Minutes of the 11 June 2018 Meeting [in agenda order]
Present: Jeremy Bergen, Raouf Boutaba, Jeff Casello, Tara
Collington, Amelia Clarke, David Clausi, Charmaine Dean, Bernard
Duncker, Bruce Hellinga, Julie Joza, Lynn Judge, Christiane
Lemieux, Daniel Martel, Alexander Mercado, Bruce Muirhead, Kirsten
Müller, Liz Nilson, Daniela O’Neill, Paul Parker (as Simron Singh),
Naima Samuel, Richard Staines, Jackie Stapleton, Mike Szarka, John
Thompson, Linda Warley, Kathy Winter (secretary)
Resources: Trevor Clews, Jennifer Kieffer, Amanda McKenzie
Guests: France-Isabelle Auzanneau (7b), Ashley Hannon (6a), Alyssa
Voigt
Regrets: Ana Ferer, Rhona Hanning*, Raymond Legge*, Max Salman,
Takin Tadayon, Sverrir Thorgeirsson
Organization of Meeting: Charmaine Dean, co-chair of the council,
took the chair, and Kathy Winter acted as secretary. The secretary
advised that due notice of the meeting had been given, a quorum was
present, and the meeting was properly constituted.
1. DECLARATIONS OF CONFLICT OF INTEREST No conflicts of interest
were declared.
2. MINUTES OF 14 MAY 2018 AND BUSINESS ARISING The minutes were
approved as distributed.
3. CO-CHAIRS’ REMARKS Remarks kept brief to accommodate lengthy
agenda. Casello commented on: (1) Graduate Admissions (PhD targets
met, forecasting expected to be correct for 2018/19; Master’s
targets unmet-70 spaces short, targets expected to remain unmet),
(2) Strategic Plan, our Bridge to 2020 – Graduate Studies issue
paper to be released week of 18 June 2018. Dean also commented on
the soon-to-be released issue paper for Research featuring, among
other things, excellence in interdisciplinary connections.
4. RESEARCH CENTRES AND INSTITUTES a. Global Health Policy and
Innovation Research Centre. Council heard a motion to recommend to
Senate, as presented, the establishment of the Global Health Policy
and Innovation Research Centre. Richard Staines (on behalf of
proposed initial director-designate, Sue Horton—professor Health
Economics—School of Public Health and Health Systems) provided a
short PowerPoint presentation highlighting, among other things, the
mission of the new centre which is: to enhance the health and
wellbeing of populations internationally; to alleviate global
health inequities by creating solutions that target underserved and
vulnerable communities; and to provide training and mentoring to
create the health leadership the world needs to continue to meet
global health challenges in the future. Staines and Martel. Carried
with 1 abstension. b. Renewal Extensions. Council received for
information a memo naming an extension for renewal of 4
Centre/Institutes, as presented.
5. CURRICULAR SUBMISSIONS a. Applied Health Sciences. Council heard
a motion to approve the following items as presented:
1.1.1, 1.2.1, 1.4.2 - Staines and Judge. Carried. 1.2.2, 1.3.1,
1.4.1 and 2.1.1, 2.2.1. 2.3.1 - Staines and Müller. Carried. 3.1.1
to 3.1.4 – As suggested, minor wording changes (pg. 67-70 agenda
package). Staines and Warley. Carried. 4.1.1 - Staines and Judge.
Carried. 5.1.1 to 5.1.9 – Staines and Duncker. Carried. 6.1.1 -
Staines and Judge. Carried.
SENATE GRADUATE AND RESEARCH COUNCIL 11 June 2018 Page 2 of 3
b. Arts. Council heard a motion to approve item a, as presented.
Warlet and Müller. Carried. c. Engineering. Council heard a motion
to approve item 1, as presented. Hellinga and Clausi. Carried.
Council heard a motion to approve item 2, as presented on behalf of
Science and Engineering. Hellinga and Clausi. Carried – noting one
friendly amendment to change effective date to fall 2018 from
spring 2018. d. Environment. Council heard an omnibus motion to
approve items 1 and 2, as presented. Parker (as Singh) and Mercado.
Carried.
6. UNIVERSITY RESEARCH a. Mitacs. Council received for information
a presentation from Ashley Hanon (Business Development Specialist,
Watelroo) outlining opportunities, changes, and developments at
Mitacs Inc. See Appendix A. b. KUALI. Council received for
information a presentation on KUALI, a new on-line application
system for ethics; part of the Research Gateway System (Gateway).
KUALI set to begin August 2018. See Appendix B. c. Research Ethics
Committees. Council heard a motion to approve membership changes,
as presented. Joza and Muirhead. Carried. d. Predatory Journals.
Council received for information (and circulation at departmental
meetings and committees) a memorandum regarding predatory journals,
as presented. Jackie Stapleton outlined how Waterloo Subject
Librarians serve as a resource for this, as well as on topics of
open access requests, and general publishing.
7. ACADEMIC PROGRAM REVIEW REPORTS b. Final Assessment Report –
Guelph-Waterloo Centre for Graduate Work in Chemistry and
Biochemistry (GWC)2. Staines and Boutaba had prior reviewed the
submission (favorable review; implementation plan and report is
in-balance), which had been spear-headed and run through the
Quality Assurance process at the University of Guelph. Council
queried faculty renewal process at Guelph; which Müller stated is
being addressed. Casello reported that this body will submit a
review in 1 year addressing any issues. Müller and Staines.
Carried.
8. TASK FORCE ON GRADUATE STUDENT SUPERVISION Council heard a
motion to approve terms of reference and purpose of a task force on
graduate student supervision (Casello to serve as chair), as
presented. Council supported graduate student representation
(including those from professional programs) for task force
membership. Judge and Warley. Carried.
9. OFFICE OF REGISTRAR – ACADEMIC CALENDAR UPDATE RE FALL 2018
CONVOCATION Council received for information a correction, as
presented, of Fall 2018 convocation dates which have been corrected
to October 26, 27 (F,S) from the previous October 19, 20 (F,
S).
10. INSTITUTIONAL QUALITY ASSURANCE PROGRAM (IQAP) a. Approval
Process New Programs. Council received for information an overview
(including diagram as presented) of the revised quality assurance
Approval Process for New Programs. b. Type II Graduate Diplomas –
Quality Council Updates. Council received for information a change
whereby Type II Graduate Diplomas must demonstrate different
academic requirements with different academic outcomes; Quality
Council still to articulate and once received these parameters will
be posted asap.
11. GRADUATE AWARDS Council heard a motion to approve items (a)
through (d). Judge and Warley. Carried. Council received items (e)
and (f) for information.
12. OTHER BUSINESS There was no other business.
13. NEXT MEETING The next meeting will be on Monday 10 September
2018 from 10:30 a.m. to 12 noon in NH 3318.
13 August 2018 Kathy Winter, PhD, CPsych, Associate University
Secretary
www.mitacs.ca 1
Standard 1:1 $15,000 + 4 months – 5 years Grad students, PDFs
Canadian for profit, eligible not- for-profit
Cluster 1:1.22 $80,000 + 4 months – 5 years Standard
requirements
Minimum 6 internships + 3 interns
• Accelerate International • For-profit international companies,
grad students (outbound/inbound)
• Entrepreneurial Accelerate • Grad student, PDF co-founder, based
in eligible incubators
Appendix A
www.mitacs.ca 2
• Includes professional development training through Mitacs
Training • Industry contribution averages $1,000/month of
project
www.mitacs.ca 3
Research Internship (inbound)
April 16 $6,000 - $15,000 12 wks Sr. undergrads Matching
program
Research Award (outbound)
Research Award (inbound)
Ashley Hannon
[email protected] 519.282.1119
Kuali Julie Joza, Director, Research Ethics, Office of
Research
PAGE 1
Appendix B
universities in the world
of University of Waterloo research
Objective #2
excellence and impact
Presentation Notes
As one of the eight themes of the Strategic Plan, Transformational
Research, has a specific objective to enhance institutional
infrastructure and provide better internal supports for our faculty
and research community. The implementation of a new ethics system,
Kuali, is funded through the Provost for the term 2015-2019. Both
IST and OR are part of the Research Systems Steering Committee,
which oversees the program.
PAGE 3KUALI
Kuali is a web-based platform that will replace the existing ethics
system, supporting the development, review, and clearance of
research ethics applications.
Kuali
• provide an application that automatically presents relevant
questions,
• foster collaboration through joint application development with
any users in the system,
• reduce manual processes through automated workflows and
notifications, and
• act as the single solution for all human and animal ethics
applications.
In preparation for the launch of Kuali:
• all ethics applications will need to be submitted prior to August
3 at 4:30 p.m. (in the old system),
• no applications are to be submitted between August 3 and August
13,
• the new system will be available August 13 at 9 a.m., and
• training will be available through online documentation,
in-person demonstrations, and drop-in sessions.
Scope
ATT00001.txt
CC: Deans; Associate Deans, Research; Chairs of Departments and
Schools
From: Charmaine Dean, Vice-President, University Research
Date: Monday, August 13, 2018
Subject: New Research Ethics System
Note: This email is for information
I am pleased to inform you that our new research ethics system is
now available.
You can begin using the system immediately for your research ethics
applications; the previous system is no longer available. If you
had active applications in the previous system, they have been
imported into the new system.
I would like to extend my sincere thanks for your patience
throughout the implementation of this new system. This web-based
platform supports the development, review, and clearance of human
and animal research ethics applications by facilitating and
electronically documenting each step of the process. The online
form helps to accelerate and clarify the process by automatically
presenting the applicant with relevant questions and omitting those
that are not pertinent to the research. Additional features and
benefits such as electronic approvals, automated workflows, and
notifications, further improve the process as well as the ability
to collaborate through joint application development.
For more information to support the transition to this new system,
including training
documentation and details about training sessions, please visit the
Gateway website. Please also contact our office at
[email protected] if you need more information about the
system.
Supervisors, please post for the convenience of employees without
direct access to email.
app a for posting to minutes Mitacs Program Updates Spring
2018
app b for posting to minutes Kuali - SGRC presentation
Kuali