SAP Dunning A/R

A SPECIAL REPORT

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1.3.8 Dunning

Sometime the customers may not pay on time. In this case you can send apayment reminder or a dunning notice to remind them of their outstanding debts. You can configure SAP system to dun the customers as well as vendors. The system duns the open items from a customer or a vendor in which the overdue item has created a debit balance.

Let us now go through the steps involved in configuring Dunning.

1.3.8.1 Define Dunning AreasIMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning Define Dunning Areas

Dunning areas are used if several organizational units are responsible forcarrying out dunning within a company code. These organizational units are represented by dunning areas in the SAP system. Dunning areas can correspondto a division, a distribution channel, a sales organization or a business area. The dunning procedure is controlled and the dunning notices are sent separately per dunning area.

The use of dunning area is optional.

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Update the following:-

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1.3.8.2 Define Dunning Keys

IMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning DefineDunning Keys

Here we can define dunning keys. We will use the SAP standard keys which are as follows.

Dunning

If you select Print sep, then the items are displayed separately.

1.3.8.3 Define Dunning Block Reasons

IMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Dunning Basic Settings for Dunning DefineDunning Block Reasons

Here you define the reasons for a dunning block under a key. The key can beentered in a transaction line item or in the account of a customer. Blocked itemsor accounts are not considered for the dunning run.

You can define your own dunning block reasons.

1.3.8.4 Define Dunning Procedures

IMG Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Dunning Dunning Procedure Define DunningProcedures

Here you enter the settings that control the dunning program

Dunning procedures are company code independent. They determine thedunning interval, the grace periods for the due date determination, and the number of dunning levels.

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Update the following:-

We are configuring the dunning program for items which are in arrears for30 days. We do not want any interest to be calculated.

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You will get a message ‘ Reference dunning procedure has 0 dunning levels

You can specify a fix charge or have the system calculate the charge on thebasis of percentage rate you specify.

We will not configure any dunning charges, nevertheless we see the config.Screens.

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Update the following:-

For dunning levels we assign the number of days in arrears so that the next letteris printed which is worded differently.

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Update the following:-

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Click Environment Company code data

Change ref. co. code to 9100 and select by dunning area

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Update the following:-

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Update the following:-

Update the following:-

Take a drop down in the field Form

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Note down the form name and update in the field form

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Customer master records:- Customer master records:-

In the customer master you need update the following fields for dunning:- In the customer master you need update the following fields for dunning:-

Dunning procedure and dunning areas. If you need to block a customer fromDunning procedure and dunning areas. If you need to block a customer fromdunning you need to put the dunning block. dunning you need to put the dunning block.

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