ROSARIA’S HOME DAY CARE

FAMILY HANDBOOK

OF

POLICIES & PROCEDURES

DATE:

TABLE OF CONTENTS:

*ENROLLMENT

*PAYMENTS

*NON-SUFFICIENT FUNDS

*DAY CARE HOURS

*WEEKLY SCHEDULES

*SIGN IN/SIGN OUT BINDER & DAILY REPORTS

*HAND WASHING

*TOILET TRAINING

*CLOTHING

*NO SHOE POLICY

*MEALS

*DISCIPLINE

*EXCLUSION

*PROCEDURE FOR MANAGEMENT OF SHORT TERM ILLNESS

*MEDICATION POLICY

*INJURIES/ILLNESSES REQUIRING MEDICAL OR DENTAL CARE

*DENTAL EMERGENCIES

*PERSONS TO WHOM CHILD MAY BE RELEASED

*POLICY FOR UNAUTHORIZED PERSON SEEKING CUSTODY OF A CHILD

*CHILD CUSTODY AGREEMENTS

*POLICY FOR HANDLING PERSONS UNDER THE APPARENT INFLUENCE OF

DRUGS/ALCOHOL AND PERSONS WHO POSE SAFETY RISKS

*SUSPECTED CHILD ABUSE

*SUNBLOCK

*OUTDOOR PLAY

*PARENT VISITS

*OBSERVATIONS/ASSESSMENTS

*REFERRALS

*SPECIAL NEEDS

*CONFERENCES

*TRANSITIONS

*EXPOSURE TO BLOOD AND OTHER POTENTIALLY INFECTIOUS

MATERIALS

*****************PARENTS/LEGAL GUARDIANS ****************

PLEASE INITIAL AFTER EACH ENTRY TO THE TABLE OF CONTENTS

STATING THAT YOU UNDERSTAND AND AGREE TO FOLLOW EACH POLICY

AND PROCEDURE LISTED IN THE TABLE OF CONTENTS. AFTER

INITIALING PLEASE RETURN THE ORIGINAL TABLE OF CONTENTS TO

ME SO THAT THEY CAN BE PLACED IN YOUR CHILD’S FILE. I WILL

THEN PROVIDE YOU WITH A COPY OF THE INITIALED TABLE OF

CONTENTS FOR YOUR RECORDS.

ENROLLMENT:

PRIOR TO THE CHILD’S ATTENDANCE, A CONFERENCE WITH THE

PARENT/LEGAL GUARDIAN AND THE CHILD IS REQUIRED TO ACQUAINT

EACH NEW FAMILY WITH THE ENVIRONMENT, STAFF, AND SCHEDULE

FOR CHILD CARE. DURING THIS VISIT, THE PARENT/LEGAL GUARDIAN

WILL HAVE A PERSONAL INTERVIEW WITH ROSARIA AND HAVE THE

OPPORTUNITY TO REVIEW THE “FAMILY HANDBOOK” AND OTHER

WRITTEN MATERIALS MAINTAINED AT THE FACILITY. EACH CHILD

WILL SPEND AT LEAST 1 HOUR AT THE PROGRAM WITH A

PARENT/LEGAL GUARDIAN BEFORE REMAINING IN CARE WITHOUT A

FAMILY MEMBER.

THE FOLLOWING FORMS WILL BE COMPLETED AND SUBMITTED TO

ROSARIA PRIOR TO THE CHILD’S FIRST DAY OF ATTENDANCE. THE

INFORMATION IN THESE FORMS WILL REMAIN CONFIDENTIAL AND

WILL BE SHARED WITH OTHER CARE GIVERS ONLY AS REQUIRED TO

MEET THE NEEDS OF THE CHILD:

1. CHILD CARE AGREEMENT COMPLETED BY A PARENT OR LEGAL

GUARDIAN.

2. CHILD CARE EMERGENCY CONTACT INFORMATION SIGNED BY A

PARENT OR LEGAL GUARDIAN FOR EACH CHILD ENROLLED.

3. CHILD HEALTH ASSESSMENT SIGNED BY THE CHILD’S PHYSICIAN

OR CERTIFIED REGISTERED NURSE PRACTITIONER (CRNP).

4. DEVELOPMENTAL HEALTH HISTORY (FOR CHILDREN 1 YR. AND UP)

5. CHILD & ADULT CARE FOOD PROGRAM ENROLLMENT FORM

6. ROSARIA’S HOME DAY CARE PHOTO RELEASE FORM

7. FAMILY SURVEY

8. CHILD MILESTONES CHECKLIST (FOR CHILDREN UP TO AGE 5

ONLY)

9. COMPLETE LETTER OF INTRODUCTION FOR BACK UP CARE

ALL INCOMPLETE FORMS WILL BE RETURNED TO PARENT/LEGAL

GUARDIAN FOR COMPLETION PRIOR TO THE CHILD’S FIRST DAY OF

ATTENDANCE. IF UPON REVIEW OF A CHILD’S HEALTH RECORD IT IS

DETERMINED THAT A SIGNIFICANT HEALTH SERVICE HAS NOT BEEN

DONE, ROSARIA WILL NOTIFY THE PARENT OR LEGAL GUARDIAN. THE

PARENT OR LEGAL GUARDIAN WILL BE GIVEN 6 WEEKS TO OBTAIN THE

REQUIRED HEALTH SERVICES BEFORE THE CHILD IS CONSIDERED FOR

EXCLUSION FROM THE PROGRAM. ALL INFORMATION CONCERNING THE

CHILD AND FAMILY, COMPILED BY THE CHILD CARE FACILITY WILL BE

ACCESSIBLE ONLY TO THE PARENT/LEGAL GUARDIAN AND STAFF.

PAYMENTS:

PARENTS/LEGAL GUARDIANS ARE REQUIRED TO PAY ONE WEEK IN

ADVANCE OF CHILDCARE SERVICES. ADDITIONALLY, PARENTS/LEGAL

GUARDIANS, ARE REQUIRED TO PAY A ONE WEEK NON-

REFUNDABLE DEPOSIT TO BE CREDITED TOWARDS YOUR CHILD’S LAST

WEEK OF CARE. PAYMENTS MAY BE MADE EITHER BY CASH OR CHECK.

A RECEIPT WILL BE GIVEN FOR EACH DAY CARE PAYMENT. PLEASE KEEP

THESE FOR YOUR RECORDS/TAX PURPOSES.

***PLEASE NOTE*** : I WILL BE UNABLE TO PROVIDE DAYCARE

SERVICES UNLESS ALL DAYCARE PAYMENTS ARE CURRENT. PAYMENTS

MADE AFTER 5:30 PM ON FRIDAY ARE CONSIDERED LATE AND ARE

SUBJECT TO A $5.00 PER DAY LATE PAYMENT FEE, UP TO 3 DAYS. IF

AFTER THE 3RD DAY, PAYMENTS ARE NOT MADE CURRENT I WILL

TERMINATE THE CHILD CARE CONTRACT. EXCEPTIONS ARE MADE ON A

CASE BY CASE BASIS AND ARE DEPENDENT ON YOUR PAST PAYMENT

HISTORY.

NON-SUFFICIENT FUNDS:

PARENTS/LEGAL GUARDIANS WILL BE REQUIRED TO PAY ANY BANK

FEES INCURRED FOR A CHECK RETURNED FOR NON-SUFFICIENT FUNDS.

FURTHER, PARENTS SHOULD BE AWARE THAT IF A CHECK IS RETURNED

FOR NON-SUFFICIENT FUNDS PARENTS/LEGAL GUARDIANS WILL ALSO

BE SUBJECT TO A LATE PAYMENT FEE OF $5.00 PER DAY BECAUSE THAT

PAYMENT WILL BE CONSIDERED LATE. AFTER THE SECOND TIME A

CHECK IS RETURNED FOR NON-SUFFICIENT FUNDS IT WILL BE

NECESSARY TO MAKE FUTURE PAYMENTS IN CASH.

WEEKLY SCHEDULES:

PARENTS/LEGAL GUARDIANS WILL BE REQUIRED TO PROVIDE A

WEEKLY SCHEDULE EACH WEEK. THEY WILL NEED TO INCLUDE THE

DROP-OFF AS WELL AS THE PICK-UP TIME. IN ORDER TO BE SURE

THAT I CAN ACCOMMODATE ANY SCHEDULE CHANGES PLEASE ALLOW 24

HOURS NOTICE. THIS WILL ALLOW YOU AMPLE TIME TO MAKE

ALTERNATIVE ARRANGEMENTS IF I AM UNABLE TO ACCOMMODATE THE

SCHEDULE CHANGE. I REALIZE THAT THER MAY BE TIMES WHEN 24

HOURS NOTICE IS NOT POSSIBLE AND THAT SITUATIONS DO CHANGE.

IN THIS CASE PLEASE KNOW THAT I WILL ACCOMMODATE CHANGES IF

MY PERSONAL SCHEDULE PERMITS AND IF THERE IS DAY CARE SPACE

AVAILABLE FOR THE DESIRED TIME/DAY. IN CASES WHERE I AM

UNABLE TO ACCOMMODATE A CHANGE WITH LESS THAN 24 HOURS

NOTICE THE PARENT WILL BE RESPONSIBLE FOR MAKING OTHER

ARRANGEMENTS. PLEASE DO NOT CHANGE YOUR ARRIVAL/PICKUP TIMES

WITHOUT PRIOR APPROVAL. ALL CHANGES NEED TO BE APPROVED BY

ME IN ADVANCE. THIS IS ESPECIALLY IMPORTANT IN ORDER FOR ME

TO BE ABLE TO COMPLY WITH DPW REGULATIONS REGARDING RATIOS.

IT IS ALSO IMPORTANT FOR MEAL PLANNING PURPOSES. IF YOU JUST

SHOW UP WITHOUT PRIOR APPROVAL TO A SCHEDULE CHANGE WITHIN

½ HOUR OF A SCHEDULED MEAL TIME YOU WILL BE RESPONSIBLE FOR

PROVIDING THAT MEAL TO YOUR CHILD/CHILDREN. (IF YOUR

CHILDREN ARE PART TIME OR IF YOU HAVE A CHANGING SCHEDULE

THEN IT WILL NEED TO BE PROVIDED MONTHLY IN ADVANCE OR I MAY

BE UNABLE TO ACCOMMODATE THE DAYS AND TIMES THAT YOU NEED

CARE)

DAYCARE HOURS:

PLEASE NOTE THAT THE DAYCARE HOURS OF OPERATION ARE FROM

7:30 AM-5:30 PM, MONDAY THROUGH FRIDAY. OTHER HOURS ARE

AVAILABLE WITH PRIOR AUTHORIZATION AND FOR AN ADDITIONAL

FEE. HOWEVER, PLEASE NOTE THAT I BASE THE START OF MY DAY

AND END OF MY DAY ON THE FIRST SCHEDULED DROP-OFF AND THE

LAST SCHEDULED PICK-UP TIME OF THE CHILDREN’S WEEKLY

SCHEDULES. IF YOU NEED TO CONTACT ME AFTER HOURS PLEASE

LEAVE A MESSAGE ON MY CELL PHONE. IF IT IS REGARDING DROP-OFF

THE FOLLOWING DAY AND IF TIME PERMITS I WILL RETURN YOUR CALL

AT MY EARLIEST CONVEINENCE. IF IT IS REGARDING PICK-UP THE

FOLLOWING DAY I WILL DISCUSS THE CHANGE AT YOUR SCHEDULED

DROP-OFF TIME. I DEVOTE A LOT OF TIME AND EFFORT TO THE DAY

CARE; HOWEVER, EVENINGS/WEEKENDS ARE FAMILY TIME FOR ME AND

I USUALLY DO NOT TAKE DAY CARE CALLS DURING THESE TIMES.

PLEASE KEEP IN MIND THAT JUST LIKE DIRECTORS/TEACHERS IN A

FORMAL DAY CARE SETTING, I AM NOT “ON CALL.” IF YOU ARE

CALLING DURING NORMAL HOURS OF DAY CARE OPERATION AND I AM

UNABLE TO TAKE YOUR CALL, PLEASE LEAVE ME A MESSAGE. I WILL

RETURN YOUR CALL AS SOON AS I AM ABLE. (PLEASE NOTE THAT

SOMETIMES THIS MAY NOT BE UNTIL NAP TIME)

SIGN IN/SIGN OUT BINDER & DAILY REPORTS

PARENTS/LEGAL GUARDIANS OR PERSONS AUTHORIZED TO DROP-

OFF/PICK-UP CHILDREN WILL NEED TO SIGN IN/SIGN OUT THEIR

CHILDREN UPON DROP-OFF/PICK-UP. IN ADDITION, PARENTS/LEGAL

GUARDIANS WILL NEED TO FILL OUT THE PARENT SECTION OF THE

DAILY REPORT EVERY DAY UPON DROP-OFF. I WILL FILL OUT THE

CAREGIVER SECTION AFTER SNACK TIME. ANY OTHER IMPORTANT

PAPERS THAT WE NEED TO SHARE WITH EACH OTHER CAN BE PAPER

CLIPPED TO THE DAILY REPORT. THIS WILL HELP US TO PASS

IMPORTANT INFORMATION DAILY.

HAND WASHING:

IN ORDER TO CUT DOWN ON THE SPREAD OF GERMS, I ASK THAT

PARENTS HAVE THEIR CHILDREN WASH THEIR HANDS ON ARRIVAL. I

WILL IN TURN BE SURE THAT CHILDREN WASH HANDS AFTER

DIAPERING/TOILETING, AFTER WIPING NOSES, BEFORE/AFTER EATING,

AFTER HANDLING PETS AND WHEN HANDS ARE DIRTY.

TOILET TRAINING:

WHEN A CHILD IS READY TO BE POTTY TRAINED I WILL MAKE

EVERY EFFORT TO COOPERATE WITH THE PARENT/LEGAL GUARDIAN’S

METHODS. PLEASE NOTE IF YOUR CHILD DOES NOT LIKE A SEAT

ADAPTER THAT IS USED ON THE REGULAR TOILET THEN YOU WILL

NEED TO PROVIDE A POTTY CHAIR THAT CAN BE LEFT AT DAY CARE. I

WILL BE RESPONSIBLE TO SANITIZE THE POTTY AFTER EVERY USE.

***PLEASE KEEP TOILETING IN MIND WHEN DRESSING YOUR CHILD FOR

THE DAY. SNAPS, BUTTONS, ZIPPERS AND OVERALLS ARE DIFFICULT

FOR A CHILD TO MANIPULATE. DRESSING YOUR CHILD IN CLOTHES

THAT ARE EASY FOR HIM/HER TO MANIPULATE NOT ONLY FOSTERS A

SENSE OF INDEPENDENCE AND SELF HELP SKILLS, BUT ALSO ALLOWS

THE CHILD TO FEEL SUCCESSFUL. ALTHOUGH I AM ALWAYS AVAILABLE

TO HELP, A CHILD MAY NEED TO WAIT AND WHEN POTTY TRAINING

THAT IS NOT ALWAYS POSSIBLE.

CLOTHING:

PLEASE PROVIDE A FULL CHANGE OF CLOTHING APPROPRIATE TO

THE SEASON TO BE LEFT AT DAY CARE. THIS SHOULD INCLUDE

UNDERGARMENTS AND SOCKS. PLEASE MAKE SURE ALL CLOTHING IS

LABELED WITH YOUR CHILD’S NAME.

NO SHOE POLICY:

PLEASE PROVIDE YOUR CHILD WITH SLIPPERS OR SLIPPER SOCKS TO

WEAR WHILE THEY ARE INSIDE THE DAY CARE. FOR SAFETY THESE

SHOULD HAVE NON-SKID SOLES.

MEALS:

MEALS ARE PROVIDED THROUGH THE CHILD AND ADULT CARE FOOD

PROGRAM. THEY ARE SERVED ACCORDING TO THE FOOD PYRAMID

GUIDELINES THAT ARE SET FOR CHILDREN. PLEASE NOTE THAT ALL

OF THE FOOD THAT IS LISTED ON THE MENU DAILY FOR EACH MEAL

NEEDS TO BE SERVED REGARDLESS OF WHETHER OR NOT THE CHILD

LIKES OR EATS IT. A CHILD IS ENCOURAGED TO TRY THE FOOD THAT

THEY ARE SERVED BUT THEY ARE NOT FORCED TO EAT THE FOOD THAT

IS SERVED. THEY ARE REMINDED THOUGH WHEN THE NEXT MEAL TIME

IS. THE ONLY TIME SUBSTITUTIONS ARE MADE IS FOR FOOD

ALLERGIES. IN THIS CASE A WRITTEN NOTE FROM THE CHILD’S

DOCTOR IS REQUIRED.

THE FOLLOWING ARE MY MEAL TIMES:

BREAKFAST 8:00 AM-8:30 AM, LUNCH 11:00 AM-12:00 PM, PM SNACK

3:00 PM-3:30 PM & 3:30 PM-4:00 PM (SCHOOL AGE), DINNER 5:00 PM-

6:00PM AND EVENING SNACK 8:00 PM-8:30 PM. (INFANTS ARE FED ON

DEMAND UNTIL THEY HAVE A REGULAR SCHEDULE, THEN THEY ARE FED

ACCORDING TO THEIR REGULAR SCHEDULE, WHICH MAY OR MAY NOT

COINCIDE WITH MY SCHEDULED MEAL TIMES).

THIS IS THE TIME FRAME THAT I MUST FOLLOW WHEN SERVING MY

MEALS, THE CHILDREN DO NOT NEED TO BE FINISHED EATING WITHIN

THIS TIME FRAME.

***IF YOU ARE GOING TO BE ARRIVING LATER THAN YOUR SCHEDULED

DROP OFF TIME AND IT IS WITHIN 30 MINUTES OF A SCHEDULED

MEAL TIME THAN YOU WILL NEED TO CALL ME AND TELL ME THAT

YOUR CHILD WILL BE HERE FOR THAT MEAL. IF YOU DO NOT CALL AND

LET ME KNOW THAT YOUR CHILD WILL BE ARRIVING FOR THE MEAL I

WILL NOT PREPARE A MEAL FOR YOUR CHILD. YOU WILL BE

RESPONSIBLE FOR PROVIDING THE MISSED MEAL TO YOUR CHILD.

ALSO, IF YOU ARRIVE WITHIN ½ HOUR OF A SCHEDULED MEAL TIME

AND YOU HAVE A SCHEDULE CHANGE THAT HAS NOT BEEN APPROVED

IN ADVANCE BY ME THEN YOU WILL BE RESPONSIBLE FOR PROVIDING

THAT MEAL TO YOUR CHILD/CHILDREN.

DISCIPLINE:

THE GOAL OF DISCIPLINE IS TO HELP CHILDREN LEARN TO MANAGE

THEIR OWN BEHAVIOR. TIME-OUT IS USED AS A LAST RESORT AND

IS BASED ON ONE MINUTE PER YEAR OF AGE. YOUR CHILD WILL BE

GIVEN A SAFE AND FUN ENVIRONMENT WITH MATERIALS SUITED TO

HIS OR HER AGE AND ABILITIES. HE OR SHE WILL BE EXPECTED TO

FOLLOW A FEW SIMPLE RULES FOR THE SAFETY AND WELL-BEING OF

ALL THE CHILDREN.

TWO HOUSE RULES ARE:

1. WE ARE KIND AND DO NOT HURT EACH OTHER.

2. WE USE THE TOYS THE RIGHT WAY AND CLEAN UP THE TOYS WE

ARE USING BEFORE TAKING NEW ONES OUT.

CARE GIVERS WILL USE POSITIVE GUIDANCE, REDIRECTION AND

THE SETTING OF CLEAR-CUT LIMITS THAT FOSTER THE CHILD’S OWN

ABILITY TO BECOME SELF-DISCIPLINED. CARE GIVERS WILL

ENCOURAGE CHILDREN TO RESPECT OTHER PEOPLE, TO BE FAIR,

RESPECT PROPERTY AND LEARN TO BE RESPONSIBLE FOR THEIR

ACTIONS. DISCIPLINE INVOLVES TEACHING CHARACTER AND SELF-

CONTROL. BECAUSE PEOPLE DIFFER IN HOW THEY APPROACH

DISCIPLINE, FAMILIES AND CARE GIVERS MUST DISCUSS THE GOALS

OF DISCIPLINE AND THE METHODS THAT WILL BEST ACHIEVE THE

GOALS FOR THE CHILD. HOWEVER, CARE GIVERS WILL NOT USE

PHYSICAL PUNISHMENT OR ABUSIVE LANGUAGE, AS THESE APPROACHES

TEACH CHILDREN TO RESPOND IN THE SAME MANNER. IN TURN I ASK

THAT PARENTS/GUARDIANS TO NOT USE THESE FORMS OF

PUNISHMENT IN THE DAY CARE SETTING.

CAREGIVERS WILL GUIDE CHILDREN TO DEVELOP SELF-CONTROL

AND ORDERLY CONDUCT IN RELATIONSHIP TO PEERS AND ADULTS.

AGGRESSIVE PHYSICAL BEHAVIOR TOWARD STAFF AND CHILDREN IS

UNACCEPTABLE. CARE GIVERS WILL INTERVENE IMMEDIATELY WHEN A

CHLD BECOMES PHYSICALLY AGGRESSIVE TO PROTECT ALL OF THE

CHILDREN AND ENCOURAGE MORE ACCEPTABLE BEHAVIOR. TO THIS

END, CARE GIVERS WILL SHOW CHILDREN POSITIVE ALTERNATIVES,

RATHER THAN JUST TELLING CHILDREN “NO.” GOOD BEHAVIOR WILL

BE ENCOURAGED AND PRAISED.

CARE GIVERS WILL USE DISCIPLINE THAT IS CONSISTENT, CLEAR

AND UNDERSTANDABLE TO THE CHILD. WHERE CHILD UNDERSTANDS

WORDS, DISCIPLINE WILL BE EXPLAINED TO THE CHILD BEFORE AND

AT THE TIME OF ANY DISCIPLINARY ACTION.

EXCLUSION:

THE DECISION TO EXCLUDE A CHILD FROM CARE WILL BE BASED ON

WHETHER I AM ABLE TO MEET THE NEEDS OF BOTH THE ILL CHILD AND

THE OTHER CHILDREN IN THE GROUP. THE CHILD CARE PROVIDER AND

NOT THE CHILD’S FAMILY MAKES THE FINAL DETERMINATION ABOUT

WHETHER THE ACUTELY ILL CHILD CAN RECEIVE CARE IN THE CHILD

CARE PROGRAM.

CHILDREN WILL BE EXCLUDED IF:

1. THE CHILD’S ILLNESS PREVENTS THE CHILD FROM

PARTICIPATIONG IN ACTIVITIES THAT THE FACILITY

ROUTINELY OFFERS FOR WELL CHILDREN OR MILDY ILL

CHILDREN.

2. THE ILLNESS REQUIRES MORE CARE THAN THE CHILD CARE

STAFF ARE ABLE TO PROVIDE WITHOUT COMPROMISING THE

NEEDS OF THE OTHER CHILDREN IN THE GROUP.

3. KEEPING THE CHILD IN CARE POSES AN INCREASED RISK TO THE

CHILD OR TO OTHER CHILDREN OR ADULTS WITH WHOM THE

CHILD WILL COME IN CONTACT.

IF I AM UNCERTAIN ABOUT WHETHER THE CHILD’S ILLNESS POSES

AN INCREASED RISK TO OTHERS, THE CHILD WILL BE EXCLUDED UNTIL

A PHYSICIAN OR NURSE PRACTITIONER NOTIFIES THE CHILD CARE

PROGRAM THAT THE CHILD MAY ATTEND.

(PLEASE REFER TO THE CRITERIA FOR EXCLUDING AN ILL OR INFECTED

CHILD FROM AN EARLY CHILDHOOD PROGRAM.)

PROCEDURE FOR MANAGEMENT OF SHORT TERM ILLNESS:

ROSARIA WILL DECIDE WHETHER A CHILD WHO IS ILL WILL BE

PERMITTED TO COME FOR THE DAY OR REMAIN IN THE PROGRAM.

IF THE CHILD BECOMES ILL DURING THE TIME THE CHILD IS IN CARE:

1. ROSARIA WILL NOTIFY THE PARENT OR LEGAL GUARDIAN AND

COMPLETE THE SYMPTOM RECORD.

2. THE SYMPTOM RECORD WILL BE GIVEN TO THE PARENT OR LEGAL

GUARDIAN SO THAT THE PARENT OR LEGAL GUARDIAN HAS THE

INFORMATION NEEDED TO CONTINUE THE CHILD’S CARE AND IF

NECESSARY, TO CONSULT THE CHILD’S HEALTH CARE PROVIDER

FOR MANAGEMENT OF THE CHILD’S ILLNESS.

3. IF THE CHILD IS TOO ILL TO STAY IN CHILD CARE, THE CHILD

WILL BE PROVIDED A PLACE TO REST UNTIL THE PARENT, LEGAL

GUARDIAN OR DESIGNATED PERSON ARRIVES. THE CHILD WILL

BE SUPERVISED AT ALL TIMES.

MEDICATION POLICY:

BECAUSE ADMINISTRATION OF MEDICATION POSES AN EXTRA

BURDEN FOR STAFF AND HAVING MEDICATION IN THE FACILITY IS A

SAFETY HAZARD, FAMILIES SHOULD CHECK WITH THE CHILD’S

PHYSICIAN TO SEE IF A DOSE SCHEDULE CAN BE ARRANGED THAT DOES

NOT INVOLVE THE HOURS THE HOURS THE CHILD IS IN THE CHILD

CARE FACILITY. WHENEVER POSSIBLE, THE FIRST DOSE OF

MEDICATION SHOULD BE GIVEN AT HOME TO SEE IF THE CHILD HAS

ANY TYPE OF REACTION. PARENTS OR LEGAL GUARDIANS MAY

ADMINISTER MEDICATION TO THEIR OWN CHILD DURING THE CHILD

CARE DAY.

STAFF WILL ADMINISTER MEDICATION ONLY IF THE PARENT OR

LEGAL GUARDIAN HAS WRITTEN CONSENT, THE MEDICATION IS

AVAILABLE IN AN APPROPRIATELY LABELED AND STORED CONTAINER

AND THE FACILITY HAS ON FILE THE WRITTEN INSTRUCTIONS OF A

LICENSED PHYSICIAN TO ADMINISTER THE SPECIFIC MEDICATION.

1. FOR PRESCRIPTION MEDICATIONS, PARENTS OR LEGAL

GUARDIANS WILL PROVIDE CAREGIVERS WITH THE MEDICATION

IN THE ORIGINAL, CHILD RESISTANT CONTAINER THAT IS

LABELED BY A PHARMACIST WITH THE CHILD’S NAME, THE NAME

OF THE MEDICATION, THE DATE THE PRESCRIPTION WAS

FILLED, THE NAME OF THE HEALTH CARE PROVIDER WHO WROTE

THE PRESCRIPTION, THE MEDICATION’S EXPIRATION DATE AND

ADMINISTRATION, STORAGE AND DISPOSAL INSTRUCTIONS.

FOR OVER-THE-COUNTER MEDICATIONS, PARENTS OR LEGAL

GUARDIANS WILL PROVIDE THE MEDICATION IN A CHILD

RESISTANT CONTAINER. THE MEDICATION WILL BE LABELED

WITH THE CHILD’S FIRST AND LAST NAMES: SPECIFIC, LEGIBLE

INSTRUCTIONS FOR ADMINISTRATION AND STORAGE SUPPLIED

BY THE MANUFACTURER; AND THE NAME OF THE HEALTH CARE

PROVIDER WHO RECOMMENDED THE MEDICATION FOR THE

CHILD.

2. INSTRUCTIONS FOR THE DOSE, FREQUENCY, METHOD TO BE

USED AND DURATION OF ADMINISTRATION WILL BE PROVIDED

TO THE CHILD CARE STAFF IN WRITING. THIS REQUIREMENT

APPLIES BOTH TO PRESCRIPTION AND OVER-THE-COUNTER

MEDICATIONS.

3. A PHYSICIAN MAY STATE THAT A CERTAIN MEDICATION MAY

BE GIVEN FOR A RECURRING PROBLEM, EMERGENCY SITUATION

OR CHRONIC CONDITION. THE INSTRUCTIONS SHOULD INCLUDE

THE CHILD’S NAME, THE NAME OF THE MEDICATION, THE DOSE

OF THE MEDICATION, HOW OFTEN THE MEDICATION MAY BE

GIVEN, THE CONDITIONS FOR USE AND ANY PRECAUTIONS TO

FOLLOW.

4. MEDICATIONS WILL BE KEPT AT THE TEMPERATURE

RECOMMENDED FOR THAT TYPE OF MEDICATION, IN A STURDY,

CHILD RESISTANT, CLOSED CONTAINER THAT IS INACCESSIBLE

TO CHILDREN AND PREVENTS SPILLAGE.

5. MEDICATION WILL NOT BE USED BEYOND THE DATE OF

EXPIRATION ON THE CONTAINER OR BEYOND ANY EXPIRATION

OF THE INSTRUCTIONS PROVIDED BY THE PHYSICIAN OR OTHER

PERSON LEGALLY PERMITTED TO PRESCRIBE MEDICATION.

INSTRUCTIONS, WHICH STATE THE MEDICATION MAY BE USED

WHENEVER NEEDED WILL BE RENEWED BY THE PHYSICIAN AT

LEAST ANNUALLY.

6. A MEDICATION LOG WILL BE MAINTAINED BY THE FACILITY

STAFF TO RECORD THE INSTRUCTIONS FOR GIVING THE

MEDICATION, CONSENT OBTAINED FROM THE PARENT OR LEGAL

GUARDIAN, AMOUNT, THE TIME OF ADMINISTRATION AND THE

PERSON WHO ADMININISTERED EACH DOSE OF MEDICATION.

SPILLS, REACTIONS AND REFUSAL TO TAKE MEDICATION WILL

BE NOTED ON THIS LOG.

INJURIES/ILLNESSES REQUIRING MEDICAL OR DENTAL CARE:

1. THE CARE GIVER WHO IS WITH THE CHILD AND WHO HAS HAD

PEDIATRIC FIRST AID TRAINING WILL PROVIDE FIRST AID.

2. STAFF WILL ACTIVATE THE EMERGENCY MEDICAL SERVICES (EMS)

SYSTEM BY DIALING 911 WHEN IMMEDIATE MEDICAL HELP IS

REQUIRED. STAFF WILL CONTACT A PARENT/LEGAL GUARDIAN

OR IF THE PARENT/LEGAL GUARDIAN CANNOT BE REACHED, THE

ALTERNATE EMERGENCY CONTACT PERSON.

3. A STAFF MEMBER WILL ACCOMPANY THE CHILD AND REMAIN

WITH THE CHILD UNTIL THE PARENT/LEGAL GUARDIAN ASSUMES

RESPONSIBILITY FOR THE CHILD.

4. STAFF WILL COMPLETE AN INCIDENT REPORT FORM AS SOON

AFTER THE INCIDENT AS POSSIBLE. THE FORM WILL B E

SIGNED BY THE PARENT/LEGAL GUARDIAN. COPIES WILL BE

DISTRIBUTED TO THE PARENT/LEGAL GUARDIAN, THE CHILD’S

RECORD AT THE FACILITY AND THE FACILITY’S INJURY LOG.

DENTAL EMERGENCIES:

DENTAL INJURIES WILL BE GIVEN FIRST AID AS IN NUMBER 1 ABOVE.

IF EMERGENCY DENTAL CARE IS REQUIRED, A STAFF MEMBER WILL

REMAIN WITH THE CHILD UNTIL THE PARENT/LEGAL GUARDIAN

ASSUMES RESPONSIBILITY FOR THE CHILD.

PERSONS TO WHOM CHILD MAY BE RELEASED:

PLEASE BE SURE THAT THE PERSONS TO WHOM YOUR CHILD/CHILDREN

MAY BE RELEASED KNOW HOW TO PROPERLY INSTALL YOUR

CHILD’S/CHILDREN'S CARSEAT/BOOSTER SEAT. ALSO, BE SURE THAT

THE PERSON ALSO KNOWS HOW TO PROPERLY BUCKLE YOUR

CHILD/CHILDREN INTO HIS/HER CARSEAT/BOOSTER SEAT. DUE TO

LIABILITY REASONS AND THE SAFETY OF THE OTHER CHILDREN IN

CARE, I WILL BE UNABLE TO ASSIST THEM.

POLICY FOR HANDLING AN UNAUTHORIZED PERSON SEEKING CUSTODY:

1. STAFF WILL CONTACT THE CUSTODIAL PARENT/LEGAL

GUARDIAN.

2. TELEPHONE AUTHORIZATION TO RELEASE A CHILD TO

SOMEONE WHO DOES NOT USUALLY PICK UP THE CHILD WILL BE

ACCEPTED ONLY IN CONCERT WITH PRIOR WRITTEN

AUTHORIZATION FROM THE CUSTODIAL PARENT OR LEGAL

GUARDIAN FOR SUCH AN EXCEPTIONAL RELEASE. THE STAFF

PERSON WHO ACCEPTS SUCH AUTHORIZATION WILL DOCUMENT

IN THE CHILD’S RECORD, THE TIME AND TO WHOM THE

CUSTODIAL PARENT OR LEGAL GAVE TELEPHONE AUTHORIZATION

FOR RELEASE OF THE CHILD.

3. NO CHILD WILL BE RELEASED WITHOUT THE PRESENCE OR

PERMISSION OF THE CUSTODIAL PARENT OR LEGAL GUARDIAN.

4. ANY AUTHORIZED PERSON WHO IS NOT RECOGNIZED BY THE

STAFF WILL BE REQUIRED TO PROVIDE PHOTO IDENTIFICATION

SUCH AS A DRIVER’S LICENSE, WORK OR SCHOOL ID BEFORE THE

CHILD IS RELEASED. THE CUSTODIAL PARENT OR LEGAL

GUARDIAN MAY PROVIDE A PHOTOGRAPH OF AUTHORIZED

PERSONS FOR PICK UP OF THE CHILD WHICH WILL BE KEPT IN

THE CHILD’S RECORD AT THE FACILITY.

5. STAFF WILL NOTIFY THE POLICE IF AN UNAUTHORIZED

PERSON SEEKS CUSTODY OF THE CHILD.

CHILD CUSTODY AGREEMENTS:

IN ORDER FOR ME TO FOLLOW COURT ORDERED

CHILD/CUSTODY/VISITATION AGREEMENTS I WILL NEED TO HAVE

A CERTIFIED COPY (WITH THE COURT HOUSE SEAL) OF SUCH

AGREEMENTS IN THE CHILD’S FILE. FURTHER, PLEASE NOTE THAT

I CANNOT WITH HOLD A CHILD FROM A PARENT IF I DO NOT HAVE

A COURT ORDER STATING SUCH.

POLICY FOR HANDLING PERSONS UNDER THE APPARENT INFLUENCE OF

DRUGS/ALCOHOL AND PERSONS WHO POSE SAFETY RISKS:

(INCLUDES: ABUSIVE PARENTS/LEGAL GUARDIANS AND ANY

ADULTS, WHO CANNOT TAKE THE CHILD SAFELY FROM THE

FACILITY.)

1. THE CHILD WILL NOT BE RELEASED TO ANYONE WHO

CANNOT SAFELY CARE FOR THE CHILD.

2. STAFF WILL NOTIFY POLICE BY CALLING (717)-664-1180 TO

MANAGE AN ADULT UNDER THE APPARENT INFLUENCE OF

DRUGS/ALCOHOL OR AN INDIVIDUAL WHO POSES A SAFETY

RISK.

3. STAFF WILL CONTACT THE EMERGENCY CONTACT PERSON

TO MAKE ARRANGEMENTS FOR THE CHILD’S TRANSPORT TO A

PLACE OF SAFETY.

SUSPECTED CHILD ABUSE:

ALL OBSERVATIONS OR SUSPICIONS OF CHILD ABUSE OR NEGLECT

WILL BE IMMEDIATELY REPORTED TO THE CHILD PROTECTIVE SERVICES

AGENCY NO MATTER WHERE THE ABUSE MIGHT HAVE OCCURRED. I

WILL CALL LANCASTER CHILDREN AND YOUTH AGENCY AT 717-299-7925

TO REPORT SUSPECTED ABUSE OR NEGLECT, I WILL FOLLOW THE

DIRECTION OF THE CHILD PROTECTIVE SERVICES AGENCY REGARDING

COMPLETION OF WRITTEN REPORTS. IF THE PARENT OR LEGAL

GUARDIAN OF THE CHILD IS SUSPECTED OF ABUSE, I WILL FOLLOW

THE GUIDANCE OF THE CHILD PROTECTIVE AGENCY REGARDING

NOTIFICATION OF THE PARENT OR LEGAL GUARDIAN. AS A MANDATED

REPORTER IN THE STATE OF PENNSYLVANIA I AM REQUIRED BY LAW

TO FOLLOW THIS PROTOCOL.

SUNBLOCK:

IF YOU WOULD LIKE YOUR CHILD TO USE SUNBLOCK WHILE THEY

ARE OUTDOORS PLEASE APPLY THE FIRST APPLICATION AT HOME OR

UPON ARRIVAL. I WILL REAPPLY THE SUNBLOCK AS NEEDED TO

CHILDREN WHO HAVE PERMISSION ON FILE FOR ME TO DO SO. AS

WITH PRESCRIPTION AND NON-PRESCRIPTION MEDICATION THE

SUNBLOCK MUST BE PROVIDED IN AN ORIGINAL CONTAINER, LABELED

WITH THE CHILD'S NAME, AND WRITTEN PERMISSION MUST BE GIVEN

WITH INSTRUCTIONS ON THE SUNBLOCK LOG.

PERMISSION/INSTRUCTIONS FOR SUNBLOCK ONLY NEEDS TO BE FILLED

OUT ONE TIME PER YEAR.

OUTDOOR PLAY:

CHILDREN WILL BE TAKEN OUTDOORS DAILY FOR A MINIMUM OF 1

HOUR WHEN THE FORECAST TEMPERATURE/WIND CHILL ARE ABOVE 25

DEGREES OR THE FORECAST TEMPERATURE/HEAT INDEX IS LESS THAN

90 DEGREES AND THERE IS NO CURRENT AIR QUALITY ALERT. THIS

CRITERION WILL BE FOLLOWED UNLESS THERE IS PRECIPITATION.

PLEASE BE SURE TO DRESS YOUR CHILDREN APPROPRIATELY FOR THE

WEATHER.

HEALTH AND SAFETY CHECKS:

THIS FACILITY DOES WRITTEN HEALTH AND SAFETY CHECKS

TWICE A YEAR, ONCE IN THE BEGINNING OF SPRING AND AGAIN IN

THE BEGINNING OF FALL.

PARENT VISITS:

I WILL MEET REGULARLY WITH YOU TO TALK ABOUT YOUR CHILD’S

PROGRESS AND GROWTH BOTH AT DROP-OFF & PICK-UP TIMES. YOU

MAY REQUEST OTHER CONFERENCES AT ANY TIME. HOWEVER, IN THE

BEST INTEREST OF ALL THE CHILDREN IN CARE, PLEASE TRY TO KEEP

UNEXPECTED VISITS TO TIMES WHEN CHILDREN ARE NOT EATING OR

SLEEPING. IT IS DISRUPTIVE TO ALL OF THE CHILDREN’S DAILY

ROUTINES WHEN VISITORS ARE PRESENT WHILE THEY ARE EATING OR

NAPPING. FURTHER, DURING EXPECTED/UNEXPECTED VISITS, I WILL

CONTINUE TO GIVE THE CHILDREN MY UNDIVIDED ATTENTION. IF

YOU FEEL THE NEED TO TALK AT LENGTH PLEASE SET UP A CONFERENCE

TIME WITH ME.

OBSERVATIONS/ASSESSMENTS:

OBSERVATIONS/ASSESSMENTS ARE DONE WITHIN 45 DAYS OF

ENROLLMENT AND TWICE A YEAR. I INCORPORATE THE NEEDS OF

EACH CHILD IN OUR DAILY ACTIVITIES BASED ON THESE

OBSERVATIONS/ASSESSMENTS.

REFERRALS:

IF I NOTICE A NEED FOR SOCIAL, MENTAL HEALTH, EDUCATIONAL

OR MEDICAL SERVICES I WILL REFER YOU TO THE APPROPRIATE

AGENCY. ALL INFORMATION WILL BE KEPT CONFIDENTIAL AND WILL

NOT BE SHARED WITHOUT WRITTEN PARENT/GUARDIAN APPROVAL.

SPECIAL NEEDS:

IF YOUR CHILD HAS SPECIAL NEEDS AND HAS EITHER AN IFSP OR

AN IEP IT IS IMPORTANT THAT YOU SHARE A COPY WITH ROSARIA’S

HOME DAYCARE. BY DOING THIS YOU WILL BE ALLOWING ME TO

INCORPORATE YOUR CHILD’S NEEDS INTO MY DAILY PLANNING.

CONFERENCES:

I WILL HOLD PARENT CONFERENCES TWICE A YEAR. THIS IS SO

WE CAN DISCUSS YOUR CHILD’S DEVELOPMENTAL PROGRESS. SIGN UP

SHEETS WILL BE POSTED IN THE SPRING AND FALL.

TRANSITIONS:

AS YOUR CHILD BEGINS TO TRANSITION, EITHER TO ANOTHER

DAYCARE SETTING OR TO FORMAL SCHOOL, I WOULD LIKE TO MAKE

THE TRANSITION AS SMOOTH AS POSSIBLE. IN ORDER TO HELP MAKE

THE PROCESS GO SMOOTHLY, I WILL BE PROVIDING YOU WITH YOUR

CHILD’S PORTFOLIO. THIS PORTFOLIO CONTAINS WORK SAMPLES

FROM YOUR CHILD, AS WELL AS OBSERVATIONS AND ASSESSMENTS.

THIS INFORMATION HAS BEEN GATHERED SINCE YOUR CHILD HAS

ATTENDED ROSARIA’S HOME DAYCARE. IT WILL BE HELPFUL FOR YOUR

CHILD’S NEW TEACHER/CAREGIVER TO HAVE THIS INFORMATION, SO

THAT HE/SHE CAN UNDERSTAND HOW YOUR CHILD HAS PROGRESSED

OVER TIME.

PLEASE NOTE THAT I WILL NOT BE ABLE TO PROVIDE YOU WITH

YOUR CHILD’S PORTFOLIO IF YOU HAVE NOT KEPT CURRENT YOUR

DAYCARE PAYMENTS. UPON SATISFACTION OF ANY OUTSTANDING

BALANCES YOU WILL BE PROVIDED THIS INFORMATION.

THE FOLLOWING WEBSITES WILL PROVIDE YOU WITH

INFORMATION FOR THE REGISTRATION PROCESS/REQUIREMENTS FOR

SEVERAL OF THE LOCAL SCHOOL DISTRICTS.

WWW.HEMPFIELDSD.ORG

WWW.DONEGAL.K12.PA.US

WWW.COLUMBIA.K12.PA.US

IF YOU HAVE ANY QUESTIONS OR IF I CAN ASSIST YOU FURTHER IN

THE TRANSITION PROCESS, PLEASE DO NOT HESITATE TO ASK.

EXPOSURE TO BLOOD AND OTHER POTENTIALLY INFECTIOUS

MATERIALS:

1. STAFF WILL FOLLOW THE UNIVERSAL PRECAUTIONS

RECOMMENDED BY THE CENTERS FOR DISEASE CONTROL AND

PREVENTION IN HANDLING ANY FLUID THAT MIGHT CONTAIN

BLOOD OR OTHER BODY FLUIDS THAT MAY CONTAIN BLOOD OR

BLOOD PRODUCTS AS POTENTIALLY INFECTIOUS. THE

INSTRUCTIONS FOR IMPLEMENTING UNIVERSAL PRECAUSTIONS

FROM THE CENTER FOR DISEASE CONTROL ARE:

*SPILLS OF BODY FLUIDS, FECES, NASAL AND EYE DISCHARGES,

SALIVA, URINE AND VOMIT SHOULD BE CLEANED UP IMMEDIATELY.

*WEAR NONPOROUS GLOVES (E.G., LATEX OR VINYL) UNLESS THE

FLUID CAN BE EASILY CONTAINED BY THE MATERIAL BEING USED

TO CLEAN IT UP.

*BE CAREFUL NOT TO GET ANY OF THE FLUID YOU ARE HANDLING

IN YOUR EYES, NOSE, MOUTH OR ANY OPEN SORES YOU MAY HAVE.

*CLEAN AND DISINFECT ANY SURFACES, SUCH AS COUNTER TOPS

AND FLOORS, ONTO WHICH BODY FLUIDS HAVE BEEN SPILLED.

*DISCARD FLUID CONTAMINATED MATERIAL IN A PLASTIC BAG

THAT HAS BEEN SECURELY SEALED.

*MOPS USED TO CLEAN UP BODY FLUIDS SHOULD BE CLEANED,

RINSED WITH A DISINFECTING SOLUTION, WRUNG AS DRY AS

POSSIBLE AND HUNG TO DRY COMPLETELY.

*BE SURE TO WASH YOUR HANDS AFTER CLEANING ANY SPILL

2. ROSARIA IS RESPONSIBLE FOR: DEVELOPING THE BLOOD-BORNE

PATHOGENS EXPOSURE PLAN (REQUIRED BY THE UNITED STATES

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) FOR

ANY FACILITIES WITH EMPLOYEES), ENSURING ALL STAFF

MEMBERS ARE TRAINED IN WAYS TO PROTECT THEMSELVES AND

ENSURING THAT THE FACILITY FOLLOWS THE RECOMMENDATIONS

FOR IMMUNIZATION AGAINST HEPATITIS B FOR THOSE WHOSE

JOB INCLUDES THE RISK OF EXPOSURE TO BLOOD. THE FACILITY’S

BLOODBORNE PATHOGENS EXPOSURE PLAN WILL CONFORM TO THE

REQUIREMENTS REFLECTED IN THE MODEL PLAN PROVIDED BY

OSHA.

I HAVE RECEIVED AND UNDERSTAND THE POLICIES AND PROCEDURES

IN THE FAMILY HANDBOOK FOR ROSARIA’S HOME DAY CARE.

__________________________________ ____________

PARENT/LEGAL GUARDIAN SIGNATURE DATE

__________________________________ ____________

PARENT/LEGAL GUARDIAN SIGNATURE DATE

PARENTS/LEGAL GUARDIANS AFTER SIGNING THE ABOVE STATEMENT A

COPY OF THE ABOVE STATEMENT WILL BE GIVEN TO YOU FOR YOUR

RECORDS. WHILE THE ORIGINAL COPY IS PLACED IN YOUR CHILD’S

FILE.