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RUNNING EFFECTIVE

CATHOLIC SCHOOL COUNCIL

MEETINGS

Gord Wyse Oct 22 2009

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Agenda

• Introduction 7:1 ! 7:1"

• C#aracteri$tic$ o% Good&'ad Meeting 7:1" ! 7:(

• )re*aration 7:( ! 7:+

• ,uring t#e Meeting 7:+ ! 7:+"

• C#air*er$on S-i..$ 7:+" ! 7:/

• ,eci$ion Ma-ing 7:/ ! 7:/"

• Ending a Meeting 7:/" ! 7:"

• 0A 7:" ! 7:""

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C#aracteri$tic$ o% 

Negati2e Meeting$

• ,ri%ting o%% t#e $u34ect

• )oor *re*aration• Lac- o% .i$tening

• Ver3o$it5 o% *artici*ant$

• Lengt#• Lac- o% *artici*ation

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6#at are *eo*.e .oo-ing %or

• Define a meetings purpose

• Send enough information for people to prepare for

meeting

•  llo! all attendees to participate

•  ddress each item on the agenda

•  ssign follo! up actions

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"

)re*aration %or a Meeting• Define the purpose of the meeting and the outcomes

 # Is this solely an information meeting or are decisions

needed to be made?

• Solicit input from mem$ers on any other topics%issues that need to

$e discussed

• De&elop an agenda !ith timeframes ta'ing into consideration any

outside parties coming to spea' and the rele&ant priority of agenda

items

• Distri$ute the agenda $efore the meeting

• Send any rele&ant information or inform participants of any

necessary preparation needed to meet the meeting purpose

() *ailure of most meetings+

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Agenda E8a9*.eSt- ./1 1O/ 1/G1 S1OO 67 O87/

 G7D # anuary )": 200;

Welcome and Open .eeting # hair ,

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,uring t#e Meeting

• Greet .em$ers and ma'e them feel !elcome-

• /ntroduce any ne! mem$ers%&isitors to the team

• Start on time- nd on ime

• 6e&ie! the agenda and set priorities for the meeting

• Stic' to the agenda

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C#airing t#e Meeting ,o;$

• *or each item on genda@introduce the topic andsummariAe pre&ious discussion

• Watch for dominant spea'ers and as' =uiet ones for their

input-

• SummariAe points and clarify discussions

• 7ote digressions and remind mem$ers to stay on tas'

• Watch $ody language of yourself and others

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Non Ver3a. Co99unication

• 8 study found 93B of communication effecti&eness

!as due to non&er$al cues

•  nother study found

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C#air*er$on S-i..$

• /mpartiality

•  sserti&eness

• Staying on course• SummariAing

 # 8sed to end a topic or discussion

 # ist any decisions made to a&oid later

misunderstandings

 # nsure tas's generated are assigned to specificpeople%groups

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6#at i$ Con$en$u$

,eci$ion Ma-ing •

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Modi%ied Con$en$u$ Mode.Discussion

roposal

est foronsensus

7o Ees

.odification

o roposal

Stand sideoncerns

6aised

onsensus

 chie&ed

?loc' ction ointsOr Fote

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Ending a Meeting

• nd on time or $efore

• han' all mem$ers for attending

• SummariAe decisions made to a&oid misunderstandings

later 

• 6e&ie! actions items handed out to council mem$ers

• nsure mem$ers 'no! !hen net meeting is

• *ollo! up !ith minutes shortly after the meeting

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