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Ringwood Town Council Ringwood Gateway, The Furlong, Ringwood, Hampshire BH24 1AT
Tel: 01425 473883 www.ringwood.gov.uk
POLICY & FINANCE
Dear Member 12th January 2017 A meeting of the above Committee will be held at the Forest Suite, Ringwood Gateway on Wednesday 18th January 2017 at 7.00pm* or at the conclusion of the public participation session and your attendance is requested. J Hurd Deputy Town Clerk PUBLIC PARTICIPATION: *If required, the meeting will be preceded by a public participation period of up to 10 minutes at 7.00pm. Members of the public are also entitled to speak, during the meeting, on agenda items. RECORDING (AUDIO AND/OR VIDEO) OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA During this meeting the public are allowed to record the Committee and officers from the front of the public seating area only, providing it does not disrupt the meeting. Any items in the Exempt Part of an agenda cannot be recorded and no recording device is to be left behind. If another member of the public objects to being recorded, the person(s) recording must stop doing so until that member of the public has finished speaking. The use of social media is permitted, but all members of the public are requested to switch their mobile devices to silent for the duration of the meeting.
MOBILE PHONES Members and the public are reminded that the use of mobile phones (other than on silent) is prohibited at Town Council and Committee meetings.
AGENDA 1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST
3. MINUTES OF THE PREVIOUS MEETING
To approve as a correct record the minutes of the meeting held on 14th December 2016
4. SYRIAN REFUGEES To reconsider the decision taken in October 2015 (C/5477 refers) that the Council take no further action on the relocation of Syrian refugees at this time (Report A)
5. GRANT AID
To consider an application for Grant Aid from Ringwood Junior School PTA (Report B attached)
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6. FINANCIAL REPORTS (Report C attached): a. To receive and authorise list of payments made on Imprest Account for
December b. To receive and authorise list of Petty Cash payments for December c. To receive Statement of Town Council Balances d. To authorise Inter Account Transfers e. To receive the Finance Manager’s budget monitoring report for Quarter 3
7. BUDGET 2017/18 To consider final budget and Precept for 2017/18 (Report D) 8. EXCLUSION OF THE PRESS AND PUBLIC To consider exclusion of public and press for the following items: 9. LAND AT THE REAR OF GREENWAYS, 71, CHRISTCHURCH ROAD To consider disposal of the building plot 10. THE PLACE
To consider claim for services at The Place (Confidential Report E) 11. RECRUITMENT OF TOWN CLERK
To receive an update from the Selection Panel and consider interim arrangements If you would like further information on any of the agenda items, please contact Jo Hurd, Deputy Town Clerk on (01425) 484721 or email [email protected]. Committee Members Ex Officio Members Cllr Jeremy Heron (Chairman) Cllr Michael Thierry Cllr Steve Rippon-Swaine (Vice Chairman) Cllr Tim Ward Cllr Andrew Briers Cllr Philip Day Cllr Christine Ford Student Advisors Cllr Anne Murphy Oscar Poules Cllr Chris Treleaven George Creasey Cllr Angela Wiseman Copied by e-mail to other members for information
.
REPORT TO POLICY & FINANCE COMMITTEE – 18 JANUARY 2017 SYRIAN REFUGEES 1. INTRODUCTION 1.1 In October 2015 Members considered a report on the resettlement of Syrian
Refugees (Full Council 28 October 2015). At that time it was resolved that no further action be taken. A copy of the report is attached for information (Appendix A).
1.2 At the last Council meeting on 21 December 2016, Members were addressed by Evie Karkera, a student at Ringwood Sixth Form, who urged the Council to reconsider the previous decision and to accept at least one refugee family into the community. A petition to this effect on change.org has been supported by 720 people at the time of writing.
2. ADDITIONAL INFORMATION 2.1 Hampshire County Council and New Forest District Council are both formally
participating in the Syrian Resettlement Programme, and arrangements are in place to house and support refugees. There are currently 15 families in Hampshire, including one in the New Forest district in Lymington.
2.2 The Deputy Town Clerk has spoken to lead officers at both authorities, who have explained that the main barrier to bringing more refugee families into the county is the lack of available accommodation. Families must be housed in suitable rented accommodation, with the rent being at or below the Local Housing Allowance rate.
2.3 When a property has been identified and a family is housed, the County Council has contracted the British Red Cross to support them. Volunteers in local communities are then sought to help with integration, for example by setting up befriending or buddy systems and helping to furnish and equip the property.
3. RECOMMENDATION 3.1 Until appropriate accommodation becomes available in the town, it will not be
possible for Ringwood to host a refugee family through the government’s Resettlement Programme.
3.2 If Members are minded to support the resettlement of a Syrian family in the town, the priority must be to assist New Forest District Council (the housing authority) in finding suitable property for rent. The Town Council could assist by issuing a press release and spreading the word throughout the town to encourage landlords or benefactors to come forward.
3.3 It is RECOMMENDED that the Town Council support the County and District Councils in their efforts to house and support Syrian refugees.
For further information, please contact: Mrs Jo Hurd Deputy Town Clerk Tel: 01425 484721 Email: [email protected]
RINGWOOD TOWN COUNCIL
PREVIOUS GRANTS PAID2013/14 2014/15 2015/16 REQD
£ £ £ £Ringwood Junior School PTA 0 0 0 300 Or as much as can be offered
Total 300
2016/17 FUNDS AVAILABLE£
2016/17 Budget 9,000
Total Funds available 9,000
Less Paid 5,550
Total Unspent @ 18/01/17 3,450
SECTION SECTION2016/17 GRANTS PAID TO DATE 137 145
Min Ref £ £ £Avon Valley Dementia Pals F/5309 300Ringwood Events Committee F/5315 500Ringwood Town Youth Football Club F/5315 400New Forest Netball League F/5329 1,000Ringwood School Arts Foundation (RSAF) Charity F/5341 5003rd Troop Ringwood & Fordingbridge F/5341 300Save The Fridays Cross Clock Fund* F/5353 1,000Citizens Advice New Forest F/5353 900Rwd Rotary Club for Christmas Eve Festivities F/5359 150Avon Valley Concerts F/5379 500
TOTAL 5,550 0 0
* Grant only to be released when fund has reached a point where delivery is achievable
2016/17 GRANTS REJECTED TO DATE
Meeting Min Ref Reason RejectedRingwood & District Small Bore Rifle & Pistol Association 20/07/16 F/5341 Assoc has sufficient funds & too few people to benefit from award Cruse Bereavement Care New Forest 21/09/16 F/5353 Insufficient local benefit & large amount of funds held by central officeRevitalise Respite Holidays 16/11/16 F/5369 Insufficient local benefit The Ringwood Regal 14/12/16 F/5379 Crowdfunding had already reached the target for the survey
POLICY & FINANCE COMMITTEE 18TH JANUARY 2017
GRANTS 2016/2017
GRANTS REQUESTED
Ringwood Gateway, The Furlong, Ringwood, Hampshire, BH24 1AT Tel: 01425 473883. Email: [email protected]
APPLICATION FOR GRANT AID
Applicant’s Details
Name of Organisation requesting grant
Ringwood Junior School PTA
Postal Address High Town Road
Name of Contact Sally Forbes
Contact’s telephone number 07956924055
Contact’s email: [email protected]
Details of Grant Request
Amount requested
£300 or as much as you could offer
What is the purpose of the grant?
The PTA are looking to raise funding for school equipment to advance the learning of our pupils. Ringwood school and the PTA are looking to provide iPads for all classes to help with advances in technology and learning. We are also looking to increase the number of books the children have exposure to. This money will be spent on these two projects.
How would the people of Ringwood benefit from your receiving this grant?
Advancing there learning experience
How many Ringwood people would benefit?
500 plus students.
Total cost of project
£5000 (estimate)
If the organisation were to be successful in securing a grant, to whom should the cheque be payable?
Ringwood Junior School PTA
Information about your Organisation
Membership:
RJS is a school for pupils aged 7-11.
Subscription: £0
Names of competing or similar organisations
Funds available to your organisation
(apart from this grant application)
Cash in hand: £
Annual income: £5000
Other sponsoring bodies and amounts donated by them
Rotary
£200
Furlong Centre
£50
£
Have you applied, or do you intend to apply, to any other sponsoring bodies for funding? If so, please give details.
Signature of Applicant
sally forbes
Date 09/01/17
Position within the Organisation:
Next Policy & Finance meeting where grant applications will be considered
Office use only
Date by which all documentation should be received to be included on the Agenda for the above meeting
Please refer to the separate Notes for Applicants document. If you wish to attend the Committee meeting at which your application will be
considered, please contact us.
ARINGWOOD TOWN COUNCIL
FINANCIAL REPORTS FOR
POLICY & FINANCE COMMITTEE MEETING
18TH JANUARY 2017
RINGWOOD TOWN COUNCIL (a)
Date Trans Details Budget Committee Description AmountNo £
Dec2016-12-06 3001354 Hampshire County Council Premises Policy & Finance Cleaning supplies for Gateway 31.222016-12-06 3001355 Hampshire County Council Premises Policy & Finance Stationery and clock for Gateway 27.552016-12-06 3001358 Robert Heron Supplies & Services Policy & Finance Supply and install Christmas Tree in Market Square 350.002016-12-06 3001356 Society of Local Councils Supplies & Services Policy & Finance Town Clerk advert on SLCC website 318.002016-12-12 3001375 Bailey Ridge Christmas Trees Supplies & Services Policy & Finance Supply of 30' Norway Spruce Christmas Tree 250.002016-12-13 3001363 Forest Newspapers Ltd Supplies & Services Policy & Finance Advert for Town Clerk 96.002016-12-13 3001367 Peter Noble Premises Policy & Finance Welding repairs to gate at Toad Corner 35.742016-12-13 3001368 Peter Noble Premises Allotments Welding repairs to gate at Crow allotments 35.742016-12-13 3001369 Peter Noble Premises Cemetery Gravity feed hose for fuel tank 102.602016-12-13 3001359 Hampshire County Council Supplies & Services Policy & Finance Stationery 82.162016-12-13 3001360 Hampshire County Council Premises Cemetery Cleaning for Cemetery 22.392016-12-13 3001361 Hampshire County Council Supplies & Services Policy & Finance Stationery and The Place cleaning 43.552016-12-13 3001365 Elliott Brothers Ltd Premises Recreation & Leisure Postfix 42.662016-12-13 3001366 Elliott Brothers Ltd Supplies & Services Allotments Outside tap, pipes and fittings for allotments 31.972016-12-13 3001381 Elliott Brothers Ltd Premises Allotments Outside tap for Southampton Road allotments 7.782016-12-13 3001379 New Forest Farm Machinery Transport Recreation & Leisure John Deere 500 hour service 314.262016-12-13 3001380 Glasdon UK Limited Premises Recreation & Leisure Countryside seat and plaque 628.952016-12-13 3001377 ITEC Supplies & Services Policy & Finance Copies charge and gold support 66.682016-12-13 3001382 Machine Mart Supplies & Services Recreation & Leisure Dickies Fury Boots 28.992016-12-13 3001376 Page & Pulford Ltd Supplies & Services Policy & Finance Seasons Greetings double box ad in December edition 72.002016-12-13 3001370 Screwfix Premises Recreation & Leisure 65346 Walnut Sadolin 19.982016-12-13 3001371 Screwfix Premises Cemetery Heavy duty toilet seat for Cemetery 23.992016-12-13 3001372 Screwfix Premises Recreation & Leisure M6 x 80mm roofing bolts 3.182016-12-13 3001374 Screwfix Premises Recreation & Leisure Roofing bolts, brushes 24.322016-12-13 3001364 Central Southern Security Premises Recreation & Leisure Install of Intruder alarm to Carvers container (25% of cost) 43.502016-12-20 3001392 Ringwood Motor Company Transport Recreation & Leisure Replace starter motor on Cabstar 275.902016-12-20 3001391 Hampshire County Council Supplies & Services Policy & Finance Stationery and brick cleaner 28.982016-12-20 3001393 New Forest D.C. Premises Planning Adshell Bus Shelter Agreement - Furlong Car Park 10.002016-12-20 3001395 New Forest D.C. Supplies & Services Recreation & Leisure Dog waste collection and bin emptying service 491.812016-12-20 3001396 Nick Wilson Premises Policy & Finance Install new meter cupboard at Greenways 400.002016-12-20 3001394 Parent Link Supplies & Services Policy & Finance Staffing at The Place 14th - 30th November 2016 1,152.002016-12-20 3001397 Ellis Whittam Supplies & Services Policy & Finance Insurance Year 1 of 5 covering 31.10.16 - 31.10.17 148.012016-12-20 3001398 Ellis Whittam Supplies & Services Policy & Finance New Employment Services Year 1 2,370.002016-12-21 3001401 Lamps & Tubes Illuminations Supplies & Services Policy & Finance Christmas Lights 2016 10,215.842016-12-21 3001402 Avon Valley Concerts Supplies & Services Policy & Finance P & F Grant towards concerts 500.002016-12-21 3001400 Linda Bruton Supplies & Services Allotments Refund of allotment ground rent HRM1 24.002016-12-21 3001403 JCW Hiab Services Ltd Supplies & Services Policy & Finance Collect/install of Christ. tree at G/way & remove of old Christ. tree 420.002016-12-01 SO TLC On-line Supplies & Services Policy & Finance Web Site Maintenance - Dec 2016 80.002016-12-01 DD New Forest D.C. Premises Policy & Finance Cemetery Rates - Dec 2016 353.002016-12-01 DD New Forest D.C. Premises Policy & Finance The Place Rates - Dec 2016 394.002016-12-30 DD Utility Warehouse Supplies & Services Cemetery Cemetery Mobile Phones - Nov 2016 38.012016-12-30 DD Utility Warehouse Supplies & Services Cemetery Cemetery Landline - Nov 2016 24.602016-12-30 DD Utility Warehouse Premises Cemetery Cemetery Electricity - Nov 2016 46.902016-12-30 DD Utility Warehouse Premises Cemetery Cemetery Club Membership - Nov 2016 2.402016-12-30 DD Utility Warehouse Premises Recreation & Leisure Sports Pavilion Electricity - Nov 2016 41.262016-12-30 DD Utility Warehouse Premises Recreation & Leisure Sports Pavilion Club Membership - Nov 2016 2.402016-12-30 DD Utility Warehouse Premises Recreation & Leisure Pavilion Sports Ground Electricity - Nov 2016 8.202016-12-30 DD Utility Warehouse Premises Recreation & Leisure Pavilion Sports Ground Club Membership - Nov 2016 2.402016-12-30 DD Utility Warehouse Supplies & Services Policy & Finance The Place Mobile Phones - Nov 2016 12.002016-12-30 DD Utility Warehouse Supplies & Services Policy & Finance The Place Landline - Nov 2016 24.602016-12-30 DD Utility Warehouse Premises Policy & Finance The Place Electricity - Nov 2016 303.762016-12-30 DD Utility Warehouse Premises Policy & Finance The Place Club Membership - Nov 2016 2.402016-12-13 BGC Austin & Wyatt Supplies & Services Policy & Finance Agents Fees - Dec 2016 130.002016-12-19 LloydsCC Barners Direct Premises Recreation & Leisure Barriers For Carvers, Bickerley & 10 Acres £376.922016-12-19 LloydsCC Mandy's Tools Supplies & Services Recreation & Leisure Post Hole Digger £65.002016-12-19 LloydsCC Graffiti Hotline Premises Policy & Finance Gel & Clear (5 Litres & 1 Litre) £72.602016-12-19 LloydsCC Lock Doctor Premises Cemetery Key For Filing Cabinet £7.142016-12-19 LloydsCC Amazon Premises Policy & Finance Greenways - Disabled Only Parking Sign £4.932016-12-14 BP Hampshire C.C. Employees Policy & Finance Pension Nov 2016 5,504.262016-12-22 DD Inland Revenue Employees Policy & Finance Nov 2016 5,135.472016-12-23 Telepay Staff Employees Policy & Finance Dec 2016 20,345.27
TOTAL 51,717.27
AUTHORISATIONS ------------------------------- -------------------------------
DATE 18th January 2017 18th January 2017
POLICY AND FINANCE COMMITTEE 18TH JANUARY 2017
LIST OF PAYMENTS FROM IMPREST BANK ACCOUNT FOR THE PERIOD 1ST TO 31ST DECEMBER 2016
(b)
Date Voucher Details Location Description AmountNo £
Dec2016-12-01 09/01 In Excess Small Tools Screws 17.152016-12-02 09/02 Sainsburys Gateway Dishwasher Tablets 10.002016-12-05 09/03 Waitrose Gateway Milk 1.002016-12-06 09/04 Ringwood Surplus Stores Gateway Extension Lead 8.992016-12-07 09/05 Sainsburys Gateway Milk 0.752016-12-12 09/06 Waitrose Gateway Milk, Tea Bags & Coffee 11.052016-12-19 09/07 Waitrose Gateway Milk 1.892016-12-19 09/08 McColls Gateway Milk 1.30
TOTAL 52.13
AUTHORISATIONS ------------------------------- -------------------------------
DATE 18th January 2017 18th January 2017
POLICY AND FINANCE COMMITTEE 18TH JANUARY 2017
LIST OF PAYMENTS FROM PETTY CASH - RTC ACCOUNT FOR THE PERIOD 1ST TO 31ST DECEMBER 2016
RINGWOOD TOWN COUNCIL (c)
Account Name Year As At As AtEnded 30/11/2016 31/12/2016
31/03/2016£ £ £
Imprest (Current) Account 99,100 231,843 43,984Business Account 91,284 81,403 81,406Investment Account 100,000 300,000 450,000Greenways Rent Deposit 9,665 9,671 9,671Petty Cash - Imprest 229 118 197Petty Cash - Imprest 50 0 0VIC Change Float 50 50 50Information Desk Float 75 75 75
TOTAL BANK BALANCES 300,453 623,159 585,382
Note1. The bank accounts were reconciled as at 31st December 2016. 2. With reference to the Greenways Rent Deposit Account a)Ground Floor, the initial balance of £7,000 plus interest accrued will be paid over to the tenant at the end of the tenancy subject to the Council having no cause to claim funds due to damages.3. With reference to the Greenways Rent Deposit Account b)1st Floor, the initial balance of £2,637.50 plus interest accrued will be paid over to the tenant at the end of the tenancy subject to the Council having no cause to claim funds due to damages. The existing deposit for the outgoing tenants has been used to meet outstanding rent arrears. As a new deposit has been received from the incoming tenants the balance on this bank account has remained unchanged over the periods.4. A temporary nominal account has been implemented to act as a change float for the VIC. This will be in operation only for the period when the VIC is open during the spring and summer at weekends and bank holidays.5. A nominal account has been implemented to reflect the float held by the Information Desk.
POLICY AND FINANCE COMMITTEE 18TH JANUARY 2017
BANK BALANCES
RINGWOOD TOWN COUNCIL (d)
£
IMPREST ACCOUNT TO BUSINESS ACCOUNT
0
BUSINESS ACCOUNT TO IMPREST ACCOUNT
INVESTMENTS & RE-INVESTMENTS
400,000
AUTHORISATIONS--------------------------- ---------------------------
DATE 18th January 2017 18th January 2017
POLICY AND FINANCE COMMITTEE 18TH JANUARY 2017
INTER ACCOUNT TRANSFER AUTHORISATIONS
P&F Agenda Report September 2016 Page 1
REPORT TO POLICY & FINANCE COMMITTEE – 18th JANUARY 2017
BUDGETARY CONTROL - 2016/17 QUARTER 3 (TO END OF DECEMBER)
1. BACKGROUND 1.1 The purpose of this report is to inform Members of the actual income and
expenditure for the first 3 quarters of the year, April to December 2016 and to present an updated outturn prediction for the year.
2. INCOME & EXPENDITURE APRIL 2016 TO DECEMBER 2016 2.1 Page 1 of Appendix 1 attached to this report shows that the Council’s total
Committee expenditure to the end of the third quarter of the year is £457,472, or 65.7% of revised planned expenditure for the year. Excluding capital expenditure the figures are £442,259 and 66.4%.
2.2 This suggests that expenditure is being restrained and whilst there are some big ticket items which are expected to materialise at year end, such as our share of the Gateway costs and the new tipper truck, there are some notable reductions in predicted outturn. The most significant of these is payroll costs which are expected to drop by around £12,000 following the departure of the Town Clerk, although savings will be impacted by any interim arrangements pending the appointment of a replacement. Total expenditure is now expected to reduce by almost £15,000.
2.3 At the same time there is expected to be a marginal increase in income of just over £2,000, mainly as a result of further increases in cemetery income and market stalls revenue offset by some reduction in Recreation and Leisure. Income stood at £181,598 at the end of December, or 84.7% of the revised estimate.
2.4 It is therefore likely that there will be an increased underspend in the current year of some £17,000 which will enable an larger transfer to reserves. The net transfer to reserves, after all payments from reserves have been accounted for, is now expected to be £24,471.
3. COUNCIL BUDGET 2017-2018 3.1 There have been some changes to the revised budget and the provisional
budget for 2017/18 which was presented to this Committee in November and December.
3.2 The main adjustments required arise because of updated pension contributions demanded by the County Council and the feedback from Recreation, Leisure and Open Spaces Committee and Planning and Environment Committee.
3.3 The District Council have also provided a provisional Council Tax base figure of 5225.70, an increase of 1.5%. This alone will generate an additional £7,000 without any increase in the Council Tax.
3.4 A separate paper sets out the latest budget estimates for 2017/18.
P&F Agenda Report September 2016 Page 2
4. FINANCIAL IMPLICATIONS
4.1 Spend in the first three quarters of the year has been broadly on target but there are indications that there will be a net underspend, compared with the revised budget of some £17,000
4.2 As a result, reserves are expected to increase by £24,471 by year end.
5. RECOMMENDATION It is recommended that:-
5.1 This report is noted.
For further information please contact:
Rory Fitzgerald, Finance Manager or
Tel: 01425 484723
Jo Hurd, Deputy Town Clerk
Tel: 01425 484720 [email protected]
Appendix 1
Original Revised Annual
ALL COMMITTEES Budget Budget Actual Profiled Variance Forecast
Orig Bud From O.B. Outturn
REVENUE EXPENDITURE £ £ £ £ £ £
POLICY & FINANCE COMMITTEE 362,454 366,739 249,732 0 117,007 357,067RECREATION, LEIS & O/S COM 254,308 281,840 178,999 0 102,841 276,672PLANNING TOWN & ENVIRON 17,770 17,384 13,528 0 3,856 17,307
TOTAL REVENUE EXPENDITURE 634,533 665,963 442,259 0 223,704 651,046
CAPITAL EXPENDITURE
POLICY & FINANCE COMMITTEE 21,915 23,370 12,285 0 11,085 23,370RECREATION, LEIS & O/S COM 6,570 6,570 2,928 0 3,642 6,570PLANNING TOWN & ENVIRON 0 0 0 0 0 0
TOTAL CAPITAL EXPENDITURE 28,485 29,940 15,213 0 14,727 29,940
TOTAL EXPENDITURE 663,018 695,903 457,472 0 238,431 680,986
REVENUE INCOME
POLICY & FINANCE COMMITTEE -108,294 -112,495 -87,341 0 -25,154 -114,145RECREATION, LEIS & O/S COM -75,093 -101,764 -93,257 0 -8,507 -102,400PLANNING TOWN & ENVIRON 0 0 -1,000 0 1,000 0
TOTAL REVENUE INCOME -183,387 -214,259 -181,598 0 -32,661 -216,545
CAPITAL INCOME &FINANCE
POLICY & FINANCE COMMITTEE -20,000 -20,000 -20,000 0 0 -20,000RECREATION, LEIS & O/S COM -4,920 -4,920 -4,920 0 0 -4,920PLANNING TOWN & ENVIRON 0 -1,000 0 0 -1,000 -1,000
TOTAL CAPITAL INCOME & FIN -24,920 -25,920 -24,920 0 -1,000 -25,920
TOTAL INCOME -208,307 -240,179 -206,518 0 -33,661 -242,465
Less Reduction in Budget
COUNCIL'S NET COMMITTEE BEFORE 454,711 455,724 250,954 0 204,771 438,521
TRANSFERS TO PROVISIONS/RESERVES
Add Transfers To Provisions/Reserves 28,800 33,300 20,600 0 12,700 33,300Deduct Transfers From Provs/Reserves -21,941 -47,750 -22,721 0 -25,029 -47,750Transfer to/ from(-) General Reserve 1,422 21,718 214,159 -192,441 38,921Non Recurring Bids for 2015/16
Transitional & Identifiable NFDC grant -9,995 -9,995 -9,995 0 -9,995PRECEPT 2015/16 452,997 452,997 452,997 0 1 452,997
SUMMARY BUDGETARY CONTROL REPORT
PERIOD APRIL 2016 - DECEMBER 2016
Year To Date
1
Appendix 1
Original Revised Annual
Budget Budget Actual Profiled Variance Forecast
Orig Bud From O.B. Outturn
£ £ £ £ £ £
POLICY & FINANCE COMMITTEE
EXPENDITURE
Establishment 102,481 102,539 71,793 0 30,688 98,946Maintenance 37,500 37,500 2,158 0 35,342 37,500Employee Direct Costs 2,934 3,300 1,172 0 -1,762 2,800Employee Allocated Costs 100,818 97,635 77,099 0 -23,718 93,299Member Costs 10,144 10,000 7,111 0 3,033 8,925Grants 9,000 8,750 4,800 0 4,200 9,000Other 69,420 76,858 55,442 0 13,979 76,441Debt Charges 30,157 30,157 30,157 0 0 30,157Capital 21,915 23,370 12,285 0 9,630 23,370
COMMITTEE EXPENDITURE 384,369 390,109 262,017 0 71,391 380,437
INCOME
INCOME
Revenue Income -108,294 -112,495 -87,341 0 -20,953 -114,145Capital Income/Finance -20,000 -20,000 -20,000 0 0 -20,000
TOTAL COMMITTEE INCOME -128,294 -132,495 -107,341 0 -20,953 -134,145
TOTAL NET EXPENDITURE 256,075 257,614 154,676 0 -154,676 246,292
BEFORE TRANSFERS TO PROVS
Add Transfers To Provisions 16,400 16,400 8,200 0 8,200 16,400Deduct Transfers From Provisions -1,915 -3,515 -600 0 -1,315 -3,515TOTAL NET EXPENDITURE 270,560 270,499 162,276 0 6,885 259,177
AFTER TRANSFERS TO PROVS
HOLDING ACCOUNTS
EXPENDITURE
Employee Direct Costs 377,325 384,426 283,392 0 93,933 372,399
HOLDING ACCOUNTS EXPEND. 377,325 384,426 283,392 0 93,933 372,399
HOLDING ACCOUNTS INCOME -377,325 -384,426 -283,392 0 -93,933 -372,399
TOTAL NET EXPENDITURE 0 0 0 0 0 -1
Year To Date
2
Appendix 1
Original Revised Annual
Budget Budget Actual Profiled Variance Forecast
Orig Bud Outturn
£ £ £ £ £ £
RECREATION, LEISURE &
OPEN SPACES COMMITTEE
EXPENDITURE
Establishment 11,911 11,700 7,588 0 4,323 11,350Maintenance 21,283 19,200 6,722 0 14,561 16,800Machinery 27,825 48,700 18,242 0 9,583 48,700Employee Direct Costs 1,600 2,500 2,351 0 -751 2,500Employee Allocated Costs 125,327 124,822 93,394 0 31,934 123,323Planters 500 500 205 0 295 500Activities Expenses 9,070 9,050 4,466 0 4,604 8,400Other 1,450 1,250 820 0 630 1,250Capital Expenditure 6,570 6,570 2,928 0 3,642 6,570
CEMETERY 0Establishment 4,460 4,650 4,326 0 134 4,750Maintenance 3,417 7,150 5,581 0 -2,164 7,950Employee Allocated Costs 33,137 36,890 24,728 0 8,408 36,261
ALLOTMENTS 0Establishment 1,100 1,000 630 0 470 1,000Maintenance 1,000 1,000 546 0 454 1,000Employee Allocated Costs 12,029 13,198 9,170 0 2,859 12,658Other 200 230 230 0 -30 230
COMMITTEE EXPENDITURE 260,878 288,410 181,927 0 78,953 283,242
INCOME
Recreation, Leisure & O/S -36,729 -41,350 -33,691 0 -3,038 -37,900Cemetery -34,064 -56,064 -55,213 0 21,149 -60,150Allotments -4,300 -4,350 -4,353 0 53 -4,350Capital Expend Finance -4,920 -4,920 -4,920 0 0 -4,920
COMMITTEE INCOME -80,013 -106,684 -98,177 0 18,164 -107,320
TOTAL NET EXPENDITURE 180,865 181,726 83,750 0 97,117 175,922
BEFORE TRANSFERS TO PROVS
Add Transfers To Provisions 12,400 16,900 12,400 0 0 16,900Deduct Transfers From Provisions -19,026 -43,235 -21,121 0 2,095 -43,235TOTAL NET EXPENDITURE 174,239 155,391 75,029 0 99,212 149,587
AFTER TRANSFERS TO PROVS
PLANNING, TOWN & Original Revised Annual
ENVIRONMENT COMMITTEE Budget Budget Actual Profiled Variance Forecast
Orig Bud Outturn
£ £ £ £ £ £
EXPENDITURE
Establishment 3,000 2,300 2,229 0 771 2,900Employee Allocated Costs 14,770 15,084 11,299 0 3,471 14,407Capital Expenditure 0 0 0 0 0 0
COMMITTEE EXPENDITURE 17,770 17,384 13,528 0 4,242 17,307
INCOME
Capital Income & Finance 0 -1,000 -1,000 0 1,000 -1,000COMMITTEE INCOME 0 -1,000 -1,000 0 1,000 -1,000
TOTAL NET EXPENDITURE 17,770 16,384 12,528 0 5,242 16,307
BEFORE TRANSFERS TO PROVS
Add Transfers To Provisions 0 0 0 0 0 0Deduct Transfers From Provisions -1,000 -1,000 -1,000 0 0 -1,000TOTAL NET EXPENDITURE 16,770 15,384 11,528 0 5,242 15,307
AFTER TRANSFERS TO PROVS
Year To Date
Year To Date
3
P&F/10 Dec 2014 /Budget & Precept 14/15 Page 1 of 2
POLICY & FINANCE COMMITTEE – 18th JANUARY 2017
DRAFT BUDGET AND PRECEPT 2017/2018
1. INTRODUCTION 1.1 Members considered a draft budget for 2017/18 at the November meeting. The
other two Committees have subsequently considered their own budgets and this brief report provides an update following those meetings. This Committee is now required to consider the budget proposals and make a recommendation on the level of precept and consequent Council Tax for Ringwood Town Council, to full Council on the 25th January.
2. DRAFT BUDGET 2017 TO 2018 2.1 Attached for the Committee’s consideration are the following documents:-
Appendix A – summary Council budget proposals 2017/18, including base budgets.
Appendix B – Provisions at 31st March 2016, and estimated balances at 31st March 2017 and 2018.
2.2 The main development since the draft budget was last considered is that the
County Council have increased the employer’s contribution to the pension fund for both historic and future commitments. The fixed amount required to meet historic shortfalls will increase by £1,200 pa (8.6%) to £15,100pa whilst the current contribution increases from 13.1% of gross pay to 14.1%. This will increase payroll costs by a further £3,000pa. Similar increases are planned for the subsequent two years.
2.3 There will also be an increase in consultant’s fees following the agreement to
engage an HR consultancy service. This will increase costs by just over £1,000 pa, although this is merely reinstating a saving that was taken whilst budgets were being reviewed and prepared.
2.4 The other two Committees have approved their budget proposals. The main
budget increase is the proposal to provide a pedestrian crossing on Christchurch road but it should be noted that some or all of the costs of this project will be sought from developers and so there may be little or no impact on the budget. New bids amount to £69,485 in total (see Appendix C).
2.5 The District Council have provided an indication, which may change, of the
Council Tax base for Ringwood for 2017/18. This suggests that the tax base will increase by 1.5% to 5225.7. This will generate an additional £7,000 per annum, i.e. a precept of £459,959, with no increase in the Council Tax payable by households.
2.6 The proposed net budget, together with new bids, amounts to £530,404 after all
planned transfers to and from provisions have been taken into account. There will be no transitional grant in 2017/18 which reduced the amount to be funded through the precept by £9,995 in the current year.
2.7 Therefore, in order to avoid a Council Tax increase, the precept will have to be
held at £459,959 and this will require a transfer from the general reserve of £70,445. The general reserve balance at the end of the current year is expected to be £231,951. A general reserve balance of £161,506 represents approximately
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35.1% of the annual precept. A level of 50% would be considered prudent which translates to a general reserve figure of around £230,000.
2.8 The level of new bids will be determined by the level of precept and reserve
balances that Members recommend to Council. A 1% increase in Council tax will generate an additional £4,600 per annum.
3. CONCLUSIONS 3.1 The draft budget requirement, including the new bids and the transfers from the
general reserve, is £459,959, which would produce an estimated Council Tax of £88.02 for 2017/18, subject to confirmation of the council tax base.
3.2 The estimated level of the General Reserve as at 31 March 2018 would be
approximately £162,000 if no further transfers, other than those proposed in this report, are approved. This figure is well below the recommended figure of £230,000. Earmarked reserves and provisions are predicted to be £185,500.
4. RECOMMENDATIONS
4.1 Subject to any further amendments made at this meeting, it is recommended
that:- 4.2 the Committee make recommendations to Council on the provisional budget, the
level of the precept, and an indication of the level of Council Tax that Members wish to set for 2017/18.
For any further information, please contact:
Rory Fitzgerald or Jo Hurd Finance Officer Deputy Town Clerk Tele: 01425 484723 Tele: 01425 484720
RINGWOOD TOWN COUNCIL Appendix A
Col. 1 2 3 4Description Original Revised Original
16/17 16/17 17/18
£ £ £
REVENUE POLICY & FINANCE COM. 362,455 366,739 374,048EXPEND. RECREATION, LEIS & O/S 198,966 217,722 181,084
CEMETERY 41,014 48,690 44,910ALLOTMENTS 14,329 15,429 15,079PLANNING, TOWN & ENVIR. 17,770 17,384 18,367
TOTAL REVENUE EXPENDITURE 634,534 665,964 633,488
CAPITAL POLICY & FIN COM.-CAP EXP 21,915 23,370 0EXPEND. REC, LEIS & O/S-CAP EXP 6,570 6,570 0
PLAN, TOWN & ENV.-CAP EXP 0 0 0TOTAL CAPITAL EXPENDITURE 28,485 29,940 0
TOTAL EXPENDITURE 663,019 695,904 633,488
REVENUE POLICY & FINANCE COM. -108,294 -112,495 -113,967INCOME RECREATION, LEIS & O/S -36,729 -41,350 -37,836
CEMETERY -34,064 -56,064 -45,097ALLOTMENTS -4,300 -4,350 -4,400
TOTAL REVENUE INCOME -183,387 -214,259 -201,299
CAPITAL POLICY & FIN COM.-CAP EXP -20,000 -20,000 0FINANCE REC, LEIS & O/S-CAP EXP -4,920 -4,920 0
PLAN, TOWN & ENV.-CAP EXP 0 -1,000 -1,000TOTAL CAPITAL FINANCE -24,920 -25,920 -1,000
TOTAL INCOME & FINANCE -208,307 -240,179 -202,299
Less reduction in budget 0 0NET EXPENDITURE BEFORE TRANSFERS 454,712 455,725 431,189
ADD TRANSFERS TO PROVISIONS
POLICY & FINANCE COM. 16,400 16,400 16,400RECREATION, LEIS & O/S 12,400 16,900 16,900CEMETERY 0 0 0PLANNING, TOWN & ENVIR. 0 0 0
TOTAL TRANSFERS TO PROVISIONS 28,800 33,300 33,300
LESS TRANSFERS FROM PROVISIONS
POLICY & FINANCE COM. -1,915 -3,515 0RECREATION, LEIS & O/S -18,796 -43,005 -2,340CEMETERY -230 -230 -230PLANNING, TOWN & ENVIR. -1,000 -1,000 -1,000
TOTAL TRANSFERS FROM PROVISIONS -21,941 -47,750 -3,570
BUDGET REQUIRE BEFORE NEW BIDS 461,571 441,275 460,919
Add recurring bids for 2016/17
Policy & Finance 0Recreation, Leis & O/S 0Planning, Town & Env 0
Add non-recurring bids for 2016/17
Policy & Finance 5,175Recreation, Leis & O/S 2,810Planning, Town & Env 61,500
Less transfers from provisions 0
SUB TOTAL NET NEW BIDS 69,485
COUNCIL'S NET BUDGET 461,571 441,275 530,404
Additional Transfers from( - ) or to Provisions 0 0 0Transfers from( - ) or to General Reserve 1,422 21,717 -70,445COUNCIL'S PRECEPT BEFORE GRANTS 462,993 462,992 459,959
To be met from Identifiable Grant from NFDC -9,995 -9,995 0To be met fromTransitional Grant from NFDC 0 0 0COUNCIL TAX PAYERS IN RINGWOOD 452,998 452,997 459,959
2014/15 2015/16 2016/17 2017/18 Per Year Per monthCouncil Precept before Grant 475,216 468,593 452,998 459,959
Council Tax Base 5,058.4 5,096.7 5,146.6 5,225.7Council Tax Per Band D Dwelling before grants 93.95 91.94 89.96 88.02 -£1.94 -0.16
Grant -5.93 -3.92 -1.94 0.00 £1.94 0.16
Council Tax Per Band D Dwelling after grants 88.02 88.02 88.02 88.02 £0.00 0.00
REVISED BUDGET 2016/17 & ORIGINAL BUDGET 2017/18
AND PRECEPT SUMMARY (Including New Bids)
COUNCIL TAX LEVELS FOR 2013/14, 2014/15, 2015/16 & 2016/17
budgets Detailed budget OE17-18 draft Nov16 counsum2-17-18 1 11/01/2017
Appendix B
Actual Est. Est.Bal from to Cash between to General Bal from to between to General Bal
01/04/16 Revenue Revenue Receipts provisions Reserve 31/03/17 Revenue Revenue provisions Reserve 31/03/18£ £ £ £ £ £ £ £ £ £ £ £
RESERVES
General Reserve 201,330 38,921 -8,300 231,951 0 -70,445 161,506Dev Cont inc CIL 12,116 -3,340 8,776 -3,340 5,436Cemetery Maintenance 2,360 -230 2,130 -230 1,900Capital Receipts 13,125 13,125 13,125Grants Unapplied 3,200 -6,615 6,320 2,905 2,905
Total Reserves 232,131 38,921 -18,485 6,320 0 0 258,887 0 -74,015 0 0 184,873
PROVISIONSI.T. & Equipment 21,900 4,500 26,400 4,500 30,900Repairs To Paths (Roots) 1,600 1,600 1,600Gateway 22,000 4,000 26,000 4,000 30,000Maint in closed churchyard 4,800 4,800 4,800Wall For Ashes 0 0 0Elections 9,321 2,900 12,221 2,900 15,121Machinery 15,700 10,000 -25,700 100 100 10,000 10,100Play Equip 24,880 6,900 -529 31,251 6,900 38,151Memorials 1,500 1,500 1,500Christmas Lights 397 397 397Festival 3,000 3,000 3,000Grants 2,750 2,750 2,750Capital Fund 3,744 3,744 3,744Poulner Lakes 500 500 500Built Environment 1,375 1,375 1,375Armed Forces Day 704 704 704The Place Future Development 9,421 5,000 -1,915 12,506 5,000 17,506Skatepark 1,121 -1,121 -1 -1Soton Rd Envir Enhance 0 0 0Diamond Jubilee 0 0 0Health & Safety 0 0 0Big Society 0 0 0Carvers Pavilion 0 0 0Bickerley(until 31/3/9),then PCSO 0 0 0DD Act 1995 0 0 0Town Plan 0 0 0Greenway External Decs 0 0 0Jubilee Lamp 0 0 0Tree safety 0 0 092 Southampton Road 0 0 0Dr Littles Garden 0 0 0Stile Castleman Way 0 0 0Bad Debts 0 0 0Grounds Carvers 0 0 0Under 18s Entertainment 0 0 0
Total Provisions 124,712 33,300 -29,265 100 0 0 128,847 33,300 0 0 0 162,147
TOTALS 356,844 72,221 -47,750 6,420 0 0 387,735 33,300 -74,015 0 0 347,020
Planned Transfers 2016/17: Planned Transfers 2017/18:
1st April 2016 to 31st March 2018RESERVES AND PROVISIONS - MOVEMENT & ESTIMATED BALANCES
APPENDIX ‘A’
Page 1 of 1
RECREATION, LEISURE & OPEN SPACES COMMITTEEREPORT ON APPROVED BUDGET PROPOSALS FOR 2016/17
NO. ITEM REASON BUDGET16/17
£
COMMENTS
1. Replacement Ride onMower
Existing machinery is at end of life. 15,000 New ride on mower has been acquired.
2. Funding from Reserves -14,806 Funding appliedTOTAL NET COSTS 194
NEW BUDGET PROPOSALS FOR 2017/18
NO. ITEM REASON 17/18£
18/19£
19/20£
Priority
1. Ground Staff Training There is a desperate need for all staff to obtain someadditional training in a variety of areas both to comply withour legal duty of care and to provide motivation to staff anddemonstrate their value to the Town Council
1,810 1
2. CCTV Ringwood Cemetery To install improved CCTV at Ringwood Cemetery in order totackle vandalism and fly tipping
1,000 2
3.4.5.
TOTAL NET COSTS 2,810
APPENDIX ‘A’
Page 1 of 1
PLANNING, TOWN & ENVIRONMENT COMMITTEE NEW BUDGET PROPOSALS FOR 2017/18 - Non Recurring
NO
ITEM REASON BUDGET £
COMMENTS PRIORITY
2.1 Traffic Consultant To commission a desktop study to challenge the findings of the District Council’s Transport Assessment to support proposed new housing allocations
7,000 2
2.2 Cycle Stands To provide 2 sets of cycle stands at locations in the town (still to be identified)
500 3
2.3 Butlers Lane To Install a footpath across the grass verge between Gorley Road and Butlers Lane shops. Indicative cost provided by HCC for work to be carried out under new Community Funded Initiative.
4,000 This sum may be reduced if HCC allow open bids for the work from appropriate local companies, provided they can satisfy the relevant insurance requirements.
4
2.4 Pedestrian Crossing To provide a controlled pedestrian crossing in Christchurch Rd
50,000 This budget may not be required if a zebra crossing can be funded from the Lidl Transport Contribution (P/5367 refers)
1
TOTAL Non- Recurring Expenditure Bids 61,500 NEW BUDGET PROPOSALS FOR 2017/18- Recurring
NO
ITEM REASON BUDGET £
COMMENTS PRIORITY
Total Recurring Expenditure Bids
RINGWOOD TOWN COUNCIL Appendix ‘A’
Page 2 of 2
NEW BUDGET PROPOSALS FOR 2017/18 - Non Recurring
NO
ITEM REASON BUDGET £
COMMENTS PRIORITY
2.1 Investment in IT Infrastructure to enable flexible working.
Members and officers are currently unable to access work correspondence or files when away from the Gateway. The proposal is to provide the infrastructure to enable remote working as required
2,500 This is linked to electronic filing and will allow whole files to be available outside the office.
TOTAL Non- Recurring Expenditure Bids 2,500
NEW BUDGET PROPOSALS FOR 2017/18- Recurring
NO
ITEM REASON BUDGET £
COMMENTS PRIORITY
3.1 Officer Training To meet the need for officer training and development in contract management, procurement, use of financial systems and other requirements
2,035
3.2 Member Training To provide training for existing and new members on local government finance and maangement
640
Total Recurring Expenditure Bids 2,675
