FastFactsFeature Presentation

November 19, 2009

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-468-2134 Participant code: 182500

© 2009 The Johns Hopkins University. All rights reserved.

Today’s TopicWe’ll be taking a look at…

JP Morgan Chase Travel Card JP Morgan Chase Travel Card

Today’s PresenterDebbie Hawkes

Supervisor, Travel Unit and Online Payment

Dianne HartleyA/P Specialist, JP Morgan Chase Travel Card Administrator

Session SegmentsPresentation

Debbie will provide an overview of the JP Morgan Chase Travel Card.

During Debbie’s presentation, your phone will be muted.Q&A

After the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask

questions. Debbie and Dianne will answer as many of your questions

as time allows.

Contact UsIf you would like to submit a question during the

presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu

You can also send us an instant message! GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu

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At the end of this FastFacts session, we’ll ask you to complete a short survey.

Your honest comments will help us to enhance and improve future FastFacts sessions.

OverviewWhat is the Travel Card?Who qualifies for the Travel Card?Organizational responsibilityRequesting a Travel CardPayment responsibilityBilling cycle

Overview (continued)Requesting a travel expense reimbursementTravel advancePaymentNetHow to Make a Payment to JP Morgan Chase in

PaymentNetView Payment History in PaymentNetAccounts Payable Shared Services contacts

Master Card credit card to be used for travel related expenses.

Accounts Payable Shared Services (APSS) will arrange for a JP Morgan Chase Travel Card free of charge to JHEN faculty and staff upon approval by the department administrator. The card is intended to provide individuals with a convenient

method to meet the expenses of JHEN approved travel, business meals and entertainment.

Any questions regarding payments of Travel Card travel expense reimbursements should be directed to the APSS Travel Unit.

Please check Accounts Payable Shared Services to identify your contact person.

JP Morgan Chase Travel Card

JP Morgan Chase Corporate CardCorporate Travel Card – The expenses incurred on the

corporate card are the responsibility of the cardholder. The cardholder is responsible for making the payment

directly to JP Morgan Chase.

QualificationsThe travel card is available to all JHEN employees.This card is not based on personal credit history. If the cardholder does not comply with the credit card

agreement and pay the bill on time, APSS has the right to revoke the cardholders card privileges. Once your card has been revoked you will not be eligible to reapply to participate in the travel card program.

Finance charges incurred for delinquent payment are the responsibility of the cardholder.

Organizational Responsibility

Accounts Payable Shared Services

The Accounts Payable Shared Services issues the JP Morgan Chase Travel Card and processes and disburses funds for travel advances (JHU only) and reimbursement of travel expenses.

JHEN Departments

Authorized departmental employees approve the issuance of Corporate Travel Card, travel requests, travel advances and travel reimbursement to employees within their department.

Organizational Responsibility (continued)

Traveler

It is the responsibility of the traveler to comply with the university's policies governing travel and entertainment.

Persons traveling on behalf of the university should exercise good judgment with respect to incurring travel and entertainment expenses and are expected to spend funds prudently.

Travel and entertainment related expenses will be paid by APPS if they are deemed to be reasonable, properly documented, provide the appropriate approvals and are within the guidelines of this policy.

Requesting a Corp Travel CardComplete the JP Morgan Chase MasterCard application and

mail or email it to the attention of the travel card administrator Dianne Hartley.

Note: Faxed copies of the application will not be accepted.Cards will be disbursed in 7 – 10 business days

Corporate Card ExpectationsTravelers are expected to charge expenses for

transportation, lodging, meals, etc. to their Corporate Card. Charges of a personal nature should not be made using the

corporate travel card.The corporate card should not be used for purchases of

equipment or supplies. Those types of purchases should be made using the Supply

Chain Shared Services Procurement Card.Cardholders may make unlimited travel related purchases

as long as the account is not sixty (60) days past due.

Responsibility for PaymentUnder the Corporate Card program, cardholders are

responsible for making the payment to JP Morgan Chase. APSS is not responsible for the payment. Monthly statements from JP Morgan Chase can be

viewed in Payment Net by the cardholder an will be mailed to the card holder.

Payment can be sent directly to JP Morgan Chase or the cardholder can initiate payment using Payment Net.

The cardholder can enter their personal banking information in PaymentNet and submit the payment to JP Morgan Chase. (Optional)

PaymentNetPaymentNet is a JP Morgan Chase online web application

specifically used to: View your credit card activityExecute paymentsSubmit disputesCreate reportsAnd more

PaymentNet will be available to the credit card cardholder.

Access PaymentNet by going to: www6.paymentnet.com

PaymentNet Login In Page

www6.paymentnet.com is the web address for PaymentNet.

After entering the web address the log in screen will be displayed.

PaymentNet – First Time UsersFirst time users will be prompted to enter: Organization ID: hopkins User ID (your JHED ID): Ex. dhawkes1 Pass Phrase: Password77

You will be required to create a new pass phrase and upon completion you should be on the welcome page.

PaymentNet Welcome Page

Payment Net Training ModuleReviewing a Transaction

Splitting a Transaction

Disputing a Transaction

Running Queries

Running Reports

Set Up Bank Information

Select the My Profile icon on your home page.

Select the Bank Information tab then click on Add Bank

Set Up Bank Information

LIST

Make a Payment

Select Payments from the menu bar and then create.

Select Payments from the menu bar and then Create.

After selecting the account information and entering the payment amount click the Submit button to submit the payment.

A dialog box will appear to verify the payment information click ok to continue.

How to View Payment History

Select Payments from the menu bar and then Manage.

On the History tab of the Payment List a summary

Billing CycleThe billing cycle for the Corporate Card is the 25th of the

month.

Payment to JP Morgan is due 25 days after the billing date.

Advances to Corporate CardholdersHaving a university Travel Corporate Card eliminates the

need for most travel advances. Travel advances will be made for foreign travel based on

per diem rates. Travel advances for domestic trips will be allowed

covering incidental expenses up to $50.00 per day. See Travel Advance section of travel policy for more

information. Note: Travel Advances are only for JHU Employees

Requesting Reimbursement Corporate cardholders will submit their travel expense

through the SAP transaction using the trip travel manager.In the reason field when entering in the expense report,

please enter “TRAV CARDTRAV CARD” to begin your description in the reason field. This alerts A/P staff that the payment is for the corporate

travel card. When faxing receipts for travel expenses, please write “TRAV CARDTRAV CARD” on the cover sheet.

A/P will authorize the trip for payment within 72 hours. If your payment is not processed within this time frame

please contact Accounts Payable travel unit.

Payment Net Training Module

Resourceshttp://ssc.jhu.edu/accountspayable/index.htmlwww.controller.jhu.edu

Frequently asked questions regarding the JP Morgan Chase Travel Card and Travel Policies can be found on these websites.

Travel Card AdministratorFor company specific program information/inquiries for

help with navigating within Payment Net contact:

Dianne HartleyAccounts Payable Shared Services443-997-8225

Dianne.hartley@jhu.edu

ContactsQuestions concerning business travel and expense

policies and procedures should be directed to: Email: apssc@jhmi.eduPhone: 443-997-6688 Customer ServiceFax Server: 410-502-7959 or 410-502-7965 (For supporting documentation only)Fax : 443-997-3554 (Advance Recovery Form & Non-Employee expense reports)

Website: http://ssc.jhu.edu/accountspayable Accounts Payable Shared Services Travel Unit

We’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide

instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us

during the presentation.If there’s a question that we can’t answer, we’ll do some research

after this session, and then email the answer to all participants.

Q&A

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?

Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

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