SAMPLE - Amazon S3 · PowerPoint 2003 is the presentation graphics program in Office 2003. Professionals can create eye-catching slides, handouts, outlines, and notes to deliver an

Ch

elte

nh

am

Co

urse

ware

– w

ww

.cctglo

bal.co

m

PowerPoint 2003 Manual - Foundation Level

SAMPLE

Page 2 - Powerpoint 2003 - Foundation Level Manual

© 1995-2010 Cheltenham Courseware Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission from Cheltenham Courseware unless produced under the terms of a courseware site license agreement with Cheltenham Courseware. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Courseware and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Courseware shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Courseware. Whilst every effort is made to eradicate typing or technical mistakes, we apologise for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Courseware (Normally supplied in Adobe Acrobat format): If the version of courseware that you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information This document may only be used under the terms of the license agreement from Cheltenham Courseware. Cheltenham Courseware reserves the right to alter the licensing conditions at any time, without prior notice. Please see the site license agreement available at: www.cheltenhamcourseware.com.au/agreement Contact Information Australia / Asia Pacific / Europe (ex. UK) / Rest of the World Email: [email protected] Web: www.cheltenhamcourseware.com.au USA / Canada Email: [email protected] Web: www.cheltenhamcourseware.com UK Email: [email protected] Web: www.cctglobal.com

FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Courseware Ltd. 1995-2010 www.cheltenhamcourseware.com

SAMPLE


INSTALLING THE SAMPLE FILES ................................................................................................................. 5

INTRODUCTION TO MICROSOFT POWERPOINT 2003 ............................................................................ 6

WHAT IS POWERPOINT?.................................................................................................................................... 6 THE POWERPOINT ENVIRONMENT .................................................................................................................... 7 THE DIFFERENT POWERPOINT VIEWS ............................................................................................................ 10 TOOLBARS ........................................................................................................................................................ 12 GETTING HELP ................................................................................................................................................. 17 REVIEW QUESTIONS ........................................................................................................................................ 20

PRESENTATIONS AND SLIDES ................................................................................................................... 21

CREATING AND OPENING PRESENTATIONS..................................................................................................... 21 MANAGING PRESENTATIONS ........................................................................................................................... 27 MANAGING SLIDES ........................................................................................................................................... 30 REVIEW QUESTIONS ........................................................................................................................................ 34

USING MASTER PAGES................................................................................................................................. 35

WORKING WITH SLIDE MASTERS ..................................................................................................................... 35 WORKING WITH THE HANDOUT MASTER ......................................................................................................... 40 WORKING WITH THE NOTES MASTER .............................................................................................................. 42 REVIEW QUESTIONS ........................................................................................................................................ 44

FORMATTING AND EDITING SLIDES ......................................................................................................... 45

WORKING WITH SLIDE LAYOUTS...................................................................................................................... 45 APPLYING BACKGROUNDS ............................................................................................................................... 48 MODIFYING SLIDE ATTRIBUTES ....................................................................................................................... 53 PARAGRAPH SETTINGS .................................................................................................................................... 58 BULLETS AND NUMBERING .............................................................................................................................. 62 REVIEW QUESTIONS ........................................................................................................................................ 66

FORMATTING AND EDITING TEXT ............................................................................................................. 67

ADDING TEXT TO A SLIDE ................................................................................................................................ 67 FORMATTING TEXT........................................................................................................................................... 70 USING UNDO AND REDO .................................................................................................................................. 73 USING FIND AND REPLACE .............................................................................................................................. 74 USING SPELL CHECK ....................................................................................................................................... 75 USING THE CLIPBOARD .................................................................................................................................... 77 REVIEW QUESTIONS ........................................................................................................................................ 79

SLIDE DESIGN .................................................................................................................................................. 81

WORKING WITH SLIDE DESIGN ........................................................................................................................ 81 USING DESIGN TEMPLATES ............................................................................................................................. 82 ADDING COLOR SCHEMES ............................................................................................................................... 83 APPLYING ANIMATION SCHEMES ..................................................................................................................... 86 REVIEW QUESTIONS ........................................................................................................................................ 87

DRAWINGS AND PICTURES ......................................................................................................................... 88

DRAWING LINES AND SHAPES ......................................................................................................................... 89 USING AUTOSHAPES ....................................................................................................................................... 92 ADDING CLIP ART AND PICTURES ................................................................................................................... 98 GROUPING AND UNGROUPING OBJECTS....................................................................................................... 101 ROTATING AND FLIPPING OBJECTS ............................................................................................................... 103 ALIGNING OBJECTS........................................................................................................................................ 105 REVIEW QUESTIONS ...................................................................................................................................... 108

PRINTING ......................................................................................................................................................... 110

USING PAGE SETUP....................................................................................................................................... 110 USING PRINT PREVIEW .................................................................................................................................. 111


SAMPLE


PRINTING A PRESENTATION ........................................................................................................................... 114 REVIEW QUESTIONS ...................................................................................................................................... 116

PRESENTING THE PRESENTATION ......................................................................................................... 118

RUNNING A SLIDE SHOW ............................................................................................................................... 118 NAVIGATING SLIDES....................................................................................................................................... 119 POINTER OPTIONS ......................................................................................................................................... 120 SCREEN OPTIONS .......................................................................................................................................... 122 ADDING NOTES TO THE SLIDE SHOW ............................................................................................................ 123 REVIEW QUESTIONS ...................................................................................................................................... 123


SAMPLE


Installing the Sample Files Use Windows Explorer to create a folder called PowerPoint 2003

Foundation Samples, in the My Documents folder. If you are installing the sample files from the CD-ROM, place the CD-ROM in

the CD drive and copy the files from the powerpoint_2003_foundation_eur\exercise_files to the My Documents\PowerPoint 2003 Foundation Samples folder. If these files have been copied to your network server, then ask your trainer/supervisor for more information about how to copy these files to your PC’s hard disk.

Notes for tutors: The above instructions are for Windows that has not been set-up for a multi-user environment (with individual profiles). The instructions above may require modification within a Windows mutliuser environment. Where possible pre-install the relevant work files prior to use by students/delegates.


SAMPLE


Introduction to Microsoft PowerPoint 2003 When you have completed this learning module you will have seen how to:

Choose between Presentation Types Use the Slide Pane Use the Outline and Slides Tabs Use the Task Panes Use the Notes Pane Use Toolbars Show a Toolbar Hide a Toolbar Move a Toolbar Use the Standard Toolbar Use the Formatting Toolbar Use the Drawing Toolbar Use the Ask a Question Box Display the Office Assistant Display tips through the Office Assistant Customise the Office Assistant Use Tips of the Day Hide the Office Assistant Access the Help task pane

What is PowerPoint?

Understanding Microsoft PowerPoint 2003 PowerPoint 2003 is the presentation graphics program in Office 2003.

Professionals can create eye-catching slides, handouts, outlines, and notes to deliver an impressive presentation.

Choosing between Presentation Types A PowerPoint presentation can be delivered in many ways:

Slide Show Presentation: A slide show presentation can utilise the special effects available in PowerPoint including slide transitions, animations, sounds, timings, and other on-screen features. Online Presentation: Professionals can edit and review presentations online through Microsoft NetMeeting, broadcast a presentation on the Web, or publish a presentation as a Web page. Printouts: Slide printouts deliver one slide per page, which can be optimised by printing in colour, pure black and white, or greyscale. The printed slides can be scaled, framed, or have reviewer comments included.


SAMPLE


Overhead Transparencies: A presentation can be printed directly on to transparencies using the same options as paper printouts. Supplemental Materials: Handouts, Notes Pages, and Outline Views can be printed and distributed to an audience to support the PowerPoint presentation. Understanding File Types: The following are some of the file types used in PowerPoint: Presentation (.ppt): By default, PowerPoint will save your presentation file with the .ppt extension. PowerPoint Show (.pps): Saving a presentation as a PowerPoint Show with the .pps extension will always open your presentation as a slide show. Web Page (.htm, .html, .mht, .mhtml): PowerPoint 2003 allows you to save your presentation as a Web page with the .htm or .html file extension, with an accompanying folder containing associated files. Alternatively, you can save the presentation as a Web archive that encapsulates the text and graphics into a single file. This file format uses the .mht or .mhtml extension. Note: HTML files can be viewed by all Web browsers; MHTML files are supported by Internet Explorer version 4.0 or later. Design Template (.pot): Custom Templates are useful when you often use the same style in a presentation. You can save a presentation as a Design Template using the .pot extension.

Using the Microsoft Web Site The Microsoft Office Web site provides PowerPoint users with support,

downloads, tools, and product documentation. You can visit their Web site at http://www.microsoft.com/office/powerpoint

The PowerPoint Environment

Working with the PowerPoint Window The PowerPoint window can be divided into four distinct areas:

The Slide Pane is the main area of the window. The Outline and Slides Tabs are to the left of the Slide Pane. The Task Pane is the panel to the right of the Slide Pane.


SAMPLE


The Notes Pane is the panel underneath the Slide Pane:

Using the Slide Pane The Slide Pane is where you do the majority of your work including entering

text, inserting pictures and objects, and animating your presentation. The Slide Pane shows up by default in Normal View.

To change the size of the slide in the Slide Pane Click the down arrow next to the zoom box on the Standard toolbar and

specify the percentage you want:

Using the Outline and Slides Tabs The Outline Tab presents a title and text outline of each slide in your

presentation. Slides can be edited in the Outline area or directly on the slide. If you prefer to edit your text and slides in the Outline area, the Outlining toolbar is dedicated to working in this view.


SAMPLE


To view the Outlining toolbar From the main menu, choose View > Toolbars > Outlining:

The Slides Tab displays all slides in your presentation in thumbnail size. The Slides tab area is an easy way to navigate your presentation. You can jump to a slide just by clicking on it.

The Outline and Slides tabs show up by default in Normal View:

To show the Outline and Slides Tabs (if they have been closed) From the main menu, choose View > Normal (Restore Panes).

To change the size of the Outline and Slides Tabs Click in the Slides tab or Outline tab area. Click the down arrow next to the zoom box on the Standard toolbar and

specify the percentage you want.

Using the Task Pane The Task Pane lists some of the most common tasks you may want to

accomplish in PowerPoint. The task panes are descriptive to help you quickly locate the task you want. The Task Pane shows up by default in Normal View.

To display the Task Pane (if it has been closed) From the main menu, choose View > Task Pane.

(You will see a check mark beside it when the Task Pane is visible.)

To switch to other Task Panes Click the Other Task Pane down arrow and select another Task Pane from

the menu:


SAMPLE


Note: Each Task Pane is discussed in detail throughout this Manual.

Using the Notes Pane The Notes Pane is located under the Slide Pane. You can enter notes

relevant to each slide, which can be printed later. The Notes Pane shows up by default in Normal View.

The Different PowerPoint Views

Understanding the Normal View The Normal View is the default view in PowerPoint. All slide editing is

performed in this view. The normal view comprises the Slide Pane, Outline and Slides tabs and the Notes Pane:


SAMPLE


Understanding the Slide Sorter View The Slide Sorter view displays all slides in your presentation as thumbnails.

This view is useful to reorder, add, or delete slides. You an also preview animation effects applied to each slide.

To view your presentation in Slide Sorter view From the main menu, choose View > Slide Sorter:

Understanding the Slide Show View The Slide Show view allows you to view your presentation as a slide show.

Your presentation is displayed as a full screen and you can view applied animations.

To view your presentation in Slide Show view From the main menu, choose View > Slide Show.

Understanding the Notes View The Notes Page view displays how notes pages will print. A notes page

contains a smaller version of the slide and notes entered from the Notes Pane underneath the slide.


SAMPLE


To view your presentation in Notes Page view From the main menu, choose View > Notes Page:

Toolbars

Using Toolbars PowerPoint has 13 toolbars, including the Task Pane. By default, the Standard, Formatting, and Drawing toolbars are displayed. Most of the other toolbars are used only for specific functionality in

PowerPoint. Note: You will learn how to use these toolbars when the specific functionality is covered:

To show a toolbar From the main menu, choose View > Toolbars and select the toolbar you

want to display (you will see a check mark beside a toolbar when it is visible):


SAMPLE


To hide a toolbar From the main menu, choose View > Toolbars. Select the toolbar you want to hide (you will not see a check mark beside a

toolbar when it is hidden).

To move a toolbar Place your mouse over the left side of the toolbar you want to move. Your mouse cursor must change to the move cursor:

Click and drag the toolbar to where you want to move it.

To use the Standard Toolbar The Standard toolbar provides quick access to commonly used actions. Each action is represented by an icon. When you put your mouse pointer over an icon, it is highlighted in blue and a

descriptive tool tip appears. Click the icon/action you want to use:

New – Create a new presentation

Open – Open a presentation


SAMPLE


Save – Save a presentation

Permission – Sets permissions for opening or changing a document

E-mail – Send the presentation as an e-mail

Print – Print the presentation

Print Preview – Change the display to print preview

Spelling – Start the spell checker

Search – Display the Basic Search Pane

Cut – Cut selected text or object to the Office Clipboard

Copy – Copy selected text or object to the Office Clipboard

Paste – Paste the last item from the Office Clipboard (Click the arrow to select Paste options from a drop-down list)

Format Painter – Copy formatting

Undo – Undo the last action

Redo – Redo the last undo action

Insert Chart – Start the Chart Wizard

Insert Table – Insert a table

Table and Borders – Display the Table and Borders toolbar

Insert Hyperlink – Insert a hyperlink

Expand All – Expand the title and text for all slides on the Outline tab

Show Formatting – Show or hide character formatting

Show/Hide Grid – Show or hide gridlines


SAMPLE


Color/Grayscale – Show the presentation in colour, black and white, or greyscale

Zoom – Zoom the Slide, Outline tab area, or Slides tab area

Microsoft PowerPoint Help – Display the Office Assistant

Toolbar Options – Customise the Standard toolbar from the drop-down list

Using the Formatting Toolbar The Formatting toolbar provides quick access to commonly used formatting

actions. Each action is represented by an icon. When you put your mouse pointer over an icon, it is highlighted in blue and a

descriptive tool tip appears. Click the icon/action you want to use:

Font – Select font styles from the drop-down list

Font Size – Select a font size from the drop-down list

Bold – Apply bold formatting to selected text

Italic – Apply italic formatting to selected text

Underline – Apply underline formatting to selected text

Shadow – Apply shadow formatting to selected text

Align Left – Align text or inline objects to the left

Center – Align text or inline objects to the centre

Align Right – Align text or inline objects to the right

Numbering – Add or remove numbering from a selected paragraph

Bullets – Add or remove bullets from a selected paragraph


SAMPLE


Increase Font Size – Increase font size

Decrease Font Size – Decrease font size

Decrease Indent – Decrease the paragraph indent

Increase Indent – Increase the paragraph indent

Font Color – Change the font colour with a drop-down list

Slide Design – Display the Slide Design Task Pane

New Slide – Insert a new slide

Toolbar Options – Customise the Formatting toolbar.

Using the Drawing Toolbar The following are icons on the Drawing toolbar:

Draw – Display a menu listing picture editing options

Select Object – Select an object

AutoShape – Display a menu featuring various shapes

Line – Draw a line

Arrow – Draw an arrow

Rectangle – Draw a rectangle

Oval – Draw an oval

Text Box – Insert a text box

Insert WordArt – Insert or format text with WordArt

Insert Diagram or Organization Chart – Insert a diagram or organisation chart


SAMPLE


Insert Clip Art – Display the Insert Clip Art Pane

Insert Picture – Insert a picture from a file

Fill Color – Change the fill colour of an object with a drop-down list

Line Color – Change line colour with a drop-down list

Font Color – Change font colour with a drop-down list

Line Style – Change the style and thickness of a line

Dash Style – Change a line to a dashed line

Arrow Style -- Change a line to an arrow

Shadow Style – Add a shadow to an object

3D Style – Add a 3D effect to an object

Toolbar Options – Customise the Drawing toolbar from the drop-down list. The Drawing toolbar provides quick access to commonly used drawing actions. Each action is represented by an icon. When you put your mouse pointer over an icon, it is highlighted in blue and a descriptive tool tip appears. Click the icon/action you want to use:

Getting Help

Using the Ask a Question Box The Ask a Question Box allows you to type in key words relevant to the

topic you would like help with. It is located in the menu bar at the top right of your screen:


SAMPLE


Understanding the Microsoft Office Assistant The Office Assistant will watch what you do and offer tips on how to work

more productively. You can also use it to answer questions or obtain help with PowerPoint. The Office Assistant is common among all your Office applications. Any option changes made will be reflected in all Office applications. Occasionally, the Office Assistant will display information on the screen as

you work. If you are unsure about how to use PowerPoint, you should always read the

help offered.

To display Office Assistant From the main menu, choose Help > Show (or Hide) the Office Assistant:

Displaying Tips through the Office Assistant As you work, the Office Assistant will track your progress and recommend

tips by displaying a light bulb.

To display the tip offering advice Click the Office Assistant or light bulb:

Customising the Office Assistant You can customise the Office Assistant by defining when the Office

Assistant is used and what types of tips are displayed. You can also change the default image to other images provided in the

gallery.


SAMPLE


To customise the Office Assistant Right-click on the Office Assistant and select Options from the menu:

Using Tips of the Day A Tip of the Day is displayed each time you start PowerPoint. If you take

the time to read these as they are displayed, you will soon be on your way to becoming a PowerPoint expert. You can turn this option off in the Office Assistant options.

To hide the Office Assistant Right-click on the Office Assistant and select Hide from the menu.

Using the Help task pane The Help task pane offers assistance by enabling you to type a question to

find an answer, as well as the Help Table of Contents. It also contains a list of hyperlinks to Microsoft Office Online:


SAMPLE


To access the Help task pane From the main menu, choose Help > Microsoft Office PowerPoint Help

OR click the Help button on the mail standard toolbar OR press the F1 key on the keyboard.

Review Questions How would you:

Choose between Presentation Types? Use the Slide Pane? Use the Outline and Slides Tabs? Use the Task Panes? Use the Notes Pane? Use Toolbars? Show/Hide a Toolbar? Move a Toolbar? Use the Standard, Formatting, and Drawing Toolbars? Use the Ask a Question Box? Display/Hide the Office Assistant? Display tips through the Office Assistant? Customise the Office Assistant? Use Tips of the Day? Access the Help task pane?


SAMPLE


Presentations and Slides When you have completed this learning module you will have seen how to:

Open an Existing Presentation Create a New Blank Presentation Create a New Presentation from a Design Template Create a New Presentation using the AutoContent Wizard Create a New Presentation from an Existing Presentation Create a New Presentation from Templates Display the Basic Search Pane Display the Advanced Search Pane Search for Files Customise Searches Use Search Results Save a Presentation Save a Backup Copy Save a Presentation as a Template Save a Presentation as a Web Page Save Summary Information Password Protect a Presentation Close a Presentation Insert a New Slide Insert a Duplicate Slide Reorder Slides Copy Slides Delete Slides

Creating and Opening Presentations


SAMPLE


Displaying the New Presentation Pane From the main menu, choose File > New:

Opening an Existing Presentation Click From existing presentation… in the New Presentation task pane to

display the Open dialog box, and select the file you want. Click Open:

OR from the main menu, choose File > Open to display the Open dialog box. Select the file you want. Click Open. OR select an existing file from the list displayed in the File menu:


SAMPLE


OR click the Open icon on the Standard toolbar (this will display the Open dialog box). Select the file you want. Click Open.

Creating a New Blank Presentation You can use the New Presentation Pane to create a new blank

presentation.

To create a new blank presentation Click the Blank Presentation link in the New Presentation Pane:


SAMPLE


OR click the New icon on the Standard toolbar.

Creating a New Presentation from a Design Template You can use the New Presentation Pane to create a new presentation from

a design template.

To create a new presentation from a design template Click the From Design Template link in the New Presentation Pane:

Creating a New Presentation using the AutoContent Wizard You can use the New Presentation Pane to create a new presentation using

the AutoContent Wizard.

To create a new presentation using the AutoContent Wizard Click the From AutoContent Wizard link in the New Presentation Pane:

Creating a New Presentation from an Existing Presentation You can use the New Presentation Pane to create a new presentation from

an existing presentation.

To create a new presentation using an existing presentation Click the From existing presentation… link to open a dialog box. Select the existing presentation, and click Create New:


SAMPLE


Creating a New Presentation from Templates You can also use the New Presentation Pane to create a new presentation

from Templates on Office Online, On my computer, or On my websites.

To create a new presentation from templates Click on the template source of your choice in the New Presentation Pane:

Understanding the Search Pane From the Search Pane, you can search for files on your computer, based on

the file name or text in the file.

To access the Search pane From the main menu, choose File > File Search:


SAMPLE


Searching for Files Type the text to be searched into the Search text textbox, and click Go:

Using Search Results

To open a file in the search results Click on the file

OR click on the down arrow next to the file and select Edit with Microsoft PowerPoint:

Using Advanced Search If your basic search is unsuccessful, an advanced search can be made by

opening the Advance File Search task pane. Click Advanced File Search at the bottom of the Basic File Search task

pane, and the Advanced File Search task pane will open:


SAMPLE


Enter defined criteria for the search, and click Go.

Managing Presentations

Saving a Presentation From the main menu, choose File > Save

OR click the Save icon on the Standard toolbar.

If you are saving a new file, the Save As dialog box will appear. Enter the file name in the File Name text box, and click Save.

Saving a Backup Copy From the main menu, choose File > Save As to display the Save As dialog

box:


SAMPLE


Enter a new file name in the File Name text box and click Save. Note: To work with the original file again, select it from the recent file list at the bottom of the File menu.

Saving a Presentation as a Template From the main menu, choose File > Save As to display the Save As dialog

box. In the Save as type drop-down list, select Design Template (*.pot):

Saving a Presentation as a Web Page From the main menu, choose File > Save As to display the Save As dialog

box. In the Save as type drop-down list, select Web Page (*.htm; *.html) or

Web Archive (*.mht; *.mhtml):

Saving Summary Information From the main menu, choose File > Properties to display the Presentation

Properties dialog box. Click the Summary tab.


SAMPLE


Enter the information you want and click OK:

Password Protecting a Presentation There are two types of password protection for a presentation. You can set a password to restrict someone else from opening your

presentation, or you can set a password to restrict someone else from modifying your presentation.

To set a password for opening your presentation From the main menu, choose Tools > Options. Click on the Security tab.


SAMPLE


In the text box to the right of Password to open, type your password:

To set a password for modifying your presentation From the main menu, choose Tools > Options. Click on the Security tab. In the text box to the right of Password to modify, type your password.

Note: If you forget your password, there's no way of retrieving it and opening/modifying your document.

Closing Presentations From the main menu, choose File > Close

OR click the Close Window icon to the right of the Ask a Question box:

Note: You will be prompted to save your presentation if there are unsaved changes.

Managing Slides

Inserting Slides


SAMPLE


To insert a new slide From the main menu, choose Insert > New Slide

OR click the New Slide icon on the Formatting toolbar OR click on, or between slides in the Outline and Slides tab area and press the Return button.

To insert a duplicate slide From the main menu, choose Insert > Duplicate Slide.

Reordering Slides You can reorder slides in Normal View with the Outline and Slides tabs or in

Slide Sorter view.

To reorder slides with the Outline tab Click (and hold) the slide icon next to the slide number and drag the slide to

its new destination:

To reorder slides with the Slides tab Click (and hold) on a slide thumbnail and drag the slide to its new

destination.

To reorder slides in Slide Sorter view Click (and hold) on a slide thumbnail and drag the slide to its new

destination. Note: To reorder multiple slides simultaneously, hold down the Shift key while selecting the slides to reorder.


SAMPLE


Copying Slides You can copy slides in Normal View with the Outline and Slides tabs or in

Slide Sorter view.

To copy slides with the Outline tab Click the slide icon of the slide you want to copy. Click the Copy icon on the Standard toolbar

OR right-click on the slide icon. Select Copy:

To paste the slide Click the slide icon that you would like the newly copied slide to appear after. Click the Paste icon on the Standard toolbar or right-click on the slide icon Select Paste.

To copy slides with the Slides tab Click the slide thumbnail of the slide you want to copy. Click the Copy icon on the Standard toolbar

OR right-click on the slide thumbnail. Select Copy.

To paste the slide Click in between the slide thumbnails where you would like the newly copied

slide to appear. Click the Paste icon on the Standard toolbar

OR right-click between the slide thumbnails and select Paste.

To copy slides in Slides Sorter view Click the slide thumbnail of the slide you want to copy, then click the Copy

icon on the Standard toolbar OR right-click on the slide thumbnail, and select Copy.


SAMPLE


To paste the slide Click in between the slide thumbnails where you would like the newly copied

slide to appear. Click the Paste icon on the Standard toolbar

OR right-click between the slide thumbnails and select Paste.

Deleting Slides You can delete slides in Normal View with the Outline and Slides tabs or in

Slide Sorter view.

To delete slides with the Outline tab Click the slide icon of the slide you want to delete. From the main menu, choose Edit > Delete Slide

OR right-click on the slide icon of the slide you want to delete. Select Delete Slide.

To delete slides with the Slides tab Click the slide thumbnail of the slide you want to delete. From the main menu, choose Edit > Delete Slide

OR right-click on the slide thumbnail of the slide you want to delete. Select Delete Slide.

To delete slides in Slide Sorter view Click the slide thumbnail of the slide you want to delete. From the main menu, choose Edit > Delete Slide

OR right-click on the slide thumbnail of the slide you want to delete. Select Delete Slide:


SAMPLE



Open an Existing Presentation? Create a New Blank Presentation? Create a New Presentation from a Design Template? Create a New Presentation using the AutoContent Wizard? Create a New Presentation from an Existing Presentation? Create a New Presentation from Templates? Display the Basic Search Pane? Search for Files? Customise Searches? Use Search Results? Save a Presentation? Save a Backup Copy? Save a Presentation as a Template or a Web Page? Save Summary Information? Password Protect a Presentation? Close a Presentation? Insert a New Slide? Insert a Duplicate Slide? Reorder/Copy/Delete Slides?


SAMPLE


Using Master Pages When you have completed this learning module you will have seen how to:

Display the Slide Master Insert a New Slide Master Insert a Duplicate Slide Master Insert a New Title Master Apply Multiple Slide and Title Masters to a Presentation Preserve a Slide Master Restore Slide and Title Masters Delete Slide and Title Masters Rename a Slide Master Exit the Slide Master View Display the Handout Master Show the Slide Position on the Handout Master Show the Outline Position on the Handout Master Restore the Handout Master Exit the Handout Master View Display the Notes Master Restore the Notes Master Exit the Notes Master View

Working with Slide Masters

Understanding Slide Masters The Slide Master contains slide formatting information applied to all slides in

your presentation. Elements determined by the Slide Master include location and size of text placeholders, design templates and/or background colours, and font size and colour:


SAMPLE


When the Slide Master is formatted, changes will appear on every slide in your presentation.

Displaying the Slide Master

To view the Slide Master From the main menu select View > Master > Slide Master:

Inserting a New Slide Master PowerPoint opens a new presentation with a default Slide Master. If you

want your presentation to have multiple Slide Masters, you can insert a new Slide Master.

The Slide Master View must be active to insert a new slide master.

To insert a new Slide Master Click the Insert New Slide Master icon on the Slide Master View toolbar:

Note: The Slide Master View toolbar shows up by default in Slide Master View OR from the main menu, choose Insert > New Slide Master.

Inserting a Duplicate Slide Master The Slide Master View must be active to insert a duplicate Slide Master.


SAMPLE


To insert a duplicate Slide Master From the main menu, choose Insert > Duplicate Slide Master:

Understanding Title Masters The Title Master contains Title Slide formatting information applied to all

Title Slides in your presentation. Elements determined by the Title Master include location and size of text placeholders, design templates and/or background colours, and font size and colour.

Title Slides are usually inserted into presentations to head-off different sections of a presentation.

Inserting a New Title Master When you insert a Title Master, it is automatically linked to the style of your

Slide Master. These Masters are called Slide-Title Master Pairs. If you change the formatting of the Title Master, the changes will remain independent of the Slide Master.

The Slide Master View must be active to insert a new Title Master.

To insert a new Title Master Click the Insert New Title Master icon on the Slide Master View toolbar:

OR from the main menu, choose Insert > New Title Master:

Note: To insert a new Title Master, the Slide Master that you wish to make a Title Master for, must be displayed in the Slide Pane. To do this, click the appropriate Slide Master thumbnail on the left of the screen.


SAMPLE


Applying Multiple Slide and Title Masters to a Presentation When you create a new Slide Master, it appears in the Slide Design Pane

under Design Templates Used in this Presentation. The application of Design Templates is discussed in detail, later on in this manual.

Preserving a Slide Master If a Slide Master is not being used in a presentation, PowerPoint will delete it.

To avoid this, you can preserve Slide Masters. The Slide Master View must be active to preserve a Slide Master.

To preserve a Slide Master Click the Slide Master thumbnail on the left of the screen of the Slide

Master you want to preserve. Click the Preserve Master icon on the Slide Master View toolbar:

OR right-click on the Slide Master thumbnail on the left of the screen and select Preserve Master:

Note: In a Slide-Title Master Pair, if you preserve the Title or Slide Master, its pair is automatically preserved.

Restoring Slide and Title Masters If you delete a Title, Text, Date, Slide number, or Footer placeholder on

your Slide or Title Master, you can restore it.


SAMPLE


To restore placeholders Click the Master Layout icon on the Slide Master View toolbar:

Select the placeholder/s you wish to restore:

Click OK.

Deleting Slide and Title Masters The Slide Master View must be active to delete a Slide or Title Master.

To delete a Slide or Title Master Click on the Slide or Title Master thumbnail on the left of the screen that

you want to delete. Click the Delete Master icon on the Slide Master View toolbar:

Renaming a Slide Master The Slide Master View must be active to rename a Slide Master.


SAMPLE


To rename a Slide Master Click on the Slide Master thumbnail on the left of the screen that you want

to rename. Click the Rename Master icon on the Slide Master View toolbar:

OR right-click on the Slide Master thumbnail on the left of the screen and select Rename Master.

Enter a new Master name:

Note: Whether you rename a Slide or Title Master, the name will be applied to the Slide-Title Master Pair.

Exiting the Slide Master View Click the Close Master View icon on the Slide Master View toolbar:

OR from the main menu, choose View > Normal.

Working with the Handout Master

Understanding the Handout Master The Handout Master contains handout formatting information applied to

handouts and outline printouts. Placeholders in the Handout Master include location and size of header,

footer, date, and page number placeholders and text.


SAMPLE


Displaying the Handout Master From the main menu, choose View > Master > Handout Master:

Showing the Slide Position on the Handout Master To show the position of slides on handouts in relation to the placeholders,

you can select from the various layout icons on the Handout Master View toolbar.

To show different handout layouts Click one of the Show positioning icons on the Handout Master View

toolbar:

Showing the Outline Position on the Handout Master

To show the position of the outline in relation to the placeholders Click the Show positioning of outline icon on the Handout Master View

toolbar:

Restoring the Handout Master If you delete a Date, Page number, Header or Footer placeholder on the

Handout Master, you can restore it.


SAMPLE


To restore placeholders Click the Handout Master Layout icon on the Handout Master View toolbar. Select the placeholder/s you wish to restore. Click OK:

Exiting the Handout Master View Click the Close Master View icon on the Handout Master View toolbar


Working with the Notes Master

Understanding the Notes Master The Notes Master contains formatting information applied to all Notes

Pages in your presentation. Elements determined by the Notes Master include location and size of

placeholders, background colours, and font size and colour. When the Notes Master is formatted, changes will appear on every Notes

Page in your presentation:


SAMPLE


Displaying the Notes Master From the main menu select View > Master > Notes Master:

Restoring the Notes Master If you delete a Slide Image, Body, Date, Page number, Header, or

Footer placeholder on the Notes Master, you can restore it.

To restore placeholders Click the Notes Master Layout icon on the Handout Master View toolbar.


SAMPLE


Select the placeholder(s) you wish to restore. Click OK:

To exit the Notes Master View Click the Close Master View icon on the Notes Master View toolbar:



Display the Slide Master? Insert a New Slide Master? Insert a Duplicate Slide Master? Insert a New Title Master? Apply Multiple Slide and Title Masters to a Presentation? Preserve a Slide Master? Restore Slide and Title Masters? Delete Slide and Title Masters? Rename a Slide Master? Exit the Slide Master View? Display the Handout Master? Show the Slide Position on the Handout Master? Show the Outline Position on the Handout Master? Restore the Handout Master? Exit the Handout Master View? Display the Notes Master? Restore the Notes Master? Exit the Notes Master View?


SAMPLE


Formatting and Editing Slides When you have completed this learning module you will have seen how to:

Display the Slide Layout Pane Apply Text Layouts Apply Content Layouts Apply Text and Content Layouts Apply Other Layouts Use Automatic Layouts Select a Slide Background Colour Select a Slide Background Fill Effect Apply a Slide Background Colour or Fill Effect Select a Handout Background Colour Select a Handout Background Fill Effect Apply a Handout Background Colour or Fill Effect Select a Notes Page Background Colour Select a Notes Page Background Fill Effect Apply a Notes Page Background Colour or Fill Effect Omit Background Graphics from the Master Alter Slide Placeholders Alter Handout and Notes Pages Placeholders Insert Headers and Footers Insert Slide Numbers Add the Date and Time to Slides Add Page Numbers and the Date and Time to Handouts and Notes Change an Indent Change Tab Settings Change Paragraph Indentations Change Paragraph Alignment Set Line Spacing Add or Delete Bullets or Numbering Change Bullets or Numbering Style Change Bullets or Numbering Size Change Bullets or Numbering Colour Change the Starting Number in a Numbering List Create Custom Bullets Insert a Picture as a Bullet

Working with Slide Layouts

Understanding Slide Layouts A slide layout refers to how placeholders are arranged on a slide. Each slide

layout contains a different combination of text and content placeholders.


SAMPLE


Displaying the Slide Layout Pane When you create a new presentation or insert a new slide, the Slide Layout

Pane will display automatically.

To display the Slide Layout Pane (if it has been closed) From the main menu, choose Format > Slide Layout.

Applying Text Layouts Text Layouts arrange the slide into different configurations of text

placeholders. Typically a slide is divided into title and text placeholders.

To apply a text layout to a slide Locate the text slide layout you want from the Slide Layout Pane and click

on it:

OR click the down arrow next to the text slide layout you want and select Apply to Selected Slides.

Applying Content Layouts Content Layouts arrange the slide into different configurations of content. Content can be classified as Clip Art, Charts, Tables, Pictures, Diagrams

or Organization Charts, or Media Clips.


SAMPLE


Typically a slide is divided into title and content placeholders.

To apply a content layout to a slide Locate the content slide layout you want from the Slide Layout Pane and

click on it OR click the down arrow next to the content slide layout you want and select Apply to Selected Slides:

Applying Text and Content Layouts Text and Content Layouts arrange the slide into different configurations of

text and content placeholders. Typically a slide is divided into title, text, and content placeholders:


SAMPLE


To apply text and content layouts to a slide Locate the text and content slide layout you want from the Slide Layout

Pane and click on it OR click the down arrow next to the text and content slide layout you want and select Apply to Selected Slides.

Applying Other Layouts Other Layouts arrange the slide into miscellaneous configurations of text

and content placeholders.

To apply other layouts to a slide Locate the other slide layout you want from the Slide Layout Pane and click

on it OR click the down arrow next to the other slide layout you want and select Apply to Selected Slides.

Automatic Layouts When you insert content into a slide that doesn't fit into your original layout,

such as a picture or diagram, your slide layout will automatically adjust to fit the new content.

When this automatic adjustment occurs, the Automatic Layout Options button will appear giving you the option to keep or discard the change:

Applying Backgrounds

Understanding Backgrounds Backgrounds can be applied to slides, handouts, and notes. Background options include colours, gradients, textures, patterns, and

pictures.

To select a Slide Background Colour From the main menu, choose Format > Background and click the down

arrow:


SAMPLE


Select the colour you wish to apply to the slide background. Click on More Colors to choose from a wider selection of colours.

To select a Slide Background Fill Effect From the main menu, choose Format > Background and click the down

arrow. Click Fill Effects. This will open a Fill Effects dialog box. Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill

effect. Click OK:


SAMPLE


Applying a Slide Background Colour or Fill Effect Background colours and fill effects can be applied to individual or all slides.

To preview what the slide background will look like Click Preview.

To apply the background to the current slide only Click Apply.

To apply the background to all slides Click Apply to All.

Selecting a Handout Background Colour From the main menu, choose View > Master > Handout Master. From the main menu, choose Format > Handout Background and click the

down arrow:

Select the colour you wish to apply to the handout background.

To select a Handout Background Fill Effect From the main menu, choose Format > Handout Background and click the

down arrow.


SAMPLE


Select Fill Effects to open a Fill Effects dialog box:

Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill effect.

Click OK.

Applying a Handout Background Colour or Fill Effect Applying a background colour or fill effect to handouts changes all handouts

and handout printouts.

To preview what the handout background colour or fill effect will look like Click Preview.

To apply the handout background colour or fill effect Click Apply.

To select a Notes Page Background Colour From the main menu, choose View > Notes Page. From the main menu, choose Format > Notes Background.


SAMPLE


Select the colour you wish to apply to the slide background.

To select a Notes Page Background Fill Effect From the main menu, choose View > Notes Page. From the main menu, choose Format > Notes Background and click the

down arrow. Select Fill Effects to open a Fill Effects dialog box:

Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill effect you want.

Click OK.

Applying a Notes Page Background Colour or Fill Effect Background colours and fill effects can be applied to individual or all Notes

Pages.


SAMPLE


To preview what the notes page background colour or fill effect will look like Click Preview:

To apply the background colour or fill effect to the current notes page only Click Apply.

To apply the background colour or fill effect to all notes pages Click Apply to All.

Note: You can also change the background colour or fill effect for all notes pages with the Notes Master.

Omitting Background Graphics from the Master You will notice on the Slides and Notes Background dialog box, there is a

check box for omitting background graphics from the master. If you have added a graphic to the Slides or Notes Master (it appears on every subsequent slide or notes page), you can omit the graphic from individual slides by checking this box:

Modifying Slide Attributes


SAMPLE


Altering Slide Placeholders The positions of title, text, and content placeholders are determined by the

Slide Layout. However, placeholders can be moved and resized.

To resize a placeholder for a single slide In Normal View, click on the placeholder border. Click (and hold) the sizing handle and drag the placeholder to the size you

want:

To move a placeholder for a single slide In Normal View, click on the placeholder border. Your mouse cursor must

change to the move cursor:

Click and drag the placeholder to where you want it. Note: To alter placeholders for all slides, make the placeholder changes on the Slide Master.

Altering Handout and Notes Pages Placeholders Handouts contain Header, Footer, Date, and Page Number placeholders.

When handout placeholders are altered, changes are made to all handouts and handout printouts.


SAMPLE


To alter handout placeholders From the main menu, choose View > Master > Handout Master. Make placeholder changes. Notes Pages contain Slide Image and Body placeholders.

To alter single note page placeholders From the main menu, choose View > Notes Page. Make placeholder changes.

Note: To alter placeholders for all notes pages, make the placeholder changes on the Notes Master. The Notes Master also allows changes to Header, Footer, Date, and Page Number placeholders.

Inserting Headers and Footers From the main menu, choose View > Header and Footer. This will display

the Header and Footer dialog box:

Make sure the footer check box is checked. Type in your desired text. Click Apply to apply to the current slide. Click Apply to All to apply to all

slides. Note: To insert headers and footers for Notes and Handouts, click on the Notes and Handouts tab in the Header and Footer dialog box.

Inserting Slide Numbers


SAMPLE


To insert a slide number on a single slide Click in the placeholder where you want the slide number to appear. From the main menu, choose Insert > Slide Number.

To insert slide numbers for all slides From the main menu, choose View > Header and Footer. Click the Slide number check box. The Slide Number will appear where the slide number placeholder is located

on the Slide Master.

To change the starting slide number From the main menu, choose File > Page Setup. Change the number in the

Number slides from box:

Adding the Date and Time to Slides

To insert the date and time on a single slide Click in the placeholder where you want the date and time to appear. From the main menu, choose Insert > Date and Time.

To insert the date and time for all slides From the main menu, choose View > Header and Footer. Click the Date and time check box. Click the Update automatically check

box and select the date and time format you want by clicking on the down arrow:


SAMPLE


OR click the Fixed check box and enter a set date and time.

The Date and Time will appear where the Date and Time placeholder is located on the Slide Master.

Adding Page Numbers and the Date and Time to Handouts and Notes From the main menu, choose View > Header and Footer. Click the Notes and Handouts tab:


SAMPLE


Click the Page number check box. Click the Date and time check box. Select the date and time format you

want by clicking on the down arrow. Note: The Page Number and the Date and Time will appear where the placeholders are located on the Handout and Notes Masters.

Paragraph Settings

Changing Indentation Settings The Horizontal Ruler is used to change the indentation.

To display the Ruler Select the text placeholder on the slide. From the main menu, choose View > Ruler. By default, the horizontal ruler contains indent settings for five layers (you

can see this on the Slide Master). Each layer has a first line indent and a left indent marker. The first line indent dictates where the first line in a paragraph or a bullet or number will begin. The left indent marker dictates where the second line of a paragraph or the text next to a bullet or number will begin:

To change the first line indent Click in the placeholder or highlight the text you want to indent. Click and drag on the first line indent marker:

To change the left indent marker Click in the placeholder or highlight the text you want to indent. Click and drag the triangle on the left indent marker:

Note: To move both the first line indent and left indent marker together, click and drag the rectangle on the left indent marker.


SAMPLE


Changing Tab Settings The Horizontal Ruler is used to change tab settings.

To display the Ruler From the main menu, choose View > Ruler. The horizontal ruler contains default tab settings. These are the small grey

vertical lines that appear at the bottom of the horizontal ruler:

To insert a left tab stop Click the tab icon (at the very left of the Ruler) until the left tab symbol

appears:

Click the section of the ruler where you want the tab.

To insert a centre tab stop Click the tab icon until the centre tab symbol appears:


To insert a right tab stop Click the tab icon until the right tab symbol appears:


To insert a decimal tab stop Click the tab icon until the decimal tab symbol appears:


SAMPLE



Changing Paragraph Indentations You can increase or decrease paragraphs or bulleted text indents.

To increase an indent Select the paragraph you want to increase the indent.

Click the Increase Indent icon on the Formatting toolbar.

To decrease an indent Select the paragraph you want to decrease the indent.

Click the Decrease Indent icon on the Formatting toolbar.

Changing Paragraph Alignment Paragraphs and bulleted text are aligned in relation to the placeholder. Text and bulleted text can be left aligned, right aligned, centred, or

justified in the placeholder.

To left align paragraphs and bulleted text Select the text you want to left align.

Click the Align Left icon on the Formatting toolbar OR from the main menu, choose Format > Alignment > Align Left.

To right align paragraphs and bulleted text Select the text you want to right align.

Click the Align Right icon on the Formatting toolbar OR from the main menu, choose Format > Alignment > Align Right.

To centre paragraphs and bulleted text Select the text you want to centre.

Click the Center icon on the Formatting toolbar OR from the main menu, choose Format > Alignment > Center.


SAMPLE


To justify paragraphs and bulleted text From the main menu, choose Format > Alignment > Justify:

Setting Line Spacing

To change line spacing From the main menu, choose Format > Line Spacing. Click the up or down arrow next to the Line Spacing box to increase or

decrease the line spacing:

You can also increase Line spacing by points. Click the down arrow on the Lines box and select Points:


SAMPLE


To increase or decrease spacing above a paragraph From the main menu, choose Format > Line Spacing. Click the up or down arrow next to the Before paragraph box to increase or

decrease the spacing.

To increase or decrease spacing below a paragraph From the main menu, choose Format > Line Spacing. Click the up or down arrow next to the After paragraph box to increase or

decrease the spacing.

Bullets and Numbering

About Bullets and Numbering Bullets and Numbering are useful tools to divide your slide into points.

Bullets and numbering come in different styles, sizes, and colours. When you format a bullet or number, changes apply only to the current

slide. To apply bullet or numbering formatting to all slides, make changes to the Slide Master.

Adding or Deleting Bullets or Numbering Bullets show up by default in body text placeholders.

To add or remove bullets Highlight the paragraph/s you want to add or remove bullets from.

Click the Bullets icon on the Formatting toolbar.

To add or remove numbering Highlight the paragraph/s you want to add or remove numbering from.

Click the Numbering icon on the Formatting toolbar.

Changing Bullets or Numbering Style

To change bullet style From the main menu, choose Format > Bullets and Numbering. Click on the bullet style you want.


SAMPLE


Click OK:

To change numbering style From the main menu, choose Format > Bullets and Numbering. Click on the Numbered tab. Click on the numbering style you want. Click

OK.

Changing Bullets or Numbering Size Bullets and numbering size is determined by a % of the text size.

To change bullets or numbering size From the main menu, choose Format > Bullets and Numbering. Click the up or down arrow next to the Size box to increase bullets or

numbering size:


SAMPLE


To change Bullets or Numbering Colour From the main menu, choose Format > Bullets and Numbering. Click the down arrow next to the Color box. Select the colour you wish to apply to your bullets or numbering.

Note: To choose from a wider selection of colours, click on More Colours.

To change the Starting Number in a Numbering List From the main menu, choose Format > Bullets and Numbering. Click on the Numbered tab. Click the up or down arrow next to the Start at

box to change the starting number in the numbering list.

To create Custom Bullets From the main menu, choose Format > Bullets and Numbering. Make sure the Bulleted tab is highlighted. Click on Customize. The Symbol dialog box will open:


SAMPLE


Select a customised bullet and click OK.

To insert a Picture as a Bullet From the main menu, choose Format > Bullets and Numbering. Click on Picture to open the Picture Bullet dialog box:

Select a picture bullet and click OK.


SAMPLE


To use your own pictures as bullets Click the Import button at the bottom of the Picture Bullet dialog box. Locate the picture you want and click Add.


Display the Slide Layout Pane? Apply Text Layouts? Apply Content Layouts? Apply Text and Content Layouts? Apply Other Layouts? Use Automatic Layouts? Select a Slide Background Colour? Select a Slide Background Fill Effect? Apply a Slide Background Colour or Fill Effect? Select a Handout Background Colour? Select a Handout Background Fill Effect? Apply a Handout Background Colour or Fill Effect? Select a Notes Page Background Colour? Select a Notes Page Background Fill Effect? Apply a Notes Page Background Colour or Fill Effect? Omit Background Graphics from the Master? Alter Slide Placeholders? Alter Handout and Notes Pages Placeholders? Insert Headers and Footers? Insert Slide Numbers? Add the Date and Time to Slides? Add Page Numbers and the Date and Time to Handouts and Notes? Change an Indent? Change Tab Settings? Change Paragraph Indentations? Change Paragraph Alignment? Set Line Spacing? Add or Delete Bullets or Numbering? Change Bullets or Numbering Style? Change Bullets or Numbering Size? Change Bullets or Numbering Colour? Change the Starting Number in a Numbering List? Create Custom Bullets? Insert a Picture as a Bullet?


SAMPLE


Formatting and Editing Text When you have completed this learning module you will have seen how to:

Add Placeholder Text Add Text Box Text Add WordArt Text Use Smart Tags – AutoFit Select a Word Select All Text in a Text Placeholder or Text Box Change the Font Size Change the Font Style Change the Font Colour Make Text Bold, Italic, Underlined, or Shadowed Change Font Case Replace Fonts Use the Format Painter Delete Text Undo the Last Action Undo Multiple Actions Redo the Last Undo Redo Multiple Undos Find Text Replace Text Check Spelling Use Spell Check Options Use Smart Tags – AutoCorrect Display the Clipboard Task Pane Copy or Cut Items to the Office Clipboard Paste a Single Item from the Office Clipboard Paste all Items from the Office Clipboard Delete Items from the Office Clipboard Clear the Office Clipboard Use Smart Tags – Paste Option

Adding Text to a Slide

Adding Placeholder Text Text placeholders appear on the slide by default when you select a text

layout from the Slide Layout Pane:


SAMPLE


To add text to a placeholder Click in the placeholder and begin typing.

Adding Text Box Text Text boxes are useful when you need to add text to a specific area of a slide.

To add a text box

Click the Text Box icon on the Drawing toolbar OR from the main menu, choose Insert > Text Box.

Click the area of the slide you would like your text box, and drag the text box to the size you want.

Click inside the text box and begin typing.

To resize a text box Click (and hold) the sizing handle and drag the text box to the size you

want.

To move a text box Click (and hold) the outside of the text box (your mouse will change to the

moving cursor.) Drag the text box to where you want.

To rotate a text box Click (and hold) the rotate handle and drag the text box until you reach the

angle you want:

Adding WordArt Text WordArt adds artistic effect to your text.

To insert WordArt

Click the WordArt icon in the Drawing toolbar OR from the main menu, choose Insert > Picture > WordArt. This will


SAMPLE


open the WordArt Gallery dialog box.

Select a WordArt Style and click OK. Type your text and click OK:

To resize WordArt Click (and hold) the sizing handle and drag the WordArt to the size you

want.

To move WordArt Click (and hold) the WordArt and drag it to where you want.

To rotate WordArt Click (and hold) the rotate handle and drag the WordArt until you reach the

angle you want:

To edit WordArt Open the Word Art toolbar. From the main menu, choose View > Toolbars > WordArt:

Adding Notes Click in the Notes Pane and begin typing. Select View > Notes Page to view the notes page for the current slide.


SAMPLE


Using Smart Tags – AutoFit When you insert text into a placeholder that doesn't fit into the placeholder,

the text automatically resizes to fit the placeholder When this automatic resizing occurs, the AutoFit Options button will appear

giving you the option to keep, discard, or modify the change:

Formatting Text

Selecting a Word To format text, you need to select it before you can apply any formatting

changes.

To select a word Click (and hold) to the left of the word and drag your mouse across the word:

Selecting All Text in a Text Placeholder or Text Box Click (and hold) at the start of the text and drag your mouse to the end of

the text OR click at the start of the text OR from the main menu, choose Edit > Select All.

Changing the Font Size Select the text to be changed. Click the down arrow on the Font Size icon and select the size you want:

OR from the main menu, choose Format > Font. This will display the Font dialog box:


SAMPLE


Click on the font size you want then click OK.

Changing the Font Style Select the text to be changed.

Click the down arrow on the Font icon and select the style you want OR from the main menu, choose Format > Font. This will display the Font dialog box.

Click on the font style you want, then click OK.

Changing the Font Colour Select the text to be changed.

Click the down arrow on the Font Color icon and select the colour you want OR from the main menu, choose Format > Font. This will display the Font dialog box.

Click on the font colour you want then click OK. Note: To choose from a wider selection of colours, click on More Colors.

Making Text Bold, Italic, Underlined, or Shadowed

To make text bold Select the text to be bolded.


SAMPLE


Click the Bold icon on the Formatting toolbar.

To make text italic Select the text to be italicized.

Click the Italic icon on the Formatting toolbar.

To underline text Select the text to be underlined.

Click the Underline icon on the Formatting toolbar.

To add a shadow to text Select the text to be shadowed.

Click the Shadow icon on the Formatting toolbar. Note: To undo formatting, select the text and click the relevant formatting icon again.

Changing Font Case Changing Font Case is an easy way to make large changes to upper and

lower cased letters.

To change font case Select the text to be changed. From the main menu, choose Format > Change Case to open the Change

Case dialog box:

Select the case you want and click OK.

Replacing Fonts Replacing Fonts is an easy way to make large font style changes to your

entire presentation.


SAMPLE


To replace fonts From the main menu, choose Format > Replace Fonts to open the

Replace Font dialog box:

Change the font you want to replace by clicking the down arrow next to the Replace box.

Change the font you want to replace with by clicking the down arrow next to the With box.

Click Replace.

Using the Format Painter The format painter applies all font and formatting attributes from selected

text, to any other text.

To use the format painter Click in or highlight the word that has the desired font and formatting

attributes.

Click the Format Painter icon on the Standard toolbar. Highlight the text you want formatted with the new attributes.

Deleting Text Select the text to be deleted. From the main menu, choose Edit > Clear

OR press the Delete button on your keyboard.

Using Undo and Redo

Undoing the Last Action Use the Undo icon on the Standard toolbar to undo one action.


SAMPLE


To undo your last action

Click the Undo icon on the Standard toolbar OR from the main menu, choose Edit > Undo.

Undoing Multiple Actions Click the down arrow next to the Undo icon on the Standard toolbar:

Click the last action you want to undo.

Redoing the Last Undo Use the Redo icon on the Standard toolbar to redo one action.

To redo your last undo

Click the Redo icon on the Standard toolbar OR from the main menu, choose Edit > Redo.

To redo multiple undos Click the down arrow next to the Redo icon on the Standard toolbar:

Click the last action you want to redo.

Using Find and Replace

Finding Text From the main menu, choose Edit > Find:


SAMPLE


Type in the text you want to find in the Find what box. Click Find Next to search for the text.

Note: You can match the exact case or find whole words only by clicking on the appropriate check box.

Replacing Text From the main menu, choose Edit > Replace

OR click Replace on the Find dialog box:

Type in the text you want to find in the Find what box. Type in the replacement text in the Replace with box. Click Find Next to search for the text.

To replace text Click Replace to replace the single highlighted occurrence. Click Replace All to replace all occurrences.

Using Spell Check

Checking Spelling Running the spell check checks the entire presentation.


SAMPLE


To check spelling

Click the Spelling icon on the Standard toolbar OR from the main menu, choose Tools > Spelling.

Using Spell Check Options The Spelling dialog box gives you a number of options:

To ignore the suggested spelling for the current word Click Ignore.

To ignore all further occurrences of the word Click Ignore All.

To change the spelling for the current word Click Change.

To change the spelling for all further occurrences of the word Click Change All.

To add the current word to the dictionary Click Add.

To see spelling suggestions for the current word Click Suggest.

Note: The Spell Check suggests words by default. You would only click the Suggest button if this option had been turned off.


SAMPLE


To add the current word to the AutoCorrect list Click AutoCorrect.

Note: When you add a word to the AutoCorrect list, all future occurrences of the word will be corrected as you type.

To end the spell check Click Close.

Using Smart Tags – AutoCorrect When you type certain types of text, Microsoft PowerPoint will automatically

format it. For example, if you forget to capitalise the first letter of sentence, it

automatically capitalises it for you. When this happens, the AutoCorrect Options button will appear giving you

the option to keep, or discard the change:

Using the Clipboard

Understanding the Clipboard The Clipboard Pane allows you to view and paste multiple items from the

Office Clipboard. You can hold up to 24 items from different Office 2003 applications on the

Office Clipboard:


SAMPLE


Displaying the Clipboard Task Pane From the main menu, choose Edit > Office Clipboard.

Copying or Cutting Items to the Office Clipboard To copy or cut items to the Clipboard, the Clipboard Pane must be open.

To copy items Highlight or select the item/s you want to copy.

Click the Copy icon on the Standard toolbar OR from the main menu, choose Edit > Copy.

To cut items Highlight or select the item/s you want to cut.

Click the Cut icon on the Standard toolbar OR from the main menu, choose Edit > Cut.

Pasting a Single Item from the Office Clipboard Locate the item you want to paste and click on it

OR click the down arrow next to the item you want to paste and select Paste:


SAMPLE


Pasting all Items from the Office Clipboard Click the Paste All button at the top of the Clipboard Pane:

Deleting Items from the Office Clipboard Click on the down arrow next to the item you want to delete and select

Delete.

Clearing the Office Clipboard Click on the Clear All button at the top of the Clipboard Pane.

Using Smart Tags – Paste Option When you paste an item, the Paste Options button appears giving you the

option to keep or discard the copied item's formatting:


Add Placeholder Text? Add Text Box Text? Add WordArt Text? Use Smart Tags – AutoFit? Select a Word? Select All Text in a Text Placeholder or Text Box?


SAMPLE


Change the Font Size? Change the Font Style? Change the Font Colour? Make Text Bold, Italic, Underlined, or Shadowed? Change Font Case? Replace Fonts? Use the Format Painter? Delete Text? Undo the Last Action? Undo Multiple Actions? Redo the Last Undo? Redo Multiple Undos? Find Text? Replace Text? Check Spelling? Use Spell Check Options? Use Smart Tags – AutoCorrect? Display the Clipboard Task Pane? Copy or Cut Items to the Office Clipboard? Paste a Single Item from the Office Clipboard? Paste all Items from the Office Clipboard? Delete Items from the Office Clipboard? Clear the Office Clipboard? Use Smart Tags – Paste Option?


SAMPLE


Slide Design When you have completed this learning module you will have seen how to:

Display the Slide Design Pane Apply a Design Template to One Slide Apply a Design Template to All Slides Applying Slide Masters as Design Templates Apply a Colour Scheme to One Slide Apply a Colour Scheme to All Slides Customise Colour Schemes Apply Colour Schemes to Notes or Handouts Apply an Animation Scheme to One Slide Apply an Animation Scheme to All Slides

Working with Slide Design

Understanding Slide Design The Slide Design Pane offers three easy ways to make your presentation

look professional, colourful, and interesting: Design Templates, Color Schemes, and Animation Schemes:

Displaying the Slide Design Pane

Click the Slide Design icon on the Formatting toolbar: OR from the main menu, choose Format > Slide Design OR click the down arrow at the top right of the task pane and choose Slide Design:


SAMPLE


Using Design Templates

Understanding Design Templates Design Templates offer a quick and easy way to provide an attractive and

interesting background to your presentation.

To apply a Design Template to One Slide Click the down arrow next to the Design Template you want. Click Apply to Selected Slides.

To apply a Design Template to All Slides Locate the Design Template you want and click on it

OR click the down arrow next to the Design Template you want.

Click Apply to All Slides.

To apply Slide Masters as Design Templates All Slide Masters are displayed in the Apply a design template section of

Design Templates:


SAMPLE


When you create a new Slide Master, it automatically appears in Design Templates and you can apply your new Slide Master to individual or all slides.

Adding Color Schemes

Understanding Color Schemes Color Schemes quickly add to or change the colours of your slides including

the background, title text, body text, fills, shadows, and hyperlinks:

A default colour scheme is applied to your slides when you select a Design Template.


SAMPLE


Each Design Template includes additional Color Schemes you can use:

To apply a Color Scheme to One Slide Click the down arrow next to the Color Scheme you want: Click Apply to Selected Slides:

Note: You can apply a Color Scheme even if you haven't applied a Design Template.

To apply a Color Scheme to All Slides Click the Color Scheme you want

OR click the down arrow next to the Color Scheme you want.

Click Apply to All Slides.


SAMPLE


To customise Color Schemes At the bottom of the Slide Design – Color Schemes Task Pane, click Edit

Color Schemes. This will open the Edit Color Scheme dialog box:

Click on the element you want to customise and click Change Color. Select a colour and click OK. When you have completed customising your colours, click Apply.

Applying Color Schemes to Notes or Handouts

To apply a color scheme to a single notes page From the main menu, choose View > Notes Page. Click the down arrow next to the Color Scheme you want. Click Apply to Notes Pages.

To apply a color scheme to all notes pages From the main menu, choose View > Notes Page. Click on the Color Scheme you want

OR click the down arrow next to the Color Scheme you want.

Click Apply to All Notes Pages. Note: You can also change the Color Scheme for all notes pages with the Notes Master.

To apply a color scheme to handouts From the main menu, choose View > Master > Handout Master.


SAMPLE


Click on the Color Scheme you want OR click the down arrow next to the Color Scheme you want.

Click Apply to Handout Master.

Applying Animation Schemes

Understanding Animation Schemes Preset Animation Schemes make it easy to animate your slide show. Animations are divided into subtle, moderate, and exciting schemes, and

generally apply animations to titles, bulleted lists, and paragraphs.

To apply an Animation Scheme to One Slide Open the Slide Design – Animation Schemes Task Pane, and select the

animation you want:

The animation will automatically be applied to the current slide.

To apply an Animation Scheme to All Slides Select the animation you want. Click on the Apply to All Slides button at the bottom of the Slide Design –

Animation Schemes Task Pane:


SAMPLE


Using the Custom Animation Pane The Custom Animation Pane allows you to animate your slide any way you

want. You can animate titles, text, paragraphs, Clip Art, or any other objects on

your slide. The effects include Entrance effects, Emphasis effects, Exit effects, and

Motion Paths.

Using the Slide Transition Pane The Slide Transition Pane allows you to apply transitions between slides in

a slide show. You can apply different speeds and sounds to slide transitions.


Display the Slide Design Pane? Apply a Design Template to One Slide? Apply a Design Template to All Slides? Apply Slide Masters as Design Templates? Apply a Colour Scheme to One Slide? Apply a Colour Scheme to All Slides? Customise Colour Schemes? Apply Colour Schemes to Notes or Handouts? Apply an Animation Scheme to One Slide? Apply an Animation Scheme to All Slides?


SAMPLE


Drawings and Pictures When you have completed this learning module you will have seen how to:

Draw a Line Draw an Arrow Draw a Rectangle Draw an Oval Change Fill Colour Change Line Colour Change Line Style Change Dash Style Change Arrow Style Add Shadow Style Add 3D Style Resize Objects Move Objects Add an AutoShape Line Add an AutoShape Connector Add an AutoShape Basic Shape Add an AutoShape Block Arrow Add an AutoShape Flowchart Add AutoShape Stars and Banners Add AutoShape Callouts Add AutoShape Action Buttons Display the Insert Clip Art Pane Search for Clip Art Customise a Clip Art Search Use the Clip Organizer Insert Clip Art Insert a Picture from a File Format Clip Art and Pictures Group Objects Ungroup Objects Regroup Objects Layer Objects Use Free Rotate Rotate Objects to the Left or Right Flip Objects Horizontally or Vertically Display the Drawing Grid and Guides Adjust Guides Align Objects Align Objects Left to Right Align Objects Top to Bottom Distribute Objects Horizontally and Vertically Nudge Objects


SAMPLE


Drawing Lines and Shapes

Drawing and Customising

To draw a Line

Click the Line icon on the Drawing toolbar. Click on the slide and drag the mouse pointer until you have the line you

want. Note: Hold the Shift key down while you're drawing the line to angle the line 15 degrees at a time.

To draw an Arrow

Click the Arrow icon on the Drawing toolbar. Click on the slide and drag the mouse pointer until you have the arrow you

want.

To draw a Rectangle

Click the Rectangle icon on the Drawing toolbar. Click on the slide and drag the mouse pointer until you have the rectangle

you want.

To draw an Oval

Click the Oval icon on the Drawing toolbar. Click on the slide and drag the mouse pointer until you have the oval you

want.

To change the Fill Colour Select the object you want to fill.

Click the down arrow next to the Fill Color icon on the Drawing toolbar.

Click the colour you want. Note: To customise your fill colour, click on More Colors or Fill Effects.


SAMPLE


To change the Line Colour Select the line you want to change colour. Click the down arrow next to the

Line Color icon on the Drawing toolbar. Click the colour you want.

Note: To customise your line colour, click on More Line Colors or Patterned Lines.

To change the Line Style Select the line to which you want to add a line style.

Click the Line Style icon on the Drawing toolbar. Click on the line style you want.

Note: To customise your line style, click on More Lines.

To change the Dash Style Select the line you want to change to dash style.

Click the Dash Style icon on the Drawing toolbar. Click on the dash style you want.

To change the Arrow Style Select the line you want change to arrow style.

Click the Arrow Style icon on the Drawing toolbar. Click on the arrow style you want.

Note: To customise your arrow style, click on More Arrows.

To add a Shadow Style Select the object to which you would like to add a shadow. Click the Shadow Style icon on the Drawing toolbar:


SAMPLE


Click on the shadow style you want.

To customise your shadow style Click on Shadow Settings. This opens the Shadow Settings toolbar:

To add a 3D Style Select the object to which you would like to add a 3-D style. Click the 3-D Style icon on the Drawing toolbar:

Click on the 3-D style you want.


SAMPLE


To customise a 3-D style Click on 3-D Settings to open the 3-D Settings toolbar:

To resize Objects Click (and hold) the sizing handle and drag the object to the size you want. The mouse cursor must change to a double arrow resize cursor:

To move Objects Click (and hold) the object and drag it to where you want. The mouse cursor must change to a quadruple arrow move cursor:

Using AutoShapes

Understanding AutoShapes AutoShapes are pre-drawn shapes that offer an easy alternative to drawing

your own shapes. AutoShapes come in several shape categories including Lines, Connectors,

Basic Shapes, Block Arrows, Flowcharts, Stars and Banners, Callouts, and Action Buttons:


SAMPLE


Using the AutoShapes Toolbar AutoShapes can be inserted into your presentation through the AutoShapes

menu on the Drawing toolbar, or through the AutoShapes toolbar.

To display the AutoShapes toolbar From the main menu, choose Insert > Picture > AutoShapes:

To add an AutoShape Line Line styles offered in AutoShapes include Line, Arrow, Double Arrow,

Curve, Freeform, and Scribble.

To add an AutoShape line Click on the down arrow next to the AutoShape icon on the Drawing

toolbar:


SAMPLE


Select Lines from the AutoShape menu OR click the Lines icon on the AutoShapes toolbar.

Click on the line style you want. Click on the slide and drag the mouse pointer until you have your desired

line. Release the mouse button to end the line. Some line styles require you to double-click to end the line.

Adding an AutoShape Connector Connector lines connect objects with a line. There are three connector styles including straight, elbow (angled) and

curved. Connector lines offered in AutoShapes include Straight Connector, Straight

Arrow Connector, and Straight Double-Arrow Connector; Elbow Connector, Elbow Arrow Connector, and Elbow Double-Arrow Connector; and Curved Connector, Curved Arrow Connector, and Curved Double-Arrow Connector.

To add an AutoShape connector Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Connectors from the AutoShape menu

OR click the Connectors icon on the AutoShapes toolbar.

Click on the connector you want. As you scroll over objects, little blue squares appear indicating where you can

attach a connector line. Click the blue squares to start and end your connector line.

Adding an AutoShape Basic Shape Basic Shapes offered in AutoShapes include Rectangles, Parallelograms,

Trapezoids, Diamonds and many other shapes.

To add an AutoShape basic shape Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Basic Shapes from the AutoShape menu

OR click the Basic Shapes icon on the AutoShapes toolbar.


SAMPLE


Click on the shape you want:

Click on the slide and drag the mouse pointer until you have your desired shape.

Adding an AutoShape Block Arrow Block Arrows offered in AutoShapes include Right Arrows, Left Arrows, Up

Arrows, Down Arrows, and many other arrows.

To add an AutoShape block arrow Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Block Arrows from the AutoShape menu

OR click the Block Arrow icon on the AutoShapes toolbar, and select the arrow you want.

Click on the slide and drag the mouse pointer until you have your desired block arrow.

Adding an AutoShape Flowchart Flowchart shapes offered in AutoShapes include Process shapes, Alternate

Process shapes, Decision shapes, Data shapes, and many other flowchart shapes.

To add an AutoShape flowchart shape Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Flowchart from the AutoShape menu

OR click the Flowchart icon on the AutoShapes toolbar and select the


SAMPLE


flowchart shape you want.

Click on the slide and drag the mouse pointer until you have your desired flowchart shape.

Adding AutoShape Stars and Banners Stars and Banner shapes offered in AutoShapes include Explosions, Stars,

Ribbons, Scrolls and Waves:

To add AutoShape stars and banners Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Stars and Banners from the AutoShape menu

OR click the Stars and Banners icon on the AutoShapes toolbar, and select the shape you want.

Click on the slide and drag the mouse pointer until you have your desired shape.

Adding AutoShape Callouts Callout shapes offered in AutoShapes include Rectangle callouts, Oval

callouts, Cloud callouts and Line callouts.

To add AutoShape callouts Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Callouts from the AutoShape menu

OR click the Callouts icon on the AutoShapes toolbar, and select the callout shape you want.

Click on the slide and drag the mouse pointer until you have your desired callout shape.


SAMPLE


Adding AutoShape Action Buttons Action buttons are ready-made buttons that you can assign actions to,

activated by mouse clicks or mouse-overs. Actions include linking to hyperlinks, playing sounds, running programs,

and other events. Action buttons offered in AutoShapes include Custom, Home, Help,

Information and many other buttons.

To add AutoShape action buttons Click on the down arrow next to the AutoShape icon on the Drawing

toolbar. Select Action Buttons from the AutoShape menu

OR click the Action Buttons icon on the AutoShapes toolbar, and select the action button you want.

Click on the slide and drag the mouse pointer until you have your desired action button shape.

The Action Settings dialog box will be displayed:

Click on the Mouse Click or Mouse Over tab based on how you want to activate your action button.

Click OK.


SAMPLE


Adding More AutoShapes More AutoShapes allows you to add AutoShapes from Clip Art, the clip

organiser, or clips online.

Adding Clip Art and Pictures

Understanding Clip Art Clip Art includes drawings, photos, sounds, videos, and other media files

that you can use in your PowerPoint presentation:

Displaying the Insert Clip Art Pane The Insert Clip Art Pane lets you search for Clip Art in your collection,

access the Clip Organizer, and insert Clip Art into your presentation.

To display the Insert Clip Art pane From the main menu, choose Insert > Picture > Clip Art:


SAMPLE


Searching for Clip Art Enter descriptive keywords to search for clips in the Search text field. Click Go.

Customising a Clip Art Search Select a collection from the Search in drop-down menu and/or select a

media type from the Results should be drop-down menu:

Using the Clip Organizer Click on the Organize clips link and browse the collections to locate the clip

your want:

Note: When you first use the Insert Clip Art pane, you will be prompted to add clips to your collection automatically. This will search your computer for media clips and organise the clips into folders in the My Collections folder.

Inserting Clip Art Click on the clip you want

OR click on the down arrow next to the clip you want and click Insert. Note: If you have applied a content layout to your slide, you can insert Clip Art by clicking on the Insert Clip Art icon on the slide:


SAMPLE


To insert a Picture from a File From the main menu, choose Insert > Picture > From File to open the

Insert Picture dialog box. Browse your files to locate the picture you want, select it and click Insert.

Note: If you have applied a content layout to your slide, you can insert a picture from a file by clicking on the Insert Picture icon on the slide.

Formatting Clip Art and Pictures Double click the picture you want to format to open the Format Picture

dialog box:

Click on the Colors and Lines, Size, Position, Picture, Text Box, or Web tab.

Make the required changes and click OK.


SAMPLE


To open the picture toolbar From the main menu, choose View > Toolbars > Picture:

Click on the picture you want to format. Make the changes using the Picture toolbar.

Grouping and Ungrouping Objects

Understanding Grouping Objects Grouping objects is useful when you need to make the same change to a

group of objects, such as resizing or moving:

To group objects

Make sure the Select Object icon is highlighted on the Drawing toolbar.

While holding the Shift key down, click on all the objects you want to group. Click on the down arrow next to the Draw icon on the Drawing toolbar.


SAMPLE


Select Group:

To ungroup objects Make sure the Select Object icon is highlighted on the Drawing toolbar. Click on the group of objects you want to ungroup. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Ungroup.

Regrouping Objects Regrouping objects allows you to regroup objects that you have previously

ungrouped.

To regroup objects Make sure the Select Object icon is highlighted on the Drawing toolbar. Click on one of the objects previously grouped. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Regroup.

Layering Objects Layering objects is useful when you have multiple objects on a slide and you

want to ensure a particular object is on top or in the background.

To bring an object to the front Make sure the Select Object icon is highlighted on the Drawing toolbar. Click on the object you want to bring to the front.


SAMPLE


Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Order > Bring to Front:

To send an object to the back Make sure the Select Object icon is highlighted on the Drawing toolbar: Click on the object you want to send to the back. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Order > Send to Back.

To bring an object forward one layer Make sure the Select Object icon is highlighted on the Drawing toolbar: Click on the object you want to bring forward. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Order > Bring Forward.

To send an object backward one layer Make sure the Select Object icon is highlighted on the Drawing toolbar: Click on the object you want to send backward. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Order > Send Backward.

Rotating and Flipping Objects

Using Free Rotate Free rotate allows you to rotate an object to any angle you desire.

To free rotate an object Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Rotate or Flip > Free Rotate. Click on the object you want to rotate.


SAMPLE


Click (and hold) the rotate handle and drag the object until you reach the angle you want:

Rotating Objects to the Left or Right Rotating an object to the left or right will rotate the object 90 degrees.

To rotate an object to the left Click on the object you want to rotate. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Rotate or Flip > Rotate Left.

To rotate an object to the right Click on the object you want to rotate. Click on the down arrow next to the

Draw icon on the Drawing toolbar. Select Rotate or Flip > Rotate Right.

Flipping Objects Horizontally or Vertically

To flip an object horizontally Click on the object you want to flip. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Rotate or Flip > Flip Horizontal.

To flip an object vertically Click on the object you want to flip. Click on the down arrow next to the Draw icon on the Drawing toolbar. Select Rotate or Flip > Flip Vertical:


SAMPLE


Aligning Objects

Understanding Grids and Guides Gridlines are a set of intersecting lines that allow you to align objects

visually. Gridlines do not print. Guides are horizontal and vertical lines that you can add to, adjust, and

remove from your slides. Guides do not print.

Displaying the Drawing Grid and Guides From the main menu, click View > Grid and Guides

OR click on the down arrow next to the Draw icon on the Drawing toolbar. Select Grid and Guides.

This will bring up the Grid and Guides dialog box. Click the Display grid on screen check box and/or click the Display

drawing guides on screen check box. Click OK:

Note: You can adjust the grid spacing by clicking on the down arrow next to the Spacing box.

Adjusting Guides

To move a guide Click and drag guide.

To add new guides While holding the Control key down, click and drag an existing guide.


SAMPLE


To delete a guide Click and drag the guide off the slide.

Aligning Objects When aligning an object relative to the slide, the Relative to Slide option

must be selected:

To select the relative to slide option Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Relative to Slide. A check mark will appear

next to Relative to Slide.

Aligning Objects Left to Right

To left align an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Left.

To centre an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Center.

To right align an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Right.


SAMPLE


Aligning Objects Top to Bottom

To top align an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Top.

To middle align an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Middle.

To bottom align an object Click the object you want to align. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Align Bottom.

Distributing Objects Horizontally and Vertically Distributing objects ensures equal space, horizontally or vertically, between

multiple objects. To distribute objects, a minimum of three objects must be selected.

To distribute objects horizontally While holding the Shift key down, click on all the objects you want to

distribute. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Distribute Horizontally.

To distribute objects vertically While holding the Shift key down, click on all the objects you want to

distribute. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Align or Distribute > Distribute Vertically.

Nudging Objects Nudging objects moves objects in small increments.


SAMPLE


To nudge an object Click the object you want to nudge. Click the down arrow next to the Draw icon on the Drawing toolbar. Select Nudge > Up or Nudge > Down or Nudge > Left or Nudge > Right

OR use the arrow keys on your keyboard.


Draw a Line? Draw an Arrow? Draw a Rectangle? Draw an Oval? Change Fill Colour? Change Line Colour? Change Line Style? Change Dash Style? Change Arrow Style? Add Shadow Style? Add 3D Style? Resize Objects? Move Objects? Add an AutoShape Line? Add an AutoShape Connector? Add an AutoShape Basic Shape? Add an AutoShape Block Arrow? Add an AutoShape Flowchart? Add AutoShape Stars and Banners? Add AutoShape Callouts? Add AutoShape Action Buttons? Display the Insert Clip Art Pane? Search for Clip Art? Customise a Clip Art Search? Use the Clip Organizer? Insert Clip Art? Insert a Picture from a File? Format Clip Art and Pictures? Group Objects? Ungroup Objects? Regroup Objects? Layer Objects? Use Free Rotate? Rotate Objects to the Left or Right? Flip Objects Horizontally or Vertically?


SAMPLE


Display the Drawing Grid and Guides? Adjust Guides? Align Objects? Align Objects Left to Right? Align Objects Top to Bottom? Distribute Objects Horizontally and Vertically? Nudge Objects?


SAMPLE


Printing When you have completed this learning module you will have seen how to:

Change Slide Orientation Change Notes, Handouts and Outline Orientation Set Slide Size Preview Slides, Notes, and Handouts Set Printing Order on Handouts Preview Print Colour Preview Headers and Footers Frame Slides Preview a Slide as a Web Page Open the Print dialog Box Select a Printer Set Print Range Print Multiple Copies Select Print Options Print Slides, Handouts, Notes, or the Outline View

Using Page Setup

Changing Slide Orientation Slides can be created in portrait or landscape orientation.

To change slide orientation From the main menu, choose File > Page Setup to open the Page Setup

dialog box:

Click on the Portrait or Landscape check box under Slides Orientation. Click OK.


SAMPLE


Changing Notes, Handouts and Outline Orientation From the main menu, choose File > Page Setup to open the Page Setup

dialog box. Click on the Portrait or Landscape check box under Notes, handouts, and

outline Orientation. Click OK.

Note: You can also change notes, handouts, and outline orientation in Print Preview.

Setting Slide Size You can set slide size for an onscreen show, letter paper, A4 paper, 35mm

slides, and sizes for other uses:

To set slide size From the main menu, choose File > Page Setup. This opens the Page

Setup dialog box. Click the down arrow next to the Slides sized for box and select the slide

size you want. Create a custom size slide by clicking the up and down arrows next to the

slide Width and slide Height boxes:

Using Print Preview


SAMPLE


Previewing Slides, Notes, and Handouts Prior to printing, you can see how each slide in your presentation will look by

previewing your presentation.

To preview slides From the main menu, choose File > Print Preview:

To scroll through pages Click on the Next Page and Previous Page icons on the Print Preview

toolbar:

To preview notes, handouts, and the outline Click on the down arrow next to the Print What box. Select the view you

wish to preview:

To set the printing order on Handouts From the main menu, choose File > Print Preview.


SAMPLE


On the Print Preview toolbar, click the down arrow next to the Options button.

Select Printing Order > Horizontal or Printing Order > Vertical. Note: You must be in Handout view to set printing order.

To preview Print Colour From the main menu, choose File > Print Preview. On the Print Preview toolbar, click the down arrow next to the Options

button. Select Color/Grayscale > Color or Color/Grayscale > Grayscale or

Color/Grayscale > Pure Black and White:

Note: If you are connected to a black and white printer, the colour option displays how colour will print on a black and white printer.

Previewing Headers and Footers You can modify headers and footers in Print Preview.

To modify headers and footers From the main menu, choose File > Print Preview. On the Print Preview toolbar, click the down arrow next to the Options

button. Click Header and Footer. Click the Slide or Notes and Handouts tab to make appropriate changes.

Framing Slides When slides print, the slide border does not print. Slides can be framed in Print Preview.

To frame slides From the main menu, choose File > Print Preview. On the Print Preview toolbar, click the down arrow next to the Options

button.


SAMPLE


Click Frame Slides. A check mark will appear next to Frame Slides:

To preview a Slide as a Web Page From the main menu, choose File > Web Page Preview:

Printing a Presentation

Using the Print dialog box The Print dialog box must be open to set print options and print your

presentation.

To open the Print dialog box From the main menu, choose File > Print:


SAMPLE


To select a Printer Click the down arrow next to the Printer Name box and select the printer:

Setting Print Range PowerPoint allows you to print a single slide, multiple selected slides, or the

entire presentation.

To set the print range Click the appropriate check box in the Print Range area:

To print Multiple Copies Click the up or down arrows next to the Number of copies box:

Click the Collate check box if you want to collate your print job.

To select Print Options Select the options you want to print:


SAMPLE


To print Slides, Handouts, Notes, or the Outline View Click the down arrow next to the Print what box. Select the format you

want to print:

To set number of slides per handout If you select Handouts in the Print What box, you active the Handouts

area. This gives you opportunity to set the number of slides you want to print per handout:

Note: You can also change the order the slides appear on the handout by changing to Horizontal or Vertical order.

To print Click OK:


Change Slide Orientation? Change Notes, Handouts and Outline Orientation? Set Slide Size? Preview Slides, Notes, and Handouts? Set Printing Order on Handouts? Preview Print Colour? Preview Headers and Footers? Frame Slides? Preview a Slide as a Web Page? Open the Print dialog Box? Select a Printer?


SAMPLE


Set Print Range? Print Multiple Copies? Select Print Options? Print Slides, Handouts, Notes, or the Outline View?


SAMPLE


Presenting the Presentation When you have completed this learning module you will have seen how to:

View a Slide Show from the First Slide View a Slide Show from the Current Slide Move to the Next Slide in a Slide Show Move to the Previous Slide in a Slide Show Move to a Specific Slide in the Slide Show Use the Automatic Pointer Hide the Pointer Use the Arrow Pointer Change the Pointer to a Pen Erase Pen Marks Pause the Slide Show Turn the Screen Black View and Add Speaker Notes

Running a Slide Show

Viewing the Slide Show

To view a Slide Show from the First Slide From the main menu, choose Slide Show > View Show:


SAMPLE


To view a Slide Show from the Current Slide Click the Slide Show icon at the bottom left of the PowerPoint screen:

Navigating Slides

Moving between Slides

To move to the Next Slide in a Slide Show Click on the current slide in the slide show

OR press the Return or Spacebar key OR right click on the screen and select Next:

To move to the Previous Slide in a Slide Show Right-click on the current slide (in the slide show) and select Previous

OR press the Backspace key.

To move to a Specific Slide in the Slide Show Right-click on the current slide (in the slide show) and select Go to Slide.


SAMPLE


Select the slide you want:

Pointer Options

Using the Automatic Pointer The Automatic Pointer is the default pointer in a PowerPoint slide show. When set to automatic, the pointer disappears after fifteen minutes of

inactivity.

To hide the Pointer Right-click on the current slide (in the slide show). Select Pointer Options > Hidden:


SAMPLE


To use the Arrow Pointer The Arrow pointer is always visible during a presentation.

To select the arrow pointer Right-click on the current slide (in the slide show). Select Pointer Options > Arrow.

To change the Pointer to a Pen By changing the pointer to a pen, you can write on your slides during the

slide show. Right-click on the current slide (in the slide show). Select Pointer Options > Pen.

To change pen colour Select Pointer Options > Ink Color. Select the colour you want:

To erase Pen Marks Right-click on the current slide (in the slide show). Select Pointer Options

> Eraser:


SAMPLE


Screen Options

Pausing the Slide Show Right-click on the current slide (in the slide show). Select Pause.

Turning the Screen Black Right-click on the current slide (in the slide show). Select Screen > Black Screen:


SAMPLE


Adding Notes to the Slide Show

Viewing and Adding Speaker Notes During a slide show, you can view and add to the notes you previously

created for your slides.

To view or add to your Speaker Notes Right-click on the current slide (in the slide show). Click Screen > Speaker Notes to open the Speaker Notes dialog box:

View or add to your notes:

Click Close.


View a Slide Show from the First Slide? View a Slide Show from the Current Slide?


SAMPLE



Move to the Next Slide in a Slide Show? Move to the Previous Slide in a Slide Show? Move to a Specific Slide in the Slide Show? Use the Automatic Pointer? Hide the Pointer? Use the Arrow Pointer? Change the Pointer to a Pen? Erase Pen Marks? Pause the Slide Show? Turn the Screen Black? View and Add Speaker Notes?

SAMPLE