Senior Community Service Employment

Program (SCSEP)

California Department of Aging

Coordinator Training

Host Agency Requirements

1

Role of Host Agencies

SCSEP is designed to meet the needs of participants striving for economic security

SCSEP is also designed to help meet the unmet service needs in the community The Host Agency is where these program goals

are achieved

2

SCSEP and Host Agency Critical Partnership

Participants primary experience in SCSEP takes place at the host agency

Majority of program funds are expended on the community service employment and training experience

Creating new and/or expanding existing community services remains a major SCSEP goal

Performance measures include indicators around the subsidized experience

3

Host Agencies Must Meet the Following Criteria:

Current 501(c)(3) private non-profit organizationOR

Public agency

NOTE: Assignments at religious or faith-based organizations:

►Must provide a service open to all

community residents

►Cannot involve any form of worship or prayer

4

SCSEP Expectations of Host Agencies

Meaningful on-the-job training Support for participant’s IEP and job search Opportunity to help meet service needs in

the community

5

Host Agency Assignment Description Must Include:

Assignment title Duties and responsibilities (detailed description) Host agency identification and FEIN Hours and days of week Name and title of supervisor Criteria for selection

Particular skills, experiences or training requirements for the assignment

Training needed to perform duties and/or to be provided by host agency

Date

6

Role of Participants at Host Agencies

Participants: Acquire new skills/update existing skills Gain greater self-confidence Learn new workplace systems and

procedures Update resume Provide valuable community services

7

Role of Supervisors at Host Agencies

Supervisors: Provide workplace and task orientation

On-the-job training

Skill and personal development assistance based on participant IEP

Encouragement in job search

Evaluation of participant progress

Updates participant tasks or assignment, if the participant is ready to learn new skills

8

Host Agency Agreement

The Host Agency Agreement includes the following commitments to: Support the participant Provide skill training and supervision in learning/practicing new

tasks Allow the participant to attend meetings, go on job interviews,

etc. Hire a participant if an appropriate opening occurs Provide a safe working environment Receive an agency orientation Abide by agreed upon work schedule

9

Host Agency Agreement - Continued

The Host Agency Agreement includes the following commitments to:

Submit properly prepared/signed time sheets Provide periodic performance review and annual

performance evaluation Honor maintenance of effort, prohibit volunteer service at

host agency, and non-discrimination Never supplement participant wages

The Agreement must be signed and dated, renewed yearly, and have 501(c)(3) documentation attached if the host agency is a non-profit organization

The Host Agency Agreement term is one-year

10

Monitoring Host Agencies Project Monitoring includes:

Compliance with host agency agreement Supervision and participant training Participant progress in learning tasks in position

description and/or overcoming personal barriers Ability to hire Notification of pending participant rotation

(when appropriate) Annual safety check; more frequent if workers

compensation claims warrant

11

Maintenance of Effort (MOE) Violations – SCSEP Assignments Must Not:

The SCSEP project and the host agency must not assign a SCSEP participant to displace a current employee or to perform duties of laid-off employee

12

Host Agency File Documentation

Executed Host Agency Agreement with Federal Employee Identification Number—FEIN included

Copy of the Participant Community Service Assignment or Duty Statement

Current 501(c)(3) [unless a public agency] Authorized signature forms Acknowledgement of agency orientation Annual safety evaluation reports Annual monitoring reports (and any necessary follow-up

documentation) Case Notes with appropriate signature or initials

13