Minutes of the meeting hetd on 7th January, 2020 at3.00 PM at the conferencehall, RUSA, Assam

A meeting was organised by RUSA Assam on 7th January ZO2O at 3.00 PM at ConferenceHall of RUSA office, Kahilipara, Assam. The meeting was chaired by Dr. Deepak Majumdar. lAS,Secretary Higher Education Department, Govt. of Assam cum Mission Director RUSA, Assam.

Detail list ofparticipants present in the meeting is enclosed at annexure: I.

lmportant points discussed during the meeting are:

I . Mission Director of RUSA Assam has stated that out of the total 20 nos. of colleges, ASHB has

not yet initiated steps for issue ofnotice inviting tender whereas Housefed has issued NIT for all itsallored colleges numbering 39. Smt. Sukla Rani Sinha of ASHB has stated that they will completethe issue of NIT within the current month. MD has requested ASHB to complete the all preliminaryprocess including the process of NIT within 7 working days.

2. Since submission of utilization repo( will be due on Jl'r March, 2020, the MD has requested

ASHB and Housefed to complete atleasl 40yo of civil works within 3 t't March, 2020. As discussed

in last review meeting held on 5th December, 2019, MD requested ASHB & Housefed to focusprimarily on rennovation works followed by other priliminary works.

J. Various colleges including Mankachar college, Sibsagar College, Arya Vidhyapeeth College,Moirabari College has stated that the civil works has not yet been started. They also mentioned thatASHB has included soil testing, structural design etc work in detail working plan although same has

already been done by the college authority. And also has placed demand for expenditure connectedrvith those works. After discussion it was decided that ASHB shall not place any demand for the

above works since soil testing and structural design has already been done.

4. Coordinator of LTK College along with l,akhimpur Girls' College have stated that ASHB has

requested fbr additional fund for undertaking works like preparation of plan & estimate in additionto 2.95o/o of agency charge. The same problem has been also found in Dhakuakhana College. Allother Principals and Coordinators have stated that Housefed has not been placed any demand forsuch type of works. The Assistant Project Engineer of Housefed has stated that they will finish allother related works like preparation of working estimate, structural design & soil testing from theirown agency charge. In view ofabove, MD has stated that the both agency (ASHB & HOUSEFED)should follow one common principle in executing the civil works. He has requested ASHB tofollow the policieVrules adopted by Housefed so, that the civil works can be completed within the

allocatcd amount. He has requested concemed Engineer of ASHB to make necessary actionaccordingly.

5. MD has stated that ASHB has not completed signing of MOU with some colleges and also

incorporated works which have already been done by colleges. He has cited example of Sibsagar

College, where Girls'Hostel under equity initiatives is executing by ASHB and Mankachar Collegewhere construction under component: infrastructure grants to collegesa is under the supervision ofASHB. He has requested Assistant Engineer of ASHB to delete the portion of MOU which is notnecessary.

6. Dr.Dharmendra Nath, Principal of S.B. Deorah College and Secretary ofAssam Principal Councilhas stated that both the agencies (ASHB & Housefeed) does not have sufficient Engineering man

power to oversee the works. Both the representatives ofASHB & Housefeed have stated that theyhave sulficient man power to supervise all civil works in different colleges ofthe state and assured

that the quality of works will not be compromised. Dr. Dharmendra Nath, Principal of S.B. DeomhCollege and Dr. Hiranya Kr. Chaliha" Principal of Kaliabar College have stated that, in view of slow

progress of works all civil works should be entrusted with PWD (B). Both the representatives ofASHB & Housefed assured the Mission Director RUSA, Assam that they will complete theassigned work within the stipulated period. In this connection, MD, RUSA has specificallyrequested ASHB to strictly follow the timeline & also to exclude the portion of MOU which has

been objected by some colleges. The specific clauses like term of completion ofwork and paymentof I oZ contingency charge etc should be deleted.

7. The next review meeting will be held on 6th February, 2020 at 3.00 PM.Finally the meeting was ended with vote of thaks offered by Mission Director, RUSA, Assam.

s__,tL/_I

(Dr. Deepak M$umdar IAS)Secretary Higher Education Dept., Covt. ofAssam

And Mission Director RUSA. Assam

Memo No: ARUSA/PIM/364 /20191291 \8 ES dated: 09/01/2020

Copy to:I . Commissioner of ASHB for information and necessary action.2. MD, Housefed for information and necessary action.3. President, Assam College hincipal's Association for kind necessary information.4. Principal of S.B. Deorah College for information and necessary action.5. Principal of Kaliabar College for information and necessary action.6. Principal ofGNDG College for information and necessary action.7. hincipal ofB. Barooah College for information and necessary action.8. RUSA Coordinator ofArya Vidhyapeeth College for information and necessary action.9. RUSA Coordinator of LTK College for information and necessary action.I0. RUSA Coordinator of Sibsagar College for information and necessary action.I l. RUSA Coordinator of Lakhimpur Girls'College, Dhakuakhana College for information and

necessary action.12. Assistant Engineer ofASHB for information and necessary action.13. Assistant Project Engineer of Housefed for information and necessary action.14. Principal JHNS College & Moirabari College, Panigaon OPD College & Mankachar

College for kind necessary information.I 5. Concemed officials of RUSA Assam for necessarv actions onlv.

4* '---t--+-

7/.,1Dr. Deepall Majurau, flHd/

Secretary, Higher Education Dept., Govt. ofAssamAnd Mission Director RUSA. Assam

4'5(!tr

._@

s

r\q\cs {\x

d\a*{

s+J N

cizooo-

\N.Y- o)P -o)Y c.l

.: oo,'t- ,.o

\f\ Fr\T- no

N-rp

Fa\ho\J\!tn0.

/.-qqc1I

14\4cr)\r

:9-.}.1.1-i,

I'( r(

ooJJF9p\o t"s-0-

c$i" \rtNONqo c..

\gd

a\

mt'-\l,i\a

{b,Dp

.>6,

.PocN-ro

Gt"J-\i-

teD

-3SJ

Elrt

j.\- u

.3\r .

do -{.d.!liG-rB-c.-tT.Jl-

-:j

s(sLa

4

I).

1()3{5(

JU;It\

-g{I

E

3.d

B--:-'a{sc>a\os1isA-(

iT.,(ts]to!J\.-f.\

ss!'6a.A^

I!)

.--ss

F

co

.99q,

56e>kr>E;E{5E3{F *24>)luJ -{-.=5E?tHliSt-(/)<oo

\sN$A,\\J-$trt{r

Iott

)f:r\J

t.U

tssl*{

Jo--.J

'5

+I

6s

i.J

\r

{

cbac

6t

-ddoo

\J

IS

{Ioa4{

t;5$a

ss

ea

;-{<<-

{.t

is

a

..J\

js..F

CT

\A*+-

t-

Fr>-

={dJEH'

'rIo<?>o-

qJ(9

F

=8:

qq,

E

Go-o,ocotgc(Jboo6IJ

@I

o

loI

(,

o

{ooto@co

(,

oUIFlrl

,triJl!:

=d

ou-d(9

CD

6

(,

oiaE

-.{9d.ld

=

IJ

o(J&<c6

&o

-r.dtll$'

e.q{\

,t r-

qL

{9.

2-,?<(-co-i

t-gr-Eq

Ics-u(-t-

f)t.J

r(.J

\ao,Eoz

d

ola

uloda

\$s?t.

.(s\

\c

ca

(($t

C,(z

J03i

,a\4

;

fC$jas{

\-2*=:ts

oL\-tr4

as

<J)

=

a

4caGJ

5?c&s€

2_

L

\

\\.tl\a*n!\

A

\d

ss\J

JAi

oz (o I'\ co Ol a c!

a\\

{'

$-.$\-

tT,t-a{'({

\

o_ocI(u

Ei:

t

''t-

al&xI,UozlaYto

=lJ-o

[1]t_

tro_

UJIFFlom

zoaalOU)

ooF(,zFLrJIU

=LU

uJx.

ol..Jlol..Jl-\Jol\]5ldlEIol

\

\tt

(\5

o

$

I

5-dt

\l

{--s(,A

A

E

dld.jrocqJ

couir,irrlCIdrl>l

a

\\ltsF

.-s

u+

r-

-$'tdsdtl'1

s).o'.

6

(