Sherborn School Committee Meeting Agenda May 14, 2019 Pine … · 2019. 5. 10. · Sherborn School Committee Meeting Agenda May 14, 2019 Pine Hill School 10 Pine Hill Lane, Sherborn,

Sherborn School Committee Meeting Agenda May 14, 2019

Pine Hill School 10 Pine Hill Lane,

Sherborn, MA 6:30 PM

1. Call to Order

2. Public Comment

3. Recognition- Ms. Kate Potter and Ms. Jennifer Debin

4. CSA – Co- Presidents: Ms. Amanda Hoffman and Ms. Molly Cullum

5. Reports:

Principal’s Report – Dr. Brown

Assistant Superintendent Report – Ms. McCoy

Superintendent’s Report – Dr. Keough 6. Monthly Financial Report – Ms. Fattore

7. Proposed changes to 2019-20 student handbooks – first read 8. Consent Agenda A.R

Approval of Minutes March 12, 2019 9. Communications (For Members Information)

Dover School Committee Minutes January 22, 2019

Dover Sherborn Regional School Committee Minutes February 26 and March 5, 2019

10. Adjournment

Note: The listings of matters are those reasonably anticipated by the Chair, which may be

discusses at the meeting. Not all items listed may, in fact, be discussed and other items not listed

may also be raised for discussion to the extent permitted by law.

The Public Schools of Dover and Sherborn do not discriminate on the basis of age, race, color, sex/gender,

gender identity, religion, national origin, sexual orientation, disability or homelessness

TO: Andrew Keough, Superintendent FROM: Barbara Brown, Principal RE: Principal’s Monthly Report DATE: May 14, 2019

Principal’s Reflection: A group of Pine Hill educators has been working to develop a master instructional schedule for next year in order to improve the instructional flow with less transitions for each grade level team, and to increase time available for professional collaboration, student intervention, and classroom community building. Mission accomplished! Next year’s master schedule accomplishes designated time for: • Morning Meeting

The primary goal of a morning meeting is to give students a safe environment that: provides a sense of trust. allows all students to feel important. encourages respectful learning. All classrooms now have a dedicated non-pull time for morning meeting each day.

• WIN Next year each grade level will have a 20-minute block for WIN. WIN (What I Need) is an effective framework and delivery method of the MTSS (Multi-Tiered System of Supports) process that provides interventions to all students based on individual needs.

• PLC A professional learning community is a method to foster collaborative learning among colleagues. Next year each grade level will have a dedicated PLC time during the school day. We were also able to schedule these times so that other staff member can participate.

• PE Next year Jim will provide a GPS (Gym Power Station). This will be a time for students to proactively use the gym to meet their needs

• Art Next year we will work with the new art teacher to provide Open Studio Time similar to Cathy Simino, DSMS Art Teacher. This time will be similar to maker's space and provide students time to create art.

The Public Schools of Dover and Sherborn 157 Farm Street, Dover, MA 02030

Phone: 508-785-0036 Fax: 508-785-2239 www.doversherborn.org

Dr. Andrew Keough, Superintendent Ms. Beth McCoy, Assistant Superintendent Ms. Dawn Fattore, Business Administrator

http://www.doversherborn.org/

• Added Playtime First grade will now have two extra recess each week. Kindergarten has two recesses each day as well as a daily free choice block. Kindergarten will now have an additional PE time as well.

Pine Hill Happenings:

• Ms Connery’s Kindergarten Class to the Post Office: 3/13 • CSA Game Night Event “Minute to Win It”: 3/15 • Faculty Advisory Council Meeting: 3/18 • Grade 3 Broadmoor Bird Walks: 3/21 • Faculty Meeting: 3/25 • Grade 3 David Coffin, Author/Musician Presentation: 3/27 • CSA Book Fair: 3/27 & 3/28 • MCAS Grades 3-5 ELA: 4/1-4/10 • Grade 1 Open House: 4/3 • Kindergarten Broadmoor Nature Walks: 4/4 • CSA Meeting: 4/4 • Pine Hill Annual Talent Show: 4/5 • Grade 3 Open House: 4/9 • Grade 4 Open House: 4/10 • “Dads” Focus Group with Dr. Frieman and Dr. Keough: 4/11 • Grade 4 Mexican Artists Presentation: 4/11 • `Grade 5 Broadmoor Walks: 4/22 & 4/24 • Grade 1 Marty Kelley, Author Presentation: 4/24 • Faculty Meeting: 4/29 • MCAS Grades 3-5 Math: 4/29-5/7 • Grade 1 to the Natick Organic Community Farm: 5/1 • Grade 1 Broadmoor Walks “Trees and the Forest”: 5/2 • CSA Meeting: 5/2 • CSA Auction: 5/4 • Faculty Advisory Committee Meeting: 5/6 • Grade 2 Broadmoor Vernal Pool Presentation: 5/7 • Grade 2 to the Vernal Pool: 5/9 & 5/14 • MCAS Grade 5 Science/Technology: 5/9 & 5/10

Professional Development:

• Early Release – Parent/Guardian Conferences: 3/13 • Jettora Lunquist attended Teachers as Scholars “The Mathematics of Electoral

Fairness”: 3/14 & 3/21

• Sarah Richards attended Nat’l Art Education Assoc. Conference: 3/13 & 3/15 • Early Release – Team Time for Transforming Curriculum: 3/20 • Rachel Santiano attended Social Studies: 3/22 & 4/26 • Shauna Jean and Amy Curry attended Early Childhood Leadership Institute:

3/27 & 3/28 • Laurie Ryan attended the MSLA Conference: 3/31 & 4/1 • Teresa Bien-Aime and Tonya Bridge attended Medfield Digital Learning Day:

4/4 • Chris Randa, Lisa Blair, Georgia Lanier and Barbara Brown attended Multi-

tiered System of Supports: Aligning PBIS and SEL with a Trauma Sensitive Schools Framework: 4/4

• Melissa Feldman attended National OT Conference: 4/4 & 4/5 • Cathy Scollins attended Seminar – American Speech Hearing Association:

4/12 • DS Innovation Committee Meeting: 4/26 • Lisa Blair attended Cognitive Behavior Therapy for Anxiety Conference: 5/3 • Charissa Ahlstrom attended MATSOL Workshop: 5/6 • Early Release – CSA Staff Luncheon • Teresa Bien-Aime attended TAS: Data Visualization: Conveying Information

through Visual Representatives: 5/16 & 5/13 School Council:

• Meeting: 4/3

The Public Schools of Dover and Sherborn 157 Farm Street

Dr. Andrew W. Keough, Superintendent Dover, MA 02030 Ms. Dawn Fattore, Business Administrator Phone: 508-785-0036 Fax 508-785-2239 Ms. Elizabeth M. McCoy, Asst. Superintendent www.doversherborn.org Ms. Debbie Dixson, Interim Special Ed Director Commitment to Community Equity and Excellence Respect and Dignity Climate of Care

The Public Schools of Dover and Sherborn do not discriminate on the basis of race, color, sex/gender, gender identity, religion, national origin, sexual orientation, disability, or homelessness.

To: Dr. Andrew Keough, Superintendent

From: Elizabeth McCoy, Assistant Superintendent

Re: May School Committee Meeting - Sherborn

Date: May 10, 2019

FUSE FELLOWSHIP Through our membership with the TEC Collaborative, four faculty members (two elementary, two secondary) have been named Fuse Fellows. The Fuse program aims to “cultivate and disseminate innovative education solutions that improve educator and system capacity to provide personalized experiences for every learner.” Through an 18 month program, our fellows will learn best practices in personalized and blended learning and serve as coaches in a neighboring district. In return, Dover Sherborn will receive Fuse Fellows who will support district data collection and analysis, conduct planning meetings with leadership teams, support the identification of K-12 early adopter teachers, and provide coaching support to those involved. We are excited for this opportunity as we further identify and develop teacher leaders within our schools and utilize instructional strategies that put students at the center of the learning process.

MULTI-TIERED SYSTEM OF SUPPORT Massachusetts has shifted its focus to a Multi-Tiered System of Support (MTSS) that includes social-emotional and behavioral supports for students in addition to the more standard academic interventions often associated with Response to Intervention (RTI). That being said, through the ongoing work of our guidance counselors, adjustment counselors, behavior analysts, and many others, a shift in name does not require a shift in practice for our district. Our faculty will continue to work with students with various levels of need across all three realms, all of which is outlined in our newly updated District Curriculum Accommodation Plan (DCAP) to be published later this spring. Moving forward, we hope to engage parents in better understanding the many layers of support we provide to students through our practices in the general education classroom, small group sessions and individualized interventions as we attempt to meet the needs of all learners in a timely and efficient manner. In regard to academic interventions, we have engaged Dr. Jacy Ippolito, a literacy specialist, to work with the PK-12 English curriculum leaders to further develop the vision for literacy development and create more opportunities for small group and personalized learning across the system. While this is an exciting opportunity for the district, the timing is ideal as it will pave the way for future collaboration between our two new literacy specialists at Chickering and Pine Hill.



CULTURAL RESPONSIVENESS As the year comes to an end, educators will be sharing the work that has resulted from a year-long focus on developing anti-biased curricula and acquiring skills to facilitate developmentally appropriate conversations/activities among students around topics of identity and social justice. Based on feedback from an upcoming survey, professional development opportunities will be designed and provided next year in order to continue this work and expand our repertoire of culturally responsive teaching strategies. As we finalize changes to our various handbooks and documents, the Leadership Team has invited Leslie Smart of IDEAS to provide strategies and resources for identifying bias in policies and protocols. We look forward to her work with us later this month and plan to share our learning with various governing bodies through the district. MASSACHUSETTS CONSORTIUM FOR INNOVATION EDUCATION ASSESSMENT The Massachusetts Consortium for Innovation Education Assessment (MCIEA) is a group of districts “committed to establishing fair and authentic ways of assessing student learning and school quality that better reflect what students, educators, and community members most value in our schools.” Members of our Leadership Team attended its second annual forum held at the University of Massachusetts Boston and learned from member districts the ways in which performance-based assessments have changed how teachers and students engage in school. In addition to practical ideas and strategies, our group left feeling validated in our efforts to expand our assessment practices and measures of success as a district. While we are bound by the state’s standardized tests for the foreseeable future, we are encouraged that certain districts have been given the authority to test alternate methods with the hope of broad implementation in the years to come.

ACADEMIC INNOVATION COMMITTEE The Academic Innovation Committee held its second working meeting on April 26. After eight hours of documentary and panel presentations in addition to individual reading and research, the group synthesized its findings, identified key skills and attributes necessary for the success of our graduates, and sketched draft Portraits of a DS Graduate. This week, a survey went out to the broader DS community to share our findings and gain feedback relative to our proposed competencies. Our last meeting will be held on May 17 when we intend to finalize our Portrait and develop a plan for sharing it with the community as we prepare for phase two of the work.


Dr. Andrew W. Keough, Superintendent Dover, MA 02030 Ms. Dawn Fattore, Business Administrator Phone: 508-785-0036 Fax 508-785-2239 Ms. Elizabeth M. McCoy, Asst. Superintendent www.doversherborn.org Ms. Debbie Dixson, Interim Special Ed Director Commitment to Community Equity and Excellence Respect and Dignity Climate of Care


To: Sherborn School Committee From: Andrew W. Keough, Ed.D. Date: May 14, 2019 RE: Superintendent Report

Special Education Coordinator and Team Chair Search-

As you know, we have reorganized the special education administrative structure and will now have a special education coordinator and team chair who to oversee special education services at both Pine Hill School and Chickering School. Working with Kate McCarthy, our incoming Director of Student Services, Debbie Dixson has been assisting with the hiring process. It has been inclusive and there have been opportunities for stakeholder weigh in. Although I cannot at this time share names, I can report that the pools were excellent and that we are confident that we will be bringing two excellent candidates on board in the near future. I want to thank Debbie and Kate for their hard work on this effort and also extend my appreciation to Barbara Brown, Laura Dayal, and their respective educators for their participation as well.

Growing Kindergarten Numbers

You may recall when we spoke about the number of teaching sections we would need for FY 20, the kindergarten numbers showed the potential for being a little tight, depending on inward and outward migration. Right now there are 66 students registered for three sections, which leaves us with class sizes of 22 each. Although this is right up against the class size guidelines, it is still manageable. That said, we will be continuing to monitor these numbers to determine whether other steps might need to be taken to reduce these class sizes. Typically, we do not know with certainty what our numbers will look like until August, however I felt it important to make you aware.

Start Times-

I want to thank you again for your support of my start times recommendation on April 30th. This is a bold and positive step for our district and I want to reassure you that we are taking the planning for this transition very seriously. The Start Times Task Force will now be re-named the Start Times Task Force – Phase II and will be broken into smaller work groups led by the original members of the STTF. The focus areas of these groups will be Transportation, Staff Implications, Secondary Before/After School Activities, Elementary Before/After School Activities, School Schedules, and Communications. The goal will be to include as many stakeholders as possible in the work of these committees and they are expected to reach out to the broader DS community with opportunities to provide feedback. Again, I am confident not only that this will be a successful initiative, but that through this process we will discover opportunities to enhance the learning experiences for our young people. I am very excited!



CSA Auction

I would like to thank the Sherborn CSA for hosting such an amazing auction this year! The time and energy that went into organizing this event cannot be overstated and was a testament to the caring parent community that supports us in all that we do. We are grateful to the many individuals who made this such a successful experience!


Dr. Andrew W. Keough, Superintendent Dover, MA 02030 Ms. Dawn Fattore, Business Administrator Phone: 508-785-0036 Fax 508-785-2239 Ms. Elizabeth M. McCoy, Asst. Superintendent www.doversherborn.org Ms. Deborah Dixson, Interim Special Ed Director Commitment to Community Equity and Excellence Respect and Dignity Climate of Care


TO: Andrew Keough, Superintendent FROM: Dawn Fattore, Business Administrator RE: FY19 Operating Update DATE: May 10, 2019 Attached please find

a. Status of Appropriations as of May 8, 2019 b. Special Revenue/Revolving Funds as of March 31, 2019

Status of Appropriations

Salaries

As previously noted, savings from post-FY19 budget educator staffing changes partially offset the increases in educational assistant staffing. This variance has increased since our last report due to additional staffing needs required for students. The Teachers, SPED line reflects a negative variance of approximately $20,000 due to unbudgeted occupational and speech services based on current student needs. As noted last meeting, this is offset by the positive variance in the SPED Services/Supplies expenditure line. The salary variance will continue to increase slightly as we incur additional substitute and custodial services through the end of the school year.

Expenditures

Most line items are operating at or near budget with the exception of SPED Services/Supplies as noted above. We are also projecting a positive variance in utilities primarily based on a change in accounting for water as noted in our discussions of the FY20 budget. Water services are being charged to building contracted services versus utilities effective this year.

Out-of-District

There have been no changes to OOD placements since our last report. We have fully utilized budgeted circuit breaker funds resulting in a positive variance in OOD expenses in the operating fund of $29,196.

Given all the variances noted above, we do anticipate ending FY19 with a small positive variance which will be returned to the Town.

Special Revenue/Revolving Funds

Included for your review is the statement as of March 31, 2019 for all Special Revenue and Revolving Funds.

We will be happy to answer any questions the Committee may have at Tuesday’s meeting.


OPERATINGFY19 EXPENDED TOTAL VARIANCE/ % of

SALARIES BUDGET THUR 5/8 ENCUMBRANCES PROJECTED BUD.REMAINING BUDGETSUPERINTENDENT $134,795 $123,551 $11,232 $134,783 $11 0.01%

BUSINESS AND FINANCE 111,945 95,867 13,498 109,365 2,579 2.30%

DISTRICT INFO MANAGEMENT 74,310 68,118 2,268 70,386 3,924 5.28%

SPED ADMINISTRATION 193,178 137,550 45,946 183,496 9,681 5.01%

SCHOOL LEADERSHIP-BUILDING 316,350 248,749 61,132 309,880 6,470 2.05%

ACADEMIC LEADERS/QPO 26,398 6,514 13,400 19,915 6,483 24.56%

TEACHERS, CLASSROOM 2,588,140 1,778,076 782,879 2,560,955 27,185 1.05%

TEACHERS, SPED 737,743 533,786 231,493 765,279 (27,536) - 3.73%

SUBSTITUTES 30,000 25,444 2,016 27,460 2,540 8.47%

EDUCATIONAL ASSISTANTS 377,966 337,531 84,541 422,072 (44,106) -11.67%

LIBRARIANS & MEDIA CENTER 110,251 76,328 33,923 110,251 0 0.00%

BUILDING BASED PD 20,925 21,488 0 21,488 (563) - 2.69%

GUIDANCE COUNSELORS 110,251 76,328 33,923 110,251 0 0.00%

PSYCHOLOGICAL SERVICES 82,174 57,408 25,285 82,693 0 0.00%

MEDICAL/HEALTH SERVICES 86,054 66,847 28,266 95,113 (9,059) -10.53%

CUSTODIAL SERVICES 224,017 191,163 32,149 223,312 706 0.31%

TOTAL SALARIES $5,224,496 $3,844,746 $1,401,952 $5,246,699 ($22,203) - 0.42%

EXPENDITURESSCHOOL COMMITTEE $6,800 $8,061 $736 $8,797 (1,997) -29.36%

SUPERINTENDENT 18,000 14,967 0 14,967 3,033 16.85%

LEGAL SERVICES 8,000 5,000 0 5,000 3,000 37.50%

DISTRICT INFO MANAGEMENT 72,000 73,281 1,649 74,930 (2,930) - 4.07%

SCHOOL LEADERSHIP-BUILDING 17,715 19,259 297 19,556 (1,841) -10.39%

CLASSROOM CONT SERVICES 3,570 2,543 1,077 3,620 (50) - 1.40%

SPED SERVICES/SUPPLIES 81,675 24,358 19,611 43,968 37,707 46.17%

LIBRARIANS & MEDIA CENTER 3,850 3,043 0 3,043 807 20.96%

COURSE REIMBURSEMENT/PD 20,875 16,432 8,400 24,832 (3,957) -18.96%

TEXTBOOKS & RELATED SOFTWARE 33,900 33,774 183 33,956 (56) - 0.17%

LIBRARY INSTRUCTIONAL MATERIALS 4,500 4,333 155 4,489 11 0.25%

INSTRUCTIONAL EQUIPMENT 12,400 10,183 1,631 11,814 586 4.73%

GENERAL SUPPLIES 32,200 30,331 1,859 32,190 10 0.03%

CLASSROOM INSTRUCT TECHNOLOGY 6,200 5,680 1,350 7,030 (830) -13.38%

GUIDANCE 300 0 0 0 300 100.00%

MEDICAL/HEALTH SERVICES 3,135 1,826 0 1,826 1,309 41.76%

TRANSPORTATION SERVICES 188,106 149,731 37,118 186,849 1,257 0.67%

CUSTODIAL SERVICES 21,500 17,408 1,474 18,881 2,619 12.18%

MAINTENANCE OF BUILDINGS 120,550 111,244 12,106 123,350 (2,800) - 2.32%

UTILITIES 122,400 94,121 16,517 110,638 11,762 9.61%

TOTAL EXPENDITURES $777,676 $625,572 $104,162 $729,735 $47,941 6.16%

TOTAL INDISTRICT OPERATING $6,002,172 $4,470,319 $1,506,115 $5,976,433 $25,738 0.43%

OOD TUITION & TRANSPORTATIONTUITION TO NON-PUBLIC/OUT-OF-STATE $711,717 $431,912 $114,861 $546,773 $164,944 23.18%

TUITION TO COLLABORATIVES/MA PUBLIC 189,905 234,771 69,130 303,901 (113,996) -60.03%

Total Tuition 901,622 666,683 183,991 850,674 50,948 5.65%

TRANSPORTATION SERVICES 168,687 164,702 25,737 190,440 (21,753) -12.90%

TOTAL OOD $1,070,309 $831,385 $209,728 $1,041,113 $29,196 2.73%

* Total Charged to CB/Non-Resident Tuition 315,000 223,715 96,626 320,341 -5,341

TOTAL OPERATING $7,072,481 $5,301,704 $1,715,843 $7,017,547 $54,934 0.78%

* not reflected in totalsTotal expected CB at 72% (including in-district) 387,042 250,000 137,042

Sherborn Public SchoolsStatus of Appropriations as of May 8, 2019

Agenda Item #7 – Proposed changes to 2019-20 student handbooks – first read

Will be distributed at meeting

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Sherborn School Committee Meeting of March 12, 2019

Members Present: Kate Potter Angie Johnson Amanda Brown Jennifer Debin Megan Page Also Present: Dr. Andrew Keough, Superintendent Beth McCoy, Assistant Superintendent Dawn Fattore, Business Administrator Barbara Brown, Principal 1) Call to Order Ms. Potter called the meeting to order at 6:33 pm in the Town Hall. 2) FY20 Budget Adjustments - Ms. Fattore presented the proposed adjustments to the FY20

Budget that are required to meet revised guidance from the Advisory Committee of a 2% allocation for salary increases and zero increase in all other expense lines (the reserve for additional requests was reduced to $0). The Administration proposed adjustments of approximately $75,000 made up of one budget item reduction (withdraw request for .2 additional Psychologist) and the use of additional circuit breaker and pre-k revolving funds. The remaining budget gap of $88,508 is further reduced by $63,000 of salary increased allocated to the Region that aren’t needed to cover Sherborn’s Regional assessment increase. This brings the $161,000 gap presented at the February meeting down to approximately $25,500 above the revised guidance. The Administration feels the remaining services in the budget are vital to the needs of Pine Hill students for FY20 and are hopeful the Town will be able to cover this additional amount.

Ms. Potter recessed the meeting and opened the FY20 Budget Hearing at 6:40 pm.

3) FY20 Sherborn Public Schools Budget Hearing - Dr. Keough spoke of the development

of the FY20 Budget based on the District’s mission and strategic objectives as well as guidance from the Town. Ms. Potter reviewed the FY20 budget assumptions including: enrollment projected to be between 368-377 students resulting in a reduction of one classroom section (19 vs 20 in FY19); in-district costs reflect additional programming needed to provide for the current student cohort; and out-of-district tuition costs are offset by $340,000 of circuit breaker funding ($25,000 increase from FY19). The proposed FY20 Operating Budget is $7,248,819 made up of $6,184,456 in in-district costs and $1,064,363 in out-of-district costs. This budget is $195,473 or 2. 77% larger than the FY19 Budget. FY20 Budget Drivers for in-district increase of $201,419 from FY19 include: salaries (all employees) +$170,000; Autism programming +$144,000; Literacy Specialist (net of grant funds) +$40,000; additional SPED support +$12,000; misc other non-salary expenses +$12,500; reduction of one classroom section -$60,000; savings from retirement -$40,000; post-FY19 staffing changes -$28,000; reduction in speech services -$20,000; and use of $25,000 from non-resident tuition funds. The in-district Autism Programming will serve a cohort of students currently attending Pine Hill and be used in conjunction with regular education classrooms. Required staff will be 1) lead educator, 2) Board Certified Behavioral Analyst (BCBA), and 3) Educational Assistants.

DRAFT

FY20 Budget Drivers for OOD decrease of $5,946 include: 4 new placements +$210,000; estimated 3% increase in tuition costs +$35,000; transportation +$56,000; 4 placements graduated/aged out -$135,000; 3 FY19 budgeted placements stayed in-district -$145,000; and increase use of Circuit Breaker funds to reduce operating budget -$25,000. The gap over the guidance from Advisory is $25,508.

Ms. Potter adjourned the Budget Hearing and re-opened the monthly meeting at 6:52 pm. 4) Public Comment - none 5) Discussion and Vote on FY20 Budget

Ms. Potter made a motion to approve the FY20 Operating Budget in the amount of $7,248,819. Ms. Johnson seconded. 19-03 VOTE: 5 - 0

6) Reports • Principal's Report - Dr. Brown highlighted recent and upcoming events at Pine Hill. • Assistant Superintendent Report - Ms. McCoy spoke about:

• Challenge Success Speaker - Dr. Steiner-Adair’s presentation on her book was very well received by those who attended. There have been several requests to have her return to DS to address the faculty and students.

• Future of DS - the presentation, which focused on the Innovative Teaching and Learning and Social-Emotional Wellbeing of Students and Staff portions of the Strategic Plan, has now been made to all four faculty groups.

• Save the Date - Industry Think Tank Panel Discussion on March 21st and College Preparedness Panel Discussion on April 10th.

• Superintendent Report - Dr. Keough reviewed his report and highlighted the following items: • Director of Student Services - Two candidates will be visiting the district on March 14th. • Start Times Task Force - The Task Force continue to meet bi-weekly and has been

broken into two groups: 1) communication through the website, community presentation from a leading sleep expert, faculty meetings, and the development of a video to educate students; and 2) scenario options. The goal is to bring possible suggestions to the Joint School Committee meeting in April for discussion/feedback.

• Central Office Newsletter - the winter addition of the newsletter went out yesterday and gives a great deal of information and guidance to the community about the ongoing work within the schools.

• Dad’s Group - Dr. Keough with Maury Frieman are convening a group of interested dads to talk about common challenges and strategies.

7) FY19 Monthly Financial Report The Status of Appropriations as of March 7th was provided: • Salaries - savings from educator staffing changes offsets the increases in educational

assistant staffing needs. • Expenditures - there are no variances to report. An initial year-end projection report will be

provided at the May meeting. • Out-of-District - with changes in placements since the February meeting, OOD tuition costs

have decreased by $60,000 which is reflected in both the general fund operating results and circuit breaker utilization. As a result the negative variance in the operating fund has

DRAFT

decreased from $61,600 to $28,000. There continues to be approximately $21,753 of unbudgeted transportation costs resulting in a total negative OOD variance of $49,842.

8) Annual Vote on MA School Choice Law - MA General Law Chapter 76, Section 12 requires local school committees to vote annually as to whether or not the district will participate in School Choice. Ms. Potter made a motion to have the Sherborn Public Schools not participate in School Choice program for the 2019-20 school year. Ms. Tage seconded. 19-04 VOTE: 5 - 0

9) Consent Agenda • Approval of Minutes: February 15, 2019

Ms. Potter made a motion to approve the Consent Agenda. Ms. Johnson seconded. 19-05 VOTE: 5 - 0

10) Communications • Regional School Committee minutes of February 7, 2019 • Dover School Committee minutes of January 22, 2019

11) Adjournment at 7:21 pm. Respectfully submitted, Amy Davis

APPROVED MARCH 7, 2019

Dover School Committee Meeting of January 22, 2019

Members Present: Henry Spalding, Chair Brooke Matarese, Secretary Rachel Spellman Michael Jaffe Adrian Hill Also Present: Dr. Andrew Keough Superintendent Beth McCoy, Assistant Superintendent Dawn Fattore, Business Manager 1) Call to Order Mr. Spalding called the meeting to order at 7:39 pm in the Chickering Library. 2) Community Comments - None 3) Reports

a) Principal’s Report - Ms. Dayal highlighted items from her report and answered questions from Committee members.

b) Assistant Superintendent Report - Ms. McCoy spoke about: • Math Curriculum - Students, faculty, and parents/guardians are being surveyed about

the current program’s effectiveness and will be used to develop a five year action plan for continued improvement.

• Academic Innovation Committee - the first meeting was held on January 18th and members were divided into sub-groups that will work on information gathering before meeting again on April 26th.

• Supervision & Evaluation - a subcommittee to develop a more permanent action research model for supervision & evaluation was recommended. The subcommittee would also consider adoption of the MA model rubrics.

c) Superintendent Report - Dr. Keough reviewed his report and highlighted the following items: • Emergency Response Team - the team meet earlier this month to continue to review

emergency protocols and to develop additional protocols, strategies, and practices that ensure safety for staff and students.

• ACCEPT - discussion continues among the Board of Directors to mitigate the increase to special education transportation due to the withdrawal of Framingham from the program.

d) Warrant Report - provided for review 4) 2018 Academic Testing - Ms. Dayal reviewed the MCAS results from last spring. 5) FY19 Monthly Financial Report -

The Status of Appropriations as of January 17th was provided: • Salaries - there are no significant changes since the last report • Expenditures - there are no variances to report • Out-of-District - there have been no changes since the last report

6) Proposed FY20 Operating Budget - Ms. Fattore presented the budget adjustments to the FY20 Budget since the initial presentation in December:

SPED Admin reorganization (27,598) Reduction in SLC staff position (105,286) Placeholder for additional SEL support 50,000

APPROVED MARCH 7, 2019

Addition of .1 additional BCBA support 6,780 Reduction of .2 in building based OT support (15,000) Net change in EA staffing based on needs (66,754) OOD: ACCEPT matrix (25,000) Revised Dover Public School FY20 Budget $10,616,354

After adustments, the increase over FY19 is $178,511 or 1.71%. 7) Consent Agenda

a) Meeting minutes of November 20, 2018 b) Town Report Mr. Hill made a motion to approve the Consent Agenda. Mr. Jaffe seconded. 19-01 VOTE: 5 - 0

8) Communications a) Regional School Committee minutes: November 6 and December 4, 2018 b) Sherborn School Committee minutes: None

9) Items for March 4, 2019 Meeting - FY20 Budget 10) Adjournment at 8:55 pm. Respectfully submitted, Amy Davis

APPROVED MAY 7, 2019

Dover-Sherborn Regional School Committee Meeting of February 26, 2019

Members Present: Anne Hovey, Vice Chair

Maggie Charron Judi Miller Clare Graham

Also Present: Dr. Andrew Keough, Superintendent Dawn Fattore, Business Manager

1) Call to Order Ms. Hovey called the meeting to order at 6:30 pm in the Middle School Library.

2) Community Comments - none

3) FY20 Operating Budget

• Recommended Adjustments - Ms. Fattore reviewed the additional adjustments to the FY20 budget: increase of $5,000 in Technology Services for Security System; savings from educator retirement of $40,000; increase of $20,000 to Building Maintenance Reserve based on prior year actuals; increase of $19,500 for Norfolk County Retirement based on actual assessment; savings from Healthcare Insurance costs based on known rate increases for FY20; and increase of $8,000 to Property Insurance based on increased valuations for a total reduction to the FY20 Budget request of $87,500. The overall increase in the operating budget is $677,438 or 2.75% over FY19.

• OPEB - In November 2017 the School Committee voted to adopt MGL Chapter 32B, Section 20 authorizing the establishment of an OPEB Insurance Liability Trust Fund. Any funding of this liability must be incorporated into the Region’s operating budget and thereby received the member towns’ approval. The Administration is recommending the initial “seed” investment of $500,000 using available Community Education resources that have accumulated over the last 10 years. The Employee Benefits sub-committee plans to meet with several firms/agencies to select a Trust Administrator. By July 2, 2019 all the applicable trust documents, recommended policies, etc. will be approved and executed. The Administration and School Committee will discuss this further with the Advisory and Warrant Committees at tomorrow’s meeting.

4) ACED Recommendation for FY20 - there was discussion about each of the recommendations:

• Community Service Club - Ms. Charron made a motion to approve the 1.0 ratio for the Community Service Club. Ms. Graham seconded. 19-05 VOTE: 4 - 0

• Global Citizenship Certificate Program Ms. Charron made a motion to approve the 2.0 ratio for the Global Citizenship Certificate Program. Ms. Miller seconded. 19-06 VOTE: 4 - 0

• Senior Project Ms. Graham made a motion to approve the 0.5 ratio increase for Senior Project. Ms. Miller seconded. 19-07 VOTE: 4 - 0

• Sailing Team Ms. Hovey requested a motion to approve the ratio request for the Sailing Team. There was no motion made.

APPROVED MAY 7, 2019

5) Adjournment to Executive Session, not to return to Open Session, for the matters pertaining to Employee Benefits at 7:25 pm.

Respectfully submitted, Amy Davis

APPROVED May 8, 2019

Dover-Sherborn Regional School Committee Meeting of March 5, 2019

Members Present: Anne Hovey, Vice Chair

Lori Krusell Maggie Charron Judi Miller Dana White

Also Present: Dr. Andrew Keough, Superintendent Elizabeth McCoy, Assistant Superintendent Dawn Fattore, Business Manager Scott Kellett, MS Headmaster

1) Call to Order Ms. Hovey called the meeting to order at 6:32 pm in the Middle School Library.

2) Reports

• DSHS Headmaster Report - Ms. Edni highlighted recent and upcoming events at the high school.

• DSMS Headmaster Report - Mr. Kellett highlighted recent and upcoming events at the middle school.

• Assistant Superintendent’s Report - Ms. McCoy spoke about:

• DSEF Grants - grant requests this year include projects specific to each school as well as many that span multiple buildings and align with the goals of the Strategic Plan, including proposals for innovative classroom spaces and the development of a data dashboard.

• Academic Innovation Committee - the Committee met on January 18th and will meet again on April 26 to share sub-group findings and begin to outline skill sets and dispositions required of graduates.

• Wellness Committee - The Committee met on February 28th to share the progress that has been made on the following five goals: 1) Health Curriculum, 2) Movement & Mindfulness, 3) Nutrition 2.0, 4) Technology & Safety, and 5) Wellness. The Committee is working on the best way to communicate the progress made to the community.

• FLES - The current 5th grade students have taken Spanish proficiency tests in an effort to determine what changes will need to be made at the middle school level to accommodate students that have been taking Spanish lessons since Kindergarten. The results including proficiency as high as Novice High to Intermediate Low.

• Superintendent’s Report - Dr. Keough reviewed his report and highlighted the following items:

• Loss - Dr. Keough spoke about the passing of Julian Lattermann, a DS Senior, due to an aviation accident on February 23rd and the response of the Administration to support the faculty and students.

• Start Times - The Task Force continue to meet bi-weekly and has been broken into two groups: 1) communication through the website, community presentation from a leading sleep expert, faculty meetings, and the development of a video to educate students; and 2) scenario options. The goal is to bring possible suggestions to the Joint School Committee meeting in April for discussion/feedback.

• Director of Student Services - Two candidates will be visiting the district on March 14th.


3) Financial Reports FY19 Monthly Report as of February 28th.

• Salaries - there are no changes to report since the last meeting.

• Operating Expenditures - all utilities are encumbered except for telephone services.

• Capital Projects - The remaining FY19 projects to be completed are the cafeteria walk-in freezer/refrigeration upgrade, purchased of HVAC exhaust/ventilation inventory, and additional paving.

4) OPEB Funding - Ms. Fattore reviewed the $500,000 initial investment to the OPEB Liability Trust Fund from available Community Education funds that was discussed at last month’s meeting.

Ms. Hovey recessed the meeting and opened the FY20 Budget Hearing at 7:20 pm.

5) FY20 Dover Sherborn Regional Schools Budget Hearing Dr. Keough spoke of the development of the FY20 Budget based on the District’s mission and strategic objectives as well as guidance from the towns. Ms. Hovey reviewed the FY20 budget development factors including:

• enrollment projections remain constant for the foreseeable future,

• collective bargaining and contractual obligations based on FY18-20 negotiated agreements,

• Establishment of Social Emotional Learning (SEL) programming and supports

• healthcare costs reflect continuing changes to plan design and offerings. The proposed FY20 Operating Budget is $25,292,254: $22,076,091 from Town Assessments, $2,783,213 from State funding, $332,250 from Student Fees, and $100,000 from E&D. Major drivers of the $677,438 increase over FY19 are: +$560,000 for educator salary increases; -$90,000 salary reduction based on educator retirements; SEL Programming and Support Services +$120,000; phase-in of grant funded Bridge Program staff +$30,000; additional Educational Assistant support based on student needs +$75,000; healthcare savings based on new plan designs and enrollment -$150,000; other employee related insurance costs (Norfolk County Retirement, workers compensation, and Medicare employment tax +$120,000; increases in various operating accounts based on needs +$75,000; net effect of continued trend budgeting -$30,000; fifth of five year bus contract +6,625; and scheduled debt principal and interest payments -$37,800. Using the Statutory Assessment, Dover’s share of the FY20 Budget is $12,507,703 (an increase of $464,786 or 3.86% over FY19) and Sherborn’s is $9,569,068 (an increase of $64,822 or 0.68% over FY19).

Ms. Hovey adjourned the Budget Hearing and re-opened the monthly meeting at 7:39 pm.

6) Community Comments - none

7) Discussion and Vote to certify FY20 Operating Budget Ms. White made a motion to adopt the FY20 Budget in the amount of $25,792,254 which is reduced by estimated receipts and available funds in the amount of $3,715,463 for a net amount to be assessed to the member town of $22,076,791. This assessment is comprised of $21,110,991 in operating expenses and $965,800 in debt expenses, and that the Treasurer be


authorized to certify this budget in the apportioned share of each town based on the statutory method. Ms. Charron seconded. 19-08 VOTE: 5 - 0 Ms. White made a motion to approve the utilization of $100,000 of June 30, 2018 certified Excess & Deficiency funds for the FY20 Budget. Ms. Charron seconded. 19-09 VOTE: 5 - 0 Ms. White made a motion to approve a total transfer of $500,000 into the General Fund from the DEDA and SHEDA Revolving Funds to be used for the initial contribution to the OPEB Liability Trust Fund. Ms. Charron seconded. 19-10 VOTE: 5 - 0

8) Discussion and Vote FY20 Capital - Projects are: common area lighting upgrades to LED (labor only, fixtures provided at no charge by Eversource) $60,000; replacement of Toro Field Mower from 2011 $62,000; replacement of classroom flooring at the high school $65,000; replacement of flooring in food service area cafeteria $45,000; replacement of phone system campus-wide (IP based system which will be fully compatible with Chickering and Pine Hill to allow for direct extension dialing and enhanced in-house management capabilities) $30,000; replacement parts for Waste Water Treatment Plant $15,000; and replacement of A/C condensers at the middle school $14,500.

Ms. Miller made a motion to approve the FY20 Capital Projects as presented. Ms. Krusell seconded. 19-11 VOTE: 5 - 0 Ms. Miller made a motion to transfer $300,000 of June 30, 2018 certified Excess & Deficiency funds to the Region’s Capital Fund to cover costs for approved FY20 Capital Projects. Ms. Krusell seconded. 19-12 VOTE: 5 - 0

9) Annual Vote on MA School Choice Law - MA General Law Chapter 76, Section 12 requires local school committees to vote annually as to whether or not the district will participate in School Choice.

Ms. Krusell made a motion to have the Dover Sherborn Regional Schools not participate in School Choice program for the 2019-20 school year. Ms. White seconded. 19-13 VOTE: 5 - 0

10) Consent Agenda

• Approval of Minutes of February 7, 2019

• Donations - $2,000 from DSHS Girls Basketball for assistant coach, $2,500 from DSHS Boys Basketball for assistant coach, $1,000 from Children’s Orthopedic Department for the cost of a required physician at football games, and a coach boat from Friends of DS Sailing for the sailing team.

Ms. White made a motion to approve the Consent Agenda. Ms. Charron seconded. 19-14 VOTE: 5 - 0

11) Communications (for Members Information)


• DSHS Headmaster’s Report: Mr. Smith

• Dover School Committee Minutes - none

• Sherborn School Committee Minutes of November 13, 2018

12) Adjournment at 7:54 pm. Respectfully submitted, Amy Davis

Documents

Sherborn School Committee Meeting Agenda May 14, 2019 Pine … · 2019. 5. 10. · Sherborn School Committee Meeting Agenda May 14, 2019 Pine Hill School 10 Pine Hill Lane, Sherborn,