Safety Management Systems

Presented to:

By:

Date:

Safety Management Systems

Oklahoma FFSHC

Stephanie Schroeder, CSP

November 14, 2013

2Safety Management Systems – OFFSHCNovember 2013

Briefing Contents

• SMS Comparison• Benefits • Challenges• Related Costs• Continued Growth


FAA Mike Monroney Aeronautical Center

• 1,100 acres of land• 125 buildings with 3.5 million square feet of space• Approximately 7,500 employees and 1,300+ students daily• Largest concentration of DOT employees outside of

Washington DC• Customer Base

– Entire FAA– All branches of DOT– Other Federal Agencies– Foreign Governments– Passengers, Pilots, media, aircraft owners, and commercial air carriers


Move from Compliance to Best Practices

BestPractices

OHSAS 18001ANSI Z10

VPPOther Requirements

(FAA, Corporate, Consensus Standards)

Regulatory Requirements(OSHA)


Challenges

• Large Campus• Diverse Activities• Management from different locations

and at different levels• Tenant Organizations• Red Tape• Limited Resources• Compliance


Safety Management Systems

SMS utilized by MMAC • OSHA Voluntary Protection Program• OHSAS 18001:2007• ANSI Z10:2012

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SMS Elements ComparisonVPP OHSAS 18001:2007 ANSI Z10: 2012

Scope Scope, Purpose and Application

Reference Publications & Terms Definitions

OH&S Policy Management Leadership and Employee Partic ipation

Planning P lanning

Hazard Prevention and Control

Safety and Helath Training

Employee Partic ipation

Checking Evaluation and Corrective Action

Management Review Management Review

Management Leadership & Employee Partic ipation

Worksite Analysis

Implementation and OperationImplementation and Operation


VPP Elements

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VPP OHSAS 18001:2007 ANSI Z10: 2012Scope Scope, Purpose and Application


OH&S Policy Management Leadership and Employee Participation

Planning Planning



Employee Participation



Management Leadership & Employee Participation

Worksite Analysis



VPP Program Requirements

• Management Leadership and Employee Involvement

• Worksite Analysis• Hazard Prevention and Control• Safety and Health Training


VPP at MMAC

• Approved as Merit Site in 2004– Employee Involvement– LOTO Program

• Reapproved as Merit Site in 2008– Employee Involvement

• Withdrawal from VPP in 2010– Considered changing application format– Moved towards OHSAS 18001

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Benefits during VPP Participation

• Reduced injury and illness rates by 50% • Increased visibility of EOSH Staff • MMAC further evaluated SMS approach• Established SMS as a business goal

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18001 Program ElementsVPP OHSAS 18001:2007 ANSI Z10: 2012




Planning P lanning







Worksite Analysis



OSHMS Manual • OSHMS procedures for:

– Identifying Significant OSH Hazards*– Setting Objectives and Targets*– Legal and Other Requirements– Establishing Operational Controls– Communication*– Emergency Preparedness– Control of Documents and Records– Conducting Audits and Management Reviews*


Risk Assessments

• Applied to activities within each organization• Measures the Risk

– Usage– Severity of Injury– Likelihood

• Identified Priority


Communication, Participation and Consultation• External and Internal communications• Meetings

– OSH Representatives– Management and Labor– Organizations

• Employee participation– Incident investigations– Hazard identification

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Audit Program

• Not a Compliance Audit• Minimum of Two OSHMS Audits per Year

– One Internal & One External• Audits consist of:

– Document Review• OSH Documents – Operational Controls, SOP’s• Records – Training certificates, Maintenance Logs

– Walkthrough– Interviews


Management Review

• Gauges OSHMS performance annually• Covers key elements of the OSHMS• Reaffirms objectives and targets• Assess continual improvement


OHSAS 18001 at MMAC

• MMAC Certified September 2010– Root Cause Analysis– Corrective Action Tracking

• Recertified in May 2013– Emergency Preparedness

• Integrating EMS & OSHMS • Automate Change Management


Benefits of 18001 • Employee Involvement• Program Documentation• Continual Improvement of OSHMS• Prioritization


ANSI Z10 Program ElementsVPP OHSAS 18001:2007 ANSI Z10: 2012




Planning Planning







Worksite Analysis



ANSI Z10 2012

• FAA Flight Inspection Services– Initial stages of implementation at MMAC – Six line stations for aircraft maintenance

• Implement system framework• Conducted Gap Analysis in 2010• Established Internal Audit Process

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Challenges

• Employee Involvement• Management of Change• Establishing Trust

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Benefits

• Employee Involvement• Culture Improvement• Tracking Completion

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Associated Costs• VPP

– Promotional Materials– VPP SGE Support

• OHSAS 18001– Annual External Audit Team– Internal Audit and Corrective Actions– Document Maintenance

• ANSI Z10– Risk Assessments – Continual Improvements

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MMAC Benefits from SMS • OSHA recordable accidents reduced by 88%• Reduced inspection findings and severity• OSH program moved into best practices• Greater employee participation• OHSAS 18001 certified in 2010• Estimated cost savings of $10 million in direct

and indirect costs since FY 2001


Implementing an SMS

• Choose a method and move forward• Ensure top management commitment• Involve employees in every step • Include independent verification• Focus on continual improvement

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For More Information

• Contact– Stephanie Schroeder, CSP

• [email protected]• 405-954-0371

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