SHORT REPORTS

THE USES OF SHORT REPORTS

• Not more than 5 pages;• To make internal communication easier;• Reporting progress of company ;• To confirm an informal transaction or policy.

BENEFIT OF SHORT REPORTS

• Time Efficiency because no more than 5 pages, to read this report more quickly.

• Flexibilitythe information easier to remember or note it.

INFORMATIONAL AND ANALYTICAL REPORTS

INFORMATIONAL REPORTS

• Informational report is similar with business letters, there are: clear, complete, true and brief.

• Writing style on informational reports just same as writing memo there clear and to the point.

• There are two kinds: periodic reports and organizing/personal activity reports.

Periodic Report

• Report the task or job was finished on the time range periodic.

• Using informational memo format.

Organizing/personal report:

• Explain the routine responsibility• Write about special task• Planning activity for future.

Personal Activity Report

• To explain about activity personality.• To inform management about important

information.• The activity such as: conference, meeting with

supplier, attending an exhibition, etc.

ANALYTICAL REPORTS

• More complete than informational report• To discuss a problem on the organization and

take any alternative solution on the conclusion part.

• To give a recommendation of the best solution can be take to break the problem.

ANALYTICAL REPORTS

• Identify or define a specific topic or problem area.• Offer data specifically related to the topic or

problem.• Interpret the meaning of the data - that is, indicate

the trends or significant facts supported by the data.• Draw conclusions based on the data, the trends, and

the significant facts.• Make recommendations based on the conclusions.