SharePoint 2013 Training

February 2013

METADATA-POWERED INFORMATION MANAGEMENT

Agenda

►What’s new in SharePoint 2013 and how does it look like?

►M-Files 9 vs. SP2013►M-Files 9 and SP2013

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SHAREPOINT 2013

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SharePoint 2013 editions

Source: http://talbottcrowell.wordpress.com/2012/11/27/whats-new-in-sharepoint-2013-editions-comparison/

What’s new in SharePoint 2013 Foundation Standard Enterprise

What’s new in social computing   Applies Applies

What’s new in web content management  Applies Applies

What’s new in workflow   Applies AppliesWhat’s new in search   Applies Applies

What’s new in business intelligence     Applies

What’s new in records management     Applies

What’s new in eDiscovery     Applies

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License fees

►On-premises§ Server $6,150

§ Additionally Client Access Licenses (CALs):- Standard $105

- Enterprise $105 + $94 = $199

§ The prices above are for organizations with up to 250 employees- Maintenance and Software Assurance is not included in

these prices

►Cloud§ Standalone $4 or $8 / user / month

§ As a part of Office 365, $8 - $22 / user / month

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Reading

►SharePoint Conference 2012 Summary.pptx

►SharePoint 2012 Conference Take Aways for Product Development / Management.pptx

►SharePoint 2013 evaluation.docx

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M-Files 9.0VS.SHAREPOINT 2013

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M-Files vs. SharePoint

►Document updated: Why is M-Files a better solution for document management than SharePoint

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Challenges for us

►Customers with very basic needs may find SharePoint 2013 as more appealing as M-Files§ Basic document management features in place

§ Many processes are supported out-of-the-box

§ Lower cost of licenses / online subscription

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SharePoint weaknesses

►Compliance§ SharePoint is not out-of-the-box compliant with

FDA 21 CFR Part 11 / GMP EU Annex 11, etc.- GMP EU Annex 11 - M-Files QMS Compliance

Statement.pdf

- M-Files 21 CFR Part 11 Compliance Statement.pdf

- Complying with HIPAA Security Rule with M-Files QMS.pdf

§ Full audit trail and digital signatures

►SharePoint does not solve the key daily challenges of document management§ Finding infomation: SharePoint is not metadata-

driven

§ Permission management: basically no automatic enforcement

§ Web UI is never as quick as native client

►Configuring SharePoint requires relatively deep expertise

►SharePoint system requirements are very demanding for small businesses: http://technet.microsoft.com/en-us/library/cc262485.aspx

►Virtually no replication capabilities

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M-Files key strengths

►Metadata-driven architecture§ What it is vs. where it should be stored?

§ Metadata-driven faceted permissions

►Fast and familiar user experience to on-premise and cloud customers

►Simple installation, deployment and configuration

►Scanner and db integrations

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M-Files 9.0&SHAREPOINT 2013

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M-Files Web Part for SharePoint 2013

►Compatible with on-premise versions of SharePoint§ Foundation

§ Server 2013 Standard

§ Server 2013 Enterprise

►Not compatible with Office 365 (SharePoint Online)

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M-Files Web Access Integration

► It is possible to integrate M-Files Web Access to a SharePoint site using the standard Page Viewer web part.

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M-Files Web Access Integration

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M-Files Web Access Integration: Pros and Cons

+ Works with all SharePoint versions and editions, including Office 365

+ Does not require M-Files Client installation

+ Easy to setup and configure

+ All Web Access features available

- Single-sign-on not currently supported- Must prompt for

credentials or use fixed credentials for all users