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SHARON ACUFFSPECIALIST, MARKETING AND RELATED CLUSTERS
VIRGINIA DEPARTMENT OF EDUCATION804.225.2846
Regulations and Guidelines for Cooperative Education in
Virginia
PDF Versionof the Cooperative Education Handbook
*2007 revised
Source: http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
CTE Cooperative Education
Cooperative education is a method of instruction that combines career and technical classroom instruction with paid employment directly related to the classroom instruction.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 5page 5
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.phttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfdf
Teacher Qualifications
Must be endorsed in the course in which the cooperative method is used
Must be professionally competentMust demonstrate technical ability and actual
business/industry occupational experience within the discipline for which they provide instruction.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 5page 5
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.phttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfdf
Policy Statement
Each school division must have a written policy statement for cooperative education that includes the following:
Teacher-coordinator qualifications and responsibilities
Requirements for recruitment/selection of students and training stations
Content of the training plan and training agreement
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 6page 6
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.phttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfdf
Policy Statement (Continued)
Required length of training Information about
Course content Student wages Records Reports Administration
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 6page 6http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Class Size and Facilities
When cooperative education is required: Class size shall be limited to an average of
20 students per instructor per class period (with no class being more than 24)
When cooperative education is optional: Class size shall not exceed the number of
workstations or an average of 20 students per instructor per class period (with no class being more than 24) if all students participate in cooperative education
Source: CTE Cooperative Education Handbook, Revised Source: CTE Cooperative Education Handbook, Revised 2007, page 62007, page 6
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfpdf
Coordination and Travel
A class period shall be assigned for on-the-job coordination for each 20 students participating in on-the-job training, and specify provision for instructor travel to the job site.
The coordination period is based on a traditional, single-based class period.
Source: CTE Cooperative Education Handbook, Revised Source: CTE Cooperative Education Handbook, Revised 2007, page 62007, page 6
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfpdf
Coordination and Travel (continued)
Schools operating on a block schedule: A minimum of 45 minutes for each 20 students; Alternate-day block schedules may allow for daily 45-
minutes coordination periods or alternate-day 90-minute class periods.
When more than one coordination period is needed due to the number students, the periods should be consecutively scheduled.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 6page 6
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdff
Why is coordination time needed?
So instructors can: Obtain training stations Supervise the employment experience Plan, organize and complete all cooperative education
activities (more on this later)
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 6page 6
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdff
Extended Contracts
A period of time provided to instructors for employment beyond the regular contractual period
A minimum of 20 days in addition to the regular contract is recommended
Ensures effective cooperative education coordination
Source: CTE Cooperative Education Handbook, Revised Source: CTE Cooperative Education Handbook, Revised 2007, page 72007, page 7
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfpdf
Source: http://www.doe.virginia.gov/instruction/career_technical/cooperative_education/index.shtml
Handouts: Training Agreement
*Meets requirements of the Work-Training Student Learner Agreement, Virginia Department of Labor and Industry
**Updated in 2007 to specify compliance with non-discrimination laws
Training Agreements
Shall be developed and followed for each student receiving training though cooperative education.
Parties shall include: the student parent or guardian instructor employer school administration.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 7page 7
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Training Agreements (Continued)
Identifies the responsibilities of the Parent Student Employer Coordinator (school)
All parties should retain a copy of the agreement.
Must include the asterisk items on the sample plan available on the CTE Web site at
http://www.doe.virginia.gov/instruction/career_technical/cooperative_education/index.shtml
Training Plan SampleProcedures for Employers
Training Plan SamplePosition Specific
Training Plan
Shall be developed and followed for each student receiving training through cooperative education.
Will be jointly prepared by the teacher-coordinator, training sponsor, and the student.
The format and content is determined by the individual program or school division
Will provide documentation for evaluation to include development of both the technical skills required by the occupation and employability skills. Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007,
page 7page 7http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.phttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfdf
Supervision of Students
Where the cooperative education method is required: Teacher-coordinators MUST teach the students they
supervise. (All EFE courses are included here)
Where the cooperative education method is optional: Teacher-coordinators may supervise students from
other classes with the same program area where the number of students does not justify an additional coordinator.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 7-8page 7-8
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Supervising Other Students
Students must be enrolled in an approved course using the cooperative method.
Teachers may work only with students in their certified program area and currently teaching classes.
Assignments should be made to classes within programs where the greatest number of students who will be coordinated are enrolled.
Teachers must meet with the students’ CTE classroom teacher before each training visit, and if necessary, afterwards as well.
Source: CTE Cooperative Education Handbook, Revised 2007, page 8Source: CTE Cooperative Education Handbook, Revised 2007, page 8http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Supervising Other Students (Continued)
Meetings between teachers-coordinators and the students’ CTE classroom teacher must be documented on the training plan.
CTE classroom teachers’ involvement in the development of the training agreement and training plan must be certified by signature on each document.
Training agreement and training plan forms must be modified to account for the meetings with involvement of other program classroom teachers. (if applicable)Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007,
page 8page 8http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Block Schedules
The co-op experience must be continuous throughout the school year even if the classroom instruction is in the second semester.
Students must be placed in jobs related to the career area and must be supervised and visited throughout the school year.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 9page 9
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Training Stations
Selected so that students are placed in locations that provide quality learning experiences that are compatible with career goals.
Cooperating businesses should appoint a training sponsor to assist in student training, supervision, and evaluation with the teacher coordinator.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 9 page 9
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Coordination Visits
Strive for a minimum of one visit to the training station per month and no fewer than one visit per grading period.
Visits should include conferences involving the student, teacher-coordinator, and training sponsor to discuss training plans and to evaluate student performance and progress.
Source: CTE Cooperative Education Handbook, Revised 2007, page Source: CTE Cooperative Education Handbook, Revised 2007, page 99
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfhttp://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Supervised Work Experience Hours
Completion of course and continuous employment throughout the school year (from the date hired until the school year ends)
Average between 11 and 15 hours a week, with a minimum of 396 hours
Source: CTE Cooperative Education Handbook, Revised Source: CTE Cooperative Education Handbook, Revised 2007, page 92007, page 9
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdfpdf
Summer Employment
Summer hours may be counted towards the required number of hours if the work experience is supervised by a teacher-coordinator.
Source: CTE Cooperative Education Handbook, Revised 2007, page Source: CTE Cooperative Education Handbook, Revised 2007, page 99
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Federal and State Labor Regulations
Students must be at least 16 years old to seek employment unless a special work permit is secured.
Programs using the co-op method are subject to applicable federal and state labor regulations.
If a procedure is questioned, a coordinator should never attempt to interpret the law or to confront an employer. Contact the state or federal office for clarification.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 10page 10
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Advisory Council
Programs using the co-op method should have an active advisory council of business/industry representatives, labor representatives, school personnel, parents and students.
Source: CTE Cooperative Education Handbook, Revised Source: CTE Cooperative Education Handbook, Revised 2007, page 112007, page 11
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Wage Reports
Previously, due each June, the AWHR, a comprehensive report, included: numbers of students, job classifications, and wage and hour information
No longer a required reportHighly suggest an annual summative report
be completed and turned in to your CTE Administrator
Source: CTE Cooperative Education Handbook, Revised 2007, page Source: CTE Cooperative Education Handbook, Revised 2007, page 1111
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
REPORTING ON SEDF
Item 20: Cooperative Education EnrollmentEnter the number of students who participate in
cooperative education on-the-job training. These students should be reported as “co-op” by only one teacher for each reporting period.
Teachers who are not the coordinator for the students should not report the students as co-op.
Where co-op is optional and the teacher is coordinating students out of another class within the same program area, the coordinator counts all of the co-op students on his/her SEDF course report, even if the number of co-op students exceeds the class total.
SEDF Example
A coordinator has 20 students enrolled in a Computer Information Systems course (co-op is optional) and reports 13 black students, 1 Hispanic student, and 6 white students.
The coordinator has 12 students using the co-op method of instruction in that class and also coordinates 10 additional students from two other Business classes.
Code Item 20: 22 co-op students (12 + 10 = 22)
School Records
Each participating co-op program must maintain the following records for each student: Training agreement Training plan Course competency Annual wage and hour report for each student Documentation of all out-of-school coordination
activities, including dates of training station visits.
Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007, page 11page 11
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Retention of Student Records
Work experience forms
Employment counseling and placement
Employment evaluations
Retain 5 years after student graduates, then destroy.
Source: CTE Cooperative Education Handbook, Revised 2007, page Source: CTE Cooperative Education Handbook, Revised 2007, page 1111
http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Instruction
Cooperative education provides for employment experience that is directly related to the classroom instruction and student-organization activities.
CTE is organized in career clusters that provide course sequences with career areas and roles.
All CTE programs have task-competency lists and instructional frameworks that have been correlated to the academic SOLs and program national standards.Source: CTE Cooperative Education Handbook, Revised 2007, Source: CTE Cooperative Education Handbook, Revised 2007,
page 12page 12http://www.cteresource.org/downloads/1/CTE_Co-op_Hndbk.pdf
Cooperative Education Brochure
Personalize the back panel with your own school information
Source: http://www.cteresource.org/verso2/other/fileitem/64
http://www.doe.virginia.gov/instruction/career_technical/cooperative_education/index.shtml
VDOE Web Site Resources
Cooperative Education page on VDOE web site
CTE Resource Center Services
Related Website for Cooperative Education Information
http://cteresource.org/featured/cooperative.html