence Date [SC_SC07_Error_Log]user_defined_date [VirtualTablesData]custom

Created On [SC_SC07_Error_Log]created_On [VirtualTablesData]custom

Error Message [SC_SC07_Error_Log]ErrorMessage [VirtualTablesData]custom

School Number [SC_SC07_Error_Log]user_defined_text [VirtualTablesData]user_defined_text

Student ID


[SC_SC07_Error_Log]iser_defined_integer [VirtualTablesData]user_defined_integer

User ID [SC_SC07_Error_Log]user_defined_numeric [VirtualTablesData]user_defined_numeric

Students: SC_SC08_EFA Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Classification 1 [SC_SC08_EFA]clsf1 [VirtualTablesData]custom




Created On [SC_SC08_EFA]created_On [VirtualTablesData]created_On

Virtual Tables - Students: SC_SC07_Error Log Virtual Table 376



Date 1 [SC_SC08_EFA]date1 [VirtualTablesData]custom




Duration 1 [SC_SC08_EFA]dur1 [VirtualTablesData]custom




Student ID


[SC_SC08_EFA]foreignKey [VirtualTablesData]foreignKey

Grade 1 [SC_SC08_EFA]grade1 [VirtualTablesData]custom




Grade Level [SC_SC08_EFA]grade_lvl [VirtualTablesData]custom

Homeroom Teacher [SC_SC08_EFA]hmrm_teacher [VirtualTablesData]custom

School Number

([Schools]School_Number value)

[SC_SC08_EFA]user_defined_text [VirtualTablesData]user_defined_text

Sequence [SC_SC08_EFA]sequence [VirtualTablesData]custom




Sort By [SC_SC08_EFA]sort_by [VirtualTablesData]custom

Student ID [SC_SC08_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric

Student Number [SC_SC08_EFA]stu_id [VirtualTablesData]custom

Student Name [SC_SC08_EFA]stu_name [VirtualTablesData]custom

User ID [SC_SC08_EFA]user_defined_numeric [VirtualTablesData]user_defined_numeric



Students: SC_Verification_Error_Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Created On [SC_Verification_Error_Log]created_On [VirtualTablesData]created_On

Date Processed [SC_Verification_Error_Log]date_processed [VirtualTablesData]custom

Day Number [SC_Verification_Error_Log]day_number [VirtualTablesData]custom

Errors [SC_Verification_Error_Log]errors [VirtualTablesData]custom

Extract Key [SC_Verification_Error_Log]extract_key [VirtualTablesData]custom

School Number


[SC_Verification_Error_Log]user_defined_text [VirtualTablesData]user_defined_text

Student ID


[SC_Verification_Error_Log]foreignKey [VirtualTablesData]foreignKey

Virtual Tables - Students: SC_Verification_Error_Log Virtual Table 379


Students: SC_Verification_Log Virtual Table Data Element Importing: [Table]Field DDE: [Table]Field

Created On [SC_Verification_Log]created_On [VirtualTablesData]created_On

Day Number [SC_Verification_Log]day_number [VirtualTablesData]day_number

Extract Key [SC_Verification_Log]extract_key [VirtualTablesData]extract_key

Student ID


[SC_Verification_Log]foreignKey [VirtualTablesData]foreignKey

Report ID [SC_Verification_Log]report_id [VirtualTablesData]report_id

School Number


[SC_Verification_Log]user_defined_numeric [VirtualTablesData]user_defined_numeric

Status Date [SC_Verification_Log]status_date [VirtualTablesData]status_date

Status Time [SC_Verification_Log]status_time [VirtualTablesData]status_time

Ver Status [SC_Verification_Log]ver_status [VirtualTablesData]ver_status

Virtual Tables - Students: SC_Verification_Log Virtual Table 380


Appendix The following tables contain details on the values saved into fields in PowerSchool. The tables specify the code element and the description for each code element.

1st Language Spoken and Home Language Choose the code identifying the first language spoken for the student or the home language for the student.

Code Description Stored Values in PowerSchool

Blank English Blank

ARB ARB - Arabic ARB

CMB CMB - Cambodian CMB

CNT CNT - Cantonese CNT

FRN FRN - French FRN

GJR GJR - Gujarati GJR

GRM GRM - German GRM

HMN HMN - Hmong HMN

HND HND - Hindi HND

JPN JPN - Japanese JPN

KRN KRN - Korean KRN

MND MND - Mandarin MND

Appendix - 1st Language Spoken and Home Language 381



OTH OTH - Other OTH

PRT PRT - Portuguese PRT

RSN RSN - Russian RSN

SPN SPN - Spanish SPN

TGL TGL - Tagalog TGL

VTN VTN - Vietnamese VTN

Appendix - 1st Language Spoken and Home Language 382


504 Plan Choose the code identifying the 504 plan in which the student participates.


Blank Default Blank

BH Breathing BH

CFO Caring for Oneself CFO

ET Eating ET

HR Hearing HR

IWO Interacting with Others IWO

LN Learning LN

LT Lifting LT

PMT Performing Manual Tasks PMT

SE Seeing SE

SK Speaking SK

THK Thinking THK

WK Walking WK

WOK Working WOK

Appendix - 504 Plan 383


Award Earned Choose the code identifying the award earned by the student.


Blank Default Blank

J Academic Honors J

Award Ordered Choose the code identifying the award ordered for the student.


Blank Default Blank

I Academic Honors I

Appendix - Award Earned 384


Career Assessment 1, 2, 3 Choose the code that identifies the career assessment test the student took. You can enter up to three tests.


Blank Default Blank

1 COIN/SCOIS Self-Assessment Survey 1

2 Holland Self-Directed Search (SDS) 2

3 Kuder Career Search with Person Match 3

4 ASVAB 4

5 Discover 5

7 Strong Interest Inventory 7

8 Myers-Briggs Type Indicator (MBTI) 8

9 EXPLORE 9

10 PLAN 10

11 Work Keys 11

12 Kuder Skills Assessment 12

13 Super’s Work Values Inventory 13

15 CAPS 15

16 COPS 16

Appendix - Career Assessment 1, 2, 3 385



17 COPES 17

18 Other 18

CATE Placement Code Choose the code that identifies the student’s placement after completing the CATE course.


Blank Default Up to 5 characters; blank

A Employed, Related A

B Employed, Unrelated B

C Continuing Education or Postsecondary Education C

D Military D

E Unemployed or Not Seeking Employment E

F Not Available for Placement (Status Unknown, Deceased, Incarcerated, or Medical Disability)

F

G Still in High School G

Appendix - CATE Placement Code 386


Certification 1 – Certification 10 Choose up to three codes identifying certifications that the student earned.


Blank Default Up to 2 characters; blank

01 CompTIA A+ 01

02 Academy of Information Technology 02

03 ARI - Industry Competency Exams (ICE) 03

05 ASE - Auto Collision Repair 05

06 ASE - Auto Technology 06

07 AWS 07

08 Academy of Finance 08

09 Academy of Hospitality and Tourism 09

10 Electronics Technician 10

12 Certified Nurse Aide 12

14 Cisco Certified Network Associate 14

15 Emergency Medical Technician 15

17 EPA Section 608 17

18 First Responder 18

Appendix - Certification 1 – Certification 10 387



19 IC 3 19

24 National Health Care Foundation Skill Standards 24

25 NCCER – A/C Refrigeration Technology 25

26 NCCER – Carpentry 26

27 NCCER – Electricity 27

28 NCCER – Mechatronics 28

29 NCCER – Masonry 29

30 NCCER – Plumbing 30

31 NCCER – Welding Technology 31

32 CompTIA Network+ 32

33 NIMS 33

34 Outdoor Power Equipment 34

35 Pharmacy Technician 35

37 ProStart 37

39 South Carolina Cosmetology License 39

40 American Red Cross-Babysitting 40

43 Certified Front Desk Supervisor 43

44 First Aid/CPR/AED 44




45 CompTIA DHTI+ 45

46 HVAC Excellence 46

47 Oracle 47

49 ServSafe® Food Handler 49

51 Electrocardiographic (EKG) Technician 51

52 Phlebotomist 52

54 ADDA - Certified Apprentice Drafter 54

55 S. C. Nail Technician License 55

56 NCCER – Core 56

57 Sports Safety Training 57

58 NCCER – NCCT National Construction Career Test 58

59 South Carolina Early Childhood Credential 59

60 Cisco Certified Entry Networking Technician 60

63 OSHA 63

64 Certified Associate in Project Management (CAPM) 64

65 ACE-Adobe Certified Expert 65

66 Board Field Family and Consumer Sciences Assessments/Certification

66




67 Early Childhood Education Assessments/Certification 67

68 Personal and Family Finance Assessments/Certification 68

69 Culinary Arts Assessments/Certification 69

70 Education Fundamentals Assessments/Certification 70

71 Family and Community Services Assessments/Certification 71

72 Fashion, Textiles, and Apparel Assessments/Certification 72

73 Interior Design Fundamentals Assessments/Certification 73

74 Nutrition Certification Assessments/Certification 74

75 Housing and Furnishing Assessments/Certification 75

76 Food Science Fundamentals Assessments/Certification 76

77 S/P2 – Auto Collision Repair 77

78 S/P2 – Auto Technology 78

79 Certified Paid Feeding Assistant 79

80 ACA – Visual Communication with Adobe Photoshop 80

81 ACA – Web Communication with Adobe Dreamweaver 81

82 ACA – Rich Media Communication with Adobe Flash 82

83 ACA – Video Communication with Adobe Premiere Pro 83

84 Microsoft Technology Associate (MTA) Certification 84




85 Microsoft Digital Literacy Certification 85

86 Microsoft Office Specialist Office 2010 – Word 2010 86

87 Microsoft Office Specialist Office 2010 – Word 2010 Expert 87

88 Microsoft Office Specialist Office 2010 – Excel 2010 88

89 Microsoft Office Specialist Office 2010 – Excel 2010 Expert 89

90 Microsoft Office Specialist Office 2010 – PowerPoint 2010 90

91 Microsoft Office Specialist Office 2010 – Outlook 2010 91

92 Microsoft Office Specialist Office 2010 – Access 2010 92

93 Microsoft Office Specialist Office 2007/Vista – Word 2007 93

94 Microsoft Office Specialist Office 2007/Vista – Word 2007 Expert

94

95 Microsoft Office Specialist Office 2007/Vista – Excel 2007 95

96 Microsoft Office Specialist Office 2007/Vista – Excel 2007 Expert

96

97 Microsoft Office Specialist Office 2007/Vista – PowerPoint 2007

97

98 Microsoft Office Specialist Office 2007/Vista – Outlook 2007 98

99 Microsoft Office Specialist Office 2007/Vista – Access 2007 99

A0 Microsoft Office Specialist Office 2003/XP/2000 – Word 2003 A0




A1 Microsoft Office Specialist Office 2003/XP/2000 – Word 2003 Expert

A1

A2 Microsoft Office Specialist Office 2003/XP/2000 – Excel 2003 A2

A3 Microsoft Office Specialist Office 2003/XP/2000 – Excel 2003 Expert

A3

A4 Microsoft Office Specialist Office 2003/XP/2000 – PowerPoint 2003

A4

A5 Microsoft Office Specialist Office 2003/XP/2000 – Access 2003

A5

A6 Microsoft Office Specialist Office 2003/XP/2000 – Outlook 2003

A6

A7 CompTIA Strata IT Fundamentals A7

A8 Secondary Culinary Graduate A8

A9 Certified Junior Culinarian A9

A10 WISE – Financial Literacy Certification Program (FLCP) A10

A11 ETC Certification Course A11

A12 PrintED®-GAERF® A12

A13 Teen Babysitting Class A13

A14 Skills, Tasks, and Results Training (START) Certification A14

A15 ServSafe® Manager A15




A16 Family Caregiving Certification A16

A17 ParaPro Assessment A17

A18 TestOut PC Pro Certification A18

A19 TestOut Network Pro Certification A19

A20 CompTIA Green IT Certification A20

A21 Certified Network Computer Technician – CNCT A21

A22 Certified Network Systems Technician – CNST A22

A23 Computer Service Technician Certificate (CST) A23

A24 Wireless Network Technician Certification (WNT) A24

A25 EPA Auto Body Regulation Training Certification A25

A26 South Carolina Barber License A26

A27 South Carolina Hair Braider Registration A27

A28 South Carolina Esthetician A28

A29 Emergency Telecommunicator Certification A29

A30 Financial Literacy A30

A31 Digital Literacy A31

A32 MOS: Microsoft Office Word 2013 A32

A33 MOS: Microsoft Office Excel 2013 A33




A34 MOS: Microsoft Office PowerPoint 2013 A34

A35 MOS: Microsoft Office Outlook 2013 A35

A36 MOS: Microsoft Office Access 2013 A36

A37 MOS: Microsoft Office SharePoint 2013 A37

A38 MOS: Microsoft Office OneNote 2013 A38

A39 Adobe Certified Associate–Print & Digital Media Publication with Adobe InDesign

A39

A40 Adobe Certified Associate - Graphic Design & Illustration with Adobe Illustrator

A40

A41 TestOut Security Pro Certification A41

A42 South Carolina Master Hair Care License A42

A43 ACF Retail Commercial Baking Assessment A43

A44 CSWA- SolidWorks Associate Certification A44

A45 RCA-Basic Principles for Construction A45

A46 RCA-Electrical Principles A46

A47 RCA-House Wiring A47

A48 RCA-Electrical Wiring A48

A49 Cooking and Baking Exam A49

A50 Heads Up: Concussion in Youth Sports A50


http://www.adobe.com/education/resources/certificate-programs/illustrator-exam-objectives.html

http://www.adobe.com/education/resources/certificate-programs/illustrator-exam-objectives.html



A51 Paid Feeding Assistants A51

A52 CompTIA Security+ Certification A52

A53 Systems Security Certified Practitioner - SSCP from (ISC)²® A53

A54 Autodesk User Certification for Maya A54



CIP Code Choose the CIP code that identifies the CATE course in which this student is enrolled.


Blank Default Up to 6 characters

010205 Agricultural Mechanics and Technology 010205

010601 Horticulture 010601

011101 Plant & Animal Systems 011101

030101 Environmental & Natural Resources Management 030101

090903 Marketing Communications 090903

100299 Media Technology 100299

100301 Graphic Communications 100301

110201 Programming & Software Development 110201

110801 Web and Digital Communication 110801

110901 Networking Systems 110901

120401 Cosmetology 120401

120402 Barberi/Master Hair Care 120402

120409 Esthetics 120409

120410 Nail Technology 120410

Appendix - CIP Code 396



130101 Introduction to Teaching 130101

131210 Early Childhood Education 131210

140101 Pre-Engineering (Project Lead The Way) 140101

140301 Biosystems Engineering Technology 14031

150404 Mechatronics Integrated Technologies 150404

151202 Information Support & Services 151202

151301 Architecture/Mechanical Design 151301

190101 Family & Consumer Sciences 190101

190501 Food Science & Dietetics 190501

260102 Biomedical Sciences (Project Lead The Way) 260102

310505 Sports Medicine 310505

430107 Law Enforcement Services 430107

430203 Emergency & Fire Management Services 430203

460000 Building Construction Cluster 460000

460101 Masonry 460101

460201 Carpentry 460201

460301 Electricity 460301

460503 Plumbing 460503




470101 Electronics Technology 470101

470201 HVAC Technology 470201

470603 Automotive Collision Repair Technology 470603

470604 Automotive Technology 470604

470605 Diesel Engine Technology 470605

470606 Power Equipment Technology 470606

480501 Metal Fabrication 480501

480503 Machine Technology 480503

480508 Welding Technology 480508

480703 Cabinetmaking 480703

500402 Digital Art & Design 500402

500407 Fashion Design & Apparel Construction 500407

500408 Interior Design 500408

510000 Health Science 510000

511600 Practical Nursing 511600

510999 EMS 510999

520201 General Management 520201

520204 Operations Management 520204




520301 Accounting 520301

520401 Administrative Services 520401

520801 Academy of Finance 520801

520803 Banking Services 520803

520804 Business Finance 520804

520807 Investments and Securities 520807

520904 Hospitality Management & Operations 520904

520905 Culinary Arts 520905

521001 Human Resources Management 521001

521206 Business Information Management 521206

521401 Marketing Management 521401

521402 Marketing Research 521402

521701 Insurance 521701

521802 Merchandising 521802

521804 Professional Sales 521804



Class Curriculum Choose the code that identifies the early childhood curriculum used in the class the student attended.


Blank Default Blank

01 High/Scope 01

02 Montessori 02

04 Creative Curriculum 04

05 Other 05

Appendix - Class Curriculum 400


Class Type Choose the code that identifies the type of early childhood class in which this student was enrolled.


Blank Default Blank

DSF District Full-day DSF

DSH District Half-day DSH

HSF Head Start Facility Full-day HSF

HSH Head Start Facility Half-day HSH

Appendix - Class Type 401


Completion Year Choose the code that identifies the CATE Completion Year.


Blank Default Blank

FA11 Fall 2011 FA11

SP12 Spring 2012 SP12

FA12 Fall 2012 FA12


FA13 Fall 2013 FA13


FA14 Fall 2014 FA14


FA15 Fall 2015 FA15


FA16 Fall 2016 FA16


FA17 Fall2017 FA17


Appendix - Completion Year 402



FA18 Fall 2018 FA18


Appendix - Completion Year 403


CRDC-Specific Virtual Table

School Virtual Table Name Description Part

1 or 2

Form Item

CRDCFinalGradeStoreCodes Collects final grade store code on a per term per school basis, to determine whether a class type was passed. For example, select the year long term 2012-2013 and enter the store code that is considered the final grade for all year long classes. Then select the Semester One term and enter the store code that is considered the final grade for all semester one only classes. Repeat for any terms that are considered final grades.

2 SCH-25/SCH-0026

Appendix - CRDC-Specific Virtual Table 404


Credit Type These are the state-approved credit types for Courses.

Code Description Grade Levels Stored Values in PowerSchool

Blank Default N/A Blank

A English/Language Arts 9-12, possibly 8 A

C Mathematics 9-12, possibly 8 B

E Science 9-12 E

ES Elementary School K-5 ES

H US History & Constitution 9-12 H

HS High School 9-12 HS

J Economics 9-12 J

K US Government 9-12 K

L Other Social Studies 9-12 L

MS Middle School 6-8 MS

P Physical Ed or Jr ROTC 9-12 P

R Computer Science – Keyboard 9-12, possibly 7, 8 R

T Foreign Language or CATE 9-12, possibly 7, 8 T

X Electives 9-12 X

Appendix - Credit Type 405


Comp Health Choose the code that identifies the student’s completion level for the health education requirement.


Blank Default Blank

01 Yes, requirement met 01

02 Yes, except for written exempt 02

03 Yes, integrated units 03

04 Integrated units, exempt 04

05 No, requirement not met 05

Appendix - Comp Health 406


Custom Materials Choose the code that identifies the custom material the student requires for instruction in the following subjects:

• Writing

• ELA

• Math

• Science

• Social Studies


Blank Default Blank

0 Not needed 0

1 Large Print 1

2 Loose Leaf 2

3 Deaf/Hard of hearing 3

4 Braille 4

Appendix - Custom Materials 407


Diploma Earned Choose the code that identifies the diploma earned by the student.


Blank Default Blank

F Standard Diploma F

H State Certificate (read only) H

N District non-diploma document N

X Did not meet requirements to graduate X

Diploma Ordered Choose the code that identifies the type of diploma ordered for the student.


Blank Default Blank

F State of SC Diploma F

Appendix - Diploma Earned 408


Diploma Ordered Num

Choose the number of the diploma ordered for the student.


Blank Default Blank

01 Order 1 01

02 Order 2 02

03 Order 3 03

04 Order 4 04

05 Order 5 05

06 Order 6 06

07 Order 7 07

08 Order 8 08

09 Order 9 09

10 Order 10 10

11 Order 11 11

12 Order 12 12

13 Order 13 13

14 Order 14 14

15 Order 15 15

Appendix - Diploma Ordered 409



16 Order 16 16

17 Order 17 17

18 Order 18 18

19 Order 19 19

20 Order 20 20

Diploma Type (for Transcript) Choose the code that identifies the diploma type that will be used for creating the student transcript.


Blank (blank) – Regular Blank

SE SE – Special Ed SE

504 504 – 504 Plan 504

Appendix - Diploma Type (for Transcript) 410


District Race Codes The following district race categories must be defined at the district level.

Code Description Federal Category Stored Values in PowerSchool

I American Indian or Alaska Native American Indian or Alaska Native

I

A Asian Asian A

B Black or African American Black or African American B

P Native Hawaiian or Other Pacific Islander Native Hawaiian or Other Pacific Islander

P

W White White W

Appendix - District Race Codes 411


Drop Out Reason Code Choose the code that identifies the reason the student is considered a drop out.


Blank Default Blank

20 20 - Status Unknown 20

23 23 - Transfer to Adult Ed 23

26 26 - Pregnancy 26

27 27 - Proprietary/Trade School - No Educ. Prog 27

29 29 - Pursue Job 29

30 30 - Military Service - No Educ. Program 30

32 32 - Adult Correctional Facility-No Educ Prog 32

33 33 - Expelled / Did Not Return 33

37 37 - Poor Attendance 37

38 38 - Because of Age 38

39 39 - To get Married 39

40 40 - Low or Failing Grades 40

41 41 - Emancipated by Courts 41

42 42 - Suspended / Did Not Return 42

Appendix - Drop Out Reason Code 412



43 43 - Hospital - No Educ. Program 43

44 44 - Rehabilitative Facility - No Educ. Prog. 44

Appendix - Drop Out Reason Code 413


Early Childhood Placement Choose the code that identifies the student’s classroom during early childhood education.


Blank Default Blank

3 Classroom for 3-year-olds 3



M Multiage Classroom M

Appendix - Early Childhood Placement 414


Ed Level Mom/Female Guardian Choose the code that identifies the education level of the student’s mother or female guardian.


Blank None Blank

A Associate Degree A

B Bachelor’s Degree B

G GED G

H High School Degree H

M Master’s Degree M

N No HS Diploma N

P PhD P

Appendix - Ed Level Mom/Female Guardian 415


EFA Classification Codes Choose the EFA classification codes that apply to each student.

Default Description

K Kindergarten

P Primary

EL Elementary

HS High School

AU Autism

EM Mental Disabi-Mild

EH Emotional Disability

HH Deaf/Hard Hearing

HO Homebound

LD Spfc Learning Disabi

OH Orthopedic Impair

SP Speech/Lang Impair

TM Mental Disabi-Mod

VH Visual Impairment

VOC Vocational

Appendix - EFA Classification Codes 416


Default Description

*OHI Other Health Impair

*TBI Traumatic Brain Inj

*PMD Mental Disabi — Severe

*DD Developmental Delay

Appendix - EFA Classification Codes 417


EIA Codes Choose the EIA codes that apply to each student.

Code Description SubCodes

EC3 3 year Olds

EC4 4 Year Olds

Appendix - EIA Codes 418


English Proficiency Choose the code that identifies the student’s English proficiency.


Blank None Blank

1 1 - Pre-functional 1

2 2 - Beginner 2

3 3 - Intermediate 3

4 4 – Advanced 4

5 5 – Initially Proficient 5

6 6 – 1st Year Exited 6

7 7 – Second Year Exited (+) 7

8 8 – English Speaker I 8

9 9 – English Speaker II 9

A A – Pre-functional Waiver A

B B – Beginner Waiver B

C C – Intermediate Waiver C

D D – Advanced Waiver D

Appendix - English Proficiency 419


Entry Codes The following entry codes must be defined at the district level.

Code Description

E Student is eligible for state funding.

EEI Student is not eligible for state funding.

Ethnicity (Reporting) Codes The following ethnicity codes must be defined at the district level.


A Asian A

B Black or African American B

H Hispanic/Latino H

I American Indian or Alaska Native I

M Two or More Races M

P Native Hawaiian or Other Pacific Islander P

W White W

Exceptions Choose the exception code that identifies the reason a student did not receive a diploma.

Appendix - Entry Codes 420



Blank Default Blank

I IEP [non-diploma] I

W Withdrawn W

Exit Codes The following exit codes must be defined for the district.

Code Description

GC Grade Change

NS No Show

P Promoted

R Retained

W10 Transfer/In-District

W20 Withdrawn/Unknown Status

W21 Graduated

W22 Transfer/Out of District

W23 Transfer/Adult Education

W24 Moved Out of District/School Unknown

W25 Withdrawn/Home Schooled

Appendix - Exit Codes 421


Code Description

W26 Withdrawn/Health or Pregnancy

W27 Withdrawn/Tech School

W28 Withdrawn/4-Year College

W29 Withdrawn/Work

W30 Withdrawn/Military

W31 Withdrawn/Juvenile Corrections

W32 Withdrawn/Adult Corrections

W33 Withdrawn/Expulsion

W34 Withdrawn/Charter School

W35 Deceased

W36 Dropout

W37 Re-enrolled Next School Year

Family Literacy Services Choose the code that identifies the family members that received Family Literacy Services.


Blank Default Blank

B Both Parents B

Appendix - Family Literacy Services 422



F Father F

G Guardian [or Grandparent] G

M Mother M

N None N

Family Literacy Years Choose the code that identifies the number of years the family has received Family Literacy Services.


Blank Default Blank

1 Under 1 year 1

2 1-2 years 2

3 2-3 years 3

4 3-4 years 4

Federal Race Categories The following federal race categories must be defined at the district level.


I American Indian or Alaska Native I

Appendix - Family Literacy Years 423



A Asian A

B Black or African American B

P Native Hawaiian or Other Pacific Islander P

W White W

Choose the code that identifies the level of First Step funding the student received.

Foster Home Choose the Foster Home code status for students.


Blank Default Blank

Y Yes Y

Appendix - Foster Home 424


G & T Qualified Choose the gifted and talented qualified code if applicable for students or staff.


Blank No (default) Blank

GTA G & T Academic A

GTR G & T Artistic R

Both GTA & GTR B

Appendix - G & T Qualified 425


Generation Codes Choose the generation code if applicable for students or staff.


None Default Blank

II II - II II

III III - III III

IV IV – IV IV

Jr. Jr. – Jr. Jr.

Sr. Sr. – Sr. Sr.

V V – V V

VI VI – VI VI.

Appendix - Generation Codes 426


Grades Choose the lowest and highest grades from the following options for each school in the district.

PowerSchool Code State Code Description

-1 PK Pre Kindergarten

0 00 Kindergarten

1 01 Grade 1

2 02 Grade 2

3 03 Grade 3

4 04 Grade 4

5 05 Grade 5

6 06 Grade 6

7 07 Grade 7

8 08 Grade 8

9 09 Grade 9

10 10 Grade 10

11 11 Grade 11

12 12 Grade 12

Appendix - Grades 427


High Achieving Choose the code that identifies the student’s High Achieving status.


Blank Default Blank

GTA G & T Academic GTA

GTR G & T Artisitc GTR

AP Advanced Placement AP

IB International Baccalaureate IB

GTA Academic G&T E – ELA

M - Math

B – Both ELA and Math

I – Interdisciplinary

O – Other Area

GTR Artistic G&T V – Visual

D - Dance

R – Drama

M – Music

O – Other Area

HSAP Materials Choose the code that identifies the HSAP material the student requires for instruction.

Appendix - High Achieving 428



Blank Default Blank

0 Will Not Take HSAP 0

1 ELA and Math 1

2 ELA Only 2

3 Math Only 3

4 Not Take HSAP/IEP 4

HSAP Performance Level ELA and Math Scores Choose the code that identifies the performanc level for the student on the appropriate assessment.


Blank Default Blank

1 Not Met 1

2 Met 2

3 Proficient 3

4 Proficient 4

Immunization Status – Hepatitis B Ped and Hepatitis B Adult Choose the immunization status code for the student’s overall status and for the individual vaccines.

Appendix - HSAP Performance Level ELA and Math Scores 429



None No Record None

Complete Completed Immunization Complete

1dose One Dose` 1dose

Appendix - Immunization Status – Hepatitis B Ped and Hepatitis B Adult 430


Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps Choose the immunization status code for the student’s overall status and for the individual vaccines.


None No Record None

Complete Completed Immunization Complete

Incomplete Incomplete Immunizations Incomplete

Medical Medical Exemption Medical

Religious Religious Exemption Religious

Philosophical Personal Exemption Philosophical

Immunization Status – Varicella and Hx of Varicella Choose the immunization status code for the student’s overall status and for the individual vaccines.


None No Record None

Received Has received the vaccine Received

History Has Disease History History

Appendix - Immunization Status – Overall, DTP, Td, OPV, IPV, Measles and Mumps 431


Incident Management: Action Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.


Subcode Subcode Description

Stored Values in PowerSchool

ALP Alternative Placement^ ALP

ARR Arrested^ ARR

BEH Behavioral Contract/Plan^

BEH

BSS Bus Suspension^ BSS ATD Alternate Transportation (District)^

ATD

ATP Alternate Transportation (Parent/Guardian)^

ATP

NAT No Alternate Transportation^

NAT

CTL Call to Law Enforcement^ CTL

CON Confiscated^

CTP Call to Parents^ CTP

Appendix - Incident Management: Action Codes and Subcodes 432





COM Community Service/Work Detail̂

COM

CNF Conference^ CNF CFS Student^ CFS

CFP Parent^ CFP

CFB Conference with Both^

CFB

CFM Multidisciplinary^ CFM

CPL Corporal Punishment^ CPL CPD Administered by District/School̂

CPD

CPP Administered by Parent

CPP

COA Court Ordered Attendance^

COA

DET Detention^ DET DSW After School̂ DSW

DST Saturday^ DST

DLC Lunch^ DLC

DRE Recess^ DRE

DOT Other^ DOT



EXP Expulsion^ EXP EXN No Services Provided^ EXN

EXS Services Provided^ EXS

TRU2 Family Court Referral̂ TRU2

HRG Hearing^ HRG HAD Administrative^ HAD

HEX Expulsion^ HEX

HMD Manifestation Determination^

HMD

HMV Home Visit^ HMV

IAE IDEA IAES^ IAE HRO Hearing Officer^ HRO

UNR Unilateral Removal̂ UNR

TRU1 Intervention Plan^ TRU1

JUV Juvenile Court^ JUV

LTP Letter to Parent^ LTP

PMT Payment for Damages^ PMT

PRB Probation^ PRB

REX Recommended for Expulsion^

REX

ALT Referred to Alternative Program^

ALT



REF Referral̂ REF RFC School Counselor^ RFC

RFE Adult Education^ RFE

RFD DSS^ RFD

RFM Mental Health^ RFM

RFA Administration^ RFA

RFP County Alcohol Program^

RFP

REM DO NOT USE - Removed from Class at Teacher Request^

REM

RST Restraint^ RST RSM Mechanical̂ RSM

RSP Physical̂ RSP

RSS Seclusion^ RSS

SUS Suspension^ SUS ISN In-School (No Services Provided)^

ISN

ISP In-School (Services Provided)^

ISP

OSS Out of School (No Services Provided)^

OSS

OSP Out of School (Services Provided)^

OSP

SUX Pending Expulsion^ SUX



SPC Pending Parent Conference^

SPC

CCS Concurrent Suspension^

CCS

TMP DO NOT USE – Temporary Removal from class^

TMP

TRN Transfer^ TRN

TRU3 Violation of Court Order^ TRU3

WRN Warning^ WRN

WPV Withdrawal of Privileges^ WPV WPD Driving^ WPD

WPP Parking^ WPP

WPA Activities^ WPA

WPC Computer^ WPC



Incident Management: Behavior Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.




001 001 Aiding Others^ 001

002 002 Other Offenses (Minor)^

002

003 003 Bite/Pinch/Spit^ 003

004 004 Contraband^ 004

005 005 Detention Violation^ 005

006 006 Dishonesty^ 006

007 007 Disrupting Class^ 007

008 DO NOT USE - 008 Drug Violation^

008

009 009 Fighting^ 009

010 010 Fireworks^ 010

011 011 Forgery^ 011

Appendix - Incident Management: Behavior Codes and Subcodes 437





012 012 Harassment^ 012 HSR Due to Race of Victim^

HSR

HSD Due to Disability of Victim^

HSD

HSG Due to Gender of Victim^

HSG

HSE Due to Religion of Victim^

HSE

HSU Other or Unknown^ HSU

013 013 Sexual Harassment^ 013

014 014 Hit/Kick/Push^ 014

015 015 Inappropriate Affection^

015

016 016 Inappropriate Language^

016

017 017 Inappropriate Behavior^

017

018 018 Inappropriate Materials^

018

019 019 Indecent Exposure^ 019






020 020 Major Disruption^ 020

021 021 No Form Return^ 021

022 022 Inappropriate Physical Contact^

022

023 023 Property Misuse^ 023

024 024 Running^ 024

025 025 Sex Violation^ 025

027 027 Threat^ 027

028 028 Throwing Objects^ 028

029 029 Urination^ 029

030 030 Violation of Class Rules^

030

150 150 Cutting School̂ 150

151 151 Truant^ 151

152 152 Habitual Truant^ 152

153 153 Chronic Truant^ 153

160 160 Cutting Class^ 160

170 170 Cutting Activity^ 170






180 180 Tardy^ 180

190 190 Cheating^ 190

200 200 Off Limits^ 200

210 210 Profanity^ 210

220 220 Computer Violation^ 220

230 230 Tobacco Violation^ 230

240 240 Loitering^ 240

250 250 Gang Activity^ 250

260 260 Bomb Threat^ 260

270 270 Refusal to Obey/Defiant^

270

271 271 Failure to comply with Disc Action^

271 FCS Comm Serv/Work Detail̂

FCS

FDE Dention^ FDE

FIS In-School Suspension^

FIS

FTR Other^ FTR

275 275 Failure to Complete Work^

275






280 280 Dress Code Violation^

280

290 290 Obscene Gesture^ 290

300 300 Parking Violation^ 300

305 305 Driving Violation^ 305

310 310 Leaving School̂ 310

320 320 Leaving Class^ 320

330 330 Phone Violation^ 330

340 340 Bus Violation^ 340

350 350 Fire Alarm^ 350

360 360 ID Violation^ 360

370 370 Littering^ 370

380 380 Probation Violation^ 380

390 390 Unauthorized Device^

390

400 400 Excessive Noise^ 400

405 405 Horseplay^ 405






407 407 Confrontation/Altercation^

407

410 410 Hall Pass Violation^ 410

420 420 Disrespect^ 420

430 430 Contract Violation^ 430

500 500 Arson^ 500

510 510 Assault, Aggravated ̂ 510

520 520 Assault, Simple^ 520

530 530 Bribery^ 530

540 540 Burglary^ 540

550 550 Counterfeit/Forgery^ 550

560 560 Disturb School̂ 560

570 570 Drug Distribution^ 570

575 575 Drug Usage^ 575

580 580 Drug Possession^ 580

590 590 Embezzlement^ 590

600 600 Extortion^ 600






610 610 Forced Sex Offense^ 610

620 620 Fraud^ 620

630 630 Gambling^ 630

640 640 Homicide^ 640

650 650 Intimidation^ 650

651 651 Bullying^ 651 BUR Due to Race of Victim^

BUR

BUD Due to Disability of Victim^

BUD

BUG Due to Gender of Victim^

BUG

BUE Due to Religion of Victim^

BUE

BOU Other/Unknown^ BOU

652 652 Cyberbullying^ 652

660 660 Kidnapping/Abduction^

660

670 670 Larceny/Theft^ 670

680 680 Alcohol/Liquor Law Violation^

680






690 690 Non-Forced Sex Offense^

690

700 700 Other Offenses (Serious)^

700

710 710 Pornography^ 710

720 720 Prostitution^ 720

730 730 Robbery^ 730

740 740 Stolen Property^ 740

750 750 Trespassing^ 750

760 760 Vandalism^ 760

770 770 Vehicle Theft^ 770

789 789 Weapon (Specify Object)^

789



Incident Management: Duration Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.

Code

Description Stored Values in PowerSchool



Duration Day Value

HRS Hours (Less than a day)^

HRS 1HR 1 hour^ 1HR 0.14

2HR 2 hours^ 2HR 0.29








1DY 1 Day^ 1DY 1

15D 1.5 Days^ 15D 1.5

20D 2 Days^ 20D 2

25D 2.5 Days^ 25D 2.5

Appendix - Incident Management: Duration Codes and Subcodes 445


Code




Duration Day Value

30D 3 Days^ 30D 3

35D 3.5 Days^ 35D 3.5

40D 4 Days^ 40D 4

45D 4.5 Days^ 45D 4.5

50D 5 Days^ 50D 5

55D 5.5 Days^ 55D 5.5

60D 6 Days^ 60D 6

65D 6.5 Days^ 65D 6.5

70D 7 Days^ 70D 7

75D 7.5 Days^ 75D 7.5

80D 8 Days^ 80D 8

85D 8.5 Days^ 85D 8.5

90D 9 Days^ 90D 9

95D 9.5 Days^ 95D 9.5

10D 10 Days^ 10D 10

10M More than 10 Days^ 10M 11



Code




Duration Day Value

RMY Remainder of School Year (Modified Expulsion)^

RMY 12

RMS Remainder of Semester (Modified Expulsion)^

RMS 12

FEX Full Expulsion^ FEX 13



Incident Management: Location Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.


BUS BUS - Bus^ BUS

CAF CAF - Cafeteria^ CAF

CLS CLS - Classroom^ CLS

GYM GYM - Gym^ GYM

HAL HAL - Hall̂ HALL

MDC MDC - Media Center^ MDC

RRM RMM - Rest Room^ RRM

OFF OFF - Off School Property^ OFF

SCF SCF - School Function^ SCF

YRD YRD - Yard/Playground^ YRD

PKG PKG – Parking Lot^ PKG

ADO ADO – Administrative Area/Office^ ADO

Appendix - Incident Management: Location Subcodes 448


Incident Management: Object Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.




WEA Weapons^ WEA 780 780 - Other Weapons^

780

781 781 – Handguns^ 781

782 782 - Rifles/Shotguns^

782

783 783 – Other Firearms^

783

784 784 – Knife Blade > 2 inches (State)^

784

785 785 – Knife Blade > 2.5 inches (Federal)^

785

786 786 – Knife Blade less than 2 inches

786

OBJ Misc Objects (detail in comment)^

OBJ

Appendix - Incident Management: Object Codes and Subcodes 449


Incident Management: Participant Attribute Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.




EMP District/School Employee^

EMP

LAW Law Enforcement Officer^ LAW

NON Non District/School Employee^

NON

PAR Parent/Guardian^ PAR

PHI Physical Injury^ PHI MIN Minor Physical Injury^ MIN

MOD Moderate Physical Injury^

MOD

SER Serious Physical Injury^

SER

PSM Possible Motivation^ PSM AAD Avoid adult(s) AAD

APR Avoid peer(s) APR

ATA Avoid tasks/activities^

ATA

DNK Do Not Know^ DNK

Appendix - Incident Management: Participant Attribute Codes and Subcodes 450





MAA Obtain adult attention^

MAA

MOB Obtain items/activities^

MOB

MPA Obtain peer attention^

MPA

MOT Other^ MOT

STU Student^ STU As subcodes for Student, each district needs to manually enter each school in the district as a subcode. Example:

• Subcode: Apple Grove High School̂

• Short Description: AGHS

• Full Desciprtion: Apple Grove High School

• State Detail Report Code: 001 (School Number which is stored value in PowerSchool)

• Select State Reportable checkbox.

• Select Allow Comment checkbox .

• Select Make this Comment Mandatory checkbox.

Appendix - Incident Management: Participant Attribute Codes and Subcodes 451


Incident Management: Time Codes and Subcodes The following codes must be defined at the district level. They are imported using the South Carolina-Discipline Codes and Subcodes process from District Setup > District Information.




DSH During School Hours^ DSH ACL ACL-After Class^ ACL

BBB BBB – Bus^ BBB

BCL BCL-Before Class^ BCL

BWC BWC-Between Classes^ BWC

DCL DCL-During Class^ DCL

DSA DSA-School Sponsored Activity^ DSA

LUN LUN-Lunch^ LUN

OUT Outside School Hours^ OUT ONA ONA-NonSchool Sponsored Activity^

ONA

OSA OSA-School Sponsored Activity^

OSA

Appendix - Incident Management: Time Codes and Subcodes 452


Income Range Choose the code that identifies the income range of the student’s parents or legal guardians.


Blank Default Blank

1 0-10,000 1

2 10,001-20,000 2

3 20,001-30,000 3

4 30,001-40,000 4

5 40,001-50,000 5

6 50,001-60,000 6

7 60,001 or Above 7

Instructional Setting Choose the code that identifies the student’s instructional setting.


Blank (blank) – Regular Blank

SE SE – Special Ed SE

504 504 – 504 Plan 504

Appendix - Income Range 453


Kindergarten-Previous Program Choose the code that identifies the program the student attended prior to kindergarten.


Blank Default Blank

Hd Head Start Hd

N None N

NA Not in 5 yr Kdrgtn NA

O O – Other O

Prv Private Prv

St State St

Unk Unknown Unk

Appendix - Kindergarten-Previous Program 454


LEP Online Administration Choose the code that identifies the source of the student’s LEP Online Administration


0 Not needed 0

1 Large Print 1

2 Loose leaf 2

4 Braille 4

LEP Writing Oral Online Administration Choose the code that identifies the source of the student’s LEP Online Administration


0 Not needed 0

1 Oral Script 1

Appendix - LEP Online Administration 455


Medical Care Source Choose the code that identifies the source of the student’s medical care.


Blank Default Blank

C Free Health Clinic C

E Emergency Room E

F Family Physician F

O Other O

Appendix - Medical Care Source 456


Ninth Grade Code Choose the code that identifies the year the student completed ninth grade for the first time.


Blank Default Blank

01 2000-2001 01

02 2001-2002 02

03 2002-2003 03

04 2003-2004 04

05 2004-2005 05

06 2005-2006 06

07 2006-2007 07

08 2007-2008 08

09 2008-2009 09

10 2009-2010 10

11 2010-2011 11

12 2011-2012 12

13 2012-2013 13

14 2013-2014 14

Appendix - Ninth Grade Code 457



15 2014-2015 15

16 2015-2016 16

17 2016-2017 17

18 2017-2018 18

19 2018-2019 19

20 2019-2020 20

Appendix - Ninth Grade Code 458


No-Show Reason Choose the code that identifies the reason the student was no-showed.


Blank Default Blank

N10 N10 - Transfer/In-District N10

N11 N11 - Transfer/Out-of-District N11

N12 N12 - Transfer/Out-of-State N12

N13 N13 - Transfer/Adult Ed-GED N13

N14 N14 - Transfer/Adult Ed-Diploma N14

N15 N15 - Transfer/Adult Ed-Other N15

N16 N16 - Early Graduate N16

N17 N17 - Home Schooled N17

N18 N18 - Foreign Exchange N18

N19 N19 - Retained at Previous School N19

N20 N20 - Deceased N20

Appendix - No-Show Reason 459


Oral/Signed Administration Choose the code that identifies the oral administration the student requires for the following subjects:

• Writing

• ELA

• Math

• Science

• Social Studies


Blank Default Blank

0 Not needed 0

1 Oral/Signed Administration Script 1

2 Audio CD/CD-ROM 2

3 ASL DVD 3

4 PSE DVD 4

Appendix - Oral/Signed Administration 460


Other Support Provided to You by Employer 1, 2, 3 Choose the code that identifies other support provided by employer.


Blank Default Blank

1 Motivational speaker 1

2 Monetary support 2

3 Equipment contributions 3

4 Teacher training 4

5 Other 5

Appendix - Other Support Provided to You by Employer 1, 2, 3 461


Parents’ Military Status Choose the code that identifies the student’s parents’ military status.


Blank (blank) Neither Parent nor Guardian is serving in any military service

Blank

01 01 - A Parent or Guardian is serving in the National Guard but is not deployed

01

02 02 - A Parent or Guardian is serving in the Reserves but is not deployed

02

03 03 - A Parent or Guardian is serving in the National Guard and is currently deployed

03

04 04 - A Parent or Guardian is serving in the Reserves and is currently deployed

04

05 05 - A Parent or Guardian is serving in the military on active duty member but is not deployed

05

06 06 - A Parent or Guardian is serving in the military on active duty and is currently deployed

06

07 07 - The student's Parent or Guardian died while on active duty within the last year

07

Appendix - Parents’ Military Status 462


PE Compliance Choose the code that identifies the student’s compliance level for the physical education requirement.


Blank Default Blank

01 Yes, Personal Wellness / Lifetime Fitness 01

02 No, 1 Sem of Personal Wellness 02

03 No, 1 Sem of Lifetime Fitness 03

04 No, Neither Received 04

05 No, ROTC Equivalent 05

06 No, Medical or Religious Exemption 06

07 No, Adaptive Physical Education 07

08 No, IEP Exemption 08

Appendix - PE Compliance 463


Primary Night Time Residence Choose the code that identifies the student’s primary night time residence.


Blank Default Blank

S S-Shelters, transitional housing, awaiting foster care S

D D-Doubled-up means sharing the housing of other persons (friends, relatives) due to economic hardship, loss of housing or other reasons such as domestic violence

D

U U-Unsheltered (e.g.: cars, parks, campgrounds, temporary trailers including FEMA trailers, or abandoned buildings)/Substandard

U

H H-Hotels/Motels H

Appendix - Primary Night Time Residence 464


Prior Child Care Choose the code that identifies the child care the student received in early childhood.


Blank Default Blank

C Free Health Clinic C

F Family Child Care Center F

H Head Start H

M Home w/ Family Member M

N Home w/ Non-Family Member N

Program Type Indicated on Request For Record Choose the code that identifies the Program Type indicated on the request for records.


Blank Select One Blank

D Diploma D

N Non-Diploma/GED N

O None O

Appendix - Prior Child Care 465


Qualified At-Risk Choose the code that identifies why this student qualifies as an at-risk student.


Blank Default Blank

C Classroom Space C

D DIAL Score D

L Lack of full-day service L

P Personnel P

T Transportation T

O Other O

Appendix - Qualified At-Risk 466


Relationship Codes for Contacts and Emergency Contacts Choose the code that identifies the relationship of the contact to the student.


Blank Default Blank

Mother Mother Mother

Father Father Father

Step-Mother Step-Mother Step-Mother

Step-Father Step-Father Step-Father

Foster Mother Foster Mother Foster Mother

Foster Father Foster Father Foster Father

Guardian Guardian Guardian

Other Other Other

Neighbor Neighbor Neighbor

Babysitter Babysitter Babysitter

Sister Sister Sister

Brother Brother Brother

Grandfather Grandfather Grandfather

Grandmother Grandmother Grandmother

Appendix - Relationship Codes for Contacts and Emergency Contacts 467



AM Day Care Provider

AM Day Care Provider AM Day Care Provider

PM Day Care Provider

PM Day Care Provider PM Day Care Provider

Spouse Spouse Spouse

Parole Officer Parole Officer Parole Officer

Request Exclusion Indicator Choose the code that identifies the diploma earned by the student.


Blank Default Blank

N No N

Y Yes Y

Appendix - Request Exclusion Indicator 468


Retained Reason Choose the code that identifies the reason the student was retained.


Blank Default Blank

01 Poor grades 01

02 Low test score 02

03 Teacher judgment 03

04 Poor grades & Low test score 04

05 Poor grades & Teacher judgment 05

06 Low test score & Teacher judgment 06

07 Poor grades & Low test scores & Teacher 07

O Other O

SCPASS Performance Level ELA and Math Scores Choose the code that identifies the performanc level for the student on the appropriate assessment.


Blank Default Blank

1 Not Met 1

Appendix - Retained Reason 469



2 Met 2

3 Exemplary 3

Scholarship Ordered Choose the code that identifies the scholarship ordered for the student.


Blank Default Blank

K Life K

L Palmetto Fellows L

M Life & Palmetto Fellows M

School Type Select the code that identifies the type of school the student is transferring to.



P Public P

R Private R

H Home H

Appendix - Scholarship Ordered 470


Source Select the source transfer out and emigration information.



P Parent P

O Other O

Appendix - Source 471


South Carolina EFA History Page Cross-Reference Table The South Carolina Student EFA History page (Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA History) is used to track changes to the EFA classifications assigned to a student on the EFA Code Entry page.

To track changes to a student’s EFA classifications:

1. Change a student’s EFA classification or add a new EFA classification. The Effective Date field displays.

2. Enter the Effective Date, and then click Submit. A Stop Date that is one day less than the Effective Start Date is added to the student’s previous EFA Classification record, and the new EFA classification record becomes effective for that student.

An EFA History table displays at the bottom of the EFA Code Entry page. Use this table to view the student’s EFA classification history. The history records are sequenced in ascending order, with the first history record at the top of the table.

If a student’s EFA classification is modified, there is a history record that shows the historical values in effect at the time the change was implemented. Current values are displayed on the EFA Code Entry tab. Previous values are displayed in the EFA History table and on the EFA History tab.

To edit EFA historical data, click the Edit link. Use this option to correct data errors or to delete the record.

• To update historical data, modify the fields and click Submit.

• To delete historical data, click the Delete button. The history record is removed.

The following cross-reference table shows the fields on the EFA Code Entry page for which a history record is created on the EFA History page (History tab).

State Field Data Element Page History Field

Start Date [SC_EFA_History]start_date Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry

[SC_EFA_History]start_date

Appendix - South Carolina EFA History Page Cross-Reference Table 472



EFA Primary [SC_EFA_History]efa_primary

Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry


EFA 2 – EFA 10 [SC_EFA_History]efa_2









Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EFA Code Entry










Appendix - South Carolina EFA History Page Cross-Reference Table 473


South Carolina EIA History Page Cross-Reference Table The South Carolina Student EIA History page (Start Page > Student Selection > South Carolina State Information > EFA/EIA Classification > EIA History) is used to track changes to the EIA codes assigned to a student on the EIA Code Entry page. These history records are tracked by entering an Effective Date when the student data is updated.

To track changes to a student’s EIA classifications:

1. Change a student’s EIA codes or add a new EIA code. The Effective Date field displays.

2. Enter the Effective Date, and then click Submit. A Stop Date that is one day less than the Effective Start Date is added to the student’s previous EIA code record and the new EIA code record becomes effective for that student.

An EIA History table displays at the bottom of the EIA Code Entry page. Use this table to view the student’s EIA code history. The history records are sequenced in ascending order, with the oldest history record at the top of the table.

If a student’s EIA record is modified, there is a history record that shows the historical values in effect at the time the change was implemented. Current values will display on the EIA Code Entry tab. Previous values will display in the EIA History table and on the EIA History tab.

On the EIA History table, you can edit EIA historical data. Use the Edit link to correct data errors or to delete the record.

• To update historical data, modify the fields and click Submit.

• To delete historical data, click the Delete button. The history record is removed.

The following cross-reference table shows the fields on the EIA Code Entry page for which a history record is created on the EIA History page (History tab).


Start Date [SC_EIA_History]start_date Start Page > Student Selection > South Carolina State Information > EIA/EIA Classification > EIA Code Entry

[SC_EIA_History]start_date

Appendix - South Carolina EIA History Page Cross-Reference Table 474



EIA 1 – EIA 10 [SC_EIA_History]eia_1










Start Page > Student Selection > South Carolina State Information > EIA/EIA Classification > EIA Code Entry











Appendix - South Carolina EIA History Page Cross-Reference Table 475


South Carolina – In-District Transfers and Students Who Graduate Early In PowerSchool, when a student transfers to another school in the same district, the first school can no longer view the student’s records. However, the users at the new school are able to view all of the EFA and EIA records for the student for the selected school year, including those records created for the student while that student was enrolled in the first school.

A student is assigned to the Graduated Students School if that student graduates early and the user follows the recommended PowerSchool guidelines for early graduates. You must grant access to the Graduated Students School to the users that can view and modify these records.

Use one of the following options to correct an error in a student’s EFA or EIA records that correlates to the time period when the student was enrolled in the first school:

• Users at the school to which the student transferred can modify the EFA and EIA records.

Important: The SCDE Office of Finance has selected this option as the designated method that South Carolina public schools must use to correct EFA and EIA errors that correlate to the time period when the student was enrolled in another school in the district. The first school must supply the proper documentation to the second school to support the data corrections. The school to which the student transferred does not have the authorization to make corrections to EFA/EIA data for the time period that the student was enrolled in the first school without written documentation.

• Users at the first school may modify the student data at the second school if given proper access.

• Users at the District Office may modify the student data at any school, if given proper access.

Appendix - South Carolina – In-District Transfers and Students Who Graduate Early 476


South Carolina EFA/EIA Codes and Compatibilities You can use the EFA/EIA Setup option on the State Reports page (Start Page > Reports > State Reports) to look up the following information:

• Valid EFA and EIA codes

• Valid EFA and EIA codes for each grade level

• EIA code classifications and the “Not Tally If” rules that dictate how the number of students with each EIA code are calculated on the Cumulative Class Report and Extract

• EIA and EFA compatibility rules that list which EIA codes can be assigned to other EIA codes

This information is presented on four tabs on the EFA/EIA Setup page (Start Page > Reports > State Reports > EFA-EIA Setup):

• EFA Codes/Grades

• EIA Classification

• EIA Codes/Grades

• EIA/EIA Compatibility

The EFA/EIA tables are for viewing only; you cannot change this information or add new information through the PowerSchool user interface. These pages are custom pages maintained by the SCDE.

The layout of each table follows.

Appendix - South Carolina EFA/EIA Codes and Compatibilities 477


EFA Codes/Grades Table (Version Date: 07/01/2014) The EFA Codes/Grades table lists the valid EFA codes for each grade level, showing how the EFA Code Entry page and the EFA History page are validated.

EFA View Grade

Ln Code Description Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12

1 K Kindergarten 10 X

2 P Primary 20 X X X

3 EL Elementary 30 X X X X X

4 HS High School 40 X X X X

5 AU Autism 50 X X X X X X X X X X X X X

6 EM Mental Disabi-Mild 60 X X X X X X X X X X X X X

7 EH Emotional Disability 70 X X X X X X X X X X X X X

8 HH Deaf/Hard Hearing 80 X X X X X X X X X X X X X X

9 HO Homebound 90 X X X X X X X X X X X X X

10 LD Spfc Learning Disabi 100 X X X X X X X X X X X X X

11 OH Orthopedic Impair 110 X X X X X X X X X X X X X

12 SP Speech/Lang. Impair 120 X X X X X X X X X X X X X

13 TM Mental Disabi-Mod 130 X X X X X X X X X X X X X

14 VH Visual Impairment 140 X X X X X X X X X X X X X X



EFA View Grade

Ln Code Description Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12

15 VOC Vocational (Gr9-12) 150 X X X X

16 *OHI Other Health Impair 195 X X X X X X X X X X X X X

17 *TBI Traumatic Brain Inj 196 X X X X X X X X X X X X X

18 *PMD Mental Disabi-Severe 197 X X X X X X X X X X X X X

19 *DD Developmental Delay 198 X X X X X X X X X X X X X

EIA Codes/Grades (Version Date: 07/01/2014) The EIA Codes/Grades table lists the valid EIA codes for each grade level, showing how the EIA Code Entry page and the EIA History page are validated.

EIA EIA View Grade

Ln Code Description Class Order PK 0 1 2 3 4 5 6 7 8 9 10 11 12

1 EC3 3 Year Olds EC 260 X

2 EC4 4 Year Olds EC 270 X



Special Equipment Required Choose the code that identifies the special equipment required by the student for transportation.


Blank Default Blank

01 Aide 01

02 Car seat 02

03 Lifts 03

04 Nurse 04

05 Oxygen bottle and bracket 05

06 Oxygen tank brackets 06

07 Ramps 07

08 Safety seats 08

09 Safety harnesses 09

10 Seatbelts 10

11 Service animals 11

12 Special or adapted buses 12

13 Other 13

Appendix - Special Equipment Required 480


Special Needs Info Choose the code that identifies the special needs of the student.


Blank Default Blank

E Emotional Disability E

L Learning Disability L

O Other O

P Physical Disability P

S Speech Disability S

Special Programs - Required The following codes must be defined at the district level.

Name Qualifies as a special education program

Include in Quick Lookup

21ST01-21st Century 1st Year in Pgm

1ST02-21st Century 2nd Year in Pgm

21ST03-21st Century 3rd Year in Pgm

21ST04-21st Century 4th Year in Pgm

Appendix - Special Needs Info 481




21ST05-21st Century 5th Year or More in Pgm

ALTPES-Alternative Pgm – Elementary School

ALTPHS-Alternative Pgm – High School

ALTPMS-Alternative Pgm – Middle School

CDEP01-CDEPP Pgm Current Yr

CRED07-Credit Recovery Pgm 7th Grade






ELLI01-ESL Pull-Out Class Yes

ELLI02-ESL Class Period

ELLI03-ESL Push-In

ELLI04-ESL Newcomer Program

ELLI05-ESL Sheltered Content-Based Pgm

ELLI06-ESL Structured Immersion

Appendix - Special Programs - Required 482




ELLI07-ESL Mainstream with Accommodations

ELLI08-ESL Mainstream without Accommodations

ELLI09-ESL Monitored

ESOL01-ESOL Svc <1 Year

ESOL02-ESOL Svc >1 but <2 Years












ESOL14-ESOL Svc 13 or More Years

Appendix - Special Programs - Required 483




Home-based Yes

HWKC01-Homework Center <15 Days

HWKC02-Homework Center 15 or More Days

Montessori Program (within a school) Yes

Special Programs – Optional The following codes must be defined at the district level if the district offers the at-risk program.



AR0001 - AVID Yes Yes

AR0002 - Big Brothers Big Sisters Yes Yes

AR0003 - Boys & Girls Clubs of America Yes Yes

AR0004 - Check and Connect Yes Yes

AR0005 – Coca-Cola Valued Youth Program Yes Yes

AR0006 - High Schools That Work Yes Yes

AR0007 - Keepin' it R.E.A.L. Yes Yes

AR0008 - Project GRAD Yes Yes

AR0009 - Project TND Yes Yes

Appendix - Special Programs – Optional 484




AR0010 - Quantum Opportunities Program Yes Yes

AR0011 - STEP Yes Yes

AR0012 - Teen Outreach Program Yes Yes

AR0013 - Too Good for Drugs and Violence Yes Yes

AR0020 - ACT Explore Yes Yes

AR0021 - Academic Alternatives Yes Yes

AR0022 - Career Education Options (CEO) Yes Yes

AR0023 - Complete HS Maize Yes Yes

AR0024 – CBI-Educ Options Novel/Starts Yes Yes

AR0025 – CBI-PDI/Novanet Yes Yes

AR0026 – CBI-PLATO Learningk Inc. Yes Yes

AR0027 - CMCD Yes Yes

AR0028 - CLFC Yes Yes

AR0029 - Gateway to College Yes Yes

AR0030 - Gateway to College/OTC Yes Yes

AR0031 – Richland One Middle College Yes Yes

AR0032 - Fast Forward Yes Yes





AR0033 - GEARUP Yes Yes

AR0034 - Jefferson Cty Public Sch-KY Yes Yes

AR0035 - JSCG Yes Yes

AR0036 - LRP Yes Yes

AR0037 - Moss Point HS Entrepreneurship Yes Yes

AR0038 - NFTE Yescarolina Yes Yes

AR0039 - Phoenix Academy Yes Yes

AR0040 - Pickens County Star Academy Yes Yes

AR0041 - Positive Action Yes Yes

AR0042 - Project Respect Yes Yes

AR0043 - Reconnecting Youth Yes Yes

AR0044 - SIATech Yes Yes

AR0045 - SCATE Yes

AR0046 - SC Virtual School Yes Yes

AR0047 - Truant Recovery Program Yes Yes

AR0048 - Union Alternative School Yes Yes

AR0049 - Upward Bound Yes Yes





AR0050 - WorkKeys/KeyTrain Yes Yes

AR0051 - YouthBuild Yes Yes

AR0052 - PAR Yes Yes

AR0060 - Achieve 3000 Yes Yes

AR0061 - Advance Path Academics Yes Yes

AR0062 - AIM Yes Yes

AR0063 - Apex Learning Yes Yes

AR0064 - BADD Yes Yes

AR0065 – C-TECH Yes Yes

AR0066 - The Healing Species Yes Yes

AR0067 - Youth Entrepreneu. Pilot Prog. Yes Yes

AR0068 - VLI Yes Yes

AR0069 - Star AcademyAR0001 AVID Yes Yes



Students Not Tested Reason Choose the code that identifies the reason the student wasn’t tested.


Blank Default Blank

001 Homebound/Homebased (Medical) 001

002 Medical Absence 002

003 Deceased Student 003

004 Expelled 004

005 Withdrew 005

006 Dropout 006

007 Incarcerated 007

008 Death in family 008

010 Non-medical absence 010

012 Parent Refusal under IDEA 012

013 Parent Refusal – non-IDEA 013

016 Data entry error at school or district; not Alternate Assessment related

016

017 Data entry error at school or district; Alternate Assessment related

017

Appendix - Students Not Tested Reason 488



018 Student not eligible for Alternate Assessment due to age 018

019 Student already tested (HSAP Only) 019

020 Student refusal 020

021 Other reason 021

022 LEP student 1st year in US exemption 022

023 Invalid Scores 023

Appendix - Students Not Tested Reason 489


Students Not Tested Reason – LEP Only Choose the code that identifies the reason the student wasn’t tested.


Blank Default Blank

001 Homebound/Homebased (Medical) 001

002 Medical Absence 002

003 Deceased Student 003

004 Expelled 004

005 Withdrew 005

006 Dropout 006

007 Incarcerated 007

008 Death in family 008

010 Non-medical absence 010

012 Parent Refusal under IDEA 012

013 Parent Refusal – non-IDEA 013

020 Student refusal 020

021 Other reason 021

022 LEP student 1st year in US exemption 022

Appendix - Students Not Tested Reason – LEP Only 490



023 Invalid Scores 023

Appendix - Students Not Tested Reason – LEP Only 491


Test Missed Choose the code that test missed.


Blank Default Blank

H HSAP H

W PASS Writing (March) W

P Pass (May) P

B PASS-Both Admins (March and May) B

A SC-ALT A

Appendix - Test Missed 492


Transfer Out Type Select the option that identifies the type of transfer out student.


1 Transferred to DIPLOMA Program – Request for Records must be submitted indicating Program Type

1

2 Transferred to NON-DIPLOMA Program – No documentation is required.

2

3 No-Show Dropout – No documentation is required. 3

4 No-Show Retained in Grade 8 – Letter from Middle School Principal Required.

4

5 No-Show Transferred to Another School – Request for Records must be submitted.

5

6 No-Show Roll-UP/Transferred to in Grade 8 – Letter from Middle School Principal with Copy of Records Request.

6

7 Student Incarcerated (DJJ or DOC) – Request for Records must be submitted indicating program type.

7

8 Early Graduate – Transcript with year graduate and diploma type.

8

9 Foreign Exchange Student – Visa, agreement, or letter must be submitted.

9

10 Transferred to Home School – Statement from parent indicating intent to home school.

10

Appendix - Transfer Out Type 493


Transportation Needed Choose the code that identifies whether the student’s transportation needed.



A A - AM Bus Only A

B B - AM&PM Bus B

C C - POV (Car Rider) C

D D - Daycare Provides D

P P - PM Bus Only P

W W - Walker W

Y Y - Bicycle Y

Appendix - Transportation Needed 494


True Grade Choose the grade that identifies the student’s true grade level.


Blank blank (blank) – Select One

-1 PK3 PK3

-1 PK4 PK4

0 K K

1 1 1

2 2 2

3 3 3

4 4 4

5 5 5

6 6 6

7 7 7

8 8 8

9 9 9

10 10 10

Appendix - True Grade 495



11 11 11

12 12 12

AE AE AE

WBL Employer Size 1, 2, 3, 4 Choose the code that identifies the size of the company in which this student works, one for each work-based program in which the student participates.


Blank Default Blank

L 500+ Employees L

M 50-499 Employees M

S 0-49 Employees S

Appendix - WBL Employer Size 1, 2, 3, 4 496


WBL Experience 1, 2, 3, 4 Choose the code that identifies the work-based program in which this student participates. You can enter up to four programs.


Blank Default Blank

C Cooperative Education C

F School-Based Enterprise F

I Internship I

L Service Learning L

M Mentoring M

R Registered Apprenticeship R

S Shadowing: On-Site S

V Shadowing: Virtual V

Y Youth Apprenticeship Y

Appendix - WBL Experience 1, 2, 3, 4 497


Work Based Learning Type of Business 1, 2, 3 Choose the code that identifies the type of business.


Blank Default Blank

1 Agriculture, Food, and Natural Resources 1

2 Architecture and Construction 2

3 Arts, A/V Technology, and Communications 3

4 Business Management and Administration 4

5 Education and Training 5

6 Finance 6

7 Government and Public Administration 7

8 Health Science 8

9 Hospitality and Tourism 9

10 Human Services 10

11 Information Technology 11

12 Law, Public Safety, Corrections, and Security 12

13 Manufacturing 13

14 Marketing 14

Appendix - Work Based Learning Type of Business 1, 2, 3 498



15 Science, Technology, Engineering, and Mathematics 15

16 Transportation, Distribution, and Logistics 16

Appendix - Work Based Learning Type of Business 1, 2, 3 499


Year Ed Mom/Female Guardian Choose the code that identifies the number of years of education completed by the student’s mother or female guardian.


Blank Default Blank

1 1 year 1

2 2 years 2

3 3 years 3

4 4 years 4

5 5 years 5

6 6 years 6

7 7 years 7

8 8 years 8

9 9 years 9

10 10 years 10

11 11 years 11

12 12 years 12

13 13 years 13

14 14 years 14

Appendix - Year Ed Mom/Female Guardian 500



15 15 years 15

16 16 years 16

17 17 years 17

18 18 years 18

19 19 years 19

20 20 years 20

21 21 years 21

22 22 years 22

23 23 years 23

24 24 years 24

25 25 years 25

26 26 years 26

27 27 years 27

28 28 years 28

29 29 years 29

30 30 years 30

Appendix - Year Ed Mom/Female Guardian 501

Documents

South Carolina State Reporting Guide...This edition applies to Release 7 .x of the PowerSchool software and to all subsequent releases and modifications until otherwise indicated in