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SINP Online Guide for Employers
05/2016
SINP Online Application Guide
For Saskatchewan Employers
For more information, please contact:
Government of Saskatchewan
Immigration Services Branch
Saskatchewan Immigrant Nominee Program
7th Floor – 1945 Hamilton Street
Regina, Saskatchewan CANADA S4P 2C8
Telephone: (Canada 001) 306-798-7467 Option 4
Facsimile: (Canada 001) 306-798-0713
Email: [email protected]
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Table of Contents
1. Register as a New Employer ....................................................................................................... 3
2. Passwords .................................................................................................................................... 7
3. Add Job Position ......................................................................................................................... 8
4. Create a Candidate .................................................................................................................... 10
5. Adding a Contact/Third Party Representative .......................................................................... 12
6. Attaching Documents................................................................................................................ 14
7. Certificate of Registration Renewal .......................................................................................... 15
8. View/Maintain Information ...................................................................................................... 17
9. Terms and Definitions............................................................................................................... 19
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1. Register as a New Employer:
1.0: Click on the following link to access the Online SINP Administration Web Application.
https://immigration.saskatchewan.ca
1.1: Select the ‘Registration’ button.
When prompted to select registration type, choose ‘Employers’ and click the green ‘Continue’
button.
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1.2: Complete all fields and select ‘Register’ on the bottom of the page. This action will return
you to the login page. A username and password will automatically be emailed to the email
address provided.
1.3: Log-in using your temporary username and password provided in the email. You will be
prompted to create a new password.
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Once completed, this will bring you to your account homepage. To begin a new application
select the icon on the top left titled ‘Start a new application to Register with SINP’.
1.4: This will take you to a 6 step online form requiring you to complete:
General Company Contact Information
Company Details
Contact Information
Disclosure Form
Subscription to SINP Services
End of Application
*Do not submit your application until all fields are complete. Information submitted must be
accurate and verifiable.
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To continue on to the next section of information click ‘Next’ until all sections are filled. As the
sections are being filled they will become green to indicate the step has been completed.
If you are working with a third party representative, you are required to include them as a contact
in Step 3.
If multiple contacts will be using the account you must return to step three, select ‘Create a New
Contact Record’ and fill out the contact information for each individual.
Once you have reached Step 6, ‘End of Application’ section, select ‘Next’ to return to Step 1. If
everything is complete, select ‘Confirm All Contact Information’ followed by ‘Submit
Employer Information’. This will submit your registration for review.
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Additional Notes
*To check the status of your account, go to ‘View/Maintain Your Information’. Select Step 2
and your status will be listed at the top right hand side of the page.
2. Passwords
2.0: Go to homepage and select ‘Change Password’.
2.1: Enter current password and new password into the required fields then select ‘Change
Password’.
If you forget your password, go to the login page and select ‘Forgot your password?’, then enter
your username. A password will be sent to you via email.
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3. Add Job Position
3.0: Log in to your online active employer account.
3.1: On the employer account home screen, select the ‘Create New Preliminary Job Position
Application’ option.
3.2: Complete all questions under Step 1 – Job Position. Once completed, ‘save’ (floppy disk
icon) your responses and proceed by selecting the ‘next’ function located on the upper right hand
side of the page.
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3.3: Continue to complete all questions throughout Steps 2 – 4. For mobility between each of
the steps (1 – 4) use the next and previous functions located on the upper right hand side of the
screen. Note that you may only proceed to the next step once the information on the current step
has been completed.
Step 2 - Requirements
Step 3 – Administrative Details
Step 4 – Employee Assistance
3.4: Upon completing Step 4 – Employee Assistance, review responses throughout Steps 1 - 4
and proceed to Step 5 – End of Application. Select the ‘Submit Job Position Application’
option. This activity will change the job status to Submitted for Review and will automatically
return you to the employer account home screen.
3.5: To verify that you have submitted your job position application correctly, please choose the
‘All Job Positions Submitted within Last 6 Months’ button located on the employer home
screen. Find the corresponding job position that you have recently submitted. A successful
submission will have the current status of Submitted for Review.
Additional Notes
*A separate job position form for each different position must be completed and submitted.
*Upon the successful submission of a job position, the position will be reviewed by an Officer
and if the position meets SINP criteria it may approved.
*When a position is approved you are ready to proceed to ‘Create a Candidate’ section.
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4. Create a Candidate
4.0: Log in to your online active employer account.
4.1: On the employer account home screen, select the ‘All Approved Job Positions, Not Yet
Expired or Complete’ option.
4.2: Locate the corresponding Job Position ID/Title in which you wish to add a candidate’s name
and proceed to choose the ‘click here to view’ option.
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4.3: Select the ‘Create a Candidate for this Job Position’ option.
4.4: Complete the form with your candidate’s information. You will require your candidate’s full
name and date of birth.
4.5: Upon completion, select ‘save’ (floppy disk icon) located in the upper right hand side of the
page.
4.6: Select ‘Submit only this Candidate for Approval’ option. If the candidate information has
been submitted successfully, a status confirmation will appear on the next page on the top right
hand side.
Additional Notes
*If multiple candidates need to be added under one approved job form, repeat steps 3.3 to 3.6 for
each candidate.
*A successful candidate approval will automatically generate the Candidate Specific Job
Approval Letter which will be emailed to the employer later on that day. The Candidate Specific
Job Approval Letter must be provided to the candidate for their application to SINP.
*All correspondence generated by SINP is electronic and sent at 5:00 PM each day.
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5. Adding a Contact/Third Party Representative
5.0: Log in to your online active employer account.
5.1: Select ‘Work on your Application’ on the homepage.
5.2: Select ‘Create a New Contact Record’.
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5.3: Choose contact type, then complete all required fields below.
5.4: Select ‘Create a New Contact Record’ at the bottom of the screen.
5.5: This will create the new contact record. Click on the ‘save’ button to ensure all changes are
saved.
Additional Notes
*Please contact SINP to update or add any contact information:
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6. Attaching Documents
6.0: Select the ‘Files’ option on the right hand side of the page. This can be seen when
maintaining employer information or when viewing a job position.
6.1: This is where all previously saved files will be stored and also where new files can be
attached. Select "Attach a File” to attach new files.
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6.2: Choose the document you wish to upload from your computer and select “Upload File”
7. Certificate of Registration Renewal
7.0: When the account status is at “Renewal Required”, after logging in you will see the options
of either “Renew Certificate” or “Voluntary Withdrawal of Certificate of Registration”.
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7.1: After selecting “Renew Certificate” you will be taken to the Certificate Renewal screen.
The Certificate Renewal screen will allow you to Review the Terms and Conditions and complete
the following contact information form. Before submitting renewal, ensure that all of the
information in your account is up date and accurate (this can be done by selecting
“View/MaintainYour Information” from the homepage).
The individual who is submitting the contact information for the Certificate of Registration
Renewal must also be a contact for the account. When this information in complete, select
“Apply for Renewal”.
This will complete the renewal process and submit your information to be reviewed.
The Certificate of Registration will be valid for two years from the date of renewal. Reminders
about the renewal process will be sent at 90, 60 and 30 day intervals prior to the expiry date.
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8. View/Maintain Information
8.0: To view or make changes to your business/contact information select “View/Maintain Your
Information” from your account homepage.
8.1: On this page you will have the ability to look over all of the account information. To see
your current account status select step number 2 and your status will be listed in the upper right
corner of the screen.
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8.2: When the account status is set to “Update Required” you will have the ability to change any
of the information in Steps 2-6.
To add a new contact to the account go to Step 3 and select “Create a New Contact Record”.
Once all of the fields have been filled select the “Save” button.
Once all the information is provided you may re-submit your changes by selecting “Submit All
Changes” on Step 2.
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9. Terms and Definitions
Term: Definition:
Active: The account has been reviewed and activated. A Certificate of Registration is
issued. Active account is ready for positions to be submitted for pre-approval.
Approved: The position meets SINP criteria and is approved. The candidate can be added to
the position.
Canadian Visa
Office:
A Citizenship and Immigration Canada (CIC) immigration office outside Canada,
typically located at a Canadian Embassy, Canadian Consulate General, or
Canadian High Commission.
Certificate of
Nomination:
A certificate issued by a province or territory that recommends a foreign national
for permanent residence under the Provincial Nominee Program
Certificate of
Registration:
A valid Certificate of Registration pursuant to the Foreign Worker Recruitment &
Immigration Services (FWRIS) Act.
Compulsory Trade: To work in a compulsory apprenticeship trade you must hold a journeyperson
certificate or be registered as an apprentice with the Saskatchewan Apprenticeship
and Trade Certification Commission. Additional information can be found at:
Saskatchewan Apprenticeship and Trade Certification Commission (SATCC).
Designated Trade: This is an occupation recognized as a trade by the Saskatchewan Apprenticeship
and Trade Certification Commission (SATCC).
Foreign National: A person who is not a Canadian citizen or permanent resident, and includes a
stateless person.
Foreign Worker
Recruiter:
A person who, for a fee or compensation, provides recruitment services.
Foreign Worker: A temporary resident who is legally allowed to work in Canada on a temporary
basis.
Immigration
Consultant:
A person who, for a fee or compensation, provides immigration services.
Immigration
Services:
Services that assist a foreign national in immigrating to Saskatchewan, including:
(i) researching and advising on immigration opportunities, laws or processes; (ii)
preparing or assisting in the preparation, filing and presentation of applications and
documents related to immigration; (iii) representing a foreign national to or before
immigration authorities; and (iv) providing or procuring settlement services.
Inactive: The account is inactive due to missing information or inactivity.
Ineligible: The position submitted does not meet SINP criteria.
International
Mobility Program:
This program allows employers to hire or bring in foreign workers without the
need of a Labour Market Impact Assessment (LMIA). Exemptions from the LMIA
process are available where there are reciprocal benefits for Canadians and other
competitive advantages for Canada.
Labour Market
Impact Assessment
(LMIA):
A document that an employer in Canada must usually get before hiring a foreign
worker. A positive LMIA will show that there is a need for a foreign worker to fill
the job and that no Canadian worker can do the job. A positive LMIA is
sometimes called a Confirmation Letter.
National
Occupation
Classification
(NOC):
This is a tool that provides a standardized system for understanding Canadian
occupations. It describes duties, skills, interests, aptitudes, education requirements
and work settings for occupations in the Canadian labour market.
NOC Matrix: A chart called the NOC 2006 Matrix shows the relationship between skill types
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and skill levels within the NOC system. It provides an overview of the entire
classification structure.
Nominate: The term used by the Government of Saskatchewan to describe the assessment and
selection of individuals by the Saskatchewan Immigrant Nominee Program (SINP)
for immigration. The SINP nominates approved individuals/applicants to the
Government of Canada (Citizenship and Immigration Canada) for permanent
residency. Nominees apply to Citizenship and Immigration Canada (CIC) for
permanent residency and undergo health, security, and criminality screening by
CIC.
Permanent Resident
Visa:
A document issued by a CIC visa office overseas to a foreign national. It allows
that person to travel to Canada to become a permanent resident.
Permanent
Resident:
A permanent resident is someone who has been given permanent resident status by
immigrating to Canada, but is not a Canadian citizen.
Post-Graduation
Work Permit:
A document issued by CIC to eligible foreign students who have: (i) graduated
from an approved program of study at an eligible post-secondary institution in
Canada that is participating in the Post-Graduation Work Permit Program; (ii)
applied to CIC within 90 days of completing all degree or program requirements.
It allows the bearer to work legally in Canada after completing studies.
Principal Applicant: When a family applies together, one member must be the main or "principal"
applicant.
Professional
License:
In some professions, you require a license in order to work in that occupation (i.e.
nurse, doctor, engineer, etc.). For information on regulated and non-regulated
occupations in Canada, visit Regulated Occupations and Licensing Requirements
and Job Bank.
Provincial Nominee
Program (PNP):
A program that allows provinces and territories to nominate candidates for
immigration to Canada.
Provincial or
territorial nominee:
Someone who is nominated for immigration to Canada by a provincial or territorial
government that has a Provincial Nominee Program. Nominees have the skills,
education and work experience needed to make an immediate economic
contribution to the province or territory that nominates them.
Recruitment
Representatives:
A recruiter is someone who assists an employer to find a worker or assists workers
in connecting with an employer. Recruiters cannot assist someone with their
immigration application.
Recruitment
Services:
Services that assist a foreign national or employer to secure employment for a
foreign national in Saskatchewan, including: (i) finding or attempting to find
employment in Saskatchewan for a foreign national; (ii) assisting or advising an
employer in the hiring of a foreign national; (iii) assisting or advising another
person in doing the things mentioned in sub clauses (i) and (ii); (iv) referring a
foreign national to another person who does the things mentioned in sub clauses (i)
and (ii); and, (v) providing or procuring settlement services.
Registered
Employer:
An employer who holds a Certificate of Registration to use with either federal or
provincial immigration streams.
Regulated
Occupations:
Some jobs in Canada require that you have a special license before you can begin
work. These are called regulated occupations. Most regulated occupations require
that you have specialized education and experience. A regulatory body sets the
standards for the profession and eligibility criteria. In order to work in a regulated
occupation with mandatory (compulsory) certification or licensing, you must have
a license or certificate or be registered with the regulatory body for your
occupation before you begin work. Physicians and electricians are examples of
workers who need to be licensed in order to do their job. For information on
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regulated and non-regulated occupations in Saskatchewan and Canada, visit
Regulated Occupations and Licensing Requirements and Job Bank.
Settlement
Services:
Services provided to assist a foreign national in adapting to the Saskatchewan
economy or community.
SINP-Registered
Employer:
An approved Saskatchewan employer that is registered with the SINP and is able
to hire foreign workers and nominees.
Study Permit: A document issued by CIC that authorizes a foreign national to study at an
educational institution in Canada for the duration of the program of study. It sets
out conditions for the student such as: (i) whether their travel within Canada is
restricted, and; (ii) when they have to leave.
Submitted for
Review:
The application has been successfully completed and is ready for SINP review.
Suspended: Account is inactive until further notice.
Temporary Foreign
Worker Program:
This program allows employers to hire foreign workers to fill short-term labour
and skill shortages when no Canadians are available to do the job. A Labour
Market Impact Assessment is needed to hire through this program. Foreign
workers hired as part of this program are referred to as temporary foreign workers.
They may get a work permit only after a Labour Market Impact Assessment has
concluded that no Canadians are available to do the job.
Temporary
Resident Visa:
An official counterfoil document issued by a visa office abroad that is placed in a
person's passport to show that he or she has met the requirements for admission to
Canada as a temporary resident (a visitor, student or worker). A counterfoil is a
specially designed sticker on which missions abroad print visa information.
Informally known as a visitor or tourist visa, the TRV may be issued for single or
multiple entries to Canada.
Update Required: Additional information must be provided by the employer.
Work Permit: A document issued by CIC that authorizes a person to work legally in Canada. It
sets out conditions for the work such as: (i) the type of work they can do; (ii) the
employer they can work for; (iii) where they can work, and; (iv) how long they can
work.
