School Board Meeting Minutes Lake Monger Primary School in the Conference Room

DATE: 29th March 2017 CHAIR PERSON:

Kael Driscoll

TIME: 2:40pm MINUTES SECRETARY: Kael Driscoll

ATTENDEES FOR BOARD: Kael Driscoll, Diane Tomlinson, Joanne Greaves, Carri Gibb, Karen Thurston, Alexia Caraes

APOLOGIES: Ruth Jooste

ITEM REF

ITEM LED BY DISCUSSION / PROGRESS REPORT ACTION & TIMELINE

1.1 Opening and welcome to the meeting

Kael Welcomed Alexia Caraes to the Board

1.2 Scribe Kael Kael suggested that members take turns at being scribe to share the position and give members the opportunity to enhance their meeting skill set. Kael volunteered to be the first scribe.

Kael to create scribe roster for 2017

1. 3 Apologies Kael Ruth Jooste was unable to attend this first meeting.

1.4 Confirmation of Agenda Kael Agenda was confirmed, with Kael asking for item 5.7 (School Board Effectiveness Survey) to be moved to

4.1 as the first point of new business.

2.1 Conflict of interest Kael No conflicts of interest were declared.

3.1 Review of previous meeting minutes

Kael Minutes were reviewed. Moved as true record by

Joanne, seconded by Karen.

3.2 Actions arising from previous minutes

Kael All actions completed or moved to this agenda if still ongoing. Signed and dated by School Board Chair.

4.1

School Board Effectiveness Survey

Kael All members of the 2016 board completed a survey. Kael collated the results, which were overall very

positive. Some points were raised:

Rotating scribe for meetings

Getting meeting agendas and papers

circulated earlier

Ensuring all Board Members have access to Department training if possible

The following actions were resolved based on these findings:

Scribe will be rotated for meetings

Kael and Diane will ensure that the agenda and papers are finalised and

circulated at least 1 week before each meeting

Diane will arrange School Board training for Carri when next available

4.2 Board membership 2017 and promotion

Kael Kael has arranged for profiles on the website to be updated. Diane has arranged badges for members. Friendly reminder for members to wear badges to

meetings and official school functions.

4.3 Review of IPS report 2016 Kael General discussion on the recommendations from the IPS report. There will be a focus on measurable targets in the new Business Plan as suggested.

4.4 Terms of Reference review Kael Resolved that Carri would remain on the Board for the rest of 2017. Membership to be reviewed in Term 3 meeting.

Kael to add as a discussion item for

Term 3 meeting.

4.5 School Board open meeting date

Kael Resolved that the open meeting would remain the Term 4 meeting on 8th November. Suggestions for promotion to the School community were discussed.It

has already been included in the Newsletter twice.

Kael to mention open meeting at School Assembly late October

Diane to send out email to all parents/guardians two weeks before meeting

4.6 Uniform update – fleecy jackets/change to logo/embroidery colour

Diane The new logo on fleecy jackets will now have “A View to Excellence” embroidered in yellow thread rather than white. Uniform items with the old logo are still acceptable as there will be a transition over time as new uniforms are sold. Reported that there has been an increase in sales so far this year.

4.7 Healthy food and drink policy Diane This policy was reviewed last year and there was an outstanding action for Carri to send the Board

healthy cake recipes for distribution

Carri to circulate healthy cake recipes

Diane to include recipes in School Newsletter

5.1 Business Plan development 2018-2021

Diane A working party has been set up to develop the Business Plan. The School Board training that Diane, Carl and Kael are attending in May will include discussion related to Business Plans. It is anticipated that a draft will be presented to the Board at the

Term 2 meeting.

5.2 Delivery and Performance Agreement (DPA)

Diane It is anticipated that the DPA will be need to be updated in April/May

Diane to inform Board of changes to DPA if required

5.3 School Performance Monitoring 2016 My School website 2016 NAPLAN Comparative performance 2016

Diane These performance measurement tools were discussed by the Board. Diane reported that My School results were very positive, the best since 2011. NAPLAN was down in the area of writing, and this has been identified as a priority area for learning.

5.4 Focus 2017 Diane The Focus 2017 document was reviewed. Diane to incorporate Focus 2017 into School planning documents.

5.5 Budget update Diane The Budget was reviewed and endorsed by the Board. Discussion around fund raising resolved that more encouragement is required to increase

Joanne to report back to P&C on Board’s support for new fund raising initiatives.

NEXT MEETING:

Wednesday 21st June

2017

MEETING CLOSED: 4.30pm SIGNED:

PRINCIPAL DATE

participation from the School community.

5.6 Priority Reports Term 1 Diane Diane reported on successful progress for “Reading for Comprehension” and “Reading for Meaning and

Writing” priority areas.

5.7 School Plan 2017 Diane School Plan 2017 was presented and discussed. Signed and endorsed by the Board members.

5.8 School Report 2016 Diane School Report 2016 was presented and discussed. Endorsed by Board members.

5.9 P&C Report Joanne Jo reported that the P&C elected a new President, Anne McQuarrie. The Sausage Sizzle at the State Election raised around $360 which was excellent.