Invoice Verification

MRRL - Evaluated Receipt Settlement

Business Process Procedure OverviewBackgroundAs part of the cross company code requirements, SABIC will use Evaluated Receipt Settlement (ERS), to post invoice documents automatically on the basis of the data in the Stock Transport Order, Purchase Order and Goods Receipts. ScenarioSAP determines the invoice amount for this ordering transaction from the prices entered in the purchase order, the terms of payment, the tax information and the delivery quantity entered in the goods receipt.Credit memos can also be created using ERS: if an invoice has already been posted for a goods receipt and goods have since been returned, the system automatically generates a credit memo for the returned quantity during the next ERS run.PrerequisitesERS must be flagged in the purchase order item. The Vendor master record must be flagged as being subject to ERS. Once the vendor is flagged as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. This can be prevented for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS. In Purchasing, you can delete the default ERS indicator in a purchase order item.The goods receipt must refer to a purchase order. Goods-receipt-based Invoice Verification must be defined for the purchase order item. A tax code must have been maintained in the purchase order item. The order price of the materials may not be an estimated price.

PROCEDURAL STEPS

Menu Path Logistics Materials Management Logistics Invoice Verification Automatic Settlement MRRL - Evaluated Receipt Settlement (ERS)

Transaction Code MRRL

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Invoice Verification

Perform the following steps of how to perform Evaluated Receipt Settlement using the information below:

Menu path: Logistics Materials Management Logistics Invoice Verification Automatic Settlement MRRL - Evaluated Receipt Settlement (ERS)

SAP Easy Access

1. Double Click on MRRL – Evaluated Receipt Settlement.

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Invoice Verification

Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification

2. Update the following required and optional fields:

Field Name Description Values

Company code Enter company code ID here Example: 1000

Vendor Enter vendor ID here (provided that you want to perform ERS only for a certain vendor)

Example: 1200

3. Click Execute Button .

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NOTE: In test mode, SAP will issue a list of goods receipts that can be settled and goods receipts that cannot be settled. The system makes no postings; it only lists the invoices selected.

You can also run the Evaluated Receipt Settlement (ERS) program in the background.

Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification

You can print this report or download it as a local file.

NOTE: This report, prepared by the system in a test mode, in the column Info (first on the right) displays the following:

No message in the column Info

In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled). This line item will trigger posting.

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Invoice Verification

Some message in the column Info

In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons. If the SAP reports being unable to invoice a transaction, you should exclude the transaction from the ERS run, and resolve the issue prior to the next ERS run. Double click on the message to display a full text.

4. Press Back Button .

Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification

5. Click <checkbox> Test run to run the program in the “production” mode.

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Invoice Verification

6. Click Execute Button .

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Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification

Note that new column is now available (Doc. no.). This column shows the logistic document numbers, triggered by ERS program.

7. Double click on the Doc. No 510560117 to display the LIV document created.

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Display Invoice Document 5105601178 2002

The system has displayed the LIV document.

8. Click Follow-on documents Button to display the accounting documents, triggered by ERS:

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List of Documents in Accounting

9. Double click on Accounting document Button .

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