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Beddingfield High School—Where great is not good enough!
Selecting Text
• Users can select text using a variety of methods:–Dragging over text with their mouse–Double-clicking over a word selects the
word– Triple-clicking over a paragraph selects the
paragraph
Beddingfield High School—Where great is not good enough!
Selecting Text
• CTRL + End and Down Arrow can select a paragraph
• NOTE: the CTRL button allows the user to select nonadjacent text in a document
• Example: – Double click a word to select the word.– Hold down CTRL– Double click another word in another paragraph
BOTH word are selected
Beddingfield High School—Where great is not good enough!
Selecting ALL Text
• Clicking anywhere in the document off of the selected text will deselect text
• Clicking Select All from the Editing Group on the Home Ribbon selects all of the text in the document.
12CTRL + A—Shortcut to
select all text
Beddingfield High School—Where great is not good enough!
Deleting Text
• If text is selected and the Delete button is pressed, the text will be deleted.
• Undo restores deleted text• Review: – Backspace deletes to the left of the cursor position– Delete deletes to the right of the cursor position
• If the user types text as the last operation, the undo button removes the last typed text
Beddingfield High School—Where great is not good enough!
What Cannot be Undone?
• When is the Undo button not useful?– When saving or printing
• The Save and Print command cannot be Undone using the Undo button
Beddingfield High School—Where great is not good enough!
Undo and Redo Lists
• Users can click the drop-down arrow on the Undo button to view a list of commands that can be undone using Undo.
• The user can select a number of commands from the list to undo at once.
• However, the user wants the fourth command to be undone, commands one through three must be undone as well.
Beddingfield High School—Where great is not good enough!
Organizing Files
• It is important that users organize their files using Folders and Subfolders.
• This makes finding documents much easier.• Folders can contain files or other folders.• A folder within a folder is called a subfolder.• Subfolders help keep many files organized in a
hierarchical system of order.
Beddingfield High School—Where great is not good enough!
Creating and Deleting Folders
• Users can use either the Save As or the Open dialog box to create folders using the new folder icon
• Users can also delete folders from both dialog boxes by:– Clicking on the file and clicking the delete
icon– Right-clicking over the files and selecting
delete
Beddingfield High School—Where great is not good enough!
Creating Subfolders
• To create a subfolder from the Save As or Open dialog box1. Browse to the folder in which you would
like to create a new folder2. When you are in the folder, click the New
Folder icon and create the subfolder• A subfolder is simply a folder within another
folder
Managing Folders from My Documents
• You do not have to have MS Word open to organize folders
• Users can simply click on My Documents or My Computer and Click New/Folder
Beddingfield High School—Where great is not good enough!
NOTE: If you misspell a folder name, you can right-click the folder from My Documents and select Rename to correct the error.
Beddingfield High School—Where great is not good enough!
Saving Verses Renaming
• Users can Save a file from the Save As dialog box with a new name.– This does not effect the older file with a different
name. It preserves the old file.• When renaming a file from My Documents, it
changes the original file to a file with a new name.– This effects the old file-it has been replaced. It
does not preserve the old file.
Beddingfield High School—Where great is not good enough!
Preventing Loss of Data
• NOTE: It is important to backup data.• How can you prevent losing data?– Saving often– Save in more than one place– Save on mobile drives as well as on your computer– Change the Autorecovery options to save more
often
Beddingfield High School—Where great is not good enough!
Saving in Different Formats
• The format in which a file is saved effects many different things, such as– in which application the file can be opened and
viewed– if the person to whom you sent the file will likely be
able to open and view the file– if you will be able to open the file again in MS Word
2010– if a person with an older version of MS Word will be
able to open the file
Beddingfield High School—Where great is not good enough!
Default Format
• Remember the default format for MS Word 2010 is the .docx format.
• MS Word will automatically save in this format unless you choose a different format from the Save As dialog Box.
Beddingfield High School—Where great is not good enough!
Changing Default Format from Options
• Users can change the default format in which MS Word will save from the Options setting of the File tab.
Beddingfield High School—Where great is not good enough!
Which format?
• You can tell the type of file format a document is saved in by going to the file properties.
1. File/Save As2. Click the drop-down arrow beside Views3. Select Properties4. Read the file type under the File
Property column of the navigation pane
Beddingfield High School—Where great is not good enough!
File Types and File Extensions
• Word can save in various formats including;– Word 97-2003 Format (.doc extension—allows the
document to be opened in earlier version of Word)– Rich Text Format (.rtf extension-can be opened from a
variety of platforms and retain some formatting)– Portable Document Format (.pdf extension can be
opened in Adobe Reader)– As a Word template (.dotx—saved in the templates
folder in MS Word and can be used with new documents.)
– As a Web page (.html—can be opened in a browser)
Beddingfield High School—Where great is not good enough!
Cannot Open a File?
• If you cannot open a file, you can check the file format from Start/My Documents
• Browse to the document file and select• View options/Properties• You can see if the format is a type that is
compatible with MS Word.
Beddingfield High School—Where great is not good enough!
Cannot Find a File?From My Documents click the Type column heading at the top of the navigation pane.This sorts the files by file format:• All of the GIF images are
displayed first• Next, the JPEG images
are displayed• Then a PowerPoint file
and so on
NOTE: If you know the format the file is saved in, sorting by format or date created makes it easier to find.