September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia, Workshops and Publications September 2013 ASTM

September 2013ASTM Officers Training WorkshopSeptember 2013ASTM Officers Training Workshop

Symposia, Workshops and Publications

September 2013

ASTM Virtual Officers Training Workshop

Mary Mikolajewski


Symposia and Workshops

• Held with technical committee meetings, or occasionally independently

• 17 symposia and 16 workshops in 2012• Over 2,000 attendees

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Symposia - Examples

• Series:• E35 Pesticide Formulations• B10 Zirconium in the Nuclear Industry• C01 Masonry

• One-Event Topics• C01/C09 Symposium on Geopolymer Binder

Systems

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Workshops - Examples

• Workshops generally address standards needs more directly:• E60- Workshop on Green Meeting Standards• E50- Workshop on Standard E1527

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Terminology

• Symposia and Workshops – Both offer forums for technical info exchange

• Symposia - Formal planning with stricter timetable, peer-reviewed papers

• Workshops and Seminars - Planning and timing less strict, papers may or may not be submitted for peer-review

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Symposia

• Benefits• Event Proposal • Executive subcommittee involvement• Symposium chairman’s responsibilities• Keys to a successful event and publication

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Benefits• Exchange of

technical information• Papers published in

an STP Publication • Standards• New activity or new

subcommittee

• New industry trends/needs

• Networking• New members• Awareness of ASTM

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Event Proposal

• Complete the form:– (Tentative ) event title– Event date/location – Estimated attendance– Objectives– Publication Selection

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Executive Subcommittee Involvement

• Approve proposal• Approve/select chairman – STP editor• Approve date/location• Determine if registration fee is required• Include event/publication status to future agendas

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Symposium Chairman’s Responsibilities

• Communicate with staff (complete the Proposal)

• Follow time schedule and procedures

• Utilize co-chairman• Provide info for call for

papers

• Review abstracts• Develop technical

program• Select peer reviewers• Follow peer

review/publication deadlines

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Keys to Successful Event and Publication

• Topic selection• Effective chairman• Manageable project• Time schedule

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Workshops

• Compared to Symposia:– Time Schedule -- more flexible– Publication -- not required, but

encouraged

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Workshops• Executive Subcommittee Involvement:

– Approve event Proposal– Determine topic need– Determine logistics – Approve/select event chairman– Communicate with ASTM staff– Approve fee, if appropriate

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Workshops

• Workshop Chair’s Responsibilities:• Complete the Event Proposal• Communicate with staff• Adhere to time schedule and procedures• Develop description of event and technical program

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ASTM Website

• Symposia and Workshops Web Page: www.astm.org/SYMPOSIA

or • Access “Symposia and Workshops” on the navigation bar

– Future ASTM Symposia and Workshops– Search Past ASTM Symposia

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Contact Information

Symposia and Workshops Presenter: Mary Mikolajewski

Email: [email protected]

Telephone: 610-832-9678

Fax: 610-832-7045

Symposia and Workshops web page: www.astm.org/SYMPOSIA

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Publication Plans

• Publish symposia papers in an STP (Selected Technical Papers) book in print and e-book

– A minimum of 10 papers is required

• Publish workshop papers in an ASTM journal

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STP (Selected Technical Papers)

• Submit abstracts to with final program

• Invitations will be sent to the lead author with a link to our paper submittal database

• Hosted by Thomson-Reuters ScholarOne

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Role of Symposium Chair - STP Editor

• Recommend 2 reviewers per paper (not yourself)

• Consider each review comment and recommend action

• Approve final papers

• Assist in expediting the process

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Role of Committee on Publications (COP)

• Select COP member for each STP

• Assist in expediting publication and ensure that COP policies are followed

• Determine status of papers rejected by reviewers

• Assist the symposium chairman

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Role of the Author

• Transfer copyright• Obtain permission for

material from other sources

• Provide complete references

• Follow ASTM and publication industry standards

• Meet deadlines

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Role of the ASTM Staff

• Manage papers through peer review

• Expedite publication

• Ensure a professional and cordial relationships

• Follow COP and publication industry standards

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Peer Review Process

• Invitations will be sent to each reviewer

• If accepted, the link to the paper with instructions will be sent to the reviewer

• Reviewer comments are vetted with the symposium chairman

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Revision

• All reviewers’ comments are sent to the author

• Symposium chairman can include additional comments for author

• Symposium chairman will approve the revised paper for inclusion in the STP.

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Controversial or Rejected Material

• If any reviewer rejects a paper the COP member assigned to the STP will be included in the final decision to

– Accept the paper with revisions

– Require additional revisions or provide clarification

– Reject the paper

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Publication

• Symposium chairman will approve the final order of papers.

• Provide an Overview for the STP

• Approve the cover design

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Post Publication

• ASTM will submit STP to Thomson-Reuters Conference Index in Web of Science

• Market the STP

• Include STP e-book in ASTM’s Digital Library

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Workshop papers

• Presenters may submit a full technical paper to any of the ASTM journals

• All journals are listed at www.astm.org/journals• All peer reviewed and included in the ASTM

Digital Library.

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Contact Information - Publications

• Kathy Dernoga

• [email protected]

• 610-832-9617

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Documents

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia, Workshops and Publications September 2013 ASTM