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SEALED BID:
Keefe Commissary Network, L.L.C. DBA Access Securepak
JOB: Bid # SP-19-0074 Inmate Holiday Packages BID OPENING DATE: AUGUST 29, 2019 – 2PM CST
Arkansas Division of Correction State of Arkansas – Office of State Procurement 1509 West 7th Street, Room 300 Little Rock, AR 72201-4222 Brandi Schroeder - [email protected]
Keefe Commissary Network, LLC DBA Access Securepak 10880 Lin Page Place St. Louis, MO 63132
314.919.4114 Attn: Martin Jennen, Vice President
BID SIGNATURE PAGE
T ype or p· rm/ the ol/owinq information. " PROSPECTIVE CONTRACTOR'S INFORMATION
Company: Keefe Commissary Network, LLC OBA Access Securepak
Address: 10880 Lin Paae Place
City: St. Louis I State: I MO I Zip Code: 163132
Business □ Individual □ Sole Proprietorship □ Public Service Corp Designation: □ Partnership IXl Corporation (Limited Liability Company) □ Nonprofit
Minority and !XI Not Applicable □ American Indian □ Asian American □ Service Disabled Veteran Women-Owned □ African American □ Hispanic American □ Pacific Islander American □ Women-Owned Designation*:
AR Certification #: n/a • See Minority and Women-Owned Business Policy
PROSPECTIVE CONTRACTOR CONTACT INFORMATION Provide contact information to be used for bid solicitation related matters.
Contact Person: Martin Jennen Title: Vice President
Phone: 314-919-411 4 Alternate Phone: 479-858-8478
Email: [email protected]
CONFIRMATION OF REDACTED COPY
□ YES, a redacted copy of submission documents is enclosed. IZI NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission
documents will be released if requested.
Note: If a redacted copy of the submission documents is not provided with Prospective Contractor's response packet, and neither box is checked, a copy of the non-redacted documents, with the exception of financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See Bid Solicitation for additional information.
ILLEGAL IMMIGRANT CONFIRMATION
By signing and submitting a response to this Bid Solicitation , a Prospective Contractor agrees and certifies that they do not employ or contract w ith illegal immigrants. If selected, the Prospective Contractor certifies that they w ill not employ or contract with illegal immigrants during the aggregate term of a contract.
ISRAEL BOYCOTT RESTRICTION CONFIRMATION
By checking the box below, a Prospective Contractor agrees and certifies that they do not boycott Israel, and if selected, will not boycott Israel during the aggregate term of the contract.
IXI Prospective Contractor does not and wi ll not boycott Israel.
An official authorized to bind the Prospective Contractor to a resultant contract must sign below.
The signature below signifies agreement that any exception that conflicts with a Requirement of this Bid Solicitation will cause the Prospective Contractor's bid to be rejected:
Authorized Signature: §11 ~2~ Title: _V_i-'-ce.c.....c...P_r-'-es"-i-'-d-'-e_nt'---- ------Use Ink Only. u
Printed/Typed Name: Martin Jennen Date: _A:....=u.,_g.::.us=-=t:...::2=-=6::..!.,-=2:..:0....:.1...=.9 ___ ___ _
Bid Response Packet SP-19-0074 Page 2 of 3
Prospective Contractor Name
Commission Rate
Percentage
18%
OFFICIAL PRICE SHEET
SP-19-0074 Inmate Holiday Packages
Commission Rate
Commission Rate must be at least 15%
Keefe Commissary Network, LLC DBA Access Securepak
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: 77777
7770707070
0077763616
0655533307
7273576702
7544607763
0176517353
0007267154
6144201120
7473736032
4662300772
4051134432
1300770601
1576254570
0734001175
2230354077
2425773027
4550077727
2520257731
1077777770
7000707007
66666
6660606060
0062606466
2044462006
2020262400
4002006222
0042420400
2006222004
2420400200
6002206262
2420000622
0024042240
2000622202
6240262002
0622202426
0042200062
0202626000
0620066646
0622406644
4066666660
6000606006
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57
00
77
94
72
27
CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY)
08/23/2019
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
PRODUCER
Aon Risk Services Central, Inc.St. Louis MO Office4220 Duncan AvenueSuite 401St Louis MO 63110 USA
PHONE(A/C. No. Ext):
E-MAILADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
(866) 283-7122
INSURED 23035Liberty Mutual Fire Ins CoINSURER A:
INSURER B:
INSURER C:
INSURER D:
INSURER E:
INSURER F:
FAX(A/C. No.): (800) 363-0105
CONTACTNAME:
Keefe Commissary Network, LLC10880 Linpage PlaceSt. Louis MO 63132 USA
COVERAGES CERTIFICATE NUMBER: 570077947227 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
POLICY EXP (MM/DD/YYYY)
POLICY EFF (MM/DD/YYYY)
SUBRWVD
INSR LTR
ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
POLICY LOC
EACH OCCURRENCE
DAMAGE TO RENTED PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
X
X
X
GEN'L AGGREGATE LIMIT APPLIES PER:
$1,000,000
$1,000,000
$5,000
$1,000,000
$10,000,000
$2,000,000
A 12/01/2018 12/01/2019
SIR applies per policy terms & conditionsEB2651291759068
PRO-JECT
OTHER:
AUTOMOBILE LIABILITY
ANY AUTO
OWNED AUTOS ONLY
SCHEDULED AUTOS
HIRED AUTOS ONLY
NON-OWNED AUTOS ONLY
BODILY INJURY ( Per person)
PROPERTY DAMAGE(Per accident)
BODILY INJURY (Per accident)
COMBINED SINGLE LIMIT(Ea accident)
EXCESS LIAB
OCCUR
CLAIMS-MADE AGGREGATE
EACH OCCURRENCE
DED
UMBRELLA LIAB
RETENTION
E.L. DISEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
E.L. EACH ACCIDENT
OTH-ER
PER STATUTE
Y / N
(Mandatory in NH)
ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED? N / A
WORKERS COMPENSATION AND EMPLOYERS' LIABILITY
If yes, describe under DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CANCELLATIONCERTIFICATE HOLDER
AUTHORIZED REPRESENTATIVEState of ArkansasOffice of State Procurement1509 West 7th Street, Room 300Little Rock AR 72201-4222 USA
ACORD 25 (2016/03)
©1988-2015 ACORD CORPORATION. All rights reserved
The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
~
I ACC:,Rc:,® ~
I
-
~ □
~ □ □
-- -- -- -
- H I I
I I I C
CONTRACT AND GRANT DISCLOSURE AND CERTIFICATION FORM
Failure to complete all of the following information may result in a delay in obtaining a contract, lease, purchase agreement, or grant award with any Arkansas State Agency.
SOCIAL SECURITY NUMBER
TAXPAYER ID#:
FEDERAL ID NUMBER
OR 43 -1856999 IS THIS FOR:
SUBCONTRACTOR: SUBCONTRACTOR NAME:
□Yes lx]No
TAXPAYER ID NAME: Keefe Commissary Network, LLC OBA Access Securepak D Goods? D Services? ~ Both?
YOUR LAST NAME: Jennen FIRST NAME: Martin M.I.: J
ADDRESS: 10880 Lin Page Place
c1rv: St. Louis STATE: MO z1PcoDE: 63132 - couNTRY: United States
F-1
AS A CONDITION OF OBTAINING. EXTENDING. AMENDING. OR RENEWING A CONTRACT, LEASE. PURCHASE AGREEMENT. OR GRANT AWARD WITH ANY ARKANSAS STATE AGENCY, THE FOLLOWING INFORMATION MUST BE DISCLOSED:
FOR INDIVIDUALS*
Indicate below if: you, your spouse or the brother, sister, parent, or child of you or your spouse is a current or former: member of the General Assembly, Constitutional Officer, State Board or Commission Member, or S E tate moloyee:
Mark(✓) Name of Position of Job Held For How Long? What is the person(s) name and how are they related to you?
Position Held (senator, representative, name of [i.e., Jane Q. Public, spouse, John a. Public, Jr., child, etc.)
Current Former board/ commission, data entry, etc.] From To Person's Name(s) Relation MMNY MM/VY
General Assembly
Constitutional Officer
State Board or Commission Member
State Employee
D None of the above applies
FOR AN ENTITY (BUSINESS)*
Indicate below if any of the following persons, current or former, hold any position of control or hold any ownership interest of 10% or greater in the entity: member of the General Assembly, Constitutional Officer, State Board or Commission Member, State Employee, or the spouse, brother, sister, parent, or child of a member of the General Assembly, Constitutional Officer, State Board or Commission Member. or State EmDlovee. Position of control means the oower to direct the ourchasina oolicies or influence the manaaement of the entitv.
Mark(✓) Name of Position of Job Held For How Long? What is the person(s) name and what is his/her% of ownership interest and/or
what is his/her oosition of control? Position Held [senator, representative, name of
From To Ownership Position of Current Former board/commission, data entry, etc.]
MMNY MM/VY Person's Name(s) Interest(%) Control
General Assembly
Constitutional Officer
State Board or Commission Member
State Employee
1K] None of the above applies
*NOTE: PLEASE LIST ADDITIONAL DISCLOSURES ON SEPARATE SHEET OF PAPER IF MORE SPACE JS NEEDED PAGE 1OF2 71//98 Rev. 0
CONTRACT AND GRANT DISCLOSURE AND CERTIFICATION FORM
Failure to make any disclosure required by Governor's Executive Order 98-04, or any violation of any rule, regulation, or policy adopted pursuant to that Order, shall be a material breach of the terms of this contract. Any contractor, whether an individual or entity, who fails to make the required disclosure or who violates any rule, regulation, or policy shall be subject to all legal remedies available to the agency.
As an additional condition of obtaining, extending, amending, or renewing a contract with a state agency I agree as follows:
1. Prior to entering into any agreement with any subcontractor, prior or subsequent to the contract date, I will require the subcontractor to complete a CONTRACT AND GRANT DISCLOSURE AND CERTIFICATION FORM. Subcontractor shall mean any person or entity with whom I enter an agreement whereby I assign or otherwise delegate to the person or entity, for consideration, all, or any part, of the performance required of me under the terms of my contract with the state agency.
2. I will include the following language as a part of any agreement with a subcontractor:
Failure to make any disclosure required by Governor's Executive Order 98-04, or any violation of any rule, regulation, or policy adopted pursuant to that Order, shall be a material breach of the terms of this subcontract. The party who fails to make the required disclosure or who violates any rule, regulation, or policy shall be subject to all legal remedies available to the contractor.
3. No later than ten (10) days after entering into any agreement with a subcontractor, whether prior or subsequent to the contract date, I will mail a copy of the CONTRACT AND GRANT DISCLOSURE AND CERTIFICATION FORM completed by the subcontractor and a statement containing the dollar amount of the subcontract to the state agency.
I certify under penalty of perjury, to the best of my knowledge and belief, all of the above information is true and correct and tha I a ree to t subcontractor disclosure conditions stated herein.
Signature /1 ,,,--,1../.,.,:-_-~-.1--. Title Vice President Date August 26, 2019
A GENCY USE ONLY
Agency Number ---
Title Vice President
Agency Name
Agency Contact
--------- Person _ _ ________ _
Phone No. 314-919-4114
Contact Contract or Phone No'-. ____ _ Grant No. ____ _
FORMS AVAILABLE FROM OFFICE OF DISCLOSURE AND REVIEW (501) 682-5407
*NOTE: P LEASE LIST ADDITIONAL DISCLOSUR ES ON SEPA RA TE S HEET OF PA PER I F MORE SPACE IS NEEDED PAGE 20F 2 711198 /lr:v. 0
Human Resources Policy Manual
Revised January 2019 Page 8
TKC, at its option and with the exception of Employment-At-Will, may change, delete, suspend or discontinue parts of this policy in its entirety, at any time without prior notice. Any such action shall apply to existing as well as to future employees.
Subject: EQUAL EMPLOYMENT OPPORTUNITY Policy: 2.1
Page 1 of 2
Effective Date: 1/1/2019
Revised: January 2019
Policy: TKC Holdings, Inc. (TKC) and its subsidiary companies are an Equal Employment Opportunity (EEO) employer and does not discriminate against or in favor of an employee or applicant/individual on any basis as defined by applicable federal, state and/or local laws. This includes, but is not limited to, race, creed, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information and/or citizenship status. The Company maintains its non-discriminatory policies in compliance with not only the letter, but also the spirit of these laws. The Company’s commitment to diversity and equal opportunity applies to all aspects of employment – this includes recruitment, hiring, placement, promotion, transfer, compensation, training, corrective actions, separations, leaves of absence, the use of company facilities and similar terms or conditions of employment. Upon hire, each employee will sign the acknowledgement page of the TKC Employee Handbook to acknowledge all such policies including, without limitation, this Equal Employment Opportunity policy. The Company values the unique contributions that each employee brings to his or her role within the Company and considers the variety of perspectives and backgrounds that exist within the Company a competitive advantage in the marketplace. The Company is committed to treating all employees fairly and in compliance with all federal, state and local laws.
Scope: This policy applies to all employees and applicants of the Company. All departments have a responsibility to ensure compliance to this policy. Definitions:
1) Equal Employment Opportunity (EEO): Is an employment practice where employers do
not engage in employment activities that are prohibited by law.
Standard:
a) This policy applies to all terms and conditions of employment, including, but not limited to, recruitment, hiring, placement, promotion, transfer, compensation, training, corrective actions, separations, leaves of absences, the use of Company facilities and similar terms or conditions of employment.
TRINITY SERVICES A GROUP ~ I '~Keefe
• • Group COURTESY PRODUCTS
Human Resources Policy Manual
Revised January 2019 Page 9
TKC, at its option and with the exception of Employment-At-Will, may change, delete, suspend or discontinue parts of this policy in its entirety, at any time without prior notice. Any such action shall apply to existing as well as to future employees.
b) The Company will recruit, hire, train and promote persons in all job titles without regard
to race, creed, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information, citizenship status or any other basis protected by applicable discrimination laws.
c) The Company will ensure all employment actions, such as compensation, benefits,
transfers, separations, company-sponsored training, education, tuition assistance, social and recreation programs, are administered without regard to race, creed, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information, citizenship status or any other basis protected by applicable discrimination laws.
d) The Company will provide reasonable accommodation to otherwise qualified individuals
with a disability consistent with the law. What constitutes a reasonable accommodation depends on the circumstances and thus will be addressed by the Company on a case-by-case basis (Refer to Americans with Disabilities Act and Accommodation Policy).
e) The Company will:
Monitor, enforce and support EEO to ensure compliance with the Company’s EEO policy, and federal, state and local requirements.
Review employment actions on a regular basis to ensure equal opportunity exists for all employees.
Investigate, discuss and take immediate and appropriate action on all employee discrimination complaints, and resolve these complaints to a satisfactory conclusion.
Required Documentation: N/A
Subject: EQUAL EMPLOYMENT OPPORTUNITY Policy: 2.1
Page 2 of 2
Effective Date: 1/1/2019
Revised: January 2019
rR1N1TYsERv,cES A I '~Keefe GROUP ~ • "fldroup COURTESY PRODUCTS
Bid Response Packet SP-19-0074 Proposed Subcontractors Form
PROPOSED SUBCONTRACTORS FORM
• Do not include additional information relating to subcontractors on this form or as an attachment to this form.
PROSPECTIVE CONTRACTOR PROPOSES TO USE THE FOLLOWING SUBCONTRACTOR(S) TO PROVIDE
SERVICES.
Type or Print the following information
Subcontractor’s Company Name Street Address City, State, ZIP
☐ PROSPECTIVE CONTRACTOR DOES NOT PROPOSE TO USE SUBCONTRACTORSX
Keefe Commissary Network, LLC DBA Access Securepak
Arkansas Division of Correction Inmate Holiday Packages Bid # SP-19-0074 ©2019 Keefe Group® Page 1-1
HOLIDAY PACKAGE SAMPLE
Please see the enclosed sample package as requested for Bid # SP-19-0074.
HOLIDAY PACKAGE SAMP E
TO: FROM: DATE:
Vendors Addressed Brandi Schroeder, Buyer August22, 2019
ST ATE OF ARKANSAS OFFICE OF STATE PROCUREMENT
1509 West 7th Street, Room 300 Little Rock, Arkansas 72201-4222
ADDENDUM 1
SUBJECT: SP-19-007 4 Inmate Holiday Packages
The following change(s) to the above-referenced IFB have been made as designated below:
Change of specification(s) ---X - - - Additional document(s)
Change of bid opening time and date ---
Cancellation of bid ---Other
• Add the following attachment
Proposed Subcontractors Form
ADDITIO~ L DOCUMENTS
Page 1 of 1
The specifications by virtue of this addendum become a permanent addition to the above referenced IFB. Failure to return this signed addendum may result in rejection of your bid.
If you have any questions, please contact Brandi Schroeder at [email protected] or (501) 324-9316.
Company: ork, LLC OBA Access Securepak
Date: Au ust 27, 2019
