Senior Portfolio Collection Directions for submission, Senior Portfolio Requirement Due date: prior to the end of the day - Reading Day of your final senior semester Required of all SOAD BFA studio and BFA Art Ed majors Double art majors must submit a minimal portfolio for each of their disciplines. (Please note files specifications on page 3, prior to submission) Questions or problems: Media Center Director, Kelly Adams, adamsk@ecu.edu

1. Enter the Student Portfolio Collection site at https://soad.ecu.edu/portfolio-collection/ 2. Select “Senior Submission” button. 3. Select “Submit”. Then enter your PirateID and password.

4. On first entry to the database you will be prompted to fill out the “Student Registration”. Note required fields and “save”. This profile info can be edited at a later time.

5. Submissions: Each submission requires text data to identify it. Separate records may be created for each individual file OR one record may be used to manage a series of works or views. Describe the submission: Note required fields; enter data completely, enter the approximate size of the work or runtime of video. “Save & Continue” to the next step, the upload page.

Step 1: Describe

6. Uploading files: Note specifications for files and accepted file formats. In the upload box provided, drag and drop files OR search the computer by selecting the “Add Files” button. Multiple files may be inserted to this box, then select “Upload Files”. The uploaded files will appear under ”Uploaded File/s” Double check file sizes, view or delete them. Select the “Next” button at the bottom to continue.

Step 2: Upload

7. Proof the file thumbnails and data, use the back button if editing is necessary. Add labeling information as necessary. Read the copyright statement, grant the license for uses, and finally select the “Complete Submission” button.

* Activating the license and then selecting the complete button, makes the record viewable for review and approval. Without this step, the record and file is not available for review.

Step 3: Review

8. Once the “complete Submission” button is selected, the file is placed in a queue for review. Select the

“Home” button to begin your next submission as needed.

Approval Process The approval process for the portfolio is NOT an automated process and each file is reviewed individually. A notification email is sent to the student generally within 24 hours for each file record submitted. File records are approved individually but if rejected, may then require correction and resubmission. Instructions will be provided as to the corrections that need to be made. Common reasons for rejection:

1. File/s does not meet minimum file specifications: 1200p x 1600p x 144ppi[resolution] (see file specifications, correct & resubmit)

2. Poor image quality (correct & resubmit) a. OUT OF FOCUS (before resubmission, zoom into the image to 100 % to check quality)

3. File exceeds the maximum file specification (see file specifications, reformat file & resubmit) 4. The SOAD Senior Portfolio requirement is INCOMPLETE.

Additional files are needed to complete the minimum number of 7 files meeting minimal specifications.

Confirmation email: Senior Portfolio Approval The confirmation email is sent to the student, the SOAD advisor, and the SOAD main office when ALL files of the senior portfolio have been approved. Once all other requirements are satisfied, the SOAD office notifies the registrar to complete and mail your diploma, CONGRATULATIONS!

Approval Process

Confirmation

Step 4: Complete