service programs Goal 1: Zontas service programs reflect &
enhance its mission. leading advocate Goal 2: ZI is a leading
advocate for the rights of women & girls. increases membership
Goal 3: Zonta increases membership by retaining & recruiting
members who are committed to & actively work toward achieving
Zontas mission.
Slide 3
Guide the Board in building our District 12 capacity, including
Began strategic planning--tying budget to goals to focus our
resources Formed new & more effective networks of communication
Ensured D12 leaders are informed re: responsibilities & Zonta
resources Updated D12 ways & means of doing business
Encouraging D12 leaders & Clubs to work efficiently with
results in mind, be more visible, partner with each other &
other orgs to work toward our goals. Continuing to focus D12
efforts on priorities indicated by Zontians in 10 Membership
Survey. Continuing to remind D12 Zontians to see the meaning &
importance of our work.
Slide 4
Revitalizing Zonta D12 toward its mission: 21 st Century
Style--Let us look forward in a realistic & clearly-focused
fashion Making mentoring, scholarships, meeting real needs &
speaking up for a safe & fair world a Zonta Brand* Supporting
& helping Club Leaders & Board Members do their jobs
Slide 5
Performed an external environmental scan of similar
organizations: PEO, BPW Rotary, AAUW Soroptimists, Optimists
Performed a SWOT Analysis (Strengths, Weaknesses, Opportunities,
Threats) Using Strategy Formulation Process to complete the plan
Strategic Thinking Analysis Decisions Implementation Planning
timeframe is 5 years out Work began Oct 2010 Plan complete by Jan
2012
Slide 6
Strengths Well run & accountable international programs
Well defined scholarship programs Clear mission statement Strong
commitment between clubs, district, & Intl to help each other
Weaknesses Not all Zontians are interested in the international
aspect Websites & social media need improvement Organizational
visibility needs improvement through more extensive PR efforts No
processes for relationships/ collaborations that promote our causes
Opportunities Partner with like-minded womens organizations &
take timely advantage of opportunities to promote ourselves
Advocacy efforts take advantage of legislative actions & be in
tune with media to identify potential opportunities Threats Clubs
and district size are small Not keeping up with technology Need
more distinction to stand out from Soroptimists Girls now thinking
there is no problem w/ womens rights Internal Forces External
Forces
Slide 7
OMC 2010-2011 We Turned Up the Heat! Membership rose from 560
to 615 District 12 was 1 of 6 districts to increase members OMC
committee (VADs)established & working effectively D12
Membership Chair webpage & Facebook group up Greeley SOM
committee in place & recruiting
Slide 8
In June, ZONTA hit a Cold Front! D12 Membership dropped from
615 to 514 (16% overall loss 7 clubs had losses > 20%) Zonta
International has set the following goal for 2011-2012: Add 2 new
members to every club in the world (Net increase 6/1/10 -- 6/1/12)
District 12 OMC embraces this net +2 for every club! Get a new
Greeley club chartered this year! Overall, Zonta lost 1,183 members
(~1 per club)
Slide 9
Prepared timely & accurate minutes of District 12 meetings
Ensuring the records of D12 are safely stored & readily
accessible Assisting in development of an archiving policy
&procedure for D12 records
Slide 10
Revised the District 12 Policies & Procedures Manual to
comply with amendments to ZI Bylaws and ZI District Manual. In
conjunction with Carol Leffler, gave presentation at 2010 District
Conference regarding club bylaws & archiving. Visited with
clubs in District 12 regarding updating bylaws. Goal: Contacting
the remaining clubs in the District to assist & ensure that all
club bylaws are current.
Slide 11
Wrote 2 articles:Status of Women & Millennium Development
Goals for clubs & Outreach E-mailed UN new news to Clubs
Arranged, planned & staffed Zonta booth at 100 th Anniv
Celebration of Intl Womens Day Denver Event. (Resulted in good
visibility @ event & in program) Presentations at all Area
Meetings & Greeley.
Slide 12
Further understanding re Zonta's relationship with the UN &
what UN does Keep all D-12 clubs current on UN events & issues
Provide info at Area Meetings Work with Club Prezs & UN Club
Chairs for UN & IWD day celebrations
Slide 13
Created a UN Workshop which was presented at the District
Conference, Denver II, and Royal Gorge on September 7, 2011. Every
individual contributor to ZIF since 8/1/10 has received a hand
written thank you note from me. Attended Area 2, 3, & 4 Area
Meetings, talked about ZIF projects, showed the Rwanda DVD (a
picture is worth a 1,000 words), stressed the importance of the
funding ZIF does to enhance the status of women worldwide.
Slide 14
12 X 12 -- Increase individual donations to 12% from current
5.84% by May 31, 20 12 Appoint an in-house Foundation Ambassador in
each club Club Ambassdors will arrange dining-in events, inviting
Zontians to attend pot luck dinners. Each Zontian will then be
asked to write a check to ZIF for the difference between her dish
& restaurant dinner Attend all four Area Meetings Continue to
educate Zontians on ZIF projects & their impact on women
worldwide Continue to request each club to donate 1/3 of the money
they raise to ZIF
Slide 15
Members are gaining a better understanding of what constitutes
an actual Service Project vs. a feel good project. During the
course of the year, Numerous discussions as to the value of certain
ventures Clubs becoming more cognizant of the importance of
contributing to ZI All clubs have undertaken valuable service
projects this year.
Slide 16
Increase D12 clubs participation in scholarship applications
Improve consistent understanding of importance of ZI service
projects & how they relate to local action Develop methods to
share Service Projects with all club members Promote service
projects effectiveness in the community thru the use of media
Slide 17
Recruited a skilled, helpful PR Committee Developed &
published a solid, doable D-12 Marketing Plan Raised the
importance, awareness & actions of PR/Communications for D-12
Clubs
Slide 18
Develop a Zonta Community-based Speakers Bureau for outreach
and education Launch & Keep Lively a PR Section &
Perspective on the D-12 Website Make Zonta Business Cards available
for every D-12 Zontian Find, promote and distribute a PR Product w/
multiple uses Expand observance of Rose Day/ International Women's
Day at all levels
Slide 19
Updated Database upon receipt of additions/corrections Provided
compatible Directory file(s) to webmaster for D12 website 1st time
-- moving to the Web! Maintained over 20 e-mail groups for the
Board, Clubs, & Committees Produced 4 issues of the Outreach
newsletter
Slide 20
Update D12 Database -- upon receipt of changes from Clubs &
Zontians Remind Clubs of above Assist Club & D12 leaders
coordinating member info [Club!"District"ZI] Maintain e-mail groups
for the D12 Board, Club Prezs/Trsrs, & individual Clubs Provide
mailing label files, Club listings, etc. upon request
Update/Copy/Bind & Distribute D12 Directory @ D12 Conference
Provide updates to webmaster for D12 Website Directory Provide.pdf
version of Directory upon request Share Outreach Editor duties with
committee members Plan, execute, & distribute 4 issues of the
Outreach Provide advice & encouragement to Club leaders re all
above
Slide 21
Using the web to provide cost-effective, wide- spread, &
timely information will be a priority for the new biennium. The
following goals are essential: Encourage use of various media &
technology for efficiency & effectiveness in all D12
operations. Comply with Zonta International guidelines. Increase
frequency of club web updates & expand content. Promote club
use of the web, under the D12 domain, to save money & encourage
membership growth. Use web to increase club membership &
outreach.
1) Select Members-Only button on Home Page 2) Enter User Name:
member and Password: Keep password confidential!
Slide 24
Identified candidates for elected D12 positions for 2012-14
Submitted candidates names & brief bios to D12 Governor &
to the D12 membership. Provided final slate of candidates to D12
Governor & Secretary to be included in conference materials.
Worked with ZI Nomntg Committee to recruit qualified Zontians for
ZI Officers, directors, & nominating committee.
Slide 25
Identify Nominating Committee replacement for Pat Kiovsky Work
with ZI Nominating Committee to recruit qualified Zontians for ZI
Officers, directors, & nominating committee. Assist in
identifying D12 Board replacements, if necessary.
Slide 26
Informed membership re issues & pending legislation
throughout state legislative sessions Organized successful CO
advocacy education event A Day at the Capitol Submitted statement
to US Judiciary Comte during hearing re CEDAW ratification Wrote
Platform for D12 Advocacy & background briefing Developed Speed
Learning presentation for District Conference Submitted Day at the
Capitol to ZI LAA as example
Slide 27
Encourage every club to establish LAA Committee Solicit
feedback from clubs about their advocacy efforts Provide a platform
for advocacy Track & disseminate information about issues &
legislation which impacts women & girls Identify at least one
district-wide effort and lead the charge, presenting specific
actions to be taken by club members Encourage clubs to identify at
least one LAA effort per year, incorporating collaboration with
others into their efforts
Slide 28
Attended the ZI Convention in San Antonio Kept in e-mail
contact with all Presidents of Clubs in Area 1 Worked on "Top 10
Reasons to be a Zontian" (This is the club you keep for life!)
Participated in District 12 Board Meetings Worked on trying to
retain Gillette Zonta Club Worked with the Spearfish Zonta Club for
a sensational Area 1 Meeting Visited 7clubs this year, some more
than once
Slide 29
Help keep the clubs in District 12 healthy Share the success of
those clubs that are gaining membership (4 out of 7 had membership
gains) Attempt newer forms of communication like Sykpe, Fuze, in
addition to e-mail with the Presidents Continue to promote the
International aspects of ZI Plan the Area 1 meeting with Billings
Club Start a new round of visits at Area 1 Club meetings Continue
to participate in District 12 Board activities
Slide 30
Visited all clubs in Area 2 Hosted successful April Area 2
meeting in Cheyenne SOM committee is launching new club in Greeley
Worked with clubs to complete Healthy Club Inventories Welcoming
Deedee Boysen, Vice Area Director
Slide 31
Continue with SOM Team on launchng Greeley Club Thanks to Kathy
Swafford,Marcie Woolworth,Sheila Davis Continue discussing Club
Healthy Club Inventories Plan Area 2 Meeting in Fort Collins Work
with Cheyenne Z-Club & encourage others Support District 12
Board goals
Slide 32
Leadership : Developed & presented Presidents Workshop @
2010 D12 Conference. Directed completion of Healthy Club Inventory
by every Club in Area Communication / Area Wide Events: Held 5
Presidents Meetings, engaging Presidents by highlighting current
activities & best practices. Amelia Earhart Luncheon -100
attendees Area 3 Meeting, focusing on Teen & Date Violence
Advocacy / International Participated in Day at Legislature -Feb
2011 Sponsor @ CO Womens Legislative Breakfast -Feb 2011 Sponsored
booth @ Denver Intl Womens Day Event (March 2011)
Slide 33
Improve communications between Clubs & Members by:
Conducting Prezs/VPs meetings: highlighting service, finance &
membership efforts. Coordinating effective Area 3 Meeting Sharing
time in Area 3 Service Project Sharing Best Practices among Clubs
Provide assistance in leadership development, membership
recruitment, long-term planning. Focus initially on smaller clubs
(< 15 members) via Club Revitalization Plans Promote Zonta thru
Public Relations & collaborative activities with like-minded
organizations.
Slide 34
Performed all duties outlined in D12 P&Ps Co-produced &
presented Presidents Tool Box workshop @ D12 Conf Facilitated
annual Club Reports being submitted BEFORE due date Ensured all
clubs received & reviewed the Healthy Club Inventory Assisted
the Zonta Club of Royal Gorge in producing a successful, productive
Area Meeting Accompanied Governor to Prowers County Board meeting
& Club installation of officers
Slide 35
Continue to perform all AD duties in D12 P&P Co-produce and
present Speed-Learning Roundtable at this Conference Coordinate
development of purpose statement & application processes for
D12 Education Fund (formerly ZAP) Guide the production of
affordable, useful, Area 4 Meeting w/ ProwersCounty Increase my
communication with all Area 4 Clubs
Slide 36
CU Students were awarded 6 of the 35 International AE Fellows
in Fall of 2010 The district celebrated with a fun event in Jan.,
2011 at CU with the most AE Fellows in a room ever we think. (at
least 9!) CU women once again are awarded 2 of the 35 Fellows in
Fall of 2011. The six CU AE Fellows for the 2010/2011 academic
year.
Slide 37
Foster relationships with current & past AE Fellows with
the intent of creating future Zonta members. Broaden the AE
Fellowship D12 applicant pool to include other schools of higher
education in CO, WY, MT, & SD. Applications due November 15,
2011 for the next year. (Soon!) Applicants must be women pursuing
their Ph.D./doctoral degrees in the field of aerospace- related
sciences & aerospace-related engineering. Contact Stephany
Westhusin District AE Fellow Coordinator ([email protected]) or go to
[email protected]
Slide 38
8 clubs submitted impressive candidates; 3 areas were
represented Why participate? Encourage HS students, Reward
participation in public good Introduce the girls & their
families to Zonta $$$...Since 1990, Zonta has awarded 601 YWPA
Awards ($430,750 to 534 students from 50 countries) D12 award =
$1,000 from ZI, plus $500 from D12 Scholarship Fund. ZI Award =
$3,000 to 5 global applicants D12 had an International winner in
2009 (=$4,500 ) Next District deadline : April 1, 2012
www.zonta.orgwww.zonta.org - tons of info & tools make the
process easy. Come to the Scholarship Roundtable to find out
more!
Slide 39
Cuddos To the six clubs submitting JMK Scholarships All 4 areas
of Dist 12 were represented Gr-r-r-eat ! PR for your clubs Whale Of
a way to Advance the Status of women in your area. Looking to the
Future MORE- MORE- MORE Applications from Dist 12 clubs
Improvements Plan PR for your clubs & Dist 12 ADVANCEMENT
Advancing the status of women through scholarships
