Running Effective Student Organizational Meetings

“Learning To Live In A Technical World!”

Tip #1: Meet Regularly

Schedule regular meetings

Be consistent with time and place

Keep cancellations to a minimum

Tip #2 Have an Agenda

Make sure everyone knows what is going on› An agenda should be prepared for

each meeting Have a set format to your agenda The agenda should not be a

substitute for attending a meeting It should be a brief and bold

summary

TIP #3: Create a Sense of Belonging

Every person needs to feel welcome and wanted

Contact members regularly› always be warm and friendly to

them By doing this, every person feels

a sense of belonging and will contribute positively to the team.

TIP #4: Do What You Say, Say What You Do

Always follow through› Don’t let down the other members

of your chapter Also, tell others about the good

things your chapter is doing Be proud!

Top 5 Rules of a Good Meeting

1. Set goals 2. Arrange all logistics 3. Send out announcements,

invitations, and reminders for the meeting

4. Be courteous, respectful, and inclusive

5. Bring closure

10 Steps That Make Effective Meeting Groups

1. Discuss2. Clearly understand3. Actively listen4. Focus energy5. Reveal opposition 6. No personal attack7. Do not dominate8. Teamwork 9. Be conscientious 10. Analyze and fix

…And Seven That Lead To Ruin

1. Dominate 2. Off track discussions 3. No common purpose4. Ignore5. Lack of focus6. Personal disagreements 7. Simple majority vote

Setting the AgendaOrder of Business/Agenda1. Call to Order2. Opening Ceremony (includes roll call,

introduction of visitors)3. Reading of Minutes4. Officer and Standing Committee Reports5. Special Committee Reports6. Unfinished Business7. New Business8. Announcements9. Program10. Closing Ceremony

Opening and Closing Tips

Attire:› Officers should be uniform in their dress

Timing: › Sitting, Standing, Turning, Pledging, and Motto

Individual Parts: › Pointing to your symbol› When your name is called (Timing) › Projection and Enunciation

As a Group: › Togetherness› Stand still› No hands in pockets› Where are your hands? (Example: Hands by side, Hands

crossed in front, etc.)

General Rules for Small Group Communication

Maintain Control with an Agenda

Maintain Control through Procedure

Maintain Harmony

How to Maintain Harmony

Get to know all of the members of the group and encourage everyone else to get to know each other.

Go into depth. Save your view point for last. Remember that people support what they

help to create. Use people’s names often and give them

credit when credit is due. Know when to say when. Have FUN!

Make the Decision

ConsensusThe rules of Consensus are simple

and few:1. Everybody gets an opportunity to

voice his or her opinion.2. The group focuses on the positive

aspects of each argument.3. Piggybacking and/or pulling apart

ideas are encouraged.4. Voting is not allowed.

Running Effective Student Organizational

Meetings

“Learning To Live In A Technical World!”