Rfp Hsr Feasibility Study Phase 1b (Version5)-2

8/3/2019 Rfp Hsr Feasibility Study Phase 1b (Version5)-2

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1 | P a g e HIGH SPEED RAIL FEASIBILITY STUDY PHASE 1B PROJECT (RFP No: SPAD/RFP/007/2011)

REQUEST FOR PROPOSAL

(RFP No: SPAD/RFP/007/2011)

HIGH SPEED RAIL FEASIBILITY STUDY PHASE 1B PROJECT

Suruhanjaya Pengangkutan Awam DaratLevel 19, 1 Sentral

Jalan TraversKuala Lumpur Sentral50470 Kuala Lumpur


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Contents1. INSTRUCTION TO TENDERER..................................................................................................... 4

1.1. Foreword ............................................................................................................................. 4

1.2. RFP Issuance and RFP Briefing ......................................................................................... 4

1.3. Submission of Proposal...................................................................................................... 4

1.3.1 Time and Date .................................................................................................................. 4

1.3.2 Mode of Delivery and Address ....................................................................................... 5

1.3.3 Marking and Separation of Sections of Proposals ................................................. 5

1.3.4 Borang Tender and Keterangan Mengenai Penender ................................... 6

1.3.5 Format of RFP ............................................................................................................. 6

1.3.6 Schedule ...................................................................................................................... 6

1.3.7 Secretariat................................................................................................................... 6

1.3.8 Short-listing................................................................................................................. 7

1.3.9 Presentation................................................................................................................ 7

2. TERMS AND CONDITIONS ........................................................................................................... 7

2.1. Tenderer(s)s Responsibilities.......................................................................................... 7

2.2 Mandatory Requirements .................................................................................................. 7

2.3 Request for Proposal (RFP)............................................................................................... 7

2.3.1 Amendments to the RFP ........................................................................................... 7

2.4 Proposal ............................................................................................................................... 8

2.4.1 Language.......................................................................................................................... 8

2.4.2 Currency.............................................................................................................................. 8

2.4.3 Prices / Costs ..................................................................................................................... 8

2.4.4 Contract Price Variation ................................................................................................. 8

2.4.5 Cost of Proposal ............................................................................................................... 8

2.4.6 Contents.............................................................................................................................. 8

2.4.7 Validity of the Proposal.................................................................................................... 9

2.4.8 Amendments to the proposals ........................................................................................ 9


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2.4.9 Advertisement .................................................................................................................. 9

2.4.10 Performance Bond........................................................................................................... 9

2.4.11 Process to be Confidential .......................................................................................... 10

2.4.12 Notification of Award ................................................................................................... 10

2.5 Failure of Negotiation ..................................................................................................... 10

2.6 Contract .............................................................................................................................. 10

2.7 Rights of SPAD .................................................................................................................... 10

2.7.1 Governing Law.................................................................................................................... 10

2.7.2 Non Liability ....................................................................................................................... 11

2.7.3 Confidential Information .................................................................................................. 11

2.7.4 Acceptance or Rejection of Any Part or All of the Proposal...................................... 11

2.7.5 Withholding Tax ................................................................................................................. 12

2.7.6 Acceptance of Above RFP Terms and Conditions by Tenderer(s) ............................. 12

2.7.7 Ownership of RFP............................................................................................................... 12

2.7.8 Licenses and Permits ....................................................................................................... 12

2.7.9 Non-Collusion/Lobbying .................................................................................................. 12

2.7.10 Annulment ....................................................................................................................... 13

2.7.11 No Agency or Partnership ............................................................................................. 13

2.7.12 Declaration on Non-Corruption Practices .................................................................. 13

3. BACKGROUND............................................................................................................................ 13

4. PROJECT BACKGROUND........................................................................................................... 14

5. SCOPE OF WORK AND PROJECT REQUIREMENTS ................................................................. 14

6. PROPOSAL EVALUATION CRITERIA ......................................................................................... 21

7. FORMAT FOR RESPONSE .......................................................................................................... 22


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1.INSTRUCTION TO TENDERER1.1.ForewordSuruhanjaya Pengangkutan Awam Darat (SPAD) invites proposals from qualifiedtenderer(s) to participate in the development of a feasibility study on High Speed Rail Phase 1B Project.

This Request for Proposal (RFP) outlines descriptive background information toenable SPADs requirements to be addressed in the proposal to be submitted byTenderer(s). Specifically, sections 1 - 7 of the RFP detail:

Instructions for Tenderer(s)

Terms and Conditions

Descriptive Background Information

Scope of Work

Implementation Requirements Format of Proposals

1.2.RFP Issuance and RFP Briefing

1.2.1 RFP Enquiries

Enquiries regarding the RFP will only be accepted if in writing by mail, fax or e-mailto our tender secretariat, En. Shamsul Afif Abdul Waris. All requests for clarificationor additional information or questions shall be forwarded to the appointed

secretariat via email [email protected].

No questions or enquiries shall be entertained after 1200 hours, Malaysian Time,22 December, 2011.

1.3.Submission of Proposal

1.3.1 Time and Date

Proposals shall be submitted during office hours not later than 1200 hours Malaysian

Time, 5 January, 2012. Proposals submitted after this time shall not be considered.

Normal office hours are:

Monday Thursday: 0845 1245, 1400 1745Friday: 0845 1215, 1445 1700
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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1.3.2 Mode of Delivery and Address

Proposals shall be delivered by hand at the address below:

Procurement Department,Suruhanjaya Pengangkutan Awam Darat,

Level 19, 1 Sentral,Jalan Travers,Kuala Lumpur Sentral,50470 Kuala Lumpur

SPAD may at its sole discretion extend the closing date and time by issuing anaddendum. Submission via ordinary post or courier will not be accepted.

Any document left out/not included in the submission envelope shall not be acceptedeven though delivered to the Procurement Division before the closing date and timeby whatever means and/or method.

Any Proposal received after the closing date and time will be declared Late Tenderand shall be kept unopened by SPAD.

Proposals submitted and already received by SPAD shall not be withdrawn ormodified.

1.3.3 Marking and Separation of Sections of ProposalsThe Proposals shall be submitted by Tenderer(s) in three different volumes, namely

(i) Volume 1: Technical Proposal(ii) Volume 2: Financial Proposal

(iii) Volume 3: Financial Information

Each of the volumes must be submitted in four (4) copies, one (1) marked Originaland three (3) marked Duplicate. In the event of discrepancy between the originaland the duplicate, the original shall prevail. The Tenderer(s) is also required todeliver one softcopy of the proposal in each of the volumes.

Each shall be sealed and clearly marked in a separate envelope or container.

The three separate proposals should subsequently be enclosed in one envelope or

container, marked: High Speed Rail Feasibility Study Phase 1B Project


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The Proposals submitted shall be labeled by Tenderer(s) in a properly sealedenvelope with the tender title such as follows:

High Speed Rail Feasibility Study Phase 1B Project

Tender No. SPAD/RFP/007/2011

1.3.4 Borang Tender and Keterangan Mengenai PenenderProposals shall be submitted with the following documents included in therespondents Financial Proposal:

(a) Borang Tender - Appendix 1(b) Keterangan Mengenai Penender - Appendix 2

1.3.5 Format of RFPThe format of RFP is as per Section 7.

1.3.6 Schedule

The following dates are the key milestone events of this RFP procurement process.SPAD will solicit the Proposals complying with the dates as tabulated below whichmay be amended by SPAD from time to time. Any amendments will be notified toTenderer(s) via email.

Date Action

1 December 2011 Invitation & collection of RFP Document

22 December 2011 Deadline for Receipt of Questions by 1700 hours

29 December 2011 Clarification responses issued by 1700 hours

5 January 2012 RFP Due Date, by 1200 hours

Early January 2012 Tender evaluation by Tender Board

End January 2012 Presentations by Tenderer(s)

1.3.7 SecretariatThe appointed secretariat for this RFP is En. Shamsul Afif Abdul Waris. All requestsfor clarification or additional information or questions shall be forwarded to theappointed secretariat via email [email protected].
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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1.3.8 Short-listingThe first phase of the evaluation process will identify a shortlist of respondents.Respondents not selected for this shortlist will be advised accordingly. SPAD is notobligated to enter into any discussion regarding the rejection of any respondentsubmission.

1.3.9 PresentationTenderer(s) understand and accept that they may be required at their own costs andexpenses to provide and conduct presentation(s) to SPAD or other governmentalagencies, authorities or organisations as requested by SPAD.

2.TERMS AND CONDITIONS

2.1. Tenderer(s)s ResponsibilitiesIt is the Tenderer(s)s responsibility to understand the RFP, including thebackground materials and requirements therein and to make all examinationsnecessary in order to ascertain all factors, enquiries and questions, which mightaffect the Tenderer(s)s proposal.

2.2 Mandatory Requirements

Tenderer(s) are required to comply with the RFPs instructions, procedures,

terms, conditions and solution requirements as described in this document.Failure to do so may cause the proposal to be disqualified and rejected.

2.3 Request for Proposal (RFP)

2.3.1 Amendments to the RFP

SPAD may revise, amend, alter, modify and/or clarify this RFP by issuing anaddendum no later than five (5) working days before the closing date and timefor submission of the Proposals. Every addendum issued will become part of this

RFP. The receipt thereof must be acknowledged by Tenderer(s) failing whichwould result in the rejection of the Proposals.


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2.4 Proposal

2.4.1 Language

All proposals shall be in English Language. Associated appendices can besubmitted in Bahasa Malaysia or English.

2.4.2 Currency

Currency in the Tenderer(s)s financial proposal shall be quoted in RinggitMalaysia (RM).

2.4.3 Prices / Costs

The contract price shall include professional fees, services charges, out-of-

pocket expenses, at site (if applicable) and all other related cost required toexecute the Services and complying with the requirements of this RFP and shallrepresent the complete and all-inclusive cost to SPAD. No claims in respect ofany increase in the cost will be entertained.

The quoted contract price or the Schedule/Breakdown of Price (or part thereof)may be rationalized prior to finalization of the contract/agreement.

2.4.4 Contract Price Variation

The Proposed Price is to be firmed for the whole Contract Period. Any

contract price variation thereafter shall be mutually agreed upon.

2.4.5 Cost of Proposal

SPAD shall not be liable for any payment or costs incurred in the preparationand submission of the proposal in response to the RFP. All expenses incurred bythe Tenderer(s) in providing the proposal shall be borne by the Tenderer(s).

2.4.6 Contents

Proposals shall contain specific and detailed replies to all requests for

responses, requirements, costs, terms and conditions as particularly set out inthe RFP in the corresponding Appendices and Sections. Responses shall be inthe order specified making reference to the numbering system as supplied inSection 7. All materials submitted by the Tenderer(s) in response to this RFPwill become the property of SPAD and will not be returned.


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2.4.11 Process to be Confidential

After the issuance of the RFP, information relating to the contents,examination, evaluation and comparison of proposals and recommendationsconcerning the award of contract shall not be disclosed to the Tenderer(s) orother persons not officially concerned with the process. SPAD is not obliged to

inform or provide the details of the selection process to either successful orunsuccessful Tenderer(s) in this bid.

2.4.12 Notification of Award

The successful Tenderer(s) (if any) shall be notified by a Letter of Award(referred to as Surat Setujuterima) within the RFP validity period or anyextended period thereof.

2.5 Failure of Negotiation

It shall be agreed and understood that in the event that the negotiation failsand a contract is not signed, there shall be no cause of action against SPAD, norshall it be possible to pursue a cause of action against the SPAD for any actionhowsoever arising.

2.6 Contract

The successful Tenderer(s) shall be required to enter into a formal contractwith SPAD for the consultancy work for developing the Feasibility Study on HighSpeed Rail Phase 1B Project. Pending the formalisation of the contract

agreement, the Surat Setujuterima together with the successfulTenderer(s)s acknowledgement thereto shall constitute a binding contractbetween the SPAD and the Tenderer(s) notwithstanding whether such acontract agreement is or is not subsequently prepared or executed. Thesuccessful Tenderer(s) should at its own risk carry out the contract inaccordance with the conditions, specifications and schedules forming partthereof and in doing so shall comply with the provisions of any statue,regulations or by-laws, and the requirements of any local or other authoritywith regard thereto.

2.7 Rights of SPAD

2.7.1 Governing Law

This RFP and any contract executed pursuant to this RFP shall be governed byand construed in accordance with the laws of Malaysia. SPAD and allTenderer(s) responding to this RFP and parties to any contract executed


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pursuant to this RFP shall submit to the exclusive jurisdiction of the MalaysianCourts.

2.7.2 Non Liability

Whilst care is taken to ensure that the facts and information contained in thisRFP are correct at the time it is presented, SPAD hereby makes norepresentation as to the accuracy or adequacy of such facts and informationcontained in the RFP. SPAD shall not be held liable for any inaccuracy orinadequacy of such facts and information.

2.7.3 Confidential Information

All information of a confidential nature whether generated in Malaysia oroverseas, shall be subject to Malaysian Laws. Without prejudice to the right ofSPAD under any laws, a breach by the Tenderer(s) may entitle SPAD to

terminate dealings with the organisation without prior notice to theTenderer(s).

Recipients (be it the Tenderer(s) or their respective employees, representativesor agents) of this RFP, any other elements, information or details in relationhereto howsoever obtained shall be treated as private and confidential and saidrecipients shall not divulge or disseminate the same save and unless requiredby law or with the written approval of SPAD.

Similarly SPAD shall treat the Proposals as confidential and as far as reasonablypracticable shall not divulge the information contained therein to any thirdparty save and unless required by law or policy or regulation.

2.7.4 Acceptance or Rejection of Any Part or All of the Proposal

SPAD reserves the right to accept or reject any proposal, to annul the tenderingprocess and reject any Tenderer(s) at any time prior to the award of Contractwithout thereby incurring any liability to the affected Tenderer(s) or anyobligation to inform the affected Tenderer(s) of the grounds of SPAD action.

SPAD reserves the right at the time of Contract to vary the services specified inthe Technical Specifications, without any changes to other terms andconditions. The contract sum if required will be adjusted accordingly after

being mutually agreed upon. The decision of SPAD is final and SPAD is notobligated to give any reason for the non-acceptance or rejection of anyproposal.

SPAD is not duty bound to accept any lowest bid or any offer related to theServices.


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Tenderer(s) are also forbidden from lobbying any of SPADs employees, agentsand/or representatives with regard to the process of this RFP.

2.7.10 Annulment

SPAD reserves the right to annul this RFP and reject all submissions withoutproviding any reason whatsoever at any stage of the exercise or process of thisRFP and Tenderer(s) shall have no legal recourse against SPAD its employees,agents and/or representatives for such annulment and/or rejection in anyrespect whatsoever.

2.7.11 No Agency or Partnership

Nothing in this RFP shall designate the Tenderer(s) as agent of SPAD or deemedthe Tenderer(s) and SPAD as being in a partnership.

2.7.12 Declaration on Non-Corruption Practices

The implementation of Integrity Pact in Government Procurement is one of theinitiatives agreed under the National Key Result Areas - Corruption. TheIntegrity Pact is a concept introduced by Transparency International to assistGovernments, Business Institutions and the Public in the fight to curbcorruption in Government Procurement.

The Integrity Pact comprises of a declaration process by bidders not to offer orgive any form of bribes as a means to obtain a contract or to facilitate certainprocesses in Government Procurement. In addition, bidders and civil servantsare required to sign a pact to refrain from getting involved in corrupt practicesthroughout the procurement processes until the project is completed. The pactalso underlines the measures that should be taken in the event that the pact isbreached.

Tenderer(s) are to complete Appendix 3 and submit together as part of theProposal in both Technical and Financial.

3.BACKGROUND3.1 Suruhanjaya Pengangkutan Awam Darat (SPAD) or Land Public Transport

Commission was officially established on June 3, 2010 as the central governingbody for all Land Public Transport related areas within the powers derived fromthe Land Public Transport Act 2010 already passed by the Parliament. The LandPublic Transport Act 2010 gives SPAD the powers to achieve its mission, namely to


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ensure the provision of safe, reliable, efficient, responsive, accessible, efficient,planned, integrated and sustainable Land Public Transport.

3.2 More information on SPAD can be found atwww.spad.gov.my.

4.PROJECT BACKGROUND4.1 This project is a continuation from the High Speed Rail Feasibility Study - Phase 1A

Project (Prefeasibility Study) in which SPAD is exploring high speed rail (HSR) as analternative mode of public transport travel from national capital-Kuala Lumpur andSingapore.

4.2 High speed rail (HSR) linking cities with a significantly faster train promises totransform the nation. HSR is used by many cities or countries for various reasons,ranging from merely meeting demand, catalyst for economic growth, improvequality of life leading to increase in long-term competiveness and relationship.

4.3 HSR link operates within a tight band, known as sweet spot, for optimaleffectiveness. Where travel speed is 250 km/hour upwards, travel time comparableto flight and connecting large and megacities. National Key Economic Areas (NKEA)Greater Kuala Lumpur / Klang Valley Laboratory discussed and suggested thepossibility of HSR linking Kuala Lumpur and Singapore. In its report, a feasibilitystudy was proposed and was performed by SPAD, i.e. HSR Phase 1a Feasibility Study(Prefeasibility).

4.4 HSR Phase 1a Feasibility Study was performed to assess HSRs viability, risks and

benefits. It is the intention of this project to expand the findings with further depthand detail over the lifespan of 50 years.

4.5 The outcome of the Prefeasibility Study was presented to the Economic Council (EC)on 17 October 2012 upon which the approval and direction was given to implementPhase 1B Project.

5.SCOPE OF WORK AND PROJECT REQUIREMENTS5.1 Project Objectives

The objective of this feasibility study of a HSR link:

a. To validate findings of HSR Phase 1a Feasibility Study
http://www.spad.gov.my/http://www.spad.gov.my/http://www.spad.gov.my/http://www.spad.gov.my/


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iii. Refine commercially viability analysis based on local context

and global exemplary case studies

c. Detail operational profitability / sustainability and financial model:

i. Develop detail operating model (base case) and reference with

global exemplary case studies and future trendsii. Develop or simulate operating performance and characteristics,

such as schedule, frequency, capacity, speed, fare, journey

experience etc

iii. Develop other source of revenue and commercial opportunities

iv. Develop detail financial model over the lifespan of HSR with

ability to simulate various scenarios, e.g. involvement of

different entities and level of involvement

v. Perform financial projection and performance ratios for each

models, provide financial ratios such as internal rate of return,

cash-flow, break-even period and payback period

vi. Identify financing gap (if any) where public support is needed;

indicate the mode and level of support to enable the HSR to be

commercially viable

vii. Perform financial risks and contingent liabilities assessment

with option for financial model audit

d. Detail cost estimate based on bottom-up approach (not limited by the list

below):

i. Cost of construction includes construction risks provisions,

mitigation actions (e.g. installation of additional noise barrier,

utility diversion, compensation etc)ii. Cost of construction of other facilities or development that

supports HSR (if any)

iii. Cost of land acquisition based on type of land

iv. Cost of rolling stocks include parts and replacement

v. Cost of operation include operation, maintenance, service

vi. Cost of services include design, project monitoring and

commissioning

vii. Determine cost-benefits with incremental ratios for various

alternatives with corresponding risk analysis

viii. Ensure all cost-benefits analysis does not result in additionalcounting of impacts

e. Key enablers:

i. Refine value engineering potential

ii. Identify control and best practices:


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Identify preferred governance and operational model of

HSR

Identify new regulation / regulatory amendment

required

Identify public governance and regulatory setup needed

to protect interest of publiciii. Identify preferred organizational structure for implementation

iv. Identify preferred public-private-partnership (PPP) and

financing option

v. Prepare implementation, project contracting and tendering plan

vi. Prepare procurement strategy and tender requirement

specifications

5.2.3.Feasibility Study - Technical & Engineering

a. Define HSR alignment, location for stations and depots:i. Identify feasible and optimal alignment, location for stations

and alignment pairing (city pair)options with comparative

evaluations

ii. Identify terminus stations facility and development potential

with indicative layout

iii. Identify border stations facility and requirement, i.e. custom,

immigration, quarantine, safety and security with indicative

layout

iv. Identify (for all stations), intermodal transfers with green

building index

v. Identify suitable location and space for depots with indicative

layout for train maintenance and service facility

vi. Identify suitable location and space for command and control

centre facility with indicative layout

vii. Identify supporting system, such as fare collection system,

public facilities and infrastructures etc

viii. Alignment scale (on map) to be within limit sufficient for

planning by SPAD (and other relevant authorities).

Recommended scale is:

Scale 1:25,000 non-urban and 1:10,000 urban

Deviation of +/- 250mix. Develop attributes for each options such as:

Service : transit time, traffic capacity etc

Physical : length, size, terrain / ground conditions

Features : tunnels, viaducts, other structures


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Any other impacts : social, land-use, environmental (e.g.

noise, vibration, visual impact), major road and utility

diversion

x. Develop integrated regional development concept along the HSR

corridors:

Identify land-use plan and development plan along thecorridor with government agencies and local authorities

Identify HSR development concept that will maximize

values with strong economic, social impact including

lifestyle and other impacts

Review success and lessons learnt from other HSR

experiences

xi. Develop geographical information system (GIS), maps and

databases to facilitate detail engineering analysis and design

with footprints:

Alignment, stations and depots including tunnel, ventand access shaft for emergency

Neighbouring structures

Road and other major utilities including power supply

Temporary working space

b. Detail technical feasibility and environmental studies:

i. Identify and perform comprehensive assessment of alignment

and station constraints, i.e. land use, topography, soil condition,

geological and sustainability features such as environmental

ii. Site survey to establish geological condition sufficient to

establish risks considerations

iii. Estimate noise, landscape/visual and vibration pollution and its

impact and identify mitigation actions and costs

c. Define technology requirements:

i. Develop infrastructure, rolling stock, control system and power

system requirements based on local requirement and

environment particularly:

Infrastructure : standards, alignment geometry, safety

etc

Rolling stock : standards, capacity, performance etc

d. Define operating specifications:

i. Develop operation specifications in compliance with local

regulation


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ii. Define system operation requirement to ensure reliability,

maintainability, availability, safety and maintain cost

effectiveness

iii. Provision for future growth, replacements and technical

development / improvement

iv. Develop requirement on other systems and facilities to supportHSR, e.g. integration to other public transportation, road access

etc

5.2.4.Engagementa. Stakeholder engagement and consultation; government agencies, local

authorities, public and private

b. Develop and implement engagement plan during project

c. Develop post project engagement plan

5.2.5.Project Management Officea. Project management office service:

i. Project manage, coordinate and track

ii. Status report and documentation

iii. Liaison with various agencies, both public and private, to

facilitate the study

b. Quality assurance and document control

5.3 Project DeliverablesThe Tenderer(s) is expected to submit the deliverables according to Appendix 4 insoftcopy (1 CD) and printed hardcopy (4 sets). Expected digital file format will beMicrosoft Office based documents.

- The remainder of this page has been intentionally left blank -


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5.4 Project TimelineThe project and service shall begin immediately upon contract award and to be

completed no later than by end of month twelve (12). Project will review findings

from interim report and mid-term report to determine the need to continuethe feasibility study till end of project, i.e. final report. Major focus of each

report would be:-

a. Inception report

i. Confirmation of project management team,

workstreams/modules, plans (project quality, strategic &

economic, technical & engineering, engagement, detail work

plan)

b. Interim report

i. Phase 1b Feasibility Study progress in particular risk and

benefits of HSR

ii. Validation of findings from HSR Phase 1a Feasibility Study

c. Mid-term report

i. Phase 1b Feasibility Study progress in particular HSR model

ii. Engagement effort progress and acceptance assessment

d. Final report

i. Phase 1b Feasibility Study findings and summary

ii. Action plans for next step

Figure 1: Project timeline

Deliverable acceptance criteria will be validation of deliverable (review, analysis,

demonstration by consultant, test / inspections) and sign-off by Project Manager.

Phase 1b

T + 2 monthsT = 0 month T + 6 months T + 12 months

Milestone Project

kick-off

Interim

report

Mid-term report Final report

Timeline

Expected up to 12 months

Inception

report

T + 1 month


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6.PROPOSAL EVALUATION CRITERIAThe evaluation of proposal will be based on, but not limited to, the following factors:

6.1 Mandatory Requirements(a) Compliance with the mandatory requirements of this RFP as stated in

paragraph 2.0 and 5.0 of this section.

(b) Compliance with the general conditions of the proposal, including format ofsubmission as stated in paragraph 7.0 of this RFP.

(c) Valid registration with the Ministry of Finance (MOF) at the time ofengagement under the MOF kodbidang 230000 and 240000 (The registrationmust be kept valid throughout the engagement period).

(d) Last 3 years audited account, (certified true copies).

(e) Last 3 months bank statement.

6.2 Track Record and Capability to Deliver

The Tenderer(s) must have at least 1 or more years of experience in deliveringsimilar work and scope as outlined in this RFP.

6.3 Relevant Experience of Team Members

(a) The Tenderer(s) must demonstrate the strength of the core team, including topmanagement and project leaders, with their specified roles and responsibilities.They must have proven experience in delivering similar projects in terms ofscope and complexity.

(a) Should the Tenderer(s) wishes to team up with 3rd parties, teaming partnerresources need to be also identified, and their expertise made clear for thisproject.

(c) Resume and credential of full-time or part-time consultants and Subject MatterExperts (SME) identified shall be submitted in the proposal.

6.4 Methodology and Approach

The Tenderer(s) must demonstrate an approach / methodology suitable for theMalaysian context leveraging on proven solutions elsewhere.


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6.5 Quality and Conciseness of Proposal

The Tenderer(s) should demonstrate a clear understanding of the specific needs ofthis Project, and provide an approach which addresses these needs as efficientlyand effectively as possible.

6.6 Pricing

(a) The Tenderer(s) should aim to provide a price that is fair and reflective ofwhat is being requested of them.

(b) The Tenderer(s) shall propose schedule of payment for the Project. Theformat for fees and cost pricing to follow Schedule C.

(c) The Proposed Price is advised to follow the guideline Manual PerolehanPerkhidmatan Perunding Edisi 2011 by Ministry of Finance for ProfessionalFees, Out-of-Pocket Expenses and Service Tax.

(d) The quoted contract price or the Schedule/Breakdown of Price (or partthereof) may be rationalized prior to finalization of the contract/agreement.

7.FORMAT FOR RESPONSEThe Tenderer(s) information furnished must be in direct response to this RFPspecifically including being formatted in accordance with the items listed below.SPAD wishes to provide every opportunity to the Tenderer(s) to present their services

to the best advantage.

The format of the Technical and Financial proposal shall be as per the following sub-sections.

7.1 Technical Proposal

7.1.1 Table of Content

There shall be a table of contents outlining the sections and subsections in theProposal including supporting document and literature.

7.1.2 Cover Letter

The cover letter shall include the following:

The company name, address, telephone number, fax number and emailaddress.


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Name of person(s) who will be the principal contact authorised to makecommitments for and on behalf of the Tenderer(s).

A statement declaring the accuracy and completeness of ALL informationprovided in the RFP document including commitments and compliance ofconditions and terms by the Tenderer(s).

7.1.3 Management/Executive Summary

A summary of the Technical Proposal with emphasis on the following:

A summary of the company profile

Proposed solution and its key features

A Project Timeline highlighting the major work tasks and milestone proposedto ensure successful implementation of the Project

7.1.4 Project Methodology, Approach and Deliverable

The Tenderer(s) shall describe the methodology, approach and deliverables tobe undertaken in the Project.

7.1.5 Project Work Plan

The Tenderer(s) shall provide the project work plan that describes the keyproject activities, duration and deliverable to be undertaken in the Project.The Tenderer(s) shall prepare and submit weekly and monthly reports that willenable SPAD to monitor the progress of the Project.

7.1.6 Proposed Engagement Team

List of proposed team members with their relevant capabilities, roles andresponsibilities (including man-days involvement in the project)

Project team structure and/or experiences (please attach team memberscurriculum vitae)

7.1.7 Company Profile and Capabilities

The Tenderer(s) shall provide company profile. The company profile shalldescribe the company background, ownership structure, services offered, andorganisation structure.

7.1.8 Project Reference

This will include:

A statement of the Tenderer(s)s current workload including project names,client name and contact details, amount of contract commencement dateand completion date.

Statement of Tenderer(s)s experience in similar projects within the past 5years.


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7.1.9 Appendices

The Tenderer(s) shall submit the following forms:

Appendix 2 Keterangan Mengenai Penender

Appendix 3 Integrity Pact

Appendix 4 Compliance to mandatory requirements

Schedule A Proposed Project Team

Schedule B Project References

7.2 Financial Proposal

7.2.1 Table of Content

There shall be a table of content outlining the sections and subsections in theProposal including supporting document and literature.

7.2.2 Cover Letter

The cover letter shall include the following:

The company name, address, telephone number, fax number and emailaddress.

Name of person(s) who will be the principal contact authorised to makecommitments for and on behalf of the Tenderer(s).

A statement declaring the accuracy and completeness of ALL informationprovided in the RFP document including commitments and compliance ofconditions and terms by the Tenderer(s).

7.2.3 Management/Executive Summary

A summary of the Financial Proposal with emphasis on the following:

Summary of the proposed solution

Summary of major tasks and milestone proposed; and

Summary of project cost

7.2.4 Fees and Costs

The Financial Proposal must include a detailed breakdown and total sum of all

Professional Fees and Out-of-Pocket Expenses. The professional fees shallitemise the monthly/daily rate per consultant and the man-days required perconsultant. The tenderer(s) will also need to provide this input in the form ofMS Excel format as part of their softcopy submission along with the printedhardcopies submission. Please refer to Schedule C for the format of the feesand cost pricing table.


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All financial information provided by the Tenderer(s) will be treated withcommercial-in-confidence.

7.2.5 Borang Tender and Keterangan Mengenai Penender

The above form must be filled and submitted in the Financial Proposal.

7.2.6 Appendices

The Tenderer(s) shall submit the following forms:

Appendix 1 Borang Tender

Appendix 3 Integrity Pact

Schedule A Proposed Project Team

Schedule C Schedule of Fees and Cost

7.3 Financial Information

The Tenderer(s) is required to furnish SPAD with the following information:

Last 3 years audited financial statements (certified true copies)

Last 3 months bank statement

Banking / credit facility given by bank(s) or financial institution(s), if any



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APPENDIX 1 - BORANG TENDER

Kepada:

Ketua Pegawai EksekutifSuruhanjaya Pengangkutan Awam DaratLevel 19, 1 SentralJalan TraversKuala Lumpur Sentral50470 Kuala Lumpur

Tuan,

Permohonan Kertas Cadangan bagi HIGH SPEED RAIL FEASIBILITY STUDY PHASE 1B

PROJECT (RFP No: SPAD/RFP/007/2011)

Mengikut syarat-syarat Tawaran yang dikembarkan bersama, Syarikat kami,

___________________ bersetuju menawarkan perkhidmatan seperti yang telah dicatat

dan diterangkan dalam penentuan yang akan dihantarkan dan disempurnakan dengan

harga-harga seperti tercatat dalam Jadual Harga yang dikembarkan bersama-sama ini.

Jumlah harga tawaran adalah:

RM ____________ (Ringgit: _____________________________)

2. Kami telah menyemak dan bersetuju mematuhi butir-butir penentuan dengan

lengkap mengikut seperti yang dikehendaki.

3. Jika tawaran kami disetujuterima, kami mengakujanji bahawa semua pembekalan,

penghantaran, pemasangan dan pengujian dan perkhidmatan akan disempurnakan dalam

tempoh ______ selepas Surat Setujuterima Tender diterima oleh pihak kami.

4. Kami bersetuju bahawa tuan berhak menerima atau menolak mana-mana tawaran

sama ada tawaran itu rendah, tinggi atau sama dengan lain-lain tawaran yang

dikemukakan. Kami bersetuju bahawa tawaran ini sah selama 6 bulan dari tarikh tutup

Tender dan bersetuju melanjutkan tempoh sah tawaran jika dipohon secara bertulis oleh

SPAD.

5. Sekiranya tawaran ini disetujuterima, kami bersetuju mengikat kontrak denganSPAD dan mengemukakan cagaran keselamatan seperti yang dinyatakan dalam Notis

Tender dalam masa 14 hari daripada tarikh penerimaan Surat Setujuterima Tender.


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6. Kami mengesahkan bahawa kami telah menyemak dokumen-dokumen dan

memperakui bahawa semua dokumen yang digunakan untuk penyediaan Tawaran ini

adalah salinan asal.

Tandatangan Penender

Nama :

Alamat :

Cop Resmi Syarikat :

Telefon :

Tarikh :

Tandatangan Saksi

Nama :

No. K/P :

Alamat :

Tarikh :

*** Potong yang tidak berkenaan


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APPENDIX 2 - KETERANGAN MENGENAI PENENDER

1 NAMA PENENDER

2 ALAMAT PEJABAT

3 NO. TELEFON

NO. FAX

4 NO. PENDAFTARAN SYARIKAT

5 NO. PENDAFTARAN KEMENTERIAN

KEWANGAN

(Sertakan Salinan)

6 MODAL:

MODAL DIBENAR

MODAL DIBAYAR

7 BUATAN DALAM MALAYSIA

(a) Sebutkan samada barang-barang yang

hendak dibekalkan itu dibuat dalam

Malaysia ataupun di luar Malaysia

(b) Jika barang dibuat dalam Malaysia,

nyatakan peratus nilai barangan yangdibuat dalam Malaysia.

8 PEKERJA-PEKERJA

Beri peratus pembahagian pekerja dari segi ras (bangsa) yang digunakan oleh Firma tuan bagi

menjalankan tender ini.

(1) Warganegara

(a) Melayu : ........%

(b) Cina : ........ %

(c) India : ........ %(d) Lain-lain : ........%

(2) Bukan Warganegara : ........%


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9 PENGALAMAN

Beri butir mengenai pengalaman tuan

dalam membekal barang-barang dan

kerja dalam pelawaan tawaran ini

kepada SPAD dalam tempoh lima tahun

yang terakhir,

10 KONTRAK DENGAN KERAJAAN PADA MASA

YANG LALU

Jika Penender pernah mengikat

Kontrak dengan mana-mana Jabatan

Kerajaan/ Badan Berkanun, nyatakan

samada Firma tuan pernah mengalami

penggantungan atau penamatan kontrak

dengan Kerajaan oleh kerana

perlanggaran syarat-syarat Kontrak.

11 TEMPOH PEMBEKALAN

Nyatakan tempoh penyempurnaan

pembekalan, penghantaran, pemasangan

dan pengujian peralatan.

12 LAIN-LAIN KETERANGAN MENGENAI

PENENDER

Saya mengaku bahawa segala keterangan di atas adalah benar.

Tandatangan Penender Tandatangan Saksi:

Nama Penender: Nama Saksi:

No. K/P: No. K/P:

Jawatan: Jawatan:

Tarikh: Tarikh:

Cop Syarikat:


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APPENDIX 3 INTEGRITY PACT

SURAT AKUAN PEMBIDA

Bagi

(RFP No: SPAD/RFP/ 007 / 2011 )

Saya, .. .. .. . nombor K.P. .. .. .. .. ... .. .. yang

mewakili ................................................................ nombor

Pendaftaran................. dengan ini mengisytiharkan

bahawa saya atau mana-mana individu yang mewakili syarikat ini tidak akan menawar atau

memberi rasuah kepada mana-mana individu dalam

.......................... atau mana-mana individu lain, sebagai

sogokan untuk dipilih dalam tender/ sebut harga* seperti di atas. Bersama-sama ini

dilampirkan Surat Perwakilan Kuasa bagi saya mewakili syarikat seperti tercat at di atas

untuk membuat pengisytiharan ini.

2 . Sekiranya saya atau mana-mana individu yang mewakili syarikat ini didapat i

bersalah menawar atau memberi rasuah kepada mana-mana

individu dalam.............. atau mana-mana individu lain sebagai

sogokan untuk dipilih dalam tender/ sebut harga* sepert i di atas, maka saya sebagai wakil

syarikat bersetuju tindakan-tindakan berikut diambil:

2 .1 penarikan balik tawaran kontrak bagi tender/ sebut harga* di atas; atau

2 .2 penamatan kontrak bagi tender/ sebut harga* di atas; dan

2 .3 lain-lain tindakan tatatertib mengikut peraturan perolehan Kerajaan.

3 . Sekiranya terdapat mana-mana individu cuba meminta rasuah daripada saya

atau mana-mana individu yang berkaitan dengan syarikat ini sebagai sogokan untuk

dipilih dalam tender/ sebut harga* seperti di atas, maka saya berjanji akan dengan

segera melaporkan perbuatan tersebut kepada pejabat Suruhanjaya Perkhidmatan

Rasuah Malaysia (SPRM) atau balai polis yang berhampiran.

Yang Benar,

...... (Nama dan No.KP)

Cop Syarikat :

Catatan: * Potong mana yang tidak berkaitan.

(Nama Wakil Syarikat)

(Nama Syarikat)

MOF PKK CIDB ROS ROC ROB

Suruhanjaya Pengangkutan Awam Darat

(Tandatangan)

Suruhanjaya Pengangkutan Awam Darat


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APPENDIX 4 - COMPLIANCE TO MANDATORY REQUIREMENTS

Tenderer(s) to fill in this Schedule and submit in Technical ProposalFailure to comply with any of the following requirements may cause the proposal to be disqualified and rejected.

i. Proposed solution Description of overall solution description of mandatory scope and optionalscope (if any) and demonstrate clear understanding of projects needs,

expectations and appreciation of constraints and challenges. Detail description for each itemized scope items include:

descriptions

best practices from global insight

roles and responsibilities of consultant

roles and responsibilities of SPAD

expected outcome and deliverable

key assumptions, exclusions, dependencies (if any)

ii. Project management andimplementation methodology

Description of best practices in project management and methodology orapproach to be employed to ensure the success of the project.

iii. Technical compliance Compliance to Scope of Work as per Para. 5.3

iv. Implementation schedule and milestones Project plan with timeline and key milestones indicated as per requirement

v. Organisation structure, personnelqualifications / resume, certification andjob roles

Project organisational structure chart with indicative resources

List of key personnel identified for the project Key resource role & responsibility descriptions (as per project

organisational structure), full time equivalent (FTE) and duration ontimeline.

Key personnel are expected to be based in SPAD office premise.

vi. Consultant background, track record andcredentials

Corporate background, core service and expertise

Relevant experience both local and international Project and post project achievements and credentials


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SECTION 2APPENDICES

SCHEDULE A

PROPOSED PROJECT TEAM

Tenderer(s) to fill in this Schedule and submit in BOTH Technical and FinancialProposals

Personnel Curriculum Vitae

Project Role Projectresponsibilities

ResourceName, IC No,CurrentPosition/Title

Number ofyears ofPracticalExperience

ProjectInvolvement(Man-Days)

Experience and projectsundertaken by Namedresource>Generalqualification/certifications> Project Name> Month/Year Start-End> Brief description of nature& scale of project> Summarized role &responsibilities

ProjectManager(example)

Technical lead(example)

Proposed Project Team Structure: Diagram of project team structure


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SECTION 2APPENDICES

SCHEDULE B

PROJECT REFERENCES

Tenderer(s) to fill in this Schedule and submit in BOTH Technical and Financial Proposals

Company Project Experience (list only projects within the past 5 years, grouped byproject type)

Project Name

Location

Project

Type

Scope of

servicesprovided

Client name

address andcontactdetails

Status of

project

Value of project

(RM000)



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SECTION 2APPENDICES

SCHEDULE C

SCHEDULE OF FEES AND COST

Tenderer(s) to fill in this Schedule and submit in ONLY Financial Proposal

Table 1: Price breakdown for in-scope services

No Description(position, e.g. project manager,

consultant, associate, analyst)

Cost(RM/

manday)

Effort(manday)

TotalPrice

(RM)

TotalPrice

(%)1

2

3

4

5 Out of pocket expenses

6 Others (taxes, government dutiesetc)

TOTAL (RM)

Table 2: Price schedule for in-scope services

No Description(key milestones, e.g. preliminaryassessment, findings etc)

Total Price(RM)

Total Price(%)

Schedule(week #)

1

2

3

4

TOTAL (RM)


Documents

Rfp Hsr Feasibility Study Phase 1b (Version5)-2