Rohit Demo SAP PS Module Training

Project System Module (PS)Presented by:

Rohit Sinha (Aka SAG)

[email protected]

Skype: Sinha.rohit09

Mob: 7042129244

Overview Review of Organizational Elements and Master Data

Overview of Projects using the PS module and how it is integrated with other modules in the R/3 System

Become familiar with the basic functions in the PS module

PS

Organizational Areas in R/3

AccountingAccounting

Cost accountingCost accounting

ProductionProduction

Sales organizationSales organization

Sales areaSales area

Purc.organizationPurc.organization

Company codeCompany code

Business areaBusiness area

Controlling areaControlling areaProf.segmentProf.segment

FMFM areaarea

Human resourcesHuman resources

PersonnelPersonnelareaarea

PlanningPlanning PlantPlant

TreasuryTreasury

SalesSales

PurchasingPurchasing

WarehouseWarehouse

Plant Maintenance/Plant Maintenance/ServiceService

Maintenance

PlantPlant

Organizational Structures: Accounting

Controlling areaControlling area10001000

Company codeCompany code10001000

Fin.mgt areaFin.mgt area10001000



BusinessBusinessarea 4000area 4000





Operating concernOperating concernIDEAIDEA

Valuation levelValuation level

Organizational Structure: Logistics

Storage loc.003(WMS store)

Controlling areaControlling area10001000


Sales organizationSales organization00010001

Sales pathSales path 01 01

Division 06Division 06

Division 08Division 08

Plant 1200 Plant 1300

Shipping point0006

Shipping point1200

Storage location0001

Storage location0002

Purchasing organizationPurchasing organization10001000

Organizational Elements and Master Data Operating Concern - (CO) Part of organization for which the

sales market is structured in a uniform manner (product group, customer group) can contain >1 controlling area

Controlling Area - (CO) Identifies a self-contained, organizational unit within a group, for which cost accounting can be performed

Company Code - (FI) Smallest organ unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting

Organizational Elements and Master Data Division -(SD) Based on responsibility for sales or profits from

salable materials or services

Plant - (LO) Within Logistics, a place where either materials are produced or goods and services are provided. Assumes variety of roles (Maintenance Plant, retail or wholesale site)

Storage Location - (LO) Allows the differentiation of materials stocks within a plant

Shipping Points - (SD) Fixed location that carries out shipping activities (company’s mail department)

Organizational Elements and Master Data Business Area - (FI) Represents a separate area of operations or

responsibilities within an organization. Can have several Company Codes

Purchasing Organization - (MM) Procures materials and services, negotiates conditions of purchase with vendors, and bear responsibilities for such transaction

Sales Organization - (SD) Sells and distributes products, negotiates terms of sales, and is responsible for these transaction

Organizational Structure is prerequisite for making correct application - specific system setting in customizing - it is the framework

Cost centerCost centerCost elementCost elementActivity typeActivity typeProfit CenterProfit Center

Master Data Central FunctionsClassesClassesCharacteristicsCharacteristicsObject dependenciesObject dependenciesDocumentsDocuments

PersonPersonQualificationQualificationprofileprofile

Human ResourcesHuman Resources

TreasuryTreasury

CommtCommtitemitem

Capital investment management

PurchasingPurchasingMaterialMaterialActivity masterActivity masterVendorVendorPurc.info recordPurc.info record

Work centerWork centerBOMBOMPRTPRT

G/L accountG/L accountChart of accountsChart of accounts

Plant Maintenance/Plant Maintenance/ServiceService EquipmentEquipment

AssetAssetCI programCI program

AccountingAccounting

NetworkNetwork

ProductionProduction

WBSWBS

Maintenance

Cost AcctgCost Acctg

Controlling Levels

CapitalCapital InvestmentInvestment CostsCosts RevenuesRevenues

PersonnelPersonnel AssetsAssets MaterialsMaterials DepartmentsDepartments

ActualActualPlan

Plan BudgetBudget

Fds commt

Fds commt

Result

ResourcesResources

Value Time

VendorVendor CustomerCustomerS & DS & DProductionProduction ProcurementProcurement

Management

Controlling

Execution

Project TasksCross-department

AgreementsHierarchy of tasks

Planning and Controlling

ProductionAccountingSales

Costs

Dates

Resources

Purchasing

Budget

Overview of Projects Tasks with particular characteristics

Complex, unique, and involve a high degree of risk Limited duration, and cost and capital intensive

To execute a project: Need a project-specific organizational form Must describe the project objective Structure the project activities you want to perform

Structured according to: How it is organized using Work Breakdown Structure (WBS) The processes involved using Networks

- Investment- Investment- Marketing - Marketing - Make-to-order- Make-to-order production production- Asset- Asset construction construction- Shutdown- Shutdown- Services- Services- Plant- Plant

maintenance maintenance- R & D- R & D- EDP projects- EDP projects

- Structures - Structures - Time scheduling - Time scheduling - Project plannimg- Project plannimg board board - Cost planning- Cost planning- Financial data- Financial data- Budget- Budget- Info system- Info system

UseUse ViewsViews

- Materials- Materials Management Management- Cash Management - Cash Management - Resources- Resources- Operating results- Operating results- Controlling- Controlling- Periodic processing - Periodic processing - Configuration- Configuration- Workflow- Workflow- Investment - Investment Management Management

PSFunctionsFunctions

Project System

IntegrationPPSD

Quotation Order Billing document

Purchase requisition Purchase order Goods receipt Invoice receipt Material issue

COCO

FIFI

Order Surcharges Distribution Assessment Activity allocation

Invoice

Asset under construction Settlement

Plant maintenance order Settlement

Plan order Production order Settlement

PM AMAM

MM

Integration of Financial DataPurchase requisition Purchase

orderDown payment

request

Quotation

Financialbudget

Expenditure

Revenue

PaymentBankclearing

GoodsissueDown

payment

Bankclearing

Invoiceissue PaymentSales

order Down payment request

Down payment Delivery

Invoicereceipt

FI

SD

MM

FI

PS

> 3.0

> 3.0

> 3.0

Integration Example: Vendor Down Payment Purchase Purchase

order itemorder item

Down payment clearingDown payment clearingInvoice checked againstInvoice checked againstdown payment documentdown payment document

Down paymentDown payment

InvoiceInvoice

PaymentPaymentDifference betweenDifference between

invoice and downinvoice and down payment clearingpayment clearing

Down paymentDown paymentrequestrequest

Integration Example: Purchasing

OrderingOrdering

InvoiceInvoiceverificationverification

BE

GoodsGoodsreceiptreceipt

PurchasePurchaserequisitionrequisition

Purchase orderPurchase ordermonitoringmonitoring

BidBidinvitationinvitation

Entry ofEntry ofquotationquotation

VendorVendorselectionselection

?=

Function Model (5)Status/Phase

Project definition

Network

Workbreakdownstructure

. . .. . .

Budgett

Release. . .. . .

PPorder

. . .. . .

Com

mitm

ent,

cost

s, re

venu

es

Confirm-mation

T I M ET I M E

Structuring Planning Approval Execution

Concept StructureCostsDates Budget Actual data

Cos

tsD

ates

Structuring Closing

Settlement

. . .

. . .

Settl

emen

tSe

ttlem

ent

Settl

emen

tSe

ttlem

ent

Operative Structures in Projects

WBS

Project definitionProject definition

NetworkNetwork

Operative Structures in Projects Project definition

Defines task to carry Contains data which is binding on the whole project

such as start and finish dates and organization data WBS is the model of the project

Project services to be rendered in graphical form Operative basis for cost planning, time scheduling, and budget

allocation in projects Network reproduces the activities from the project

Operative basis for the planning and control of dates, costs and

resources (personnel, machines, PRTs, materials)

Master Data

Basic datesOrganizational units

Work breakdown structure

BudgetCostsBasic dates

Responsibility-orientedorganization

Network

Process-orientedorganization

DatesResourcesResource costs

1:N1:N

Project definition

Project Definition

Default valuesDefault values Company codeCompany code CurrencyCurrency Settlement ruleSettlement rule

Organizational Organizational outlineoutline

Controlling areaControlling area

PlanningPlanningparametersparameters For datesFor dates For costsFor costs

April7

DatesDates Basic dates forBasic dates for

entire projectentire project

March31

April6

Projection Definition First Step in creating a project

Outline connecting all objects created within a project

Contains data used for the entire project

Default values that are copied into the new WBS elements

you create for this project

Work Breakdown Structure

Financial dataFinancial data CustomerCustomer VendorVendor

Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement

CommitmentCommitment Purchase requisitionPurchase requisition Purchase orderPurchase order

Purchase order

BudgetBudget Original budgetOriginal budget Release budgetRelease budget

DatesDates Basic datesBasic dates Scheduled datesScheduled dates Actual datesActual dates

April7

CostsCosts Planned costsPlanned costs Actual costsActual costs

Work Breakdown Structure Focus is on planning, analysis, description, control and

monitoring costs, basic dates and budgets

It forms the basis for organization and coordination in the project

Shows amount of work, time required, and cost involved

Operative basis for further steps

Structured according to different criteria depending on level detail

Tasks and Activities are describe as individual elements

Work Breakdown Structure WBS Elements

Can be:

Tasks

Partial Tasks which are subdivided further

Work Packages

Start and finished dates

Text describing the work to be performed

Responsible cost centers

Cost centers carrying out the project

Structure of a WBS

Currency

DocumentsPS textsMilestones

Subproject

Network

SchedulingScheduling RelationshipsRelationships ConstraintsConstraints FloatsFloats Critical activitiesCritical activities

April7

ControllingControlling Earned value reportsEarned value reports Capacity loadCapacity load

Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement

MaterialMaterial Purch. parts / assembliesPurch. parts / assemblies DatesDates Costs, commitmentCosts, commitment

External processingExternal processing ServicesServices DatesDates CostsCosts

Internal processingInternal processing WorkWork DatesDates CostsCosts

Network Networks represent processes or task in a project

Essential elements of a network are:

Activities

Work Center, Duration, S&F, Resources Required, Texts

Activity elements

Relationship

The Network Header contains data required for the entire network

Network Question that are answered using network information

Where are we unclear?

Where are the Scheduling uncertainties?

When and what amount are cost incurred?

When and what quantity do resources are made available?

Relationships

FS (finish-start) FF (finish-finish)

SS (start - start) SF (start-finish)

Structure of a NetworkNetwork header

Internalprocessing

PS texts

Externalprocessing

Services

Internalprocessing

Material componentsProduction resources/toolsQualification

Int. processed element

Gen. costselement

Ext. processedelement

Documents

Generalcosts activity

Externalprocessing

Milestones

RelationshipsAssemblyProduction

FS relationship

DesignPurc.order

Purc.orderSS relationship

Start-upSF relationship

Workscheduling

BOM

FF relationship Design

Acceptance

Work Breakdown Structures and Networks NetworkWBS

13 Elevator13-1 Engineering13-1-1 Elec.parts13-1-2 Mech.parts

1000 Layout1030 Engineering: Mech.parts1050 Engineering: Elec.parts1120 Procurement:: Car1080 Procurement: Mech.parts

13-2 Procurement13-2-1 Elec.parts13-2-2 Mech.parts

1060 Procurement::Motor1100 Procurement: Elec.

parts 1140 Assembly2000 Acceptance1170 Release3000 Insurance

13-3 Assembly13-4 Insurance

13-1-1

13-1

13-1-2

13-1 13-2

13-2-1 13-2-2

13-413-3

13

1000 1170

1080

1120

1060

1100

10301050

1000

1140

2000

3000

1170

1100

1060

1050

1000

3000

1140

2000

1170

1030

1120

1080

Planning (Cost and Dates) Various ways of planning dates

Plan dates in the WBS, binding on any further planning

Dates in the network are determined by the system or manually

Plan dates in lists, or using the various PS graphic interfaces.

Types of dates

Basic Dates - Binding basis of time schedule in the WBS elements

Forecast Dates - Expected dates for WBS elements

Planning (Cost and Dates) Plan cost at different levels of cost planning

Structure planning (by WBS)

Plan cost without the reference to a cost element

Cost element planning (detailed planning)

Plan cost with reference to a cost element

Unit Costing

If information on sources of supply, quantities, and prices is available, you can use unit costing to produce a project cost plan

Approval (Budget) Approval Phase

Prescribe the project funds in the form of a budget

Budget differs from the cost plan in that it is binding

Starts with defining an original budget for the WBS element

Store as overall, then distribute it

Release the budget in stages, prevents exceeding early

Execution (Actual data) Actual dates and costs are confirmed

status of activity processing is documented

system checks the dates of the WBS element and set actual dates

Actual cost create activity allocation

Tolerance limits

Integration

Closing Project closing

Collecting all costs

Settling the costs

Closing the structures