SMOCSO 2014 Form

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The search is on for the next Outstanding Organizations that performed exemplary in Service, Harmony

and Excellence.

RULES:

1. The contest is open to all Student Body Organizations and Recognized Student Organizations ofVelez College.

2. Entries shall be written in the application forms given by the Supreme Student Council (SSC) or theStudent Services and Affairs Office (SSAO).

3. The contest is composed of the Portfolio Entry, Exhibit Entry, and the Best Entry for Category A and BPresentation.

4. Only activities with permits, written invitations (for invited/ contests outside the campus) and onlyawards with certificates/ certification/ picture of the trophy or plaque received shall be honored.

5. All entry forms must be fastened on the left side of the paper, in a folder following the order as listed.6. Organizations should present photocopied documents to the SSAO, the organizations should present

original copy of all the documents for verification only upon the request of any members of the panelof adjudicators.

7. All entry form and soft copy of power point presentation in CD format must be submitted to theSMOCSO Committee on or before February 21, 2014, 11:00 AM at the SSAO.

8. Late documents will not be accepted.9. The focal presentation of the Best Entries for Categories A and B shall be presented by (2) two

presenters on March 7, 2014, Friday, at a venue to be announced later. Presenters must be inbusiness casual wear.10.Documents that do not follow the abovementioned rules will be rendered invalid and shall not be

accepted by the SMOCSO Committee.11.Corresponding points will be given to every counted activity/program and award/achievement:12. If the points exceed the transmutation table provided, the SMOCSO Committee will grant the perfect

percentage to the CSC/Organization on the specific criteria.13.Criteria for Most Outstanding Organization:

Category A (SERVICE) 30%

Category B (HARMONY) 30%

Category C (EXCELLENCE) 30%

Tarpaulin/Exhibit 10%

Total 100%

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Criteria for the Best Entry for Service Category:

Innovation and Creativity 20%

Significance and Impact to the Community 30%Sustainability 20%Efficiency and Effectiveness of the Implementation 25%Delivery and Presentation 5%Total 100%

Criteria for the Best Entry for Harmony Category:

Innovation and Creativity 20%Significance and Impact to the Organization Members 30%

Participation of Members 20%Efficiency and Effectiveness of the Implementation 25%Delivery and Presentation 5%Total 100%

14.The decision of the Panel of Adjudicators is final and irrevocable.15.The awards shall be given during the turn over ceremonies of the Velez College SSC.

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The Portfolio Entry Form should contain the following documents for your entry:

Form A

Form BForm CForm DForm EForm FForm GForm HForm I

Organization Profile

Organizational ChartAdvisers Recommendation

List of Entries Category A: ServiceList of Entries Category B: Harmony

List of Entries Category C: ExcellenceEntry for Best Service Program

Entry for Best Harmony ProgramSupporting Documents

CATEGORY A SERVICE LIST OF EXTENSION ACTIVITIES/PROGRAMS CONDUCTED FORTHE COMMUNITY (ex. Tree Planting Activity)

CATEGORY B HARMONY ACTIVITIES CONDUCT FOR THE PROMOTION OFCAMARADERIE, TEAMWORK, AND DEVELOPMENT OF MEMBERS IN THE ORGANIZATION(ex. Leadership Training Seminar)

CATEGORY C EXCELLENCE -- LIST OF AWARDS AND RECOGNITION RECEIVED BY THEORGANIZATION AND OR MEMBERS FROM MARCH 2013 TO FEBRUARY 2014 (ex. TenOutstanding Young Organizations of 2013)

Supporting Documents: (by activityby date, from March 2013 to February 2014)

a. Approved permit to conduct an activity from the SSAOb. Invitation/ Communication receivedc. 2 pictures of every activity submitted as entryd. Souvenir program (optional)e. 2 accomplished evaluation sheets of the programs and activities conductedf. Pictures of plaques or trophiesg. Certificates

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Attachment: Point System for Each Category

LEVEL CATEGORY AService

CATEGORY BHarmony

CATEGORY CExcellence

1stPlace 2

2ndPlace 1

College 1 1

3rdPlace orRecognition

0.5

1stPlace 3

2ndPlace 2

Barangay/Community 2 2


1

1stPlace 42ndPlace 3

Municipal/City 3 3


2

1stPlace 52ndPlace 4

Provincial 4 4


3

1stPlace 6

2ndPlace 5

Regional 5 5

3rd

Place orRecognition 4

1stPlace 6

2ndPlace 5

National 6 6


4

1stPlace 7

2ndPlace 6

International 7 7


5

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FORM A: ORGANIZATIONAL PROFILE

NAME:

ABBREVIATION NUMBER OF YEARS EXISTED:

CATEGORY:

ACADEMIC

NON-ACADEMIC

MOTHER ORGANIZATION (IF ANY):

STUDENT BODY ORGANIZATION

COLLEGE:

NUMBER OF MEMBERS:

MISSION:

VISION:

GOALS:

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EMAIL ADDRESS: FACEBOOK ACCOUNT: BLOGSITE:

OFFICE: CONTACT PERSON: CONTACTS:

NAME OF PRESENTERS:

PRESENTER 1: CONTACT DETAIL:

PRESENTER 2: CONTACT DETAIL:

ADVISER: CONTACT DETAIL:

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FORM B: ORGANIZATIONAL CHART

List the name of your organizations officers with their year and course and contact detail. In theposition column, you may include the list of chairmanship of each officer. Include 1x1 photo of theofficers of the organization. Arrange them according to hierarchy. You may use additional sheets forthis entry form.

Name Position Picture

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FORM C: ADVISERS ENDORSEMENT

Use the space below for your letter of endorsement (150 words maximum)

Advisers Name:

College/Department:

Endorsement Letter:

Signature:

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FORM D: LIST OF ENTRIES FOR CATEGORY A (SERVICE)

LIST OF EXTENSION ACTIVITIES/PROGRAMS CONDUCTED FOR THE COMMUNITY (ex. Tree

Planting Activity). You may use additional sheet if necessary.

No. Activity/Program Date Category Venue Level ParticipantsInvolved

Points

Ex.1

Give-a-BookProgram

August23,

2013

Education ZapateraElementary School

City ElementaryPupils (80)

2

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FORM E: LIST OF ENTRIES FOR CATEGORY B (HARMONY)

ACTIVITIES CONDUCT FOR THE PROMOTION OF CAMARADERIE, TEAMWORK, AND

DEVELOPMENT OF MEMBERS IN THE ORGANIZATION (ex. Leadership Training Seminar). Youmay use additional sheet if necessary.

No. Activity/Program Date Objectives Venue Level No. ofParticipants

Points

Ex.1.

VelezianLeadership

Summit

August 19,2013

-Topromote

leadershipamong

VelezianStudents

CebuCulturalCenter

College 600 2

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FORM F: LIST OF ENTRIES FOR CATEGORY C (EXCELLENCE)

LIST OF AWARDS AND RECOGNITION RECEIVED BY THE ORGANIZATION AND OR

MEMBERS FROM MARCH 2013 TO FEBRUARY 2014 (ex. Ten Outstanding Young Organizationsof 2013). THESE AWARDS SHOULD REFLECT THE EXCELLENCE AND DEDICATION IN APARTICULAR FIELD OF ENDEAVOR. PLEASE DO NOT INCLUDE AWARDS SUCH ASCERTIFICATE OF PARTICIPATION/ATTENDANCE TO CONFERENCES OR SEMINARS AND

ALIKE. You may use separate sheet if necessary.

No. Name of AwardReceived

Place Award GivingBody

Date/VenueReceived

Level No. ofParticipants

Points

Ex.1.

TenOutstandingYouth

Organizationsin thePhilippines

1stPlace NationalYouthCommission

MalacannPalace

National 6

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FORM G: BEST ENTRY FOR CATEGORY ASERVICE

THE BEST PROGRAM RENDERED OR CONDUCTED WHICH FALLS INTO CATEGORY ASERVICE

IMPLEMENTETED WITHIN OR OUTSIDE VELEZ COLLEGE.

Name of Project:

Date Held: Venue:

Name of the Beneficiary Community/Barangay/School department:

How many members of your organizationparticipated in the activity?

Less than 5051-100

101-200More

What area of development does your activitypromotes? (ex. Leadership, Education, Spiritual

Development, Social Welfare, PersonalDevelopment)

Brief Rationale (Not more than 100 words)

Goals and Objectives (Not more than 100 words)

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Measures and Strategies (Not more than 50 words)

Project Impact (Not more than 100 words)

Sustainability of Project (Not more than 100 words)

Photos, Permits, Programs, Etc.

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FORM H: BEST ENTRY FOR CATEGORY BHARMONY

THE BEST PROGRAM RENDERED OR CONDUCTED WHICH FALLS INTO CATEGORY ASERVICE

IMPLEMENTETED WITHIN OR OUTSIDE VELEZ COLLEGE.

Name of Project:

Date Held: Venue:

Name of the Beneficiary Community/Barangay/School department:

How many members of your organizationparticipated in the activity?

Less than 5051-100

101-200More

What area of development does your activitypromotes? (ex. Leadership, Education, Spiritual

Development, Social Welfare, PersonalDevelopment)

Brief Rationale (Not more than 100 words)

Goals and Objectives (Not more than 100 words)

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Measures and Strategies (Not more than 50 words)

Project Impact (Not more than 100 words)

Sustainability of Project (Not more than 100 words)

Photos, Permits, Programs, Etc.

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FORM I.1: SUPPORTING DOCUMENTS FOR CATEGORY A

Following the list you have written in Form D, attach the following documents:

a. The number of the activity as seen in Form D.b. Approved permit to conduct an activity by the SSAO.c. Invitation/ Communication received.d. 2 pictures of the activity.e. Souvenir Program (optional)f. 2 accomplished evaluation sheets of the programs and activities conducted.g. Pictures of plaques or trophies.h. Photocopy of certificates.

FORM I.2: SUPPORTING DOCUMENTS FOR CATEGORY B

Following the list you have written in Form E, attach the following documents:

a. The number of the activity as seen in Form E.b. Approved permit to conduct an activity by the SSAO.c. Invitation/ Communication received.d. 2 pictures of the activity.e. Souvenir Program (optional)f. 2 accomplished evaluation sheets of the programs and activities conducted.g. Pictures of plaques or trophies.h. Photocopy of certificates.

FORM I.2: SUPPORTING DOCUMENTS FOR CATEGORY C

Following the list you have written in Form F, attach the following documents:

a. The number of the activity as seen in Form E.b. Invitation/ Communication received.c. Souvenir Program (optional)d. Pictures of plaques or trophies.e. Photocopy of certificates.