Session 1 Yinguo Huang Presentation on eGP Handbook Final 221111

8/3/2019 Session 1 Yinguo Huang Presentation on eGP Handbook Final 221111

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A Brief Introduction of

Multilateral Development BanksElectronic Government Procurement

Handbook (Toolkit)

Presented by Yinguo HuangDirector , COS2 , (Operations Procurement for East Asia, Southeast Asian and Pacific)

Asian Development Bank


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Why do we need ae-GP Handbook (Toolkit)?

Provide specific guidelines to MDB staff and borrowerson the requirements for using electronic procurementunder MDB financed projects.

Serve as a knowledge product for helping MDB membercountries in developing and implementing e-GP/e-PP

Fill the gap in up-to-date e-GP knowledge products andmeet the market demand


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The Origin of the Handbook (Toolkit)

In 2002, ADB, AfDB, IDB and WB formed a MDB e-GPworking group to coordinate MDB e-GP initiatives anddevelop related policies and guidelines (UNCITRAL

joined the group later)

In 2004, MDB e-GP Working Group published a set ofdocuments which included a e-GP strategic panningguide, e-GP readiness assessment guide, MDB e-tendering requirements, e-GP roadmap and other related

documents. These documents are collectively referred toas the MDB e-GP Toolkit (accessible atwww.mdbegp.org)
http://www.mdbegp.org/http://www.mdbegp.org/


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Since 2004, the MDB e-GP Toolkit hasbeen used in many MDB membercountries in e-GP readiness assessment,

planning, development andimplementation.


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In 2010, the MDB e-GP Working Group inManila decided to update the MDB e-GP Toolkit.

ADB took the lead in this initiative with strongbudget support in partnership with other MDBeGP WG members.


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Who wrote the draft Toolkit?

A team of top electronic procurement experts areengaged to work on the new toolkit:

Paul Schapper, Author of 2004 Toolkit Dale Neef, Author of e-Procurement: From Strategy to

Implementation 2000

Joseph Fagan, Has done numerous MDB e-GP

assignments in many countries. Steve Mutkovski, Consultant


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Who will use the Toolkit?

MDB procurement staff

Government personnel responsible for planning,developing and implementing e-GP

Policy/law makers and government officialsresponsible for public procurement

Private sector/users of e-GP system

IT firms or government in-house IT teams designing

and providing e-GP software


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Toolkit Contents Highlights

Establishing a business case for e-GP

Benefits

Objectives

e-GP Definition

Challenges

Misconceptions


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Policy, legal and regulatory framework

Policy

Leadership

Legal and regulatory framework


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Strategic considerations

Readiness assessment

Risk assessment

Strategic and architectural alignments

Cost and values

Business model

Centralized or decentralized systems

Software selection

Change management


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e-GP Functionalities Procurement Portal (web) - e-

Tendering, e-reverse auctions, e-Notification, e-Purchasing, e-catalogues, e-payments, etc.

Procurement Management InformationSystem procurement planning,Inventory Management, Contractadministration, market survey,

reporting Financial Management Information

System interface

Integration with other e- governmentsystems


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e-GP Technical Requirements and Standards

System security, User Security &administration, User Profile &authorization management

Information communication, interface andstorage, technical interoperability,application interfaces and standards

Search engine, Linguistic requirements,

usability, online help Risk management

Hardware


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MDB e-Bidding Guidelines System Access

Advertising

Correspondence, Amendments, Clarifications

Bidding Documents Submission of Bids

Bid Securities

Public Bid Opening

Bid Evaluation and Contract Award Information Security Management

Authentication

Payment


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When will the Toolkit be

published? Draft will be revised based on comments from Conference

participants

It will be further reviewed by a panel of peer reviewers(another team of consultants and MDB e-GP Working Group)

MDB e-GP Working Group clearance

Official launching of the book within first quarter 2012


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e-GP or e-PP

Toolkit or Handbook?


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So lets work together and get

the job done!

Thank you!