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FastFactsFeature Presentation
May 28, 2009
We are using audio during this session, so please dial in to our conference line…
Phone number: 877-468-2134 Participant code: 182500
© 2009 The Johns Hopkins University. All rights reserved.
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Today’s Topic
We’ll be taking a look at…Monthly financial statements of sponsored activity for faculty
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Today’s Presenter
Steve Hinnenkamp, Director of Financial Systems Administration, in the JHU Controller’s Office
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Session Segments
PresentationSteve will provide an overview of the sponsored reports being sent to faculty.During Steve’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Steve will answer as many of your questions as time allows.
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Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected]
You can also send us an instant message! GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]
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Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
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Monthly Statements of Sponsored Activity for
Faculty
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Overview
In our ongoing efforts to meet the needs of the user community, financial statements for sponsored activity are being distributed to principal investigators (PIs).
Joint effort by:Faculty Advisory CommitteeEnterprise Business SolutionsJHU Controller’s Office
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Statement Distribution
Statements are distributed to the principal investigator listed on the sponsored program.
Statements are sent via email using the address available in JHED.
Only sent to Hopkins addresses
Statements are sent only if the sponsored program had postings during the month.
Reports contain: Month-end actualsCommitment balances as of the report date
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Reports Overview
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Summary Report
One page summary report by sponsored class.
Lists monthly totals and inception-to-date balances.
Calculated totals for direct and indirect cost balances.
Important considerations:Signs are flipped for revenue for easier interpretation.Future salary commitments are capped at the budget end date when the budget end date is greater than month–end date.
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Summary ReportBudget Period Examples
Month-End Date: 4/30/2009 Example 1Budget End Date: 6/30/2009Project End Date: 6/30/2010
Report includes salary commitments through 6/30/2009 excludes salary commitments between July 2009–June
2010
Month-End Date: 4/30/2009 Example 2Budget End Date: 3/31/2009Project End Date: 6/30/2010
Report includes all salary commitments in the system
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Transaction Report
Transaction detail for all non-payroll expenditures during the month.
Doesn’t include:SalaryFellowshipsFringeF&A
Includes Post-Doc Life and Disability Insurance.Other Expenses Sponsored Class – 642500
GL 654013
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Outstanding Commitment Report
Outstanding commitment balances by reference document number.
Provides ability to review commitment balance detail.Includes purchase order balances.
Document numbers beginning with “2” (i.e., 2000035039).
Commitments as of the report date.
Revenue, salary, fellowships, fringe, and F&A are excluded.
Commitments for Post-Doc Life and Disability Insurance may extend into the future and are capped at the budget period end date.
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Salary Report
Salary detail for all employees paid during the month.Includes salary, administrative salary, and fellowships.
Includes salary transfers processed during the month.Identified as records with “End of Pay Period” dates prior to the reporting month.
Fringe is excluded (fringe is included on the Summary Report).
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Salary Commitment Report
Report reflects future salary commitments by employee.Includes salary, administrative salary, and fellowships.April 2009 report will cover May 2009 forward.
Salary commitments capped at budget end date where relevant.Commitment balance and commitment end dates reported up to the budget end date.
Fringe and Post-Doc Life and Disability Insurance are not included.
Total salary commitments equal Summary report except when:Pending Salary Transfers or Special ChecksHung Salary Commitments from prior periods
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Salary Report Example
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Salary Report – Continued
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Salary Commitment Report
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Additional Examples
Calculations on Summary report
Outstanding commitments
Understanding why salary commitment totals may differ between the Summary and Salary Commitment reports
For more information see:http://www.controller.jhu.edu/H1/commitment_help.html
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Summary Report Calculations
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Outstanding Commitments
Slide 26Salary Commitment
InconsistenciesSummary Report
Slide 27Salary Commitment
InconsistenciesSalary Commitment Report
Slide 28Salary Commitment
InconsistenciesBW Report
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Conclusion
Sponsored reports for faculty were designed to be concise and informative.
Future enhancements to the statements administrators receive are planned.
Support is available and your feedback is appreciated.Contact Financial Quality Control:
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We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
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Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]
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Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!
