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8/3/2019 SOP for Automation Multiple GRN_HSD_ Process
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Confidential Page 1 7/18/2008
SOP for Automation of Multiple GRN Creations for multiple PO.(HSD Materials)
Version 1.0
Process Name: Automationof Multiple GRN Creations.
Process Number:Ent-Doc.
Prepared By Checked by Approved by
Deepak KrishnanMunendra Kumar /Kumud
KumarHarishkumar Malani
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INDEX
Sr No. Descriptions Page No.
1 Business Requirement 3
2 Current process 3
3 Proposed SAP Process 3
4 SAP process 4
5 GRN MIS Reports 8
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1. Business Requirement
For the RTIL business, fuel transactions are very huge in number, around 1200 to
1350 GRN postings per day are been done in SAP system. Manually posting each
transaction is a very difficult task and its consuming huge man hours. It is also
leading to the delay in clearing the payment to the vendor.
2. Current Process
Current GRN posting are being done manually for each fuel transactions in RTIL
plants across the network which is a huge time consuming process.
3. Proposed SAP Process
1. Automating the GRN posting can be done by maintaining the list of plants andstorage locations with the quantity for which the GRN has to be done in an
excel document, which is a standard format being provided by SAP.
2. The user needs to upload the maintained document in a text format into SAPsystem.
3. The Multiple GRNs gets posted in SAP as per the transactions made and the GRNnumbers will be issued with respect to plant & storage location.
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4. SAP PROCESSMultiple GRN creations for multiple PO (Only for HSD material).
STEP 1:
TCode: ZGRNPOST
Screen Display
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Click to download the file format to the local PCand save it as .xls type for maintaining the GRN entries in an excel format
Note:After maintaining the GRN entries in the excel document, save it as .txt f i le withoutt he header row
Step 2:
Click on button and Select the .txt file for uploading
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Step 3: Execute
Click on button and GRN s are generated in the SAP system with respect to theplant & Storage location
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To Check the Generated GRN:
T Code:MB03
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5. FOR MIS ReportsT code: MB51Selection fields are as mentioned
Output Report
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Output report in excel display
Down loading of file to Desktop.
Note:
Cancelation of GRN or deletion of GRN is as usual existing standard Process. This process is applicable to only for HSD material. The Delivery note (invoice no.) entry in the uploading file should not be
repeated more than once in the uploading file
The Fleet card no. : Batch no. entry shouldnt be repeated more than once inthe uploading file.
Required user has to take Authorization of new T code is as usual process fromoperations team.
Only error line items has to be re loaded through newtransaction(ZGRNPOS_HSD), if any error occurs during previous upload.