Room Scribe Orientation ATE Birds of a Feather Sessions

October 2010

FOR AUDIO, PLEASE CALL:

1-800-377-8846Passcode: 65822149#

Orientation Agenda

• Birds of a Feather Overview• Room Scribe – Responsibilities • Other Session Roles• Scenario: Blue Ribbon Task Force• Session Agenda & Outputs• Detailed Guide• Synthesis and Reporting Process• Post-session Responsibilities• Session Results

Birds of a Feather - Overview

• 14 Simultaneous Sessions: Features a common structure across 14 simultaneous sessions to address a set of overarching questions affecting all projects & centers.

• Organized by Discipline: Participants will be divided, through a self-selection process, into groups designated by discipline.

• Common Questions/Conference Theme: Each group will focus on questions centered on the theme, “ATE Student Success: Building a Diverse & Entrepreneurial Workforce.”

• Synthesis Friday: Synthesis of discussion outcomes will be presented on Friday morning.

Room Scribe Responsibilities

• [Page 1] Serves as Table Scribe during most of the meeting– Helps table facilitator capture and track the key points throughout the

discussion on flip chart– Assists table facilitator in the group prioritization process– Scribes each of the table’s top points on 6” x 8” post it notes– Assists table facilitator during cross-table synthesis.

• Serves as Room Scribe during the reports outs and immediate post-session period– Works with Room Facilitator to capture the key report outs from all table

groups on computer– Works with Room Facilitator after the session to produce a bulleted,

electronic (saved to a flash drive) summary of the report outs – Works with Room Facilitator to collect labeled flip charts from all tables– Delivers the final, typed summary and flip charts to the Director’s Room

by 5:30pm

Other Key Session Roles

• Room Facilitator: 1. Leads the program in each room2. Articulates the session agenda and the outcomes3. Supports the table discussion process4. Facilitates the cross-table synthesis and report out process

• Table Facilitator: 1. Leads the discussion at a table2. Works with the table to address fully all 3 questions assigned to their topic3. Works with table scribe to capture key points and to prioritize recommendations4. Works with other table facilitators to facilitate the cross-table synthesis process

• Table ScribeA volunteer that the table facilitator (TF) solicits at the beginning of the session; this

person: 1. Helps TF capture and track the key points on flip chart2. Assists TF in the group prioritization process3. Scribes top points on 6” x 8” post it notes4. Assists TF during cross-table synthesis

Scenario: Blue Ribbon Task Force

Key Presenting Issues• Employers are dismayed that most postsecondary students currently

are not getting the foundational, technical, and 21st century skills needed for the workplace.

• Technical educational programs and the U.S. technical workforce do not reflect the overall demographics of the U.S. population.

The Blue Ribbon Task Force must:• Design pedagogical systems to provide relevant knowledge, skills, and

experiences to enable graduates to hit the ground running and be successful quickly as members of the technical workforce in real-world, global organizations.

• Design solutions to successfully attract, serve, and develop people for the technical workforce from traditionally underrepresented and underserved populations.

Session Agenda Overview

• 1:45 p.m. Participants Begin Arriving

• 2:00 p.m. Session Opens / Introductions

• 2:15 p.m. Table DiscussionsParticipants choose table based on which topic they want to discuss:

» Topic #1: Preparing Technicians with Workplace and Entrepreneurial Skills(Tables labeled: “Workplace Skills”)

» Topic #2: Attracting and Serving Traditionally Underserved and Diverse Student Populations in Preparing them for the Workforce(Tables labeled: “Diverse Learners”)

• 3:45 p.m. Topic #1 and Topic #2 Group Synthesis

• 4:25 p.m. Topic 1 Report Outs to the Room

• 4:40 p.m. Topic 2 Report Outs to the Room

• 4:55 p.m. Summary/Adjourn

Outputs for Session

Synthesis of table reports from the two topics:

• Topic 1 Synthesis that includes key findings and recommendations about:– The key issues, concepts, and constraints – The most promising strategies and practices– Recommended success measures– Each table will develop their top five for each of the above

• Topic 2 Synthesis that includes key findings and recommendations about:– The key issues, concepts, and constraints – The most promising strategies and practices– Recommended success measures– Each table will develop their top five for each of the above

Detailed Guide

• Review pages 9-11

Synthesis Process

• See page 12

Panel 1Key Issues

Panel 2Promising Practices

Panel 3Success Measures

Wall Station – combining 2-3 groups focused on the same topic

Topic #1 (example): Preparing Technicians with Workplace and Entrepreneurial Skills

What a Wall Station Looks Like

Reporting Process

• See page 13

Synthesis & Reporting Process(for Small Rooms)

• See page 14

Post-session Responsibilities

• The Room Scribe will work with Room Facilitator to finalize an electronic report to submit in the 30 minutes after the session concludes.

• Each Room Scribe will have a laptop to capture, electronically, the summary report outs during the session.

• Afterward, you should both review what was captured and edit and refine it accordingly before submitting your report at the Conference office.

• Ultimately, the reports should be a summary of the top ideas or recommendations for each of the two Topics in 3 areas:– Key issues/concepts/– Most promising practices/strategies– Important measures of success

Final Results

• Compiled into short summary report published on Friday Oct 29

• Short presentation at opening plenary on Friday morning

• Longer report to be published in first half of 2011

THANK YOU!!

• Thank you for your contribution to these sessions. On behalf of AACC and NSF, we greatly appreciate your help.