September 18, 2015 Board Meeting · 9/18/2015 · September 18, 2015 Board Meeting. San Joaquin Joint Powers Authority Item 1 Call to Order Pledge of Allegiance Roll Call. San Joaquin

September 18, 2015 Board Meeting

San Joaquin Joint Powers Authority

Item 1

Call to OrderPledge of AllegianceRoll Call


Item 2

Presentation by the City of Oakley

Mayor Doug HardcastleVice Mayor Kevin Romick Bryan Montgomery, City Manager

City of Oakley Downtown Priority Development Area Study

Mayor Doug HardcastleVice‐Mayor Kevin Romick

City Manager Bryan Montgomery

Downtown Revitalization

Focus on Transit, Housing and Commercial Opportunities

Revitalization of Oakley’s Downtown Civic Center Campus Oakley Plaza Main Street – 2 phases

Priority Development Area Study Findings

Focus Area is centered around a train platform

Need for expanded transit options

Proposed Train Platform

Oakley Plaza

Civic Center

Multi‐Family(planned)

Revitalized Commercial and Parking(planned)

Commercial and Parking(planned)

City Council’s commitment to the current momentum is strong

Regional supports exists for the PDA

Oakley desires to be part of the “Early Morning Start”

Early Morning Start can be a key component to improving the quality of life to Oakley and surrounding residents

Oakley is Committed


Item 3

Consent Calendar 3.1 Approve Minutes from July 24, 2015

Board Meeting

3.2 Approve Next SJJPA Board Meeting Location and Start TimeOctober 23, 2015: Stockton at 12:30 pm(San Joaquin COG Board Room)


Item 4

Public Comments


Item 5

Approve a Resolution of the Governing Board of the SJJPA, Authorizing the Chair to Execute the 2015-16 San Joaquin Intercity Passenger Rail Service Operating Agreement with AMTRAK

Stacey Mortensen

SJJPA must negotiate and sign an Operating Agreement with Amtrak.

The negotiations for the 2015-16 Operating Agreement with Amtrak have been underway since July 2015. SJJPA and LOSSAN JPA have been coordinating efforts in

the negotiations with Amtrak.

The current agreement expires Sept. 30, 2015.

2015-16 Operating Agreement with Amtrak

The latest Draft 2015-16 Operating Agreement is being thoroughly reviewed by SJJPA staff, SJJPA counsel, Caltrans, and Amtrak.

This agreement is based upon actual costs, rather than the historical fixed price structure, and it requires much more up-front costing detail. Particular attention is being paid to removing one Comet

Car trainset from the fleet (at least until the initiation of the 7th train requires it).


The current FY 14/15 Operating Agreement between Caltrans and Amtrak contains a continuation clause in the event the new Agreement is not approved by October 1st

The negotiations are based upon Amtrak’s l San Joaquin 2016 PRIIA 209 State Payment Forecast


Statistics that Drive FY16 Amtrak Cost Assumptions

Statistics that Drive FY16 Amtrak Cost Assumptions

FFY 2016 SJJPA/Amtrak Contract




Thruway Bus

Thruway Bus

State and JPA Contract Responsibilities

SJJPA/AmtrakSan Joaquin Route Cost

Minor Capital

Railroad Liability Insurance ($200M policy/$10M deductible)

Amtrak Equipment Operations Liaison (Oakland)

Amtrak Maintenance Scheduling Manager (Oakland)

Wi-Fi operations and maintenance

Digital Train Line operation and maintenance

OBIS operation and maintenance

Train Communication Data operation and maintenance

State and JPA Contract Responsibilities

State/AmtrakPSL Route Capital Equipment Charge

SJ Route Capital Equipment Charge

Rolling Stock Insurance

Oakland Maint. Facility Prop. Insurance

Liability Insurance Deductable Buy‐Down

Oakland Maint. Facility Security

Minor Capital for Rail Equipment Projects

Calif. Damaged Equipment Wreck Recovery Fund

Financial Audit Issues

First year of Actual Price Contract Structure in CA

Prior Audits involved only the Marketing and Administration

Determining the new scope of audit and testing must be undertaken collaboratively with the other JPA’s and Caltrans

New York and North Carolina had some difficulties with being denied access to Amtrak information and the cost of the audit became far greater than anticipated

The JPA’s and Caltrans will coordinate with these states to inform the process in CA

Liability and Indemnification

Parties Responsibilities• Amtrak responsible for liabilities associated with their performance of the

agreement, including

‐ Third party injuries/damages associated with Amtrak’s operation of the trains.

‐ Indemnifying of SJJPA from any and all claims, damages, and liability associatedwith Amtrak’s actions or omissions.

* SJJPA responsible for liabilities associated with it’s performance of the agreement,including.

‐ Indemnifying Amtrak for all claims, damages, and liability resulting from SJJPA’sactions or omissions.

Staff Recommendation: Adopt a Resolution Of The Governing Board Of

The San Joaquin Joint Powers Authority (SJJPA), Authorizing The Chair To Execute The 2015-16 Operating Agreement With Amtrak.

Or….

2015-16 Operating Agreement

Alternative Recommendation: Establish a special meeting date to further review

the FY16 Amtrak Agreement, either in person, or via conference call, whichever ensures a quorum in order to take action by the September 30th

deadline.

2015-16 Operating Agreement


Item 6

San Joaquin Operations Update• Positive Train Control (PTC)• Critical Path for Deployment of the 7th Daily Round Trip• Ridership, On-Time Performance & Train Delay Information

Brian Schmidt

Positive Train Control

Positive Train Control: Letters from all six (6) Class I railroads have been sent to

Congress requesting the Deadline for PTC deployment be extended beyond the federally mandated deadline of December 31,2015. Challenges

System Interoperability Availability of Radio Spectrum FCC approval to install Communication Towers PTC Software issues related to train operations

Over $5.7 Billion has been expended of the of the estimated $9 Billion project cost for PTC deployment.

T&I Hearing on PTC ChallengesJune 24, 2015

32

3333

Rails making progress, but will not make 2015

34

The industry will not make the 2015 deadline … WHY?The industry will not make the 2015 deadline … WHY?

Congress passed the Rail Safety Improvement Act on October 16, 2008 FRA issued its Final Rule on August 22, 2014 FCC tower construction moratorium delayed project more than 1 year FCC, Tribes and SHPOs must sign off on new PTC towers

Regulatory Challenges

PTC is a “system of systems” which includes 60 separate components PTC is still not available off the shelf in mandated form Designing, developing, testing and implementing the system

simultaneously

Technical Complexity

PTC being deployed while rail system is operating Installing hardware before software is ready Operational Challenges

PTC mandate strained rail supplier capacities Missed timelines and less-than-desired quality impact overall schedule Finite resources who understand rail operations & technical solutions New employees take years to achieve full capabilities

Supplier & Employee Challenges

PTC interoperability is a major technical challenge 40+ railroads (Class 1s, short lines, commuters, Amtrak) and 2 systems Free-running locomotives must function properly on PTC host road Requires standardized communications, messaging, and functionality

InteroperabilityRequirement

Positive Train Control

Positive Train Control:

Implications of No Extension: If Passenger Service or Hazardous Materials are carried the

Federal Railroad Administration has the authority to levy fines on the railroad.

The railroads may stop all Passenger Operations and movement of Hazardous Materials effective December 31st, 2015, or operate in violation of federal law.

San Joaquin Service Amtrak is working with Caltrans to get all the on-board

equipment purchased, installed, tested on the equipment prior to December 31, 2015.

7th Daily Roundtrip – Critical Path

August 2015 – Develop draft schedules for with Caltrans and Amtrak for:

Full Roundtrip - Bakersfield to Oakland - Complete Mid-Corridor Start (Merced to Oakland) – Complete Investigate layover site in Merced to accommodate a Mid-

Corridor Start. – Complete Develop an Equipment deployment Plan for the 7th daily

roundtrip with CCJPA, Amtrak and Caltrans - Complete


September 2015 – Draft Schedules:

Provide Draft Schedules to Amtrak for Ridership and Revenue Analysis – Complete

Provide Draft Schedules to BNSF and UPRR for Analysis and Approval – Complete

December 2015: Evaluation and Negotiation of Potential additional Thruway

Connections.


January 2016:

SJJPA Board item on 7th Daily Roundtrip Schedule for Discussion and Approval

Begin Negotiations with Amtrak on the 7th Daily Roundtrip staffing and Fleet Deployment Plan

February 2016:

Initiate Marketing Campaign for the 7th Daily roundtrip

April 2016 Initiate 7th Daily Roundtrip

7th Daily Roundtrip

Draft Full-Roundtrip Schedule: Bakersfield to Oakland:

Depart Bakersfield at 7:30 am Arrive Oakland at 1:35 pm

Oakland to Bakersfield Depart Oakland at 3:41 pm Arrive Bakersfield at 10:07 pm

7th Daily Roundtrip

Draft Mid-Corridor Start Schedule: Merced to Oakland:

Depart Merced at 5:00 am Arrive Oakland at 8:10 am

Oakland to Bakersfield Depart Oakland at 3:41 pm Arrive Merced at 6:50 pm

Train Delays for Sept. 2014 through Sept. 8th 2015

Near Miss Incidents - 41 Average Delay 6 min Vehicle on Tracks - 58 Average Delay 28 min San Joaquin Incidents - 15 Average Delay 153 min Other Train Incidents - 14 Average Delay 75 min

(BNSF, UPRR & CCJPA)

San Joaquin Operations Update

San Joaquin On Time Performance

70%

66% 67%

85%

72%

66%

70%

78%

69%

81%

76%

81%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

October November December January February March April May June July August September

San Joaquin OTP Oct. 1 thru Sept. 8, 2015

Trains Operated - 4,154 Trains On-Time - 3,017 Trains Late - 1,137 FY Year OTP - 72.6% Sept. OTP - 81.3%

San Joaquin On Time Performance

Ridership Year-to-date vs. Projected%

FY15 Projected DiffSan Joaquin 1,089,161 1,156,600 -5.8Capitol Corridor 1,349,787 1,293,900 +4.3Pacific Surfliner 2,597,394 2,532,400 +2.6

FY 2015 Ridership


Item 7

Safety & Security Program

Steve Walker

Approximately 6 years ago, the State of California, in support of California Operation Lifesaver (CAOL), proclaimed September as Rail Safety Month.

On August 26, 2015, SJJPA partnered with Union Pacific, Burlington Northern, Amtrak, ACE and CAOL to launch Rail Safety Month.


A state grant funded, special safety train operated several times in the morning and afternoon along a 2 mile segment of track in Stockton, CA To educate people in the community, raise awareness, and

to coordinate safety enforcement on and near the railroad tracks.

It was the first time in Northern California that all these organizations came together to promote this event titled “See Tracks? Think Train!” .


See Tracks? Think Trains!





Key Highlights: Media Coverage: FOX 40 Sacramento CBS 13 Sacramento Univision 19 Sacramento Stockton Record

Citations Issued: 23 in the morning for trespassing related violations, 16 in the afternoon for motorist violations.


Participants Included: San Joaquin County Office of Emergency Services Trucking and Intermodal Industry Representatives Private Transportation Companies CA Department of Finance, & PUC San Joaquin Partnership South San Joaquin Irrigation District Cities of Elk Grove, and Manteca San Joaquin Regional Transit District Stockton Police


Law Enforcement: Union Pacific BNSF Amtrak Stockton Police Stockton Unified School District Police.

See Trains? Think Tracks!

San Joaquin Corridor Specific Rail Safety Activities Planned for September

Radio spots from 4 local radio personalities endorsing the ST3 message sponsored by CAOL –the spots will reach: Fresno, Madera, Mariposa, Kings, Tulare, and portions of Kern Counties.

A minimum of twenty eight 30 second PSA’s to run per week per station during September – they will also all be running in Spanish on the Spanish Radio Station.


High School “I Took the Pledge” campaign lead by iHeart Radio – students take the pledge to not trespass with a potential to win an iPad or a duffle bag with goodies inside – reaching a minimum of 2 High Schools a week in September.

Several counties will be reached including Fresno, Madera, Mariposa, Kings, Tulare, and portions of Kern County.

September San Joaquin Corridor Safety Activities

Web Trespass Advertisements for Rail Safety Month on all 5 radio stations – will reach: Fresno, Madera, Mariposa, Kings, Tulare, and portions of Kern Counties.

All Stations will also run the OL See Tracks? Think Train! Trespass PSA’s throughout the month of September, reaching: Fresno, Madera, Mariposa, Kings, Tulare, and portions of Kern Counties.


Clovis Fest Event participation: with a CAOL Booth expected attendance 70,000 +

Interview with State Coordinator promoting September Rail Safety Month on the local “Community Matters Show” which broadcasts on all of the radio stations on Sunday mornings. The interview will run on Sunday, September 6th


Empress size (largest on the side of the bus) curb side Bus Ads running through Fresno September –October. This will be a car vs train crossing safety advertisement.

Queen size bus ad running in Hanford month of September (Car vs train).

City of Stockton Safety Fair sponsored by Stockton PD


CAOL Booth at OES (Office of Emergency Services – Governor’s Office) National Emergency Preparedness event

Stockton Record Family Day in the Park (20,000 +)

CAOL is working on a joint safety blitz, enforcement and/or education event in Manteca – still in the planning stages.



Item 8

Approve New San Joaquin Valley Rail Committee MembersDan Leavitt

The purpose of the SJVRC is to discuss and formulate plans, suggestions, and ideas for changes and improvements to passenger trains service in the San Joaquin Rail Corridor and then pass these on to SJJPA.

Per the May 15, 2015 SJJPA Board action, before the SJVRC can report to the SJJPA, the SJVRC will need to convene and take action to change their By Laws.

San Joaquin Valley Rail Committee

Staff has scheduled a meeting of the existing SJVRC on October 9, 2015 at 1:30 pm. To discuss the changes adopted by the SJJPA and request

that they take action to approve these changes to their By Laws.

This meeting will be a conference call meeting held in multiple locations.


Kings County: Alan Scott (Member) – Community & Public

Transportation Advocate; Retired Manager with Sony

William Munoz (Member) – Field Representative for Assemblymember Salas

Dustin Ference (Alternate) - Executive Director Kings County Farm Bureau

Recommended New Members For SJVRC

Kern County: Troy Hightower (Member) – Kern COG staff

member

Jim Hunter (Alternate) – Kern Transportation Foundation Member


San Joaquin County Katelyn Roedner-Sutter (Member) – Environmental

Justice Program Director for Catholic Charities; Sustainable Communities Coalition

Espe Vielma (Member) – CEO of Café Coop in Downtown Stockton


Stanislaus County Constance Anderson (Member) – Director, Donor

& Special Events for California State University, Stanislaus; Member of Stanislaus COG Technical Advisory Committee


Staff also recommends that Michael Snyder be appointed by the SJJPA as a representative of the corridor from Redding to Sacramento.

Mr. Snyder lived in and represented Alameda County on the SJVRC for many years.

Mr. Snyder now resides in Butte County and has expressed his strong desire to continue to serve on the SJVRC.


Staff recommends approving the recommendations submitted and continuing to work with Alameda County, Contra Costa TA, StanCOG, Merced CAG, Madera CTC, Fresno COG, Tulare CAG, Mariposa County, and Los Angeles County to bring the remaining recommendations for approval at the next SJJPA Board Meeting.


Fiscal Impact: There is no fiscal impact.

Recommendation: Approve the recommendations submitted for new

San Joaquin Valley Rail Committee Members and Alternates.



Item 9

CIPR Leadership Coalition UpdateDan Leavitt

CA Intercity Passenger Rail Leadership Coalition

The Assembly Select Committee on Rail public hearing was held on August 21, 2015 in Modesto

This hearing focused on the improvement and expansion of the San Joaquin and Altamont Corridor Express rail services.

Two members of the Senate Select Committee also participated in the Hearing.

August 21 Public Hearing in Modesto



















Chair Gray concluded by pledging to work with the San Joaquin Valley caucus to secure the funding needed to improve and expand the San Joaquin and ACE services.

He said he would start by working with the caucus to increase the ongoing Cap & Trade funds for Transit and Intercity Rail to 20% of ongoing Cap & Trade funding (it is currently at 10%).


Chair Gray said that he would work with Senator Jackson to schedule another joint hearing with the Senate Select Committee on Passenger Rail with the purpose of working to get more funding for Intercity and Commuter Rail services throughout California.

For more information (including video clips from the hearing) please see the SJJPA webpage at: www.acerail.com/sjjpa



Item 10

Administrative Matters or Announcements•Finance and Audit Subcommittee •Correspondence

Stacey Mortensen

The SJJPA Finance and Audit Subcommittee will be having a conference call in October. Vice Chair Tatzin – Chair of the Subcommittee, Member Ishida

and Member Johnson

Topics for the meeting will include: A briefing on the financial policies and procedures adopted

by SJRRC that now apply to SJJPA via the Managing Agency Agreement.

A discussion on the SJJPA preferred reporting format for monthly expense and revenue.

A report by the Finance Committee will be given at the next SJJPA Board meeting on October 23, 2015.

Finance and Audit Subcommittee

SJJPA staff met with TRAC President Ron Jones, Vice President David Schonbrunn and TRAC’s lead staff person, Michael Setty on September 10, 2015.

SJJPA Board Members have expressed interest in TRAC’s proposals for the San Joaquin service and the Altamont Corridor.

The SJJPA 2015 Business Plan states, “SJJPA also will begin to explore the possibility of having some San Joaquin service in the future utilize the Altamont Corridor to bring San Joaquin service to additional Bay Area markets”.

Correspondence

As an initial next step, staff will pursue getting ridership and revenue forecasts from statewide planning efforts underway for alternatives which have some future San Joaquin service utilizing the Altamont Corridor.

Staff will also begin discussions with the state to obtain planning funds for the SJJPA to investigate the potential of having some San Joaquin service in the future utilize the Altamont Corridor.

Staff will continue to coordinate with TRAC.

Correspondence

Lindsey Jauregui expressed interest in having San Joaquin service extended over the Tehachapi Mountains to Barstow.

Gary Rucker (from Merced) expressed interest in pursuing a quiet zone through Merced and any help the SJJPA can provide to reduce freight noise though Merced.

The City of Hercules invited the SJJPA Board Members to their September 19th event to celebrate of the opening of a new Bay Trail Segment. Details provided in Briefing Materials

Correspondence


Item 11

Board Members Comments


Item 12

Adjournment

September 18, 2015 Board Meeting

Documents

September 18, 2015 Board Meeting · 9/18/2015 · September 18, 2015 Board Meeting. San Joaquin Joint Powers Authority Item 1 Call to Order Pledge of Allegiance Roll Call. San Joaquin